International Vendor Standards Manual
SAKS FIFTH AVENUE
SAKS OFF 5TH
SAKS DIRECT
April 17th, 2015
APRIL 2015
To Our Valued Business Partners,
W elc om e to t h e n e w S ak s In co rpo r at ed Int e rn at i ona l V end o r St a nda rd s M anu al , wh ic h
th
i nc l u des t h e i nt er na t io na l r e q u ir em e nts f or S ak s Fif t h A v e nu e , S ak s F if th A ve n ue O f f 5
A v en u e a nd Sak s D ir e c t v en d or s .
T he r e qu ir em ents f or i nt er na t io n a l bus i n es s tr a ns ac t i ons c an b e c o nf us in g a n d c om pl ex .
Ha v i ng an ef f ic i en t i nf r as tr uc tur e i n wh i c h t o c om m unic at e a nd s h a r e i nf or m at i on is es s e nt i a l
f or s uc c es s . I t is o ur go a l t o pr o vi d e yo u wi t h b es t- i n- c las s s u p p or t, s im p lif yi n g t h e pr oc es s
f or in te r n at i o na l p ur c h as es .
S ak s pr o vi d es d ir ec t s up p or t f r om i ts In te r n a ti o na l Ser v ic es D ep ar t m ent l oc a te d in Ab er d ee n ,
Ma r yl a nd U S A t o b us i nes s par tn er s wi th “ f or e ig n” t er m s . Yo u wi l l a ls o b e i n tr o d uc e d t o our
i nt er n a ti o n al of f ic es l o c at e d i n s tr a te g ic f or e i gn loc a ti o ns . W e hop e th a t b y us in g t hes e
r es o ur c es yo u wi l l be ab l e t o ans we r q ues t io ns i n yo u r l oc a l la n gu a ge an d t im e zo n e.
In t h is In t er n at i o na l V en d or S ta n da r ds M a n u a l yo u wi l l f in d i nf or m a ti o n r e la t ed t o f l oor r e ad y
s ta n dar ds , wh ic h ar e t he s am e f or a l l V en d or s ( d om es t ic a nd f or e ig n) as we l l as s pec if ic
i ns tr uc t i o ns wh ic h ar e on l y r e l a ti v e t o th e i n t er n a ti o n al or d er s .
A l l v en d or s ar e r es p on s i bl e t o u nd er s ta n d an d c om pl y wi t h U . S. r e g u la t io ns K i n dl y n o te t h at
th is m anu a l is f or i nf or m atio n a l p ur p os es o nl y a n d s ho u l d no t b e c o ns tr u ed as a d et a il e d l is t
of a l l r e q u ir em en ts or as l eg a l a d v ic e o n a n y s p ec if ic r e q u ir em en t. P le as e c o nt ac t yo ur le ga l
c ou ns e l f or s pec if ic in s tr uc t io n.
In t h e e ve n t th at yo u h a ve an y q u es t i ons , c o m m ents or c onc er ns p l eas e f ee l f r e e to c on ta c t
m e di r ec t l y or to r eac h o ut t o s t af f m em ber s l is t e d i n th e d ir ec t or y o n th e n ex t pa g e.
W e s inc er e l y h o pe t h a t yo u f i n d th is I nt er na t i on a l V e nd or S t an d ar d s M a nu a l h e lpf u l a n d l ook
f or wa r d t o b u il d i ng a l on g- l as t i ng r el a t io ns hi p.
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To Our Valued Business Partners ..........................................................................................................................2
SAKS FIFTH AVENUE INTERNATIONAL DIRECTORY & FAQ’s ..........................................................................8
SAKS FIFTH AVENUE CONTACTS ..................................................................................................................8
SAKS FIFTH AVENUE GENERAL MAILBOX ADDRESSES ...........................................................................9
Frequently Asked Questions ........................................................................................................................... 11
PURCHASE ORDER TERMS & BUSINESS PRACTICES .................................................................................... 12
Purchase Orders – Legal Terms & Conditions .................................................................................................... 13
INVOICING INSTRUCTIONS........................................................................................................................... 15
RETURN AND CANCELLATION POLICIES .................................................................................................. 15
CUSTOMS........................................................................................................................................................ 16
ENVIRONMENTAL STEWARDSHIP PROGRAMS ........................................................................................ 17
DATING, TERMS AND INSTRUCTIONS ........................................................................................................ 17
VENDOR STANDARDS .................................................................................................................................. 17
ADMINISTRATIVE FEES / EXPENSE OFFSET FEES................................................................................... 17
BACK ORDERS ............................................................................................................................................... 17
CONFIDENTIALITY ......................................................................................................................................... 18
LIMITATION OF LIABILITY AND STATUTE OF LIMITATIONS .................................................................... 18
ASSIGNMENT.................................................................................................................................................. 18
REMEDIES AND NO WAIVER ........................................................................................................................ 18
SEVERABILITY ............................................................................................................................................... 18
FORCE MAJEURE .......................................................................................................................................... 19
GOVERNING LAW AND JURISDICTION ....................................................................................................... 19
Contacting Us ....................................................................................................................................................... 19
Business Practice Standards for All Vendors, Suppliers and Contractor’s.......................................................... 19
OVERVIEW ...................................................................................................................................................... 19
CHILD LABOR / SWEATSHOPS .................................................................................................................... 19
CONFLICTS OF INTEREST ............................................................................................................................ 19
BRIBES AND KICKBACKS ............................................................................................................................ 20
ANTITRUST ..................................................................................................................................................... 20
GIFTS AND ENTERTAINMENT ...................................................................................................................... 20
CONFIDENTIAL INFORMATION, TRADE SECRETS, AND INTELLECTUAL PROPERTY ........................ 21
ENVIRONMENTAL HEALTH AND SAFETY .................................................................................................. 21
COMPLIANCE WITH PRIVACY AND ANTI-MONEY LAUNDERING LAWS ................................................ 21
RESOURCES ................................................................................................................................................... 21
Environmental Health and Safety ........................................................................................................................ 22
Compliance with Privacy and Anti-Money Laundering Laws ............................................................................... 22
Resources ............................................................................................................................................................ 22
INTERNATIONAL PURCHASE ORDER DETAILING – ........................................................................................ 23
PRE-SHIPMENT STAGE ........................................................................................................................................ 23
Required Pre-Work in Preparation for Order Confirmation .................................................................................. 24
New Vendor Set-Up Requirements...................................................................................................................... 24
Completing the New Vendor Set-Up Form ....................................................................................................... 24
Submitting the New Vendor Set-Up Form & Payment Instructions .................................................................. 24
Social Compliance Audits .................................................................................................................................... 25
Purpose for Social Compliance Audits ............................................................................................................. 25
Requirements for Production Facilities ............................................................................................................ 25
Factory Inspection Procedure .......................................................................................................................... 26
Collection of Merchandise Details ........................................................................................................................ 26
Verification of Terms of Sale ............................................................................................................................ 26
Product Specifications for Classification .......................................................................................................... 27
Line Release Details ........................................................................................................................................ 28
Saks Direct – Photo Samples Matching Merchandise Shipped ....................................................................... 28
INTERNATIONAL FLOOR READY REQUIREMENTS .......................................................................................... 29
Floor Ready Requirements .................................................................................................................................. 30
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Frequently Asked Questions: ............................................................................................................................... 30
Pre-ticketing Format & Placement ....................................................................................................................... 31
Ticketing Outsource Services & Procedure ..................................................................................................... 32
Hangers ............................................................................................................................................................ 33
Garment Labeling................................................................................................................................................. 33
Saks Fifth Avenue Sewn in Woven Labels ...................................................................................................... 33
Fur Labeling Act ............................................................................................................................................... 33
INTERNATIONAL PACKING, MARKING & LABELING ....................................................................................... 35
International Packing, Marking & Labeling .......................................................................................................... 36
Packing Instructions ............................................................................................................................................. 36
Packing Merchandise Requiring Other Government Agency Clearances ....................................................... 36
Packing Merchandise in Accordance with the Store Allocation on the Purchase Order.................................. 37
Packing List Distribution ................................................................................................................................... 37
Carton Specifications ....................................................................................................................................... 37
Wrinkle Prevention ........................................................................................................................................... 37
Shipping on Pallets ........................................................................................................................................... 38
