2010-2011 BUSINESS STUDIES PART-TIME FACULTY HANDBOOK HEALTH SCIENCES ENGLISH SKILLS AB C COMPUTER STUDIES Seneca College 1750 Finch Avenue East Toronto, Ontario M2J 2X5 senecacollege.ca/ce COMPUTER SPECIALIZATIONS TECHNOLOGY WELCOME TO CONTINUING EDUCATION • FCET Mission Statement.................................................1 • Dean's Message..............................................................1 GENERAL INFORMATION - SERVICES • Audio-Visual Services & Equipment................................2 • Cell Phone/Pager Usage.................................................2 • Classrooms......................................................................3 • Counselling......................................................................3 • Elevators..........................................................................3 • Emergency Guidelines.....................................................3 • Emergency Dialing Guidelines.........................................3 • Faculty and Staff Lounge/Lunch Room............................3 • Library and Computing Commons...................................4 • Mail..................................................................................4 • No Smoking Policy...........................................................4 • Parking.............................................................................4 • Printing/Photocopying & Copyright Policy........................4 • Reporting Accidents/Incidents..........................................4 • Resolution, Equity and Diversity Centre (REDC).............5 • Safety Patrol/Security......................................................5 • Signing In.........................................................................5 • Student Assignment Drop Off..........................................5 • Students With Special Needs..........................................5 • Student Surveys...............................................................5 • Supplies/Chalk/Markers...................................................5 • Test Centres.....................................................................6 • Textbook Desk Copies.....................................................6 GENERAL INFORMATION - ACADEMIC • Academic Honesty...........................................................7 • Appeals............................................................................7 • Audit.................................................................................7 • Change of Address..........................................................8 • Class Cancellations & College Closings - Make-Up ......... Classes............................................................................8 • Class Lists........................................................................8 • Class Trips.......................................................................8 • "Excellence in Educating Adults" - Professional Development Program.....................................................8 • Faculty Contract/Responsibilities.....................................9 • Grading............................................................................9 • My.Seneca for Part-Time Faculty.....................................9 • Part-Time Faculty Payroll...............................................10 • Promotion Meetings.......................................................10 • Student Withdrawals......................................................10 • Mandatory Training for FCET Faculty (AODA)..............13 • Professional Development.............................................13 • Part-Time Teachers Conference....................................13 COLLEGE SERVICES/TELEPHONE DIRECTORY • College Services - Hours of Operation • Bookstores............................................................... 11 • Cafeterias................................................................ 11 • Library and Computing Commons........................... 11 • Telephone Directory.......................................................12 Please note room numbers and office/service hours quoted in this handbook were correct at press time but are subject to change without prior notice. MANDATORY TRAINING FOR FCET FACULTY Customer Service for People with Disabilities eLearning Seneca College, along with many other employers in Ontario, is obligated to ensure all employees, both fulltime and part-time, have received Customer Service for People with Disabilities training. The Accessibility for Ontarians with Disabilities Act dictates that the training must meet the regulatory requirements of the Customer Service Standard. The eLearning training takes approximately ½ hour to complete. 1. Log onto My.Seneca; 2. Click Seneca Employee eLearning in the My Organiza- tions Plus section; 3. Click AODA eLearning in the left-hand navigation panel; 4. Click Customer Service for People with Disabilities eLearning; 5. Follow the navigation tips identified in the first slide; 6. Do not forget to complete the Customer Service for People with Disabilities Quiz in the same location. Please contact Joe Crangle at 416-491-5050, ext.7224 or by email at: joseph.crangle@senecac.on.ca if you have questions about navigating the eLearning component. PROFESSIONAL DEVELOPMENT INDEX Please note that completion of this AODA training is a condition of employment. FCET PD Professional Development Excellence in Educating Adults Program: • • • • • • Basic Concepts and Practices in Adult Education Designing Teaching and Learning Activities Designing & Assessing Learning Outcomes Teaching and Evaluating Learning Facilitation Skills Managing Diversity in the Classroom A Recognition of Achievement is awarded upon completion of these workshops. Other Offerings: • Applying Technology to Teaching • Using Blackboard for Teaching and Learning Intro. and Adv. • Curriculum Design and Delivery • PowerPoint • Classroom Management Techniques Email beverly.hartford@senecac.on.ca for more details. Part-Time Teachers Conference The Part-Time Teachers Conference, held every semester, give teachers an opportunity to attend professional development on topics of interest with colleagues from other colleges in the Metro area. For further information please email: norma.columbus@senecac.on.ca 13 For all campuses dial 416-491-5050 and the extension listed below. MARKHAM CAMPUS • Front Desk............................................................................ext. 7270 • Office Coordinator................................................................ext. 7279 • Computer Specializations.....................................................ext. 7273 • Centre for Distributed Learning - Program Assistant............ext. 3031 NEWNHAM CAMPUS • Reception Desk and Evening Number.................................ext. 2531 • Contact Centre.....................................................................ext. 2529 • General Business, Import/Export, International Business, International Market Development, Marketing, Entrepreneurship, Project Management, Mathematics Studies, Customs Professional, Purchasing Management, Leadership, Tourism and Travel, Professional Sales, Green Business Mgmt.......ext. 2797 • CGA, Accounting, Accountant & Finance.............................ext. 2501 • Human Resources Mgmt. , CDN Payroll Association, Professional Bookkeeper, Financial Planning, Family Financial Planning, CDN Securities, Investment Funds of Canada, Ontario Management Development, Accounting and Payroll, Business Administration: Accounting and Financial Planning, Business Administration: Accounting and Financial Planning, Certified Employee Benefit Specialist, Accounting & Information Technology..................................ext. 2319 • Opticianry, Applied Arts, Fashion, Esthetics, Special Effects Make-up, Interior Decorating, Photography, Practical Nursing, Post RN/RPN, CPR/First Aid, Personal Support Worker, Professional Floral Design....................................................ext. 2512 • • Autism & Behavioural Science, Autism Interventionist, Working with Individuals with ASD, Autism Workshops, ECE, ECE Admin, Resource Teacher/Early Interventionist, Setting Up a Childcare, . Nursery School or After School, Seneca Rehab, York/Seneca Rehab, Social Service Worker, Social Service Worker Immigrants and Refugees, Fitness Leadership, Leisure, Investigative Sciences & Police Studies................................ ext. 2946 Computer Studies, Computer Specializations, Corp. Training, Office Admin, Library & Information Technician, York Region Seneca@York.......................................................................ext. 3034 Newnham.............................................................................ext. 2663 • ESL.......................................................................................ext. 2507 • English Studies, College/Univ. Prep, Theatre, EAC, Math...ext. 2685 • Modern Languages, General Education, Language Interpreter, Intercultural Relations, General Arts and Science, . Women's Studies..................................................................ext. 2513 • Adv. Pharmaceutical, APICS, Appraisal Institute, Architectural Blueprint Reading, AutoCAD, Bioinformatics, CNC, Immigration Practitioner, Mechanical Design, Photovoltaic, PLC,Sustainable Energy, Technical Skills: Machine Shop, Welding................ext. 2532 • Aviation, BES Facility Manager, Building Code, BES, Fire Service, Home Inspection, PEO, Rescue Training, Residential Design and Construction...................................ext. 2505 FCET Mission Statement The Faculty of Continuing Education and Training (FCET) at Seneca College is committed to the provision of part-time learning opportunities which are responsive to the educational and training needs of our adult communities. In order to ensure maximum access for both individuals and organizaions, Continuing Education offers a diverse range of relevant, innovative and flexible part-time programs and services which recognize a variety of markets and learner profiles. The staff and faculty are dedicated to the objective of empowering adult students to optimize their educational and vocational mobility through lifelong learning strategies. Dean's Message Welcome to Continuing Education at Seneca! There are over 800 part-time faculty here in Continuing Education at Seneca. You all get the chance to influence and touch the lives of tens of thousands of students each year. Our students appreciate the special combination of academic training and practical