TO THE HONORABLE MAYOR AND COMMISSION
REPORT TO:
STILLWATER CITY COMMISSION
No.
CC-05-288
ISSUED BY THE CITY MANAGER - STILLWATER, OKLAHOMA
Date of Meeting:
December 5, 2005
Subject:
Agreement for Loan of Fire Equipment between the City of Stillwater and
Oklahoma State University Fire Service Training
Purpose of Report: The purpose of the report is to seek City Commission approval of a agreement for
loan of a surplus fire department fire engine to Fire Service Training at Oklahoma State University.
Background: Fire Administration was contacted several weeks ago by Oklahoma State University Fire
Service Training (OSU-FST) regarding a surplus fire engine they had on loan from the City of Stillwater
since late 1997. State auditors conducted a physical inventory and audit of OSU-FST’s operations and
equipment and discovered that no written documentation existed detailing the loan of the fire engine to
OSU-FST. To correct the situation, OSU-FST generated an agreement and submitted it to Fire
Administration for approval by the City Commission.
The fire engine is a 1975 Boardman C-900 1000GPM pumper. The unit was in operation as a
Reserve/Rescue until the City acquired the current 1997 Salisbury Rescue Truck in late 1997. The
Boardman was then retired and preparations were made to dispose of the unit.
In preparing this report, the Fire Administration researched all available City Commission agendas around
the time the engine went to FST. No Commission report could be found. The Fire Administration
contacted former Fire Chief Chris Neal who could not remember the details on the deployment of the
engine with FST. Former Assistant Fire Chief Alvin Rains was contacted and indicated that he
remembered the request being reviewed by then City Attorney Mary Ann Karns for any legal liability on
the City’s behalf. Chief Rains stated he was sure the request went before the Commission for approval;
however, the Fire Administration cannot locate any document to that end. As a last resort, Deputy City
Clerk Clara Welch, performed a thorough search of records and could not locate any documents.
Discussion: Apparently the engine has been located at FST for nearly ten years and still provides
reliable pumping capability when firefighters are in training at the Professional Skills Center west of
Stillwater. The fire truck itself is probably worth less than $3,000. Most of that value is contained in the
motor and pump.
The agreement requires OSU to be responsible for any maintenance and repairs. Further, the agreement
holds the City harmless of any tort liability. Therefore, Fire Administration sees no reason not to allow
FST to continue to use the engine and urges the Commission to approve the agreement.
Budget Impact: This item has no budget impact.
Alternatives:
1. Approve the agreement for loan of the 1975 Boardman C-900 to OSU Fire Service Training and
authorize the Mayor to sign the agreement.
2. Deny approval and direct the Fire Department accordingly.
Recommendation: The Fire Administration recommends Alternative #1: Approve the agreement for
loan of the 1975 Boardman C-900 to OSU Fire Service Training and authorize the Mayor to sign the
agreement.
Prepared by:
Larry Mullikin, Fire Chief
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Reviewed by City Attorney’s Office:
Date of Preparation:
John E. Dorman, City Attorney
November 14, 2005
Recommended by:
___________________________
Dan Galloway
City Manager
Attachments:
OSU-FST Agreement
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