International Carton Labeling (Not EDI) ........................................................................................................... 38
Marking Instructions ............................................................................................................................................. 41
INTERNATIONAL COMMERCIAL DOCUMENTATION & SPECIAL HANDLING ................................................ 44
International Commercial Documentation & Special Handling Requirements..................................................... 45
Commercial Document Format ............................................................................................................................ 45
Commercial Invoice for Merchandise Offered for Re-Sale .............................................................................. 45
Commercial Invoices & Requirements for Samples ......................................................................................... 47
Commercial Invoices & Requirements for Direct-To-Store Shipments ............................................................ 48
Commercial Invoices for Trunk Shows, Special Orders and Store Events ...................................................... 48
Commercial Invoices for Other Government Agency Clearances ................................................................... 49
Other Commercial Documents ............................................................................................................................. 53
Packing Lists .................................................................................................................................................... 53
Additional Documents ...................................................................................................................................... 54
Generalized System of Preferences (GSP) and other preferential duty programs Documentation ................ 54
Government Agency Websites ......................................................................................................................... 54
Dispensation of Commercial Documents ......................................................................................................... 55
INTERNATIONAL SHIPPING & DELIVERY .......................................................................................................... 56
Shipping & Delivery .............................................................................................................................................. 56
General Shipping Requirements .......................................................................................................................... 56
Concealed Shortages .......................................................................................................................................... 57
Shipping Windows................................................................................................................................................ 57
Delayed and/or Early Cargo ............................................................................................................................. 57
Direct to Store / Direct Door Shipments ............................................................................................................... 58
Saks Direct – Direct to Store Shipments.............................................................................................................. 58
Procedure for Obtaining Direct to Store Authorization Numbers ..................................................................... 58
INTERNATIONAL PAYMENT PROCESS ........................................................................................................... 59
Terms, Payment Information & Returns............................................................................................................... 60
Terms for Payment............................................................................................................................................... 60
Received Not Ordered ......................................................................................................................................... 62
Return to Vendor Requests ................................................................................................................................. 62
Return Procedures ........................................................................................................................................... 62
PRIVATE LABEL PROGRAM REQUIREMENTS .................................................................................................. 63
TH
SAKS FIFTH AVENUE OFF 5 PRIVATE LABEL PROGRAM (Women’s Merchandise only) ........................ 64
th
SFA OFF 5 Private Label Program Goals ...................................................................................................... 64
Purchase Orders .................................................................................................................................................. 64
Specifications, Samples and Approvals ............................................................................................................... 65
Specification Approval ...................................................................................................................................... 65
Strike-Offs, Pattern Submissions, Lab Dips and Trims .................................................................................... 65
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Sample Submission & Approval ....................................................................................................................... 65
Product Testing .................................................................................................................................................... 67
APPENDIX SECTION ............................................................................................................................................. 67
FULL LINE TICKET FORMATS ........................................................................................................................... 68
VERTICAL TICKET ......................................................................................................................................... 68
HORIZONTAL TICKET .................................................................................................................................... 68
OFF5 5TH TICKET FORMATS............................................................................................................................ 69
TICKET FORMAT BY CATEGORY................................................................................................................. 69
DUAL RETAIL TICKETS ................................................................................................................................. 69
TICKET PLACEMENT GUIDE ............................................................................................................................. 70
HANGER STANDARDS ...................................................................................................................................... 72
STORE CAPTIVE PROGRAM ............................................................................................................................. 72
MEN’S SPECIALTY HANGER PROGRAM ......................................................................................................... 72
MEN’S AND WOMEN’S APPROVED STANDARD PLASTIC HANGER PROGRAM ........................................ 73
Children’s Plastic Hanger Program ...................................................................................................................... 74
FULL LINE STORES............................................................................................................................................ 76
OFF 5TH STORES .............................................................................................................................................. 79
DISTRIBUTION CENTERS ....................................................................................................................................1
Import Supplier Set-Up Form: .................................................................................................................................2
Sample Exempt GCC: .............................................................................................................................................5
Sample Testing Non-Children’s GCC: ....................................................................................................................6
Sample Testing Children’s GCC: ............................................................................................................................7
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Sample
your company name
address
city country postal code
Tel/Fax:
e-mail:
General Merchandise Sample
COMMERCIAL INVOICE
SAKS & Company DBA Saks Fifth
Avenue 500 Hickory Dr. Aberdeen, MD
Sold to: 21001
Date:
Consignee
Invoice #:
Aberdeen
MD 21001 USA
Your Order PO
Contact:
Dept #
Vendor #
Quantity
Currency
Description
Unit price
Material Composition/Construction/Gender
Item/Style
Total
#REF!
Agents PO if applicable
Manufacturer : Complete Company Name
Address, City, Country and Postal Code of
Manufacturer
Total Pieces:
No of Cartons :
Dims:
W eight : …………………….. Net Kg
__________ Gross Kg
NET
0 % VAT
Special Instructions:
Terms 30 Days
TOTAL
Shipping Terms (Named Place/Port/Location)
If Multiple Countries of Origin specify by style :
Signed :
Invoice:
........8
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Sample Packing List................................................................................................................................................9
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SAKS FIFTH AVENUE INTERNATIONAL
DIRECTORY & FAQ’s
DIRECTORY
SAKS FIFTH AVENUE CONTACTS
BRANDED VENDORS:
Jackie Persinger
Jackie_Persinger@saksinc.com
Sr. Manager, International Compliance
Location: Aberdeen, Maryland USA
(410) 297-5433
Vendor, Customs & Order Managment
Jeanette Angel
Jeanette_Angel@saksinc.com
Manager, International Operations
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APRIL 2015
Location: Aberdeen, Maryland
(410)297.5508
Logistics, Pre-Shipment Vendor Document Approval, Exports, Invoice Processing
SAKS BRAND VENDORS:
Sandi Fantozzi
Sandi_Fantozzi@lordandtaylor.com
Production Operations Manager
(212) 382-6176
Production, Operation Management
Maureen Metzinger
Maureen_Metzinger@lordandtaylor.com
Sr. Manager Private Brands Global Sourcing
(212) 391-5356
Customs & Style Management
SOCIAL COMPLAINCE:
Julie Yan
Julie.Yan@hbc.com
Director, Corporate Social Complaince
(905) 792-4679
Molly Minton
Molly.Minton@hbc.com
Social Compliance Analyst
(212) 634-2252
INTERNATIONAL FINANCE :
Chris Tobias
Chris.Tobias@hbc.com
Manager, International Finance
(570) 821-6491
Angela Morrissey
Angela.Morrissey@hbc.com
Financial Analyst
Phone: (570) 970.6152
Payment Information, Letter of Credit Issuance, Return to Vendor Authorizations
SAKS FIFTH AVENUE GENERAL MAILBOX ADDRESSES
DESCRIPTION
E-MAIL ADDRESS
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APRIL 2015
International_VC@saksinc.com
INTERNATIONAL PURCHASE ORDERS
& COMPLETED NEW VENDOR SET UP FORMS
International Vendor Compliance team
INTERNATIONAL SHIPPING DOCUMENT
Pre- shipmentdocreview@saksinc.com
FOR APPROVAL
International Operations team
INTERNATIONAL CLASSIFICATION INFO
International_VC@saksinc.com
& MERCHANDISE DETAILS
EUROPEAN BUYING OFFICE CONTACTS
JEAN PHILIPPE PRUGNAUD
jpp@mintparis.com
MINDY PRUGNAUD
mindy@mintparis.com
MINT
Saks Fifth Avenue European Buying Office – Milan & Paris
33 1 4260 5461 (Paris)
GLOBAL FREIGHT FORWARDERS & CONSOLIDATORS
SIMONA BARTOLOZZI
Simona.bartolozzi@firenze.sdb.it
SAVINO DEL BENE
Saks Fifth Avenue Air & Ocean Freight Forwarder – Milan & Paris, Air Forwarder Asia
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Frequently Asked Questions
What is the Saks definition of a “foreign” Vendor?
A foreign Vendor is defined by where they are paid and the terms of sale. All foreign Vendors are paid to an
international location for the first cost of the merchandise. First cost includes all Vendor costs incurred and profit
prior to the point designated by the terms of sale. shipping as well as profit.
What are the terms of sale for Saks foreign Vendors?
The Inco terms that Saks uses for foreign Vendors are FCA Foreign Freight Agent or Ex-Works Vendor’s Foreign
Warehouse. Meaning Saks accepts responsibility for the merchandise at the time it is delivered / picked up at
these points. Saks will pay for all expenses incurred from these points until delivered to the Saks designated
warehouse/store in the United States.