experience that you bring to your role. You are part of a group of faculty who are held in high esteem by our students. Continuing Education staff prepares this handbook annually to help ensure that your commitment to Seneca and our part time students is supported with easily accessible information about facilities, services, and procedures. We believe it is important for you to receive satisfaction from your teaching experience at Seneca, and one of our goals is to provide you with opportunities to develop personally and professionally. You’re welcome to participate in any of Seneca’s Professional Development activities. We have also created an “Excellence in Educating Adults” professional development program specifically for you. These workshops are offered both online and in-class on a variety of days and times that we hope will fit with your schedule. We value your feedback. Please let us know if you find the information and/or professional development opportunities helpful to you, and how we can improve our support to you. WELCOME TO CONTINUING EDUCATION IMPORTANT FCE TELEPHONE NUMBERS We also receive valuable feedback from our students through a variety of venues including a student survey. Once each semester we’ll ask for a few minutes of your class time to administer the in-class student feedback survey. We ask that you allow your students an opportunity to complete the surveys confidentially. Please feel free to contact your Program Assistant, Coordinator, Chair or myself if you have any questions or suggestions. I look forward to meeting as many of you as possible over the coming year. Once again welcome, and have a great year! Susan Savoie • Adult Ed, TESL/TEFL, PDT..................................................ext. 2536 FCET SERVICES (Newnham) • Payroll Officer.......................................................................ext. 2588 • Room Scheduler...................................................................ext. 2532 • Program and Information Services Officer...........................ext. 2714 SECURITY • To reach all Campus Security Offices call Newnham Campus Security..................................................................ext. 2565 1 Audio-Visual Services and Equipment Audio-Visual equipment is loaned to anyone involved in the teaching and learning activities of Seneca College. Loan periods vary and are generally as short as possible in order to accommodate heavy demands. Bookings must be made at least 3 business days in advance for equipment ordering which is available on a first come, first served basis. Audio visual equipment and materials can be booked online at: http://library.senecacollege.ca/Audio-Visual/index.html or by the appropriate method listed below: Markham Call 416-491-5050, ext. 7523 Monday - Thursday 8:00am - 8:00pm Friday 8:00am - 4:00pm Newnham Call 416-491-5050, ext. 2598 for equipment or ext. 2065 for video and films Monday - Friday 8:00am - 10:00pm Saturday 8:30am - 5:00pm Seneca@York Submit a completed “AV Equipment Order Form" to AV Department or your Program Assistant Semester bookings can also be arranged under the following conditions: • All requests must be submitted in writing to: King Campus: avrequest_kg@senecac.on.ca Markham Campus: avrequest_mk@senecac.on.ca Newnham Campus: avrequest@senecac.on.ca Seneca@York: avrequest_sy@senecac.on.ca and must include all dates, times, and room numbers for which the equipment is being requested; • Requests will be processed in the order in which they are received. Due to the inevitable classroom changes which occur at the begin- ning of each semester, and an overwhelming demand for equipment, we are unable to confirm semester bookings until after the second week of classes; • Requests for semester bookings will only be accepted on the under- standing that the equipment will definitely be used each week it is booked. Equipment cannot be reserved on the premise that it may be used. If the equipment is not needed one week, it is the faculty member’s responsibility to cancel the booking for that week by notifying Audio Visual Services as much in advance as possible; • If equipment booked is not picked up twice without notification, the semester booking will be cancelled. Electronic classrooms have: • Ceiling mounted data projectors, which project computer or video images to a screen; • A computer, VCR and all required remotes in the cabinet at the front of the room; • A laptop connection (for your personal computer if preferred); and • Standard College software, Microsoft Powerpoint and Netscape are loaded on all computers. *To sign out keys for the cabinets, please contact the following: King Campus: Audio-Visual Services Newnham Campus: Audio-Visual Services or Security Seneca@York Campus: Security Department BOOKSTORES King Monday - Friday 8:30 am - 4:00 pm Extended evening hours as required Markham Monday - Thursday 10:00 am- 3:00 pm Friday 10:00 am - 2:00 pm Extended evening hours as required Newnham Monday - Thursday 8:30 am - 7:00 pm Friday 8:30 am - 4:30 pm Extended evening and Saturday hours during each semester start up. Reduced hours in June, July and August 8:30 am - 4:30 pm Monday - Friday Seneca@ York Monday - Friday 9:00 am - 5:00 pm Extended evening and Saturday hours as required Reduced hours during June, July and August 9:00 am - 4:30 pm Monday - Friday CAFETERIAS King Main Cafeteria Monday - Thursday 8:00 am - Friday 8:00 am - Tim Hortons Monday - Friday 8:00 am - Mr. Subs Monday - Friday 9:00 am - COLLEGE SERVICES GENERAL INFORMATION - SERVICES 8:00 pm 3:00 pm 3:00 pm 2:00 pm Markham Monday - Thursday 7:30 am - 7:00 pm Friday 7:30 am - 4:30 pm Saturday 8:00 am - 1:00 pm Hours may vary each semester based on demand. Newnham Tim Hortons Bus Entrance 3rd floor Monday - Thursday 7:00 am - 9:00 pm Friday 7:00 am - 2:00 pm The Bridge Monday - Friday 7:00 am - 9:00 pm Saturday 8:00 am - 3:00 pm Sunday 8:30 am - 2:30 pm Bits & Bytes Monday - Thursday 8:00 am - 9:00 pm Friday 8:00 am - 3:00 pm Main Cafeteria (1st Floor) Monday - Thursday 7:30 am - 7:00 pm Friday 7:30 am - 3:00 pm Pita Pit (3rd Floor) Monday - Friday 10:30 pm - 7:00 pm Senecentre Java Junction Monday - Thursday 7:00 am - 9:00 pm Friday 7:00 am - 4:00 pm Seneca@ Main Cafeteria York Monday - Thursday 8:00 am Friday 8:00 am - Saturday 8:00 am - Tim Hortons Monday - Thursday 7:30 am - Friday 7:30 am - Coffee Shop Monday - Friday 8:00 am - 7:00 pm 3:00 pm 2:00 pm 8:00 pm 4:00 pm 3:00 pm LIBRARY AND COMPUTING COMMONS King Monday - Thursday 8:00 am - 7:30 pm Friday 8:00 am - 5:00 pm Markham Library Monday - Thursday 8:00am - Friday 8:00am - Computer Commons Monday- Thursday 8:00am - Friday 8:00am - 8:00pm 5:00pm 7:30pm 5:00pm Newnham Monday - Thursday 8:00 am - 11:00 pm Friday 8:00 am - 10:00 pm Saturday 8:30 am - 5:00 pm Sunday 9:00 am - 5:00 pm Seneca@ York Monday - Friday 8:00 am - 10:30 pm Saturday & Sunday 9:00 am - 5:00 pm Cell Phone/Pager Usage As a courtesy, faculty and student cell phones should remain turned off and pagers should be set on vibrate while in class. 11 All employees are paid by Direct Deposit only. In addition, the College has moved to a new Online Payroll System, replacing paper pay stubs with a online version that gives you quick, secure access to your pay information and records for the year. Instructions are available at: https://inside.senecac.on.ca/financialservices/forms/Payroll_System. pdf. Please note: You will need to login into to My.Seneca to provide your banking information on the Online Payroll System to initiate your payroll (also see My.Seneca for Part-Time Faculty pg. 9). Promotion Meetings All faculty teaching credit subjects must attend a mandatory end of the semester promotion meeting. Your Program Assistant provides you with your meeting date. Here, all final grades are recommended to the College and any Supplemental or Deferred Exams decisions are made. When the recommendations of the Promotion Committee have been accepted by the College and posted to an official grade report, they are considered final, subject only to the Appeals Procedure. Under no circumstances should final grades be conveyed to a student other than by means of an official grade report. Students granted supplemental privileges may not be graded higher than a minimum pass. See current Academic Policy or visit: http://www.senecac.on.ca/academic-policy/index.html Student Withdrawals In order to be eligible for appropriate academic standing and fee refund (where applicable), students must notify the Registrar's Office in writing to officially withdraw or by ptreg@senecac.on.ca. Verbal notification to a faculty member is not acceptable. For more information please refer to the current Part-Time Studies Calendar or Academic Policy or visit http://www.senecac.on.ca/ academic-policy/index.html Classrooms Please do not move/change classrooms. If your assigned room is not suitable or you require a classroom for a makeup class, contact the Room Scheduler. Do not assume your regular classroom will be available for make-up classes. All room requests must be in writing/email - no verbal (in person/phone) requests will be accepted. Counselling Professional Counsellors are available to assist students in the evening in the Continuing Education office at Newnham. For appointments call 416-491-5050, ext. 2900. Elevators Markham Campus: Four open access elevators located in main lobby. Newnham Campus: 1)Open access elevator located between buildings B & C 2)Accessibility elevator is located in the main lobby near Registration. Contact the Resolution, Equity and Diversity Centre in Room D1025 (416-491-5050, ext. 2078) to obtain a pass card. Seneca@York Campus: (No pass required) Two elevators located in main lobby and west end of building, near the Learning Commons. Emergency Guidelines For subjects with 12 or fewer classes: withdraw before the eighth class. Seneca has Emergency Guidelines, designed to prepare College employees and students for potential campus emergencies. While these guidelines do no not cover every conceivable situation, they do supply basic information to cope with campus emergencies such as: • Bomb Threat • Chemical/Hazardous Spill • Civil Disturbance and/or Demonstrations • Evacuation Procedures • Fire • Gas Leak • Hostile Intruder • Medical Emergencies • Power Outage • Robbery • Suspicious Behaviour • Suspicious Mail/items The basic emergency procedures outlined in these guidelines are meant to enhance the protection of lives and property and prevent injury. Information on procedures is available at https://inside.senecac.on.ca/emergprocedures/index.html For subjects with greater than 12 weeks: withdraw before the tenth class. Emergency Dialing Guidelines: TRADITIONAL CLASSROOM BASED SUBJECTS Time of Withdrawal Academic Standing Fee Refund 1. Withdrawal before the start date. Deletes any reference in the student academic record. Full fees less $25 administrative charge will be refunded. 2. Withdrawal between the start date, and before the third scheduled class. Deletes any reference in the student academic record. Full tuition fee less $25 administrative charge will be refunded. No refund of any lab / material fees. Results in a grade designation of "DNC" in the academic record (i.e. does not affect grade point average). No refund. For seminars, workshops and short duration subjects (with 7 or fewer scheduled classes) student must withdraw prior to the start date to qualify for a refund. 3. Final withdrawal dates for Academic Standing: For subjects with 7 or fewer classes: withdraw before the fifth class. 4. Withdrawal without written notification or after the final withdrawal dates above. Results in the appropriate grade designation of "DNA" or "F" (i.e. does affect grade point average). DISTRIBUTED LEARNING No refund. (i.e. correspondence, online, mixed mode) Important Notice: Withdrawal information for Distributed Learning Subjects with durations less than 10 weeks can be found at cdl.senecacollege.ca/withdrawal Time of Withdrawal 5. Withdrawal before the 14th calendar day after the start date. Academic Standing Deletes any reference in the student academic record. Applies only to subjects with durations of 10 weeks or longer. 6. Final withdrawal dates: withdraw before the tenth week. Applies only to subjects with durations of 10 weeks or longer. 7. Withdrawal without written notification or after the tenth week following the start date. Applies only to subjects with durations of 10 weeks or longer. Fee Refund Full fees less $25 administrative charge will be refunded. Exception to above: Material fees will only be refunded for correspondence subjects if the materials are returned in good condition at least two weeks before the start date. Results in a grade designation of "DNC" in the academic record (i.e. does not affect grade point average). No refund. Results in the appropriate grade designation of "DNA" or "F" (i.e. does affect grade point average). No refund. GENERAL INFORMATION - SERVICES Part-time Faculty Payroll For Buttonville, Jane, King, Markham, Newnham, Seneca@York and York Gate campuses: If an emergency occurs requiring security, police or ambulance, call ext. 88 from a Seneca phone or 416-491-5050 ext. 88 from a cell phone. This is the best way to ensure help is on the way. College operators and security officers will work to ensure a quick response and that any emergency personnel arriving at the College will be able to find you. Faculty and Staff Lounge/Lunch Room Two faculty/staff lounges are available at Newnham Campus in rooms B3085 and B4085 in the corridors linking Buildings A and B. Equipped with a microwave, fridge and sink as well as tables and seating, you may enjoy a bite, meet with other faculty or just relax before class. These rooms are locked at all times and only accessible by keypad entry - code is 1750. Note: These rooms are currently being used as classrooms during the construction but will revert to lunch rooms/staff lounges once the construction is completed. 3 There is a Library and Computing Commons located at Newnham and Seneca@York Campuses, and Libraries at the King and Markham Campuses. The Newnham and Seneca @York campuses also include microcomputer resources with a computing commons. Trained tutors offer assistance to students mainly in math and English-related subject areas. Various skill improvement resources such as note-taking, study techniques, time management, and essay writing are also available. In one accessible academic facility, partners are brought together blending expertise in libraries, learning centres, ITT and audio-visual services. Mail Check FCET mailboxes, or with the Receptionist/Courier at off-campus locations, for mail before each class - this is the usual method for receiving notices/messages from students and staff. No Smoking Policy Seneca College is a smoke-free environment. This policy applies to all campus locations and includes all classrooms, offices, cafeterias, related facilities and campus areas designated as being non-smoking. Smoking is only allowed at designated smoking entrances (signs posted). No smoking is allowed within 9 metres of College buildings. Parking Parking fees apply at all locations. Printing/Photocopying & Copyright Policy Submit subject-related materials to be printed five (5) working days in advance. If you are planning to distribute a significant amount of handout materials, consult your Program Coordinator: it may be best to package them as a manual for sale to students. Photocopying is to be used on an emergency basis only for subject-related materials. Program Assistants/front desk staff will assist. Seneca College is committed to providing access to print, visual, virtual and electronic resources to further academic teaching/learning and operational objectives, in accordance with the Copyright Act, the Access Copyright Agreements and the Copyright Policy. Seneca College and its employees are responsible for adhering to all federal and provincial laws/regulations and this Policy and can be held liable for non-compliance. The College respects the rights of copyright owners and shall not knowingly copy, sell, distribute, or use any print or electronic materials, without the express permission by the copyright owner, or in accordance with a license agreement authorizing same. Employees and students are obligated to report any incident where they know or believe that copyright protected materials are being accessed, copied, stored, distributed or sold by other persons. Any person who knows or believes that a member of the College community is in violation of this Policy has the right to file a complaint and participate in the investigation and resolution process. Violations may result in sanctions against a member of the College community and will be processed in accordance with the Copyright Abuse Procedures. For further information regarding your rights and obligations under the Copyright Act, Regulations and this Policy go to: http://seneca.libguides.com/copyright/ Reporting Accidents/Incidents A "personal injury/accident report", available from your Receptionist/ Program Coordinator/Program Assistant/Office Coordinator, must be completed and reported to your Chair/Program Assistant within three (3) calendar days for any incident involving staff/students/visitors to the College. In some cases, the Workplace Safety and Insurance Board, Health and Safety Committees and/or the Ministry of Labour requires notification of an accident. Therefore, it is imperative that the accident report be completed and distributed without delay. Faculty Contract/Responsibilities The "Part-Time Faculty Contract" confirms verbal discussions with program staff, defines the terms of the agreement, the hourly rate and outlines the duration/total hours of the subject you agree to teach. Part-time faculty are employed with Seneca under a contract of service (employment) rather than a contract for service (self-employment) for the period specified on the contract only. In order to facilitate the start of the payroll process you are asked to sign and return the contract to your Program Assistant as soon as you receive it. Payment is based on each teaching hour at an hourly rate as set out in your Part-Time Faculty Contract. The rate takes into consideration the time required for preparation, evaluation, feedback, meetings and other complementary/ancillary functions. You are hired to teach each semester based on the quality of your previous teaching, sufficient registration, adequate facilities and our mutual understanding of your role in this capacity. By signing the contract you are agreeing to "read and adhere to the College's policies and procedures as outlined in all communications directed to you by the College, including those outlined in the Continuing Education Faculty Handbook and Seneca's Academic Policy". As regulated by Ontario law, a new requirement has been added and specifically, your signature "confirms that I have completed the mandatory AODA Training at Seneca College as a condition of my employment prior to the start date of my contract" (see inside back cover of this Faculty Handbook under MANDATORY TRAINING for further details). Grading GENERAL INFORMATION - ACADEMIC Library and Computing Commons Promptly submit student grades online (make a copy for your records as a back-up). If any problems occur, notify the Coordinator immediately. Under no circumstances should final grades be conveyed to a student other than by means of an official grade report. Students granted supplemental privileges may not be graded higher than a minimum pass. See current Academic Policy or visit: http://www.senecac.on.ca/academicpolicy/index.html Grades are available online for part-time students on SIRIS. Student must log into https://www.senecacollege.ca/ce to access their grades. My.Seneca for Part-Time Faculty My.Seneca is a one-stop online resource that allows you to access all kinds of information about Seneca College: email, course materials and services. You can customize the portal displays to suit your personal preferences. All Continuing Education faculty receive a College email account when contracted to teach. Faculty use this account to communicate with other faculty, staff, administration and students. When conducting Seneca business, you should only use this email address. Email password management is explained on the https://my.senecacollege.ca portal page. From the portal page click on the Password Service (Manage Your Password Here) link. You will be taken to the IT Acceptable Use Policy, please read and accept. You are then directed to the appropriate screen. Seneca email passwords expire every 45 days and must be changed regularly for continuing access. Those new to Seneca will need to “activate” their account prior to using their Seneca email. Your activation code is printed on your teaching contract. For assistance please contact the Employee Help Desk at employee.helpdesk@senecac.on.ca or 416-491-5050, ext. 2129 during business hours. 