What are the payment terms?
Payment terms are Wire Transfer with terms of Net 60 days from the date the merchandise is turned over to the
Freight Forwarder or 8% discount if paid within 10 days after the end of the month.
What are the steps that I must follow to prepare for shipping?
Provide all materials listed below to the Saks Fifth Avenue International Vendor Compliance team:
• As soon as possible, complete & submit the New Vendor Set Up form. In some cases a “Social
Compliance Audit” will be required in advance of set up.
•
60 – 90 days in advance of the start ship date on the order:
o Provide a copy of the Buyers worksheet/purchase order or your sales confirmation
o Review the International Vendor Standards Manual and provide your signed acknowledgement
page
•
45 – 60 days in advance of start ship dates
o Complete a Social Compliance Audit (see specifications to determine if necessary)
o Provide / verify merchandise & production details with International Vendor Compliance in
preparation for entry to U.S. Customs
5 days prior to cargo pick up provide all required commercial documents to the Preshipmentdocreview@saksinc.com via e-mail attachment to receive approval for shipping.
•
Upon receipt of Saks written approval and shipping instruction, coordinate pick up of merchandise with
Saks’ designated Freight Forwarder
•
After cargo is picked up, collect proof of pickup and submit with copies of all commercial documents to
Saks’ Accounts Payable department for payment based on previously agreed upon payment terms
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PURCHASE ORDER TERMS &
BUSINESS PRACTICES
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Purchase Orders – Legal Terms &
Conditions
These terms and conditions (“Terms and Conditions”) apply to all purchases by Hudson’s Bay Company or
Saks Fifth Avenue doing business in the United States or Canada as Saks Fifth Avenue and Saks Fifth
Avenue OFF 5TH, through its affiliates (individually and collectively "Purchaser" or “Saks” or “Our” or “We” or “Us”)
and are binding upon seller / vendor (hereinafter “You” or “Your” or “Vendor”).
Authority and Acceptance: Purchaser hereby purchases the goods specified on its electronic data interchange (EDI)
or written purchase order contracts, subject to and upon the express terms and conditions hereof (the “Order”). You
must have a valid Order prior to shipping goods to any Saks Fifth Avenue Enterprises affiliate. Verbal orders and/or
"house orders" will not be valid unless confirmed with a written or electronic purchase order.
By shipping goods or performing specified work, you agree to the Terms and Conditions of sale set forth herein,
unless otherwise modified in writing by Purchaser. Any different or additional terms in Vendor’s acceptance of the
Order are hereby objected to, and Purchaser’s objection to different or additional terms shall not be waived by
acceptance of any goods or payment of any invoice.
Vendor Expressly Warrants and Indemnifies as follows:
A. That all the articles, material and work covered by this Order will conform to the specifications, drawings,
samples or other descriptions furnished or adopted by Purchaser, and will be of good material and
workmanship, and free from defects.
B. That the goods will be merchantable, fit, safe and sufficient for the purpose intended; and will be
transferred to Purchaser with a good and marketable title, free and clear of all liens,
charges, security interests and encumbrances; title to goods will pass to Purchaser upon
receipt.
C. That all weights, measures, sizes, and particulars stamped on such goods or their containers comply
with local, state, and federal laws of the United States (and/or, where applicable, local, provincial
and federal laws of Canada) and any generally similar law or regulation in any other domestic or
international jurisdiction.
D. That in supplying the goods, articles, materials, and work, Vendor has complied with all applicable
laws and regulations of the country where the goods are manufactured, including but not limited to, laws
against child labor, forced labor, and unsafe working conditions, and if asked, Vendor will confirm such
compliance in writing.
E. That in supplying the goods, articles, materials, and work, Vendor is not in violation of any
third party agreements including, but not limited to, any exclusive distribution arrangements.
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F. That the goods are accurately labeled and where required or desired, clearly identify the
country of origin.
G. That such goods and any packaging, labelling, advertising or promotional materials furnished therewith
by Vendor comply and conform to all applicable federal and state laws and any regulations, rules, and
standards promulgated thereunder, including but not limited to: Consumer Products Safety Act of
1972, Flammable Fabrics Act of 1954, Federal Food, Drug, and Cosmetic Act, Fur Products Labeling
Act, Federal Hazardous Substances Act of 1960, Occupational Safety and Health Act, Fair Labor
Standards Act, Textile Fiber Products Identification Act, Poison Prevention Packaging Act,
Endangered Species Act, Wool Products Labeling Acts, Tariff Act of 1930, Dog and Cat Protection
Act of 2000, California Proposition 65 and AB 1681; and in the case of goods sold to Saks Fifth
Avenue Canada and OFF 5TH Canada, all applicable Canadian federal and provincial laws and
any regulations, rules, and standards promulgated thereunder, including but not limited to:
Product Safety Act, Food and Drugs Act, Food and Drug Regulations and Cosmetic
Regulations, Consumer Packaging and Labelling Act and Regulations, Marking of Imported
Goods Order, Textile Labelling Act and Regulations, Ontario Technical Standards and Safety
Act and Upholstered and Stuffed Articles Regulation, and Quebec Charter of the French
Language and Regulations, all as amended, and any generally similar law or regulation in any other
domestic and international jurisdiction.
H. That such goods do not and will not infringe upon any patent, trademark, trade name, copyright, right of
publicity, or other similar right. You agree to protect, indemnify and hold Purchaser, its affiliates, its
agents, and its employees, harmless against any claim, loss or damage, including attorneys’ fees,
arising directly or indirectly from any alleged or actual trademark, patent or copyright infringement or
unfair competition action resulting from Purchaser’s activities of use, sale or offering for sale any goods
covered by this Order. No specification by Purchaser with respect to any part of this Order shall
constitute a warranty, express or implied, against any claim for infringement of patents, copyrights or
trademarks and Purchaser shall not be responsible to Vendor, as indemnitor or otherwise, for or on
account of any such claim or liability.
I.
That Vendor will not sell to any person or entity any goods bearing or labeled with any trade name,
trademark, service mark, logo, private label brand or design that is proprietary to Purchaser without the
express written consent of Purchaser, even if said goods were rejected, cancelled, refused or
returned by Purchaser.
J.
That Vendor will protect, indemnify, and hold harmless Purchaser, its affiliates, its agents, and its
employees from any claim, loss, or damage, of any nature, arising directly or indirectly out of Vendor’s
violation or alleged violation of the terms of this Order, including but not limited to any breach of
warranty or claim connected in any way to the goods purchased under this Order. Vendor’s duty to
indemnify and hold harmless covers all losses, damages, and costs, including attorneys’ fees. At
Purchaser’s sole discretion, and with regard to any claims described herein, Purchaser may elect to:
(i) control the defense and settlement of such claims at Vendor’s expense; or (ii) permit Vendor to control
the defense and settlement of such claims at Vendor’s expense with legal counsel that is acceptable
to Purchaser. To the extent legal fees are incurred by Purchaser in connection with the defense of
claims described herein, Purchaser will require Vendor to directly reimburse Purchaser for such fees
and costs or, at its option, may deduct all legal expenses and costs in the form of a deduction(s) or
chargeback from any amounts owed to Vendor.
K. That Vendor will protect, indemnify and hold Purchaser, its affiliates, its agents, and its employees,
harmless against any claim, loss or damage, including attorneys’ fees, which may be made or
brought against them by virtue of claims or demands of any kind which any purchaser of such goods
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APRIL 2015
from the Purchaser or other person may make against the Purchaser or any affiliate thereof,
including with respect to the injury to or death of any person, or damage to property in any way
relating to the goods, whether or not such goods were manufactured by Vendor or whether or not
the asserted defect was known or discovered by Vendor or Purchaser. Vendor shall procure and
maintain adequate product liability insurance, including contractual liability insurance, and shall, upon
request, furnish to the Purchaser certificates thereof in connection with this Order.
L. That Vendor will protect, indemnify, and hold harmless Purchaser, its affiliates, its agents, and its
employees from any claim, loss, or damage, of any nature, arising directly or indirectly out of any act
or omission by Vendor’s servants, agents or subcontractors of Vendor, in the furnishing of goods or in
the performance of work under the Order.
M. That Vendor will protect, indemnify, and hold harmless Purchaser, its affiliates, its agents, and its
employees from any claim, loss, or damage, of any nature, arising directly or indirectly out of any
non-compliance with applicable law.
N. That in the event that Purchaser or any of its employees, agents or subcontractors is served with or
becomes subject to any subpoena, order or other legal process in a legal proceeding, to which
Purchaser is not a party seeking disclosure of any materials or information related to the goods,
services, information or deliverables that Vendor renders or delivers to Purchaser, then Vendor shall
bear the cost of all direct and indirect costs and expenses, including without limitation, reasonable
attorneys’ fees related to Purchaser's response, compliance with or defense/resistance thereto.
O. That prices for the goods sold to Purchaser hereunder are no less favorable than those currently
extended to any other customer for the same or similar goods in similar quantities. In the event that
Vendor reduces its price for such goods during the term of this Order, Vendor agrees to reduce its
prices of the goods ordered hereunder correspondingly. Vendor warrants that the price shown on
this Order shall be complete and no additional charges of any type shall be added without the
Purchaser’s express written consent. Such additional charges include, but are not limited to, shipping,
packaging, labeling, custom duties, taxes, storage, insurance, boxing, and crating.
To the extent legal fees are incurred by Purchaser in connection with the defense of any of the claims or legal
proceedings described in sections (A) through (O) above, Purchaser will require Vendor to directly reimburse
Purchaser for such fees and costs or, at its sole option, may deduct all legal expenses and costs in the form of a
deduction(s) or chargeback from any amounts owed to Vendor.
The above indemnification and warranties shall survive the termination or cancellation of this Order.
INVOICING INSTRUCTIONS
Each invoice must show specific information as described within the Accounts Payable section of the "Vendor
Standards Manual", located on Purchaser's website at www.saksincorporated.com under "Vendor Relations." Our
website may be updated periodically and any such updates shall be applicable to all Orders.
RETURN AND CANCELLATION POLICIES
You hereby agree that without prior authorization from You, and without further notice, Purchaser reserves the
following rights:
A. To refuse and/or return all goods delivered which are not equivalent to samples submitted or
examined, or are damaged, or are not fit for resale, or do not conform to all specifications, terms and
conditions of this order and to all warranties and guarantees herein set forth (being considered
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"defective" goods for Our purposes). It is understood that this return policy shall apply to all such
goods when found to be defective at any time prior to resale, or after resale if Purchaser allowed the
customer a refund or credit.
B. To refuse and/or return all goods which do not meet our purchase order specifications of style, size,
color, quantity and/or quality (including unauthorized substitutions); or which are shipped before
the ship date, or after the cancel date, or without valid purchase order numbers or without valid
department numbers.
C. To cancel a purchase order, in whole or in part, in the event the goods are not shipped in accordance
with the terms and conditions hereof.
D. To cancel a purchase order, in whole or in part, in the event the goods are shipped after the cancel
date, time being of the essence.
E. To accept any part of a shipment without waiving the right to refuse or reject the balance thereof
by reason of Your failure to comply fully with the Terms and Conditions of the Order.
All risks, claims, storage or handling charges on refused, rejected, returned, postponed or cancelled goods are Your
full responsibility, regardless of other terms of sale or passage of title. Any claims for non-payment of an invoice by
reason of either Our non-receipt of goods shipped by You or Your non-receipt of goods returned by Us, must be sent
to Purchaser via certified mail no later than 60 days after goods are shipped.
When goods are returned, refused or cancelled, they shall be returned via carrier of Purchaser's choice, F.O.B.
origin, freight collect. Consideration will be given to Your carrier of choice upon receipt of Your written request
stating that You will not refuse any such returned goods. You will be charged the full cost of returned, refused or
cancelled goods. In the interest of clarity, and for purposes of this provision "full cost” means the cost of the goods
We originally purchased from You (paid to You), plus all freight and handling charges We incurred, plus any other
deductions We applied or took when We purchased the goods from You originally, including, but not limited to, any
fast payment or other 8% discounts.
Acceptance of non-conforming goods by Purchaser shall not be deemed a waiver of Purchaser’s right to recover
damages or pursue any other remedy available to it under the Uniform Commercial Code as in effect in the State of
New York or as applicable the Ontario Sale of Goods Act, nor shall the return of non-conforming goods to Vendor
relieve Vendor of its liability for shipping such non-conforming goods.
CUSTOMS
Vendor will comply with applicable customs laws; and in particular will establish and maintain
programs and documentation to support country of origin production verification, so as to prevent
the illegal transshipping of goods.
Where goods are shipped from a country which is a party to the North American Free Trade
Agreement, Vendor will comply with its requirements.
Vendor will obtain any applicable quota, visa, certificate of origin or other government authorization
which may be required for lawful export of the goods from the country of origin and subsequent
importation to the country of destination, and will be liable for detention or refusal of entry of any
goods by the government of the country of destination. Goods which cannot be imported into the
country of destination within a reasonable period (as determined by Purchaser) may be returned to
Vendor at Vendor’s expense and Purchaser may demand a full refund therefor.
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ENVIRONMENTAL STEWARDSHIP PROGRAMS
Where environmental stewardship programs are mandated by law and Vendor is the obligated party,
Vendor will comply with the requirements. Where such programs are not mandated by law, or are
mandated and Vendor is not the obligated party, Vendor will assist Purchaser to comply as
necessary.
DATING, TERMS AND INSTRUCTIONS
Time is of the essence on all orders; see above rights to refuse goods if not timely delivered
th
A. Goods received on or after the 25 day of a month will be recognized as received on the 1st day of the next
succeeding month.
B. Discounts for fast payment will be calculated from the later of the date goods are received in Our distribution
facility, or the date We receive an invoice. We use commercially reasonable efforts to make payment by the
due date as determined by the procedures described in this Order. Because of a number of factors that
can result in payment after the due date, including delays caused by the Vendor, or limitations related to
Saks’ billing payment cycles, We may, and You hereby agree to permit Us to, take a fast payment
discount even when We do not make payment by the due date, and You agree not to challenge Our taking
such discount on any ground. If YOU believe that WE are not entitled to a fast payment discount because
of late payment, which is unrelated to a Vendor delay or billing payment cycle limitation, You must make an
accounts payable inquiry, in writing, within sixty (60) days after the date of issuance of the Order giving
rise to the claim. Inquiries or re-payment requests made after 60 days will be denied, and You agree to
waive all claims based on inquiries that are not made in writing. Repayment requests of fast payment
discounts will also be denied if it is determined that the delay was Vendor caused, i.e., invoices sent to
an incorrect address, goods did not agree with the Order, the account is in debit balance, or other
extenuating circumstances exist. In addition, 8% discounts not tied to fast payment will not be refunded
under any circumstances, and You agree not to seek or claim a refund of such discounts under any
circumstances.
VENDOR STANDARDS
Vendor recognizes receipt of and an understanding that, it is their obligation to adhere to all requirements, as cited
in the current Vendor Standards Manual section of the Purchaser's website, located under "Vendor Relations." Any
and all deviations from any Vendor Standards Manual guideline must be approved in writing by Purchaser.
ADMINISTRATIVE FEES / EXPENSE OFFSET FEES
Purchaser is entitled to be compensated as outlined in the Vendor Standards Manual, for non-compliance with
these specifications (including those fees detailed in the Expense Offset Schedule) in the form of an invoice
deduction(s) from any amounts owed the Vendor. Instead of a deduction, purchaser may demand direct payment of
expense offset fees or other administrative fees specified in the Vendor Standards Manual. Any such direct
payment demand by Purchaser shall be made within 30 days of the date of demand. Late payments shall accrue
interest at the rate of one percent (1%) per month. Any amounts billed or deducted by Purchaser for failure to
comply with the Vendor Standards Manual or the Terms and Conditions of this Order, shall be considered
liquidated damages and not a penalty.
BACK ORDERS
You agree to make one complete shipment. Purchaser reserves the right to chargeback all freight charges as a
result of back orders, divided, or partial shipments.