9 Notify your Program Assistant, in writing, of changes in your address/ telephone number. We do not provide this information to students. However if you wish, you may give students your telephone number. Class Cancellations & College Closings There may be occasions when illness or other commitments prevent you from teaching a class. You must notify your Program Coordinator or Program Assistant if you cancel a class - please ensure you actually speak to someone - do not assume your message has been received. Reception staff requires this information, therefore, only informing students in class is not sufficient. In case of illness, we will try to notify all students whenever possible but we request your assistance in order to ensure that all your students are notified on time. To help avoid student frustration, cancelled classes are listed on our website and updated daily. All postponed classes must be made up at a later time, but prior to the conclusion of the semester. Consult with your students as to the best way this can be achieved. Two potential ways are to: a) Extend class hours for several sessions until lost time is recovered; or b) Schedule another session on a mutually acceptable date; (see Make-Up Classes below). If inclement weather forces cancellation of classes, announcements will be broadcast before 4:00 pm over • local radio: CFNY 102.1 FM, CFRB 1010 AM, CHFI 98.1FM, Q107 FM, 680 NEWS AM, CHUM 104.5 FM, CBC 99.1 FM and MIX 99.9 FM • television: CFTO TV, CITY TV and CBC TV There are no classes on Saturdays and Sundays directly preceding or following a statutory holiday, however some areas may be open to allow students to work on projects. Students with internet access are encouraged to check online for class cancellations or college closings at www.senecacollege.ca/ce before coming to the college. We make every effort to have all cancellations posted prior to 5:00 pm. Make-Up Classes When it is necessary for you to have a make-up class, please fill out the "Room Request" form and submit it to the Room Scheduler - no verbal requests will be considered. Be sure to verify with the Room Scheduler if your class must continue past the posted end date, as the room may have already been booked. Do not assume that your classroom is available. Class Lists During your first class check that students are formally registered and advise students of any necessary prerequisites. Formal registration is evidenced by a Confirmation of Registration form. Registration follows up with an official class list after your third class. This list is confidential and therefore must not be distributed to anyone. Please inform students that there is no switching allowed in multi-section subjects and that it is their responsibility to join the section indicated on their registration form unless they have officially filled out a Transfer form. Please advise those students who are not officially registered in your class to contact the Registrar's Office. Class Trips If you take your class on a field trip, inform the Receptionist/Program Assistant/Office Coordinator at your campus. Resolution, Equity and Diversity To ensure that every member of the Seneca community can work and/or study in an environment that is free of discrimination and harassment in any form, policies defining what is considered inappropriate behaviour and fair procedures to address such behaviour have been developed and are enforced. For further information call 416-491-5050 x 2078 or go to http://www.senecac.on.ca/hr/redc/policies.html. Safety Patrol/Security Upon request, Safeguard Escorts or Security will escort faculty and students to their vehicles or the edge of College property at King, Newnham and Seneca@York Campuses. For information, contact Newnham Campus Security at 416-491-5050, ext. 2565. Emergency telephones directly linked to the Security office, and surveillance cameras are located throughout various campuses. Signing In Sign in at the FCET office or the designated area each class. FCET staff will show you where your sign in book is located. Student Assignment Drop Off Students may drop assignments off in the FCET office (or through the mail slot outside the office after hours). The assignments will be date stamped, recorded, and placed in your faculty mailbox for pick up. Return assignments to your students in class; do not leave them in the FCET office. GENERAL INFORMATION - SERVICES Change of Address Students With Special Needs Faculty may receive an Academic Accommodation form from the Counselling, Learning Centre, Disabilities and Health Services Office. This form outlines what types of accommodation are required to assist identified students with disabilities. Accommodation includes requests such as extra time to complete tests and/or assignments, assistance with note taking, approval to tape record lectures. Many of these requests are easy to grant, but if you feel you need assistance, please speak to your program coordinator. Student Surveys Each semester students are asked to complete a confidential evaluation to let us know how we are meeting their academic and service needs. You must pick up your surveys in the FCET office before going to class during weeks 9 and 10 of each semester. To ensure complete privacy, you will be asked to leave the classroom while the students fill out the survey. Completed surveys should be collected by a student from your class, sealed in the envelope provided and returned to the FCET office. This is not optional; you are expected to allow the students to complete the surveys. Supplies/Chalk/Markers If you require flip chart paper, transparencies, markers, etc., please order through your Program Assistant. The flip chart stands must be signed out and returned to the FCET office after your class. “Excellence In Educating Adults” - Professional Development Program This Professional Development program, offered free of charge, provides part-time faculty with professional education, training and development opportunities to enhance their knowledge and skills in adult learning, and using technology in the classroom. It is available to all part-time faculty (requests for advanced standing and/or prior learning assessment will also be considered). For information on the program or the advanced standing/PLA process call 416-491-5050, ext. 2826. 5 Arrangements for use of the Test Centres for students who have missed or must rewrite a test must be made through your Program Assistant to ensure space and test availability. Markham Campus - Room 190-197- ext. 7463 Monday - Friday 8:30 am - 4:30 pm Newnham Campus - Room B1050 - ext. 2717 Monday & Wednesday Tuesday & Thursday Friday Saturday 8:00 am - 5:00 pm 8:00 am - 8:30 pm 8:00 am - 3:00 pm 9:00 am - 12 noon Seneca@York-Room 1198 - ext. 3018 Monday & Wednesday Tuesday & Thursday Friday 9:00 am - 8:30 pm 9:00 am - 4:00 pm 9:00 am - 3:00 pm King Campus - Room 205 - ext. 5114 Monday - Friday (Sept.-May) Monday, Wednesday & Thursday (June-Aug.) 9:00 am - 4:00 pm 9:00 am - 4:00 pm * Hours subject to change without prior notice. Hours may be reduced during summer. GENERAL INFORMATION - ACADEMIC The Faculty of Continuing Education and Training offers both special interest and credit programs and subjects. Special interest offerings are for those who seek learning opportunities without evaluation. In contrast, credit studies involve specified learning outcomes and evaluation. To help part-time students understand a program's purpose and demands, Program Information Packages (PIPs) are published and are available on the web at: www.senecacollege.ca/ce or in hard copy (available in the Continuing Education office). The PIPs are the primary means for students to make long term plans for studies which may take a number of semesters or years to complete. They are also an important means by which faculty place their individual subjects in the context of an overall program of study. Please distribute the approved subject outline and review it carefully with the students during your first class. The subject outline has the following purposes: a) To state the outcomes of the subject; b) To communicate clearly and concisely what the subject is about; c) To establish an informal "contract" between the teacher and the learner; d) To identify the learning process and expectations within it; and e) To provide the basis for evaluation in accordance with the Academic Policy. Academic Honesty Textbook Desk Copies Desk copies of textbooks may be available from publishers but you must contact your Coordinator prior to the beginning of each semester to order them for you. Academic honesty is critical to the credibility and reputation of Seneca students and programs. To ensure academic honesty, Seneca provides clear policies (Academic Policy 9.0), descriptions, guidelines and penalties for violation of this policy (Student Handbook). Please ensure you have a copy of the Academic Policy. It is also critical that faculty demonstrate appropriate behaviour by citing sources used in resource materials, case studies, etc. An online copy is available at: http://www.senecac.on.ca/academic-policy/index.html GENERAL INFORMATION - ACADEMIC Test Centres Appeals While a student is enrolled in a Seneca College program or subject, differences of opinion about final grades, continuation in a program or continuation in the College may arise. It is the policy of the College that all such differences of opinion will be given a fair hearing. There are two methods of appeal: a) First Step: Informal -Matter is discussed with the Faculty member and/or Program Coordinator or Program Chair to see if a mutually satisfactory solution can be reached. b) Second Step: Formal -If the matter cannot be resolved through the informal process the student may file a formal appeal with the College. A fee will be administered. For more information on student appeals or any other academic matter, please refer to the Academic Policy available from the Registrar's office or at: http://www.senecac. on.ca/academic-policy/index.html Audit Where applicable, students may choose to audit a Continuing Education credit subject. Auditing a subject means attending a credit class for personal interest and not for academic credit. The student, therefore, is not entitled to examination or other evaluation privileges. Students apply for audit privileges through the Registrar's Office and have up to the third class to make this decision. After the third class no changes can be made. Regular tuition fees apply. You will be notified via your class list or by your Program Assistant if any Audit students are enrolled in your class. 7 Arrangements for use of the Test Centres for students who have missed or must rewrite a test must be made through your Program Assistant to ensure space and test availability. Markham Campus - Room 190-197- ext. 7463 Monday - Friday 8:30 am - 4:30 pm Newnham Campus - Room B1050 - ext. 2717 Monday & Wednesday Tuesday & Thursday Friday Saturday 8:00 am - 5:00 pm 8:00 am - 8:30 pm 8:00 am - 3:00 pm 9:00 am - 12 noon Seneca@York-Room 1198 - ext. 3018 Monday & Wednesday Tuesday & Thursday Friday 9:00 am - 8:30 pm 9:00 am - 4:00 pm 9:00 am - 3:00 pm King Campus - Room 205 - ext. 5114 Monday - Friday (Sept.-May) Monday, Wednesday & Thursday (June-Aug.) 9:00 am - 4:00 pm 9:00 am - 4:00 pm * Hours subject to change without prior notice. Hours may be reduced during summer. GENERAL INFORMATION - ACADEMIC The Faculty of Continuing Education and Training offers both special interest and credit programs and subjects. Special interest offerings are for those who seek learning opportunities without evaluation. In contrast, credit studies involve specified learning outcomes and evaluation. To help part-time students understand a program's purpose and demands, Program Information Packages (PIPs) are published and are available on the web at: www.senecacollege.ca/ce or in hard copy (available in the Continuing Education office). The PIPs are the primary means for students to make long term plans for studies which may take a number of semesters or years to complete. They are also an important means by which faculty place their individual subjects in the context of an overall program of study. Please distribute the approved subject outline and review it carefully with the students during your first class. The subject outline has the following purposes: a) To state the outcomes of the subject; b) To communicate clearly and concisely what the subject is about; c) To establish an informal "contract" between the teacher and the learner; d) To identify the learning process and expectations within it; and e) To provide the basis for evaluation in accordance with the Academic Policy. Academic Honesty Textbook Desk Copies Desk copies of textbooks may be available from publishers but you must contact your Coordinator prior to the beginning of each semester to order them for you. Academic honesty is critical to the credibility and reputation of Seneca students and programs. To ensure academic honesty, Seneca provides clear policies (Academic Policy 9.0), descriptions, guidelines and penalties for violation of this policy (Student Handbook). Please ensure you have a copy of the Academic Policy. It is also critical that faculty demonstrate appropriate behaviour by citing sources used in resource materials, case studies, etc. An online copy is available at: http://www.senecac.on.ca/academic-policy/index.html GENERAL INFORMATION - ACADEMIC Test Centres Appeals While a student is enrolled in a Seneca College program or subject, differences of opinion about final grades, continuation in a program or continuation in the College may arise. It is the policy of the College that all such differences of opinion will be given a fair hearing. There are two methods of appeal: a) First Step: Informal -Matter is discussed with the Faculty member and/or Program Coordinator or Program Chair to see if a mutually satisfactory solution can be reached. b) Second Step: Formal -If the matter cannot be resolved through the informal process the student may file a formal appeal with the College. A fee will be administered. For more information on student appeals or any other academic matter, please refer to the Academic Policy available from the Registrar's office or at: http://www.senecac. on.ca/academic-policy/index.html Audit Where applicable, students may choose to audit a Continuing Education credit subject. Auditing a subject means attending a credit class for personal interest and not for academic credit. The student, therefore, is not entitled to examination or other evaluation privileges. Students apply for audit privileges through the Registrar's Office and have up to the third class to make this decision. After the third class no changes can be made. Regular tuition fees apply. You will be notified via your class list or by your Program Assistant if any Audit students are enrolled in your class. 7 Notify your Program Assistant, in writing, of changes in your address/ telephone number. We do not provide this information to students. However if you wish, you may give students your telephone number. Class Cancellations & College Closings There may be occasions when illness or other commitments prevent you from teaching a class. You must notify your Program Coordinator or Program Assistant if you cancel a class - please ensure you actually speak to someone - do not assume your message has been received. Reception staff requires this information, therefore, only informing students in class is not sufficient. In case of illness, we will try to notify all students whenever possible but we request your assistance in order to ensure that all your students are notified on time. To help avoid student frustration, cancelled classes are listed on our website and updated daily. All postponed classes must be made up at a later time, but prior to the conclusion of the semester. Consult with your students as to the best way this can be achieved. Two potential ways are to: a) Extend class hours for several sessions until lost time is recovered; or b) Schedule another session on a mutually acceptable date; (see Make-Up Classes below). If inclement weather forces cancellation of classes, announcements will be broadcast before 4:00 pm over • local radio: CFNY 102.1 FM, CFRB 1010 AM, CHFI 98.1FM, Q107 FM, 680 NEWS AM, CHUM 104.5 FM, CBC 99.1 FM and MIX 99.9 FM • television: CFTO TV, CITY TV and CBC TV There are no classes on Saturdays and Sundays directly preceding or following a statutory holiday, however some areas may be open to allow students to work on projects. Students with internet access are encouraged to check online for class cancellations or college closings at www.senecacollege.ca/ce before coming to the college. We make every effort to have all cancellations posted prior to 5:00 pm. Make-Up Classes When it is necessary for you to have a make-up class, please fill out the "Room Request" form and submit it to the Room Scheduler - no verbal requests will be considered. Be sure to verify with the Room Scheduler if your class must continue past the posted end date, as the room may have already been booked. Do not assume that your classroom is available. Class Lists During your first class check that students are formally registered and advise students of any necessary prerequisites. Formal registration is evidenced by a Confirmation of Registration form. Registration follows up with an official class list after your third class. This list is confidential and therefore must not be distributed to anyone. Please inform students that there is no switching allowed in multi-section subjects and that it is their responsibility to join the section indicated on their registration form unless they have officially filled out a Transfer form. Please advise those students who are not officially registered in your class to contact the Registrar's Office. Class Trips If you take your class on a field trip, inform the Receptionist/Program Assistant/Office Coordinator at your campus. Resolution, Equity and Diversity To ensure that every member of the Seneca community can work and/or study in an environment that is free of discrimination and harassment in any form, policies defining what is considered inappropriate behaviour and fair procedures to address such behaviour have been developed and are enforced. For further information call 416-491-5050 x 2078 or go to http://www.senecac.on.ca/hr/redc/policies.html. Safety Patrol/Security Upon request, Safeguard Escorts or Security will escort faculty and students to their vehicles or the edge of College property at King, Newnham and Seneca@York Campuses. For information, contact Newnham Campus Security at 416-491-5050, ext. 2565. Emergency telephones directly linked to the Security office, and surveillance cameras are located throughout various campuses. Signing In Sign in at the FCET office or the designated area each class. FCET staff will show you where your sign in book is located. Student Assignment Drop Off Students may drop assignments off in the FCET office (or through the mail slot outside the office after hours). The assignments will be date stamped, recorded, and placed in your faculty mailbox for pick up. Return assignments to your students in class; do not leave them in the FCET office. GENERAL INFORMATION - SERVICES Change of Address Students With Special Needs Faculty may receive an Academic Accommodation form from the Counselling, Learning Centre, Disabilities and Health Services Office. This form outlines what types of accommodation are required to assist identified students with disabilities. Accommodation includes requests such as extra time to complete tests and/or assignments, assistance with note taking, approval to tape record lectures. Many of these requests are easy to grant, but if you feel you need assistance, please speak to your program coordinator. Student Surveys Each semester students are asked to complete a confidential evaluation to let us know how we are meeting their academic and service needs. You must pick up your surveys in the FCET office before going to class during weeks 9 and 10 of each semester. To ensure complete privacy, you will be asked to leave the classroom while the students fill out the survey. Completed surveys should be collected by a student from your class, sealed in the envelope provided and returned to the FCET office. This is not optional; you are expected to allow the students to complete the surveys. Supplies/Chalk/Markers If you require flip chart paper, transparencies, markers, etc., please order through your Program Assistant. The flip chart stands must be signed out and returned to the FCET office after your class. “Excellence In Educating Adults” - Professional Development Program This Professional Development program, offered free of charge, provides part-time faculty with professional education, training and development opportunities to enhance their knowledge and skills in adult learning, and using technology in the classroom. It is available to all part-time faculty (requests for advanced standing and/or prior learning assessment will also be considered). For information on the program or the advanced standing/PLA process call 416-491-5050, ext. 2826. 5 There is a Library and Computing Commons located at Newnham and Seneca@York Campuses, and Libraries at the King and Markham Campuses. The Newnham and Seneca @York campuses also include microcomputer resources with a computing commons. Trained tutors offer assistance to students mainly in math and English-related subject areas. Various skill improvement resources such as note-taking, study techniques, time management, and essay writing are also available. In one accessible academic facility, partners are brought together blending expertise in libraries, learning centres, ITT and audio-visual services. Mail Check FCET mailboxes, or with the Receptionist/Courier at off-campus locations, for mail before each class - this is the usual method for receiving notices/messages from students and staff. No Smoking Policy Seneca College is a smoke-free environment. This policy applies to all campus locations and includes all classrooms, offices, cafeterias, related facilities and campus areas designated as being non-smoking. Smoking is only allowed at designated smoking entrances (signs posted). No smoking is allowed within 9 metres of College buildings. Parking Parking fees apply at all locations. Printing/Photocopying & Copyright Policy Submit subject-related materials to be printed five (5) working days in advance. If you are planning to distribute a significant amount of handout materials, consult your Program Coordinator: it may be best to package them as a manual for sale to students. Photocopying is to be used on an emergency basis only for subject-related materials. Program Assistants/front desk staff will assist. Seneca College is committed to providing access to print, visual, virtual and electronic resources to further academic teaching/learning and operational objectives, in accordance with the Copyright Act, the Access Copyright Agreements and the Copyright Policy. Seneca College and its employees are responsible for adhering to all federal and provincial laws/regulations and this Policy and can be held liable for non-compliance. The College respects the rights of copyright owners and shall not knowingly copy, sell, distribute, or use any print or electronic materials, without the express permission by the copyright owner, or in accordance with a license agreement authorizing same. Employees and students are obligated to report any incident where they know or believe that copyright protected materials are being accessed, copied, stored, distributed or sold by other persons. Any person who knows or believes that a member of the College community is in violation of this Policy has the right to file a complaint and participate in the investigation and resolution process. Violations may result in sanctions against a member of the College community and will be processed in accordance with the Copyright Abuse Procedures. For further information regarding your rights and obligations under the Copyright Act, Regulations and this Policy go to: http://seneca.libguides.com/copyright/ Reporting Accidents/Incidents A "personal injury/accident report", available from your Receptionist/ Program Coordinator/Program Assistant/Office Coordinator, must be completed and reported to your Chair/Program Assistant within three (3) calendar days for any incident involving staff/students/visitors to the College. In some cases, the Workplace Safety and Insurance Board, Health and Safety Committees and/or the Ministry of Labour requires notification of an accident. Therefore, it is imperative that the accident report be completed and distributed without delay. Faculty Contract/Responsibilities The "Part-Time Faculty Contract" confirms verbal discussions with program staff, defines the terms of the agreement, the hourly rate and outlines the duration/total hours of the subject you agree to teach. Part-time faculty are employed with Seneca under a contract of service (employment) rather than a contract for service (self-employment) for the period specified on the contract only. In order to facilitate the start of the payroll process you are asked to sign and return the contract to your Program Assistant as soon as you receive it. Payment is based on each teaching hour at an hourly rate as set out in your Part-Time Faculty Contract. The rate takes into consideration the time required for preparation, evaluation, feedback, meetings and other complementary/ancillary functions. You are hired to teach each semester based on the quality of your previous teaching, sufficient registration, adequate facilities and our mutual understanding of your role in this capacity. By signing the contract you are agreeing to "read and adhere to the College's policies and procedures as outlined in all communications directed to you by the College, including those outlined in the Continuing Education Faculty Handbook and Seneca's Academic Policy". As regulated by Ontario law, a new requirement has been added and specifically, your signature "confirms that I have completed the mandatory AODA Training at Seneca College as a condition of my employment prior to the start date of my contract" (see inside back cover of this Faculty Handbook under MANDATORY TRAINING for further details). Grading GENERAL INFORMATION - ACADEMIC Library and Computing Commons Promptly submit student grades online (make a copy for your records as a back-up). If any problems occur, notify the Coordinator immediately. Under no circumstances should final grades be conveyed to a student other than by means of an official grade report. Students granted supplemental privileges may not be graded higher than a minimum pass. See current Academic Policy or visit: http://www.senecac.on.ca/academicpolicy/index.html Grades are available online for part-time students on SIRIS. Student must log into https://www.senecacollege.ca/ce to access their grades. My.Seneca for Part-Time Faculty My.Seneca is a one-stop online resource that allows you to access all kinds of information about Seneca College: email, course materials and services. You can customize the portal displays to suit your personal preferences. All Continuing Education faculty receive a College email account when contracted to teach. Faculty use this account to communicate with other faculty, staff, administration and students. When conducting Seneca business, you should only use this email address. Email password management is explained on the https://my.senecacollege.ca portal page. From the portal page click on the Password Service (Manage Your Password Here) link. You will be taken to the IT Acceptable Use Policy, please read and accept. You are then directed to the appropriate screen. Seneca email passwords expire every 45 days and must be changed regularly for continuing access. Those new to Seneca will need to “activate” their account prior to using their Seneca email. Your activation code is printed on your teaching contract. For assistance please contact the Employee Help Desk at employee.helpdesk@senecac.on.ca or 416-491-5050, ext. 2129 during business hours. 9 All employees are paid by Direct Deposit only. In addition, the College has moved to a new Online Payroll System, replacing paper pay stubs with a online version that gives you quick, secure access to your pay information and records for the year. Instructions are available at: https://inside.senecac.on.ca/financialservices/forms/Payroll_System. pdf. Please note: You will need to login into to My.Seneca to provide your banking information on the Online Payroll System to initiate your payroll (also see My.Seneca for Part-Time Faculty pg. 9). Promotion Meetings All faculty teaching credit subjects must attend a mandatory end of the semester promotion meeting. Your Program Assistant provides you with your meeting date. Here, all final grades are recommended to the College and any Supplemental or Deferred Exams decisions are made. When the recommendations of the Promotion Committee have been accepted by the College and posted to an official grade report, they are considered final, subject only to the Appeals Procedure. Under no circumstances should final grades be conveyed to a student other than by means of an official grade report. Students granted supplemental privileges may not be graded higher than a minimum pass. See current Academic Policy or visit: http://www.senecac.on.ca/academic-policy/index.html Student Withdrawals In order to be eligible for appropriate academic standing and fee refund (where applicable), students must notify the Registrar's Office in writing to officially withdraw or by ptreg@senecac.on.ca. Verbal notification to a faculty member is not acceptable. For more information please refer to the current Part-Time Studies Calendar or Academic Policy or visit http://www.senecac.on.ca/ academic-policy/index.html Classrooms Please do not move/change classrooms. If your assigned room is not suitable or you require a classroom for a makeup class, contact the Room Scheduler. Do not assume your regular classroom will be available for make-up classes. All room requests must be in writing/email - no verbal (in person/phone) requests will be accepted. Counselling Professional Counsellors are available to assist students in the evening in the Continuing Education office at Newnham. For appointments call 416-491-5050, ext. 2900. Elevators Markham Campus: Four open access elevators located in main lobby. Newnham Campus: 1)Open access elevator located between buildings B & C 2)Accessibility elevator is located in the main lobby near Registration. Contact the Resolution, Equity and Diversity Centre in Room D1025 (416-491-5050, ext. 2078) to obtain a pass card. Seneca@York Campus: (No pass required) Two elevators located in main lobby and west end of building, near the Learning Commons. Emergency Guidelines For subjects with 12 or fewer classes: withdraw before the eighth class. Seneca has Emergency Guidelines, designed to prepare College employees and students for potential campus emergencies. While these guidelines do no not cover every conceivable situation, they do supply basic information to cope with campus emergencies such as: • Bomb Threat • Chemical/Hazardous Spill • Civil Disturbance and/or Demonstrations • Evacuation Procedures • Fire • Gas Leak • Hostile Intruder • Medical Emergencies • Power Outage • Robbery • Suspicious Behaviour • Suspicious Mail/items The basic emergency procedures outlined in these guidelines are meant to enhance the protection of lives and property and prevent injury. Information on procedures is available at https://inside.senecac.on.ca/emergprocedures/index.html For subjects with greater than 12 weeks: withdraw before the tenth class. Emergency Dialing Guidelines: TRADITIONAL CLASSROOM BASED SUBJECTS Time of Withdrawal Academic Standing Fee Refund 1. Withdrawal before the start date. Deletes any reference in the student academic record. Full fees less $25 administrative charge will be refunded. 2. Withdrawal between the start date, and before the third scheduled class. Deletes any reference in the student academic record. Full tuition fee less $25 administrative charge will be refunded. No refund of any lab / material fees. Results in a grade designation of "DNC" in the academic record (i.e. does not affect grade point average). No refund. For seminars, workshops and short duration subjects (with 7 or fewer scheduled classes) student must withdraw prior to the start date to qualify for a refund. 3. Final withdrawal dates for Academic Standing: For subjects with 7 or fewer classes: withdraw before the fifth class. 4. Withdrawal without written notification or after the final withdrawal dates above. Results in the appropriate grade designation of "DNA" or "F" (i.e. does affect grade point average). DISTRIBUTED LEARNING No refund. (i.e. correspondence, online, mixed mode) Important Notice: Withdrawal information for Distributed Learning Subjects with durations less than 10 weeks can be found at cdl.senecacollege.ca/withdrawal Time of Withdrawal 5. Withdrawal before the 14th calendar day after the start date. Academic Standing Deletes any reference in the student academic record. Applies only to subjects with durations of 10 weeks or longer. 6. Final withdrawal dates: withdraw before the tenth week. Applies only to subjects with durations of 10 weeks or longer. 7. Withdrawal without written notification or after the tenth week following the start date. Applies only to subjects with durations of 10 weeks or longer. Fee Refund Full fees less $25 administrative charge will be refunded. Exception to above: Material fees will only be refunded for correspondence subjects if the materials are returned in good condition at least two weeks before the start date. Results in a grade designation of "DNC" in the academic record (i.e. does not affect grade point average). No refund. Results in the appropriate grade designation of "DNA" or "F" (i.e. does affect grade point average). No refund. GENERAL INFORMATION - SERVICES Part-time Faculty Payroll For Buttonville, Jane, King, Markham, Newnham, Seneca@York and York Gate campuses: If an emergency occurs requiring security, police or ambulance, call ext. 88 from a Seneca phone or 416-491-5050 ext. 88 from a cell phone. This is the best way to ensure help is on the way. College operators and security officers will work to ensure a quick response and that any emergency personnel arriving at the College will be able to find you. Faculty and Staff Lounge/Lunch Room Two faculty/staff lounges are available at Newnham Campus in rooms B3085 and B4085 in the corridors linking Buildings A and B. Equipped with a microwave, fridge and sink as well as tables and seating, you may enjoy a bite, meet with other faculty or just relax before class. These rooms are locked at all times and only accessible by keypad entry - code is 1750. Note: These rooms are currently being used as classrooms during the construction but will revert to lunch rooms/staff lounges once the construction is completed. 3 Audio-Visual Services and Equipment Audio-Visual equipment is loaned to anyone involved in the teaching and learning activities of Seneca College. Loan periods vary and are generally as short as possible in order to accommodate heavy demands. Bookings must be made at least 3 business days in advance for equipment ordering which is available on a first come, first served basis. Audio visual equipment and materials can be booked online at: http://library.senecacollege.ca/Audio-Visual/index.html or by the appropriate method listed below: Markham Call 416-491-5050, ext. 7523 Monday - Thursday 8:00am - 8:00pm Friday 8:00am - 4:00pm Newnham Call 416-491-5050, ext. 2598 for equipment or ext. 2065 for video and films Monday - Friday 8:00am - 10:00pm Saturday 8:30am - 5:00pm Seneca@York Submit a completed “AV Equipment Order Form" to AV Department or your Program Assistant Semester bookings can also be arranged under the following conditions: • All requests must be submitted in writing to: King Campus: avrequest_kg@senecac.on.ca Markham Campus: avrequest_mk@senecac.on.ca Newnham Campus: avrequest@senecac.on.ca Seneca@York: avrequest_sy@senecac.on.ca and must include all dates, times, and room numbers for which the equipment is being requested; • Requests will be processed in the order in which they are received. Due to the inevitable classroom changes which occur at the begin- ning of each semester, and an overwhelming demand for equipment, we are unable to confirm semester bookings until after the second week of classes; • Requests for semester bookings will only be accepted on the under- standing that the equipment will definitely be used each week it is booked. Equipment cannot be reserved on the premise that it may be used. If the equipment is not needed one week, it is the faculty member’s responsibility to cancel the booking for that week by notifying Audio Visual Services as much in advance as possible; • If equipment booked is not picked up twice without notification, the semester booking will be cancelled. Electronic classrooms have: • Ceiling mounted data projectors, which project computer or video images to a screen; • A computer, VCR and all required remotes in the cabinet at the front of the room; • A laptop connection (for your personal computer if preferred); and • Standard College software, Microsoft Powerpoint and Netscape are loaded on all computers. *To sign out keys for the cabinets, please contact the following: King Campus: Audio-Visual Services Newnham Campus: Audio-Visual Services or Security Seneca@York Campus: Security Department BOOKSTORES King Monday - Friday 8:30 am - 4:00 pm Extended evening hours as required Markham Monday - Thursday 10:00 am- 3:00 pm Friday 10:00 am - 2:00 pm Extended evening hours as required Newnham Monday - Thursday 8:30 am - 7:00 pm Friday 8:30 am - 4:30 pm Extended evening and Saturday hours during each semester start up. Reduced hours in June, July and August 8:30 am - 4:30 pm Monday - Friday Seneca@ York Monday - Friday 9:00 am - 5:00 pm Extended evening and Saturday hours as required Reduced hours during June, July and August 9:00 am - 4:30 pm Monday - Friday CAFETERIAS King Main Cafeteria Monday - Thursday 8:00 am - Friday 8:00 am - Tim Hortons Monday - Friday 8:00 am - Mr. Subs Monday - Friday 9:00 am - COLLEGE SERVICES GENERAL INFORMATION - SERVICES 8:00 pm 3:00 pm 3:00 pm 2:00 pm Markham Monday - Thursday 7:30 am - 7:00 pm Friday 7:30 am - 4:30 pm Saturday 8:00 am - 1:00 pm Hours may vary each semester based on demand. Newnham Tim Hortons Bus Entrance 3rd floor Monday - Thursday 7:00 am - 9:00 pm Friday 7:00 am - 2:00 pm The Bridge Monday - Friday 7:00 am - 9:00 pm Saturday 8:00 am - 3:00 pm Sunday 8:30 am - 2:30 pm Bits & Bytes Monday - Thursday 8:00 am - 9:00 pm Friday 8:00 am - 3:00 pm Main Cafeteria (1st Floor) Monday - Thursday 7:30 am - 7:00 pm Friday 7:30 am - 3:00 pm Pita Pit (3rd Floor) Monday - Friday 10:30 pm - 7:00 pm Senecentre Java Junction Monday - Thursday 7:00 am - 9:00 pm Friday 7:00 am - 4:00 pm Seneca@ Main Cafeteria York Monday - Thursday 8:00 am Friday 8:00 am - Saturday 8:00 am - Tim Hortons Monday - Thursday 7:30 am - Friday 7:30 am - Coffee Shop Monday - Friday 8:00 am - 7:00 pm 3:00 pm 2:00 pm 8:00 pm 4:00 pm 3:00 pm LIBRARY AND COMPUTING COMMONS King Monday - Thursday 8:00 am - 7:30 pm Friday 8:00 am - 5:00 pm Markham Library Monday - Thursday 8:00am - Friday 8:00am - Computer Commons Monday- Thursday 8:00am - Friday 8:00am - 8:00pm 5:00pm 7:30pm 5:00pm Newnham Monday - Thursday 8:00 am - 11:00 pm Friday 8:00 am - 10:00 pm Saturday 8:30 am - 5:00 pm Sunday 9:00 am - 5:00 pm Seneca@ York Monday - Friday 8:00 am - 10:30 pm Saturday & Sunday 9:00 am - 5:00 pm Cell Phone/Pager Usage As a courtesy, faculty and student cell phones should remain turned off and pagers should be set on vibrate while in class. 11 For all campuses dial 416-491-5050 and the extension listed below. MARKHAM CAMPUS • Front Desk............................................................................ext. 7270 • Office Coordinator................................................................ext. 7279 • Computer Specializations.....................................................ext. 7273 • Centre for Distributed Learning - Program Assistant............ext. 3031 NEWNHAM CAMPUS • Reception Desk and Evening Number.................................ext. 2531 • Contact Centre.....................................................................ext. 2529 • General Business, Import/Export, International Business, International Market Development, Marketing, Entrepreneurship, Project Management, Mathematics Studies, Customs Professional, Purchasing Management, Leadership, Tourism and Travel, Professional Sales, Green Business Mgmt.......ext. 2797 • CGA, Accounting, Accountant & Finance.............................ext. 2501 • Human Resources Mgmt. , CDN Payroll Association, Professional Bookkeeper, Financial Planning, Family Financial Planning, CDN Securities, Investment Funds of Canada, Ontario Management Development, Accounting and Payroll, Business Administration: Accounting and Financial Planning, Business Administration: Accounting and Financial Planning, Certified Employee Benefit Specialist, Accounting & Information Technology..................................ext. 2319 • Opticianry, Applied Arts, Fashion, Esthetics, Special Effects Make-up, Interior Decorating, Photography, Practical Nursing, Post RN/RPN, CPR/First Aid, Personal Support Worker, Professional Floral Design....................................................ext. 2512 • • Autism & Behavioural Science, Autism Interventionist, Working with Individuals with ASD, Autism Workshops, ECE, ECE Admin, Resource Teacher/Early Interventionist, Setting Up a Childcare, . Nursery School or After School, Seneca Rehab, York/Seneca Rehab, Social Service Worker, Social Service Worker Immigrants and Refugees, Fitness Leadership, Leisure, Investigative Sciences & Police Studies................................ ext. 2946 Computer Studies, Computer Specializations, Corp. Training, Office Admin, Library & Information Technician, York Region Seneca@York.......................................................................ext. 3034 Newnham.............................................................................ext. 2663 • ESL.......................................................................................ext. 2507 • English Studies, College/Univ. Prep, Theatre, EAC, Math...ext. 2685 • Modern Languages, General Education, Language Interpreter, Intercultural Relations, General Arts and Science, . Women's Studies..................................................................ext. 2513 • Adv. Pharmaceutical, APICS, Appraisal Institute, Architectural Blueprint Reading, AutoCAD, Bioinformatics, CNC, Immigration Practitioner, Mechanical Design, Photovoltaic, PLC,Sustainable Energy, Technical Skills: Machine Shop, Welding................ext. 2532 • Aviation, BES Facility Manager, Building Code, BES, Fire Service, Home Inspection, PEO, Rescue Training, Residential Design and Construction...................................ext. 2505 FCET Mission Statement The Faculty of Continuing Education and Training (FCET) at Seneca College is committed to the provision of part-time learning opportunities which are responsive to the educational and training needs of our adult communities. In order to ensure maximum access for both individuals and organizaions, Continuing Education offers a diverse range of relevant, innovative and flexible part-time programs and services which recognize a variety of markets and learner profiles. The staff and faculty are dedicated to the objective of empowering adult students to optimize their educational and vocational mobility through lifelong learning strategies. Dean's Message Welcome to Continuing Education at Seneca! There are over 800 part-time faculty here in Continuing Education at Seneca. You all get the chance to influence and touch the lives of tens of thousands of students each year. Our students appreciate the special combination of academic training and practical experience that you bring to your role. You are part of a group of faculty who are held in high esteem by our students. Continuing Education staff prepares this handbook annually to help ensure that your commitment to Seneca and our part time students is supported with easily accessible information about facilities, services, and procedures. We believe it is important for you to receive satisfaction from your teaching experience at Seneca, and one of our goals is to provide you with opportunities to develop personally and professionally. You’re welcome to participate in any of Seneca’s Professional Development activities. We have also created an “Excellence in Educating Adults” professional development program specifically for you. These workshops are offered both online and in-class on a variety of days and times that we hope will fit with your schedule. We value your feedback. Please let us know if you find the information and/or professional development opportunities helpful to you, and how we can improve our support to you. WELCOME TO CONTINUING EDUCATION IMPORTANT FCE TELEPHONE NUMBERS We also receive valuable feedback from our students through a variety of venues including a student survey. Once each semester we’ll ask for a few minutes of your class time to administer the in-class student feedback survey. We ask that you allow your students an opportunity to complete the surveys confidentially. Please feel free to contact your Program Assistant, Coordinator, Chair or myself if you have any questions or suggestions. I look forward to meeting as many of you as possible over the coming year. Once again welcome, and have a great year! Susan Savoie • Adult Ed, TESL/TEFL, PDT..................................................ext. 2536 FCET SERVICES (Newnham) • Payroll Officer.......................................................................ext. 2588 • Room Scheduler...................................................................ext. 2532 • Program and Information Services Officer...........................ext. 2714 SECURITY • To reach all Campus Security Offices call Newnham Campus Security..................................................................ext. 2565 1 WELCOME TO CONTINUING EDUCATION • FCET Mission Statement.................................................1 • Dean's Message..............................................................1 GENERAL INFORMATION - SERVICES • Audio-Visual Services & Equipment................................2 • Cell Phone/Pager Usage.................................................2 • Classrooms......................................................................3 • Counselling......................................................................3 • Elevators..........................................................................3 • Emergency Guidelines.....................................................3 • Emergency Dialing Guidelines.........................................3 • Faculty and Staff Lounge/Lunch Room............................3 • Library and Computing Commons...................................4 • Mail..................................................................................4 • No Smoking Policy...........................................................4 • Parking.............................................................................4 • Printing/Photocopying & Copyright Policy........................4 • Reporting Accidents/Incidents..........................................4 • Resolution, Equity and Diversity Centre (REDC).............5 • Safety Patrol/Security......................................................5 • Signing In.........................................................................5 • Student Assignment Drop Off..........................................5 • Students With Special Needs..........................................5 • Student Surveys...............................................................5 • Supplies/Chalk/Markers...................................................5 • Test Centres.....................................................................6 • Textbook Desk Copies.....................................................6 GENERAL INFORMATION - ACADEMIC • Academic Honesty...........................................................7 • Appeals............................................................................7 • Audit.................................................................................7 • Change of Address..........................................................8 • Class Cancellations & College Closings - Make-Up ......... Classes............................................................................8 • Class Lists........................................................................8 • Class Trips.......................................................................8 • "Excellence in Educating Adults" - Professional Development Program.....................................................8 • Faculty Contract/Responsibilities.....................................9 • Grading............................................................................9 • My.Seneca for Part-Time Faculty.....................................9 • Part-Time Faculty Payroll...............................................10 • Promotion Meetings.......................................................10 • Student Withdrawals......................................................10 • Mandatory Training for FCET Faculty (AODA)..............13 • Professional Development.............................................13 • Part-Time Teachers Conference....................................13 COLLEGE SERVICES/TELEPHONE DIRECTORY • College Services - Hours of Operation • Bookstores............................................................... 11 • Cafeterias................................................................ 11 • Library and Computing Commons........................... 11 • Telephone Directory.......................................................12 Please note room numbers and office/service hours quoted in this handbook were correct at press time but are subject to change without prior notice. MANDATORY TRAINING FOR FCET FACULTY Customer Service for People with Disabilities eLearning Seneca College, along with many other employers in Ontario, is obligated to ensure all employees, both fulltime and part-time, have received Customer Service for People with Disabilities training. The Accessibility for Ontarians with Disabilities Act dictates that the training must meet the regulatory requirements of the Customer Service Standard. The eLearning training takes approximately ½ hour to complete. 1. Log onto My.Seneca; 2. Click Seneca Employee eLearning in the My Organiza- tions Plus section; 3. Click AODA eLearning in the left-hand navigation panel; 4. Click Customer Service for People with Disabilities eLearning; 5. Follow the navigation tips identified in the first slide; 6. Do not forget to complete the Customer Service for People with Disabilities Quiz in the same location. Please contact Joe Crangle at 416-491-5050, ext.7224 or by email at: joseph.crangle@senecac.on.ca if you have questions about navigating the eLearning component. PROFESSIONAL DEVELOPMENT INDEX Please note that completion of this AODA training is a condition of employment. FCET PD Professional Development Excellence in Educating Adults Program: • • • • • • Basic Concepts and Practices in Adult Education Designing Teaching and Learning Activities Designing & Assessing Learning Outcomes Teaching and Evaluating Learning Facilitation Skills Managing Diversity in the Classroom A Recognition of Achievement is awarded upon completion of these workshops. Other Offerings: • Applying Technology to Teaching • Using Blackboard for Teaching and Learning Intro. and Adv. • Curriculum Design and Delivery • PowerPoint • Classroom Management Techniques Email beverly.hartford@senecac.on.ca for more details. Part-Time Teachers Conference The Part-Time Teachers Conference, held every semester, give teachers an opportunity to attend professional development on topics of interest with colleagues from other colleges in the Metro area. For further information please email: norma.columbus@senecac.on.ca 13 2010-2011 BUSINESS STUDIES PART-TIME FACULTY HANDBOOK HEALTH SCIENCES ENGLISH SKILLS AB C COMPUTER STUDIES Seneca College 1750 Finch Avenue East Toronto, Ontario M2J 2X5 senecacollege.ca/ce COMPUTER SPECIALIZATIONS TECHNOLOGY