OTHER TERMS:
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CONFIDENTIALITY
Vendor may have access to certain commercially valuable or otherwise proprietary or confidential information
relating to the operations, products, sales and business of Purchaser and its affiliated and related companies
(“Confidential Information”). For purposes of this agreement, Confidential Information means that information
disclosed by Purchaser to the Vendor (before or after the date hereof), including but not limited to the trade secrets of
Purchaser, nonpublic information relating to Purchaser’s product plans, designs, ideas, concepts, costs, prices,
finances, marketing plans, customers or potential customers, business opportunities, personnel, research,
development or know-how and any other nonpublic technical or business information of Purchaser. Confidential
Information does not, however, include information that: (a) is now or subsequently becomes generally available to
the public through no fault or breach on the part of Vendor; (b) the Vendor can demonstrate to have had rightfully in
its possession without an obligation of confidentiality prior to disclosure hereunder; or (c) is independently developed by
the Vendor without the use of any Confidential Information of the disclosing party.
Vendor will not disclose, publish or disseminate Confidential Information to anyone other than its employees who
need to know such Confidential Information, and the Vendor will take reasonable precautions to prevent any
unauthorized use, disclosure, publication or dissemination of Confidential Information. The Vendor will not use the
Confidential Information for any purpose other than the sale or offering of sale of goods under the Order without
the prior written approval of an authorized representative of the Purchaser. If the Vendor receives notice that
it may be required or ordered by any judicial or governmental entity to disclose Confidential Information of
Purchaser, it will make reasonable efforts to give Purchaser sufficient prior notice in order to contest such
requirement or order.
LIMITATION OF LIABILITY AND STATUTE OF LIMITATIONS
In no event shall Purchaser be liable for anticipated profits or for punitive, incidental, special or consequential
damages. Purchaser’s sole liability on any claim of loss or damage arising out of, or in connection with, or resulting
from the Order or from the performance or breach thereof shall in no case exceed the price allocable to the goods
or unit thereof which gives rise to the claim. Any action resulting from any claimed breach on the part of Purchaser
as to the good delivered hereunder must be commenced within one (1) year after the date of issuance of the Order
giving rise to the claim.
ASSIGNMENT
You shall not assign or transfer this Order or any interest therein or monies payable thereunder without our prior
written consent, and any assignment made without such consent shall be null and void. Purchaser may assign this
Order and its interest therein to any affiliated or subsidiary corporation, or to any corporation succeeding to
Purchaser's business without Your consent. Any assignment, consented to by Purchaser, remains subject to all
Terms and Conditions hereof, including Purchaser's rights to offset and chargeback.
REMEDIES AND NO WAIVER
No waiver of any of the terms and conditions of this Order shall be effective unless in writing and signed by
Purchaser. In addition, no failure or delay on the part of Purchaser in exercising any right, power or remedy under
this Order shall operate as a waiver, nor shall any single or partial exercise of any such right, power or remedy
preclude any other or further exercise of any other right, power or remedy. No waiver of a breach shall be
construed as a waiver of a subsequent breach. The rights and remedies herein provided Purchaser shall be
cumulative and in addition to any other rights and remedies given by law.
SEVERABILITY
This agreement is severable and the lack of enforceability or the voidance of any parts of this agreement shall not
affect the other parts of this agreement.
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FORCE MAJEURE
Purchaser may have the option of cancelling all or any part of an Order where discontinuance of or substantial
interference with the Purchaser’s business is caused, in whole or in part, by reason of fire, flood, earthquake, labor
dispute, war, Act of God, embargo, riot, terrorism, governmental regulations, or other causes beyond Purchaser’s
control.
GOVERNING LAW AND JURISDICTION
This agreement shall be construed in accordance with and governed by the laws of the State of New York and
the laws of the United States applicable herein, without regard to conflict of law rules, which would cause the laws
of any other jurisdiction to apply. The parties hereto expressly exclude the application of any non-United States
laws (except as applicable Canadian laws) and the United Nations Convention on Contracts for the International
Sale of Goods from this agreement and any transaction that may be entered into between the parties in connection
with this agreement. You hereby waive any local or international law, convention or regulation that might provide an
alternative law, construction or venue to the extent a waiver shall be permitted under such law, convention or
regulation. Any action or legal proceeding related to this agreement shall be instituted exclusively in state or Federal
Court in New York County, New York. You hereby agree that venue and jurisdiction are proper in such courts.
Contacting Us
If you need to contact us please identify the appropriate person in the "Directory" section of this document.
Business Practice Standards for All
Vendors, Suppliers and Contractor’s
OVERVIEW
Saks Incorporated is committed to legal compliance and ethical business practices in all our operations worldwide
and is firm in our resolve to do business only with those vendors, suppliers, and contractors which we believe
share in that commitment. In support of this commitment, Saks Incorporated demands that all individuals or
organizations who provide direct and indirect materials and services, as well as all suppliers, contractors,
consultants and other intermediaries (herein referred to as “Vendors”) agree to follow our Business Practice
Standards as condition of the business relationship.
CHILD LABOR / SWEATSHOPS
We require our vendors to comply with all applicable laws and regulations mandated by the country in which the
merchandise or product is manufactured, including but not limited to laws against child labor, forced labor and
unsafe working conditions.
CONFLICTS OF INTEREST
A conflict of interest occurs when personal interests or activities conflict with the business interests of Saks
Incorporated. Accordingly, vendors are required to make all decisions that affect Saks Incorporated based solely
on Saks Incorporated’s best interests, free from improper influences (or the appearance of influence). Vendors
must not become involved in any situation that creates an actual or potential conflict of interest with Saks
Incorporated.
A conflict of interest can occur in a number of situations. Several examples include:
1. Doing business with an associate or family member outside the Saks Incorporated business
relationship
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2. Employing an associate or the family member of an associate
3. A vendor having a financial interest in a direct competitor
4. A vendor doing business with a direct competitor while having access to confidential or
competitive information
5. An associate or family member having a significant financial interest in a vendor
Associates must not provide services for, or have a financial interest in or with, a customer, competitor, supplier,
vendor or competitor, without the written consent of the Company’s General Counsel. It is not, however, typically
considered a conflict of interest to own less than 1% of the outstanding shares of a publicly traded company,
provided that such investment does not constitute a significant part of the associate’s portfolio.
Each vendor is obligated to avoid any situation which may cause a conflict of interest and to make full disclosure
of any actual or potential conflicts of interest with Saks Incorporated management officials.
BRIBES AND KICKBACKS
All associates and any agents or other individuals representing Saks Incorporated must not request or receive
any kick-back, bribe, excessive or disguised commission or similar payment or benefit from any vendor. Similarly,
associates, agents or individuals representing Saks Incorporated must not directly or indirectly make any kickback, bribe, excessive or disguised commission or similar payment to any vendor or to any public or
governmental officials.
ANTITRUST
Vendors, agents or other individuals representing Saks Incorporated must not agree or act together with any
competitor with regard to prices, terms or conditions of sale, purchase, production, distribution, territories,
customers, or suppliers and must not exchange or discuss with a competitor prices, terms or conditions of sale, or
any other competitive information, or engage in any other conduct which may restrict competition or otherwise
violate any of the antitrust laws.
GIFTS AND ENTERTAINMENT
Saks Incorporated supports a gift policy that restricts gifts to associates with very few exceptions and respectfully
requests that vendors do not send gifts to associates. Gifts covered by this policy include anything of value.
Examples of gifts include: meals; entertainment; discounts; merchandise; trips; services; tickets to theater,
concerts and sporting events; golf outings; vehicle use; and lodging. Gifts do not include: (1) items that are
available generally to a large group of associates on an equal basis; (2) perishable items (such as chocolates,
fruit baskets or flowers) that are shared with associates at the associate’s work location; and (3) business-related
meals and business-related entertainment that meet all certain restrictions.
Saks Incorporated associates are prohibited from:
1. Soliciting gifts from others with whom the Company does business or seeks to do business;
2. Giving or accepting gifts to or from others with whom the Company does business or seeks to do
business;
3. Accepting any gift of cash or securities or a loan from others with whom the Company does
business or seeks to do business (other than a loan from a financial institution on terms and at
interests rates available to borrowers generally at the time of borrowing); and
4. Accepting gifts of any kind that would encourage or obligate (or be reasonably perceived as
obligating) the associate to give special consideration to the person or company making the gift.
Participation in customary business meals and entertainment is not a violation of this Policy, provided that: (a) it is
intended to promote legitimate business discussions or to foster better business relations with the host; (b) it
involves expenditures that are reasonable and occurs at a frequency that is reasonable under the circumstances;
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APRIL 2015
(c) it occurs in settings that are reasonable and appropriate to the business at hand; and (d) the actual or
prospective Company business partner or customer is present at the meal or event.
Some vendors, particularly those vendors of cosmetics and fragrances, occasionally offer “gratis” or “free”
merchandise to our associates. The following guidelines apply to such Gratis Merchandise:
1. Gratis Merchandise must never be solicited by Associates.
2. Gratis Merchandise may not be returned to or exchanged at Saks or any other retailer, or sold
privately under any circumstances.
3. Gratis Merchandise may only be accepted by: (a) store Associates who are selling the vendor’s
line of merchandise; (b) the Department Managers of eligible store Associates; and (c) with
respect to new product launches only, merchants who are considering placing a purchase order
on behalf of the Company for the particular Gratis Merchandise. Acceptance by any merchant of
Gratis Merchandise for new product launches is subject to the prior approval of the DMM. In all
cases, acceptance of Gratis Merchandise must be in full compliance with any and all applicable
policies and procedures established by the Asset Protection Department, as may be modified
from time to time.
4. The Asset Protection policies relating to Gratis Merchandise are available at all store locations
and they require, among other things: (a) that Vendors who desire to distribute Gratis
Merchandise at a store must be instructed to leave the merchandise at the store Asset Protection
Package Check Area; and (b) that Vendors who wish to send Gratis Merchandise to the homes of
eligible Associates or to distribute Gratis Merchandise at a seminar must first obtain written
authorization from the relevant Department Manager on forms prescribed by the Asset Protection
Department.
CONFIDENTIAL INFORMATION, TRADE SECRETS, AND INTELLECTUAL PROPERTY
Vendors have a duty to not disclose confidential information concerning Saks Incorporated (including records,
reports, processes, plans, methods, and prospective financial information), or to disclose information about the
Company’s customers or other confidential information obtained through the vendor’s relationship with Saks
Incorporated.
Any trademarks or patentable or copyrightable subject matter, including computer programs and systems or
methods of doing business, created and which relates to the Saks Incorporated’s business, is intellectual property
belonging to the Company and will be held in the name of the Company. This is true irrespective of where, when
and how the work is done. Vendors may be required to sign a confidentiality agreement and/or receive approval
from Saks Incorporated’s legal counsel prior to being allowed access to confidential information.
ENVIRONMENTAL HEALTH AND SAFETY
Vendors shall comply with all applicable laws and regulations regarding environment, health and safety. Vendors
must ensure that their employees or agents working on behalf of Saks Incorporated or at a Saks Incorporated
facility work in a way that assures their own safety and the safety of others.
COMPLIANCE WITH PRIVACY AND ANTI-MONEY LAUNDERING LAWS
Vendors will comply with all applicable laws and regulations concerning customer privacy, the confidentiality of
non-public personal information and anti-money laundering efforts.
RESOURCES
Vendors have the responsibility to ensure that all employees and agents within their respective organizations
comply with this Code. Any vendor who becomes aware of any action or situation that may violate this Code
must report the matter promptly to the confidential Saks ALERTLINE by calling 1(800) 403-4792 or logging on to
www.saksalertline.com.
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Environmental Health and Safety
Vendors shall comply with all applicable laws and regulations regarding environment, health and safety. Vendors
must ensure that their employees or agents working on behalf of Saks Incorporated or at a Saks Incorporated
facility work in a way that assures their own safety and the safety of others.
C-TPAT and Supply Chain Security
All social compliance audits must contain security inspections in line with C-TPAT requirements.
Banned and Sanctioned Countries
The Office of Foreign Assets Control (OFAC) is a division of the US Department of the Treasury. This division
administers and enforces economic and trade sanctions based on US foreign policy and national security goals
against targeted foreign countries and regimes, terrorists, international narcotics traffickers, those engaged in
activities related to the proliferation of weapons of mass destruction, and other threats to the national security,
foreign policy or economy of the United States.
OFAC's current country-specific sanctions programs include but are not limited Cuba, North Korea, Iran, Sudan,
and Burma.
Changes in the political climate may cause countries to be added or removed from the list therefore it is
incumbent upon each business partner to review the information on the OFAC website:
http://www.treasury.gov/about/organizational-structure/offices/Pages/Office-of-Foreign-Assets-Control.aspx
As part of its enforcement efforts, OFAC publishes a list of individuals and companies owned or controlled by, or
acting for or on behalf of, targeted countries. It also lists individuals, groups, and entities designated under
programs that are not country-specific. Such individuals and companies are called "Specially Designated
Nationals" or "SDNs." Their assets are blocked and U.S. persons are generally prohibited from dealing with them.
The SDN list is routinely updated and should therefore be continually reviewed by our business partners to ensure
that business is not being conducted with individuals, groups or entities appearing on the list.
The SDN list can be found on the OFAC website:
http://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx
Compliance with Privacy and Anti-Money Laundering Laws
Vendors will comply with all applicable laws and regulations concerning customer privacy, the confidentiality of
non-public personal information and anti-money laundering efforts.
Resources
Vendors have the responsibility to ensure that all employees and agents within their respective organizations
comply with this Code.
Any Vendor who becomes aware of any action or situation that may violate this Code must report the matter
promptly to the confidential Saks ALERTLINE by calling 800-403-4792 or logging on to www.saksalertline.com, or
may contact any of the following Company individuals:
Thomas Matthews, Group SVP Asset Protection & Operations & Chief Ethics & Compliance, 212.940.5067
Mike Brizel, Executive Vice President & General Counsel, 212.451.3838
Greg Fitting, Vice President, Internal Audit, 212.451.3962
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INTERNATIONAL PURCHASE ORDER
DETAILING –
PRE-SHIPMENT STAGE
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Required Pre-Work in Preparation for Order
Confirmation
Vendors participating in the Saks Fifth Avenue Private Label Program may be subject to additional or different
requirements. Please thoroughly review the “Private Label Program” in this manual to clarify the standards for
this program.
New Vendor Set-Up Requirements
Completing the New Vendor Set-Up Form
All Saks Vendors are required to complete the New Vendor Set Up form provided in the Appendix.
The form provides general instruction in the “Using this Form” section. Please note that the form has multiple
steps including participation by the Merchant, Vendor, International Services department and the Accounts
Payable department.
Each section of the form is clearly marked for the user’s guidance, pointing to the information that is needed. All
Vendors must complete the “Vendor Information” section including “Pay To Information” and “Supply Chain
Capabilities”.
Submitting the New Vendor Set-Up Form & Payment Instructions
The Vendor should submit the completed set up form directly to the International Vendor Compliance mailbox:
International_VC@saksinc.com
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International Vendor Compliance (IVC) will review the form and if complete, will forward to International Finance
for assignment of a resource number. International Finance will not accept forms without prior approval from IVC
Once IVC receives a resource number from International Finance they will communicate it to all interested parties.
In addition to the information in the New Vendor Set Up form you must attach payment instructions. SFA
payment terms are Net 60 days from the date title transfers (or cargo is received by SFA freight agent). Available
payment options are check, wire transfer and letter of credit with SFA approval.
Payment instructions must be on the Vendor's company letterhead, and include the following information:
•
•
•
•
•
•
•
•
Vendor Trade Name
Complete Physical Address
Account Name, if different than trade name
Bank Name, Branch, and complete address
IBAN (International Bank Account Number)
BIC
SWIFT Code
ABA Routing Number (If a U.S. bank)
These instructions must be signed by no less than a Director of the Vendor’s company.
All payment inquiries should be directed to the International Finance Manager, Michael Barnes whose contact
information may be found in the above Directory.
Social Compliance Audits
Purpose for Social Compliance Audits
Saks Incorporated is committed to legal compliance and ethical business practices in all our operations worldwide
and is firm in our resolve to do business only with those Vendors, suppliers, and contractors which we believe
share in that commitment. In support of this commitment, Saks Incorporated demands that all individuals or
organizations who provide direct and indirect materials and services, as well as all suppliers, contractors,
consultants and other intermediaries (herein referred to as “Vendors”) agree to follow our Business Practice
Standards as condition of the business relationship. All vendors are responsible for checking their suppliers and
making regular visits to their facilities. SFA at any time can ask a vendor to confirm this is being done on a regular
basis.
Acceptable Social Compliance Audit reports submitted by an approved selected and certified third party
inspection service verifies that business partners in international locations are in compliance with acceptable
practices.
Requirements for Production Facilities
All Vendors with active SFA purchase orders will be contacted to obtain additional information related to
production location. Factories may be scheduled for social compliance audits by an approved third party
inspection company.
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If required by the Vendor, the Director of International Services for Saks will sign a Saks approved confidentiality
agreement. However all information is considered completely confidential and is only shared if under legal
demand.
Factory Inspection Procedure
Goal:
Approval from the Social Compliance team 45-60 days in advance of shipping.
Vendors are responsible for ensuring that all of its chosen production sites comply with local law and demonstrate
acceptable business practices. This should be a primary concern when making sourcing decisions.
All Vendor/Factories are required to complete a self-audit which will be provided by the Social Compliance team.
It will then be determined and communicated if a full factory audit is required. The Vendor / factory will bear the
cost of all factory audits, including any re-audit cost that may be required. If a full factory audit is required, it will
be conducted well in advance of shipping but no less than 45 days in advance of the anticipated departure date. If
the factory has already received an acceptable and detailed audit report from a certified and reputable auditing
firm they may submit this for consideration. Subject to approval, a previous audit report may eliminate the need
for an additional audit.
Vendors who refuse to participate in this program are subject to review and exclusion as a SFA resource. No
shipments will be approved without factory approval from the Social Compliance team.
In the event of cancellation due to a critical audit failure, or failure to obtain factory approval from the Social
Compliance team, SFA is not responsible for any costs that may have been incurred by the Vendor or factory,
including but not limited to cost of finished merchandise, factory overhead related to cut, make or trim that may
have been incurred.
Collection of Merchandise Details
Information not available on the purchase order is needed for U.S. Customs clearance. During this process we
take the opportunity to collect necessary merchandise details, verify pricing and coordinate logistical support at
the foreign location.
This process will commence at the time the Buyer’s worksheet or purchase order is submitted and will be
completed no later than 45 days prior to the anticipated ship date.
Vendors will receive a recap sheet from the SFA ISD Vendor Compliance team indicating the terms of sale
as indicated below and order details. If there are any discrepancies the Vendor must report them to
International Services Vendor Compliance immediately or the terms will stand as communicated. Please
be certain to review and respond to these very important details.
It should be noted that shipments will not be approved for departure without a confirmed purchase order approved
by the necessary Saks Fifth Avenue Executives and the necessary information in compliance with the applicable
Federal Regulations of the U.S. Government.
Verification of Terms of Sale
Inco Terms establishes the cargo turnover point when SFA becomes responsible for the merchandise.
Acceptable terms are:
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•
FCA Foreign Consolidator/Forwarders warehouse – Vendor delivers to the Saks selected freight agent
(Vendor pays freight cost to agent’s facility)
•
Ex-Works – cargo is picked up by Saks selected freight agent (Saks pays all costs)
Shipping Windows on the purchase order indicate when the merchandise is expected in our Distribution
Centers. The start ship date is the first date that delivery is allowed. SFA’s ISD department will confirm the
corresponding shipping windows from your international point in order to meet the Buyer’s requirements.
First Cost reflects the cost that we will pay to the Vendor directly. It may be negotiated in local foreign
currency or in U.S. Dollars. If applicable, any Vendor quoted rates of exchange will be requested for verification
purposes.
Country of Origin / Factory location is needed to determine special Customs handling that may be
required. Additionally the factory name and address or MID number is required information on the commercial
documentation needed for importing into the United States. SFA may also need to schedule a social compliance
audit based on factory location. This information is completely confidential and secured.
Production Records
Saks Fifth Avenue expects all Vendors, contractors and subcontractors to maintain production records for all style
numbers.
Product Specifications for Classification
Product information is collected using various tools for the convenience of our Vendors including the industry
preferred “Wearing Apparel Detail Sheets” (found in Appendix) Vendor line sheets, catalogs, pictures or
specification sheets. The primary requirements are listed below.
Once the merchandise is properly classified you will be notified by International Vendor Compliance of the HTS #
and additional document requirements that may be needed.
If preliminary information changes during the product development cycle please advise your contact in the
International department as soon as possible to avoid shipping delays. If your commercial documentation does
not match this information shipment approval may be delayed unnecessarily.
Item Description details identify the general category / nature of the item.
For example: Women’s Woven Blouse.
Material Content is needed to further detail the classification of the item for U.S.
Customs. The percentage of each component is required (totaling 100%) including details regarding any
materials that are made of scales, feathers, shell, seeds, fur or skins as special clearances and documentation is
needed.
For example: 80% Rayon 20% Silk with Mother of Pearl buttons
Item Construction defines the final details for classification utilizing product specifications, description and
content to select the Harmonized Tariff Number.
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Other Government Agencies control entry and release of certain product types. They require more
detailed information and different handling. These shipments must be released from these Agencies prior to
Customs entry during the import process. These agencies include:
•
•
•
•
Food & Drug Administration ( food, cosmetics, sunscreens, skin altering products)
Fish & Wildlife Service
Department of Agriculture
Consumer Product Safety
Goods eligible for GSP or special treatment due to a trade or preference agreement with the U.S.
Government (i.e. NAFTA) should be identified by the Vendor. The appropriate documentation / filing to be eligible
for preferential treatment must be provided by the Vendor in order to reduce the cost of duty (if applicable).
At time of pre-class, any vendor that might be eligible for special provisions will receive a form that applies. For all
GSP eligible vendors a “Form A” will be sent and expected to be returned complete along with their commercial
documents at time of shipping.
There will be additional information in the “Commercial Documentation” section of this Manual.
Line Release Details
Information related to the anticipated timing and specific items to be released is needed to expedite shipments
through the international supply chain. Please copy your contact in the International Department on
correspondence with Buyers relative to this subject. Also expect to hear from our group regarding this subject as
the start ship date approaches.
Saks Direct – Photo Samples Matching Merchandise Shipped
Delivering exactly what is advertised on Saks.com is paramount to servicing our customers and maintaining a
quality shopping experience. Often it is a specific detail that entices the customer to purchase your product; a
unique button, contrast stitching, a belt. As such, when the product in hand is even slightly different from the one
seen on Saks.com, our customers return the product saying, “This is not what I ordered from Saks.com”.
To set the standard, Saks expects advertising samples to be provided to the buying office as per the agreed
specified date. If any change is made to the product, your company must immediately notify the Saks Direct
Buyer and supply him/her with a corrected sample.
Special Purchase Order Arrangements
Trunk Shows
Trunk show merchandise may be carried in or shipped in by the vendor or vendor representative.
If the merchandise is carried in then the vendor must take full responsibility for the merchandise. Once the
merchandise is received in the store the Asset Protection Manager or Associate must review the merchandise
and sign off on it. The buyer must create a purchase order for all pieces that are brought in by the vendor. Once
the trunk show is over, the AP Manager or Associate must once again review the merchandise and sign off to
ensure all pieces are accounted for whether they sold or not.
If the merchandise is shipped in then SFA would be responsible for the merchandise. The buyer must create a
PO for all pieces. If the goods are going direct to store then the buyer must obtain a direct to store authorization
for the merchandise (see direct to store section). If items need to be returned then the Asset Protection Manager
or Associate and/or vendor must contact the International Services Department for further instruction.
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The merchandise must be booked into inventory in both scenarios. The merchandise can be returned to the
vendor by way of hand carrying the merchandise back by the actual vendor/vendor representative or shipped
back with the assistance of International Services Department. The Accounting department will do a manual debit
memo for the items that do not sell and are being returned to the vendor.
Fabric Purchase Orders
The store associate will contact the appropriate buyer to inform them of the quantity of fabric needed. The buyer
will then create a purchase order for the fabric. Once the fabric is ready to be shipped then the vendor would send
International Services Department the commercial invoice to review. Once the invoice is reviewed and approved
the vendor is given shipping instructions. If the fabric is to be shipped direct to store, then the buyer must get a
direct to store authorization (see direct to store section) and give to vendor. This number must be reflected on the
vendors commercial invoice. All fabric orders are subject to the same pre-class requirements as regular purchase
orders.
INTERNATIONAL FLOOR READY
REQUIREMENTS
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APRIL 2015
Floor Ready Requirements
All merchandise must be “floor ready” when it is received to enable immediate placement on the selling floor or in
making it available in our #689 Saks Direct on-line store. Exemptions must be approved and are not automatically
granted. Vendors who cannot comply must contact the International Services Department, Vendor Compliance
team, as noted in the Directory.
Specific ticket formats and detailed technical instructions are included in the Appendix.
Frequently Asked Questions:
•
May I order tickets directly from the Saks Fifth Avenue Distribution Center in the United States?
Vendors with “foreign” terms, meaning may order tickets directly from the Distribution Center, however
these tickets must be declared on the commercial invoice as an assist. The vendor must add the following
statement, “Tickets of US origin supplied by the importer.” The vendor will also need to add the following
equation, “Ticket Value (.010) x Quantity = Total Ticket Value”.
•
May I call Avery for additional tickets if there is a change from the original purchase order which
requires a re-print?
Avery may not have the updated purchase order information in their system. Please contact Avery first
then call your International Services contact for assistance if there is a problem.
•
What steps do I take if Avery does not have my order in their system?
Please call Avery to resolve the issue, if further assistance is needed please call your International
Services contact.
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APRIL 2015
•
What benefit is there for Vendors if they pre-ticket for Saks Fifth Avenue?
The most efficient way to label or pre-ticket merchandise is after production, but before packaging or
packing. This reduces the opportunity for errors, eliminates delays and costs related to duplication of
effort.
Merchandise that is floor ready is always given top priority in Saks Fifth Distribution Centers and Stores. Floor
ready merchandise reduces the time taken to deliver goods to the selling floor and maximizes brand exposure.
•
If changes to the purchase order are made after the tickets have been ordered. How should the
vendor proceed?
Pack all items with tickets in their allocated cartons. Items without tickets should be packed by store also. The
cartons that are not ticketed should be marked “NO TICKETS” along with the other required markings.
Pre-ticketing Format & Placement
Vendors may use UPC (Universal Product Code -A format) or EAN (European Article Number) marked with
industry standard, quality, with scannable bar codes printed on Vendor generated tickets. Do not use both UPC
and EAN formats.
In the event that UPC or EAN cannot be used the IVC group should be notified during the new Vendor set up
process so that arrangements for an acceptable style code can be made. In this manual UPC, EAN and SFA
assigned codes are interchangeable depending on the approved method.
Merchandise must be ticketed prior to arrival at our distribution facilities with our retail price as indicated on our
purchase order or a manufacturer’s suggested retail price (MSRP).
•
th
Saks Fifth Avenue OFF 5 Only – Your price tickets must indicate a “dual retail” meaning
th
th
MRSP or “Value” retail plus the OFF 5 selling retail which is communicated by your OFF 5
th
buying office. The MSRP or “value” retail should be listed ABOVE the OFF 5 retail price.
Place the retail price adjacent to the UPC code. This provides our associates a convenient way to verify pricing
when they ring the item on POS.
Include product ID (Vendor style # or PID) and merchandise color name on all retail tickets. If your merchandise
is sized, please include this on your UPC ticket.
If using UPC/EAN ensure that the PID/color/size on the Inovis Catalogue exactly matches the information that is
used on all other materials including the UPC/EAN retail ticket.
Off-price or closeout assortments must include a UPC, style/Product ID (PID), size, and retail price. The
UPC and product ID must be unique, so it can be easily identified from any regular merchandise.
Boxed merchandise that can be sold in or out of the packaging must be ticketed with UPC and price both on
the item and on the box. If you are unable to double ticket, then please provide “piggy back” (double stick)
tickets so we can re-apply them to the item easily.
Note the exception for OFF 5TH shoes: Footwear for OFF 5TH must be ticketed with dual retail UPC/EAN or
SKU tickets on the bottom of the right shoe.
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APRIL 2015
Where your merchandise will be sold as either a set or individually, please provide both the “each” UPC and
the set UPC. Affix the set UPC on the outside of the package and the “each” UPC on the individual item.
If your merchandise is sold in two different departments at Saks Fifth Avenue (e.g. sunglasses) you must assign
unique UPC codes to prevent inventory shortage issues. Your UPC catalog PID description should also clearly
state these differences.
Create and affix your UPC/EAN tickets securely to your merchandise, following the “Ticket Placement
International Vendor Standards Manual lines” found in this manual.
If you are using a hang tag UPC ticket, use a plastic swift-attach to secure the UPC ticket to the merchandise. If
you have questions on placement, please refer to the Ticket Placement International Vendor Standards Manual
lines found in the Appendix.
Ticketing Outsource Services & Procedure
If you are unable to produce tickets in-house, and you are producing in Asia, please use the Saks providers found
in the Appendix. Our ticket providers are established in many international locations for your convenience.
Currently SFA does not have a ticket provider for regions outside of Asia, so if you are manufacturing in a
location other than Asia, tickets will be produced and sent from our Aberdeen Maryland facility. International
Vendors may not independently order tickets from the SFA Distribution facility. Your International Services
Representative will coordinate your ticket needs. Order details will be confirmed with you 45 – 60 days in advance
to ensure that accurate tickets are printed. Please review the “Ticketing Confirmation Recap” below.
Ticketing Confirmation Recap:
Should your company choose to become one of our vendors, we will require you to pre-ticket your
merchandise. Once a Purchase Order reaches a date threshold (generally thirty to forty days, although it is
dependent upon when the buyer uploads the PO into our system.
Avery is also capable of assisting you with production of garment labels, hangtags, shipping & carton (or any) bar
code labels.
All Vendors are responsible to establish payment terms and relationships with the nearest Avery office contact in
Asia. SFA is not responsible for these ticket costs.
Avery Dennison and their affiliates are our current providers for tickets in Asia and have been provided the Saks
format, paper specifications and artwork for a quick turn-around.
Steps:
•
•
•
•
•
•
•
•
Buyer places order in the SFA purchase order system
From the Vendor’s system profile, the order details are marked to be electronically sent to Avery
The next day Avery will receive the order details
Vendor plans production and determines ticket ordering date. The most efficient and cost
effective way to label or pre-ticket is after production but before packaging or packing.
Vendor must establish credit terms with local Avery office completing Avery’s “Account Opening
Agreement and Credit Application” (found in the Appendix) in order to open an account. This
must be done at least 2 weeks before tickets are ordered if a timely delivery is expected.
Vendor places order for tickets with Avery, using the “Saks Fifth Avenue Pre-Ticket Request
Form” (found in Appendix) timing delivery before final production stages.
Avery produces tickets and sends to Vendor
Vendor verifies all ticket information to Buyers order completing quality control check for style,
color, size, MSRP and retail
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APRIL 2015
The ticket company will provide a proof of the ticket for your approval; if you are a new international Vendor you
may provide this proof to the international department for verification.
The most common challenge is purchase order changes that occur after the tickets have already been printed.
Please proceed as follows:
•
•
•
Pack all items with tickets in their allocated cartons
Items without tickets should be packed by store also.
The cartons that are not ticketed should be marked “NO TICKETS” along with the other required
markings.
Hangers
All merchandise displayed hanging on our selling floor must be shipped to us on a SFA approved Floor Ready
hanger, inserted in each garment and then flat packed into a conveyable carton or hanger pack to prevent
wrinkling. (Please refer to the General Packing Instructions and SFA Hanger Program chart in the Appendix)
•
If merchandise is purchased in a store captive* department, it will be necessary to ship on a
hanger to facilitate handling and stockroom storage. Currently Saks Fifth Avenue Men’s &
Women’s full line departments are captive and can be shipped on any appropriate hanger.
*The Saks Fifth Avenue Buyer will communicate to you if you are a part of the ‘store captive’ hanger
program.
Garment Labeling
Saks Fifth Avenue Sewn in Woven Labels
If a Saks Fifth Avenue Sewn in Woven Labels is required the Buyer will communicate instruction to the Vendor. It
is the Vendor’s responsibility to obtain and bear the cost of these labels.
All SFA labels must be produced based on our specification using SFA preferred resources. Do not ship without
these labels. Failure to use the appropriate label will result in a handling charge against the Vendor for extra
handling or administrative expense incurred.
There is no formal placement International Vendor Standards Manual for Full-Line merchandise. We
expect Vendors to adhere to Federal and State regulations as well as current industry standards.
Fur Labeling Act
Due to current legislation that has been passed or is pending, Saks Fifth Avenue, Saks Fifth Avenue Off5th and
Saks Direct require that Vendors label all applicable merchandise accurately.
Effective March 1, 2011 all applicable merchandise must be labeled correctly as “real fur” or “faux fur”, regardless
of the final destination point and regardless of the amount or value of the fur in each garment or of the
manufacturer’s selling price. Permanent labels detailing exact content are preferred.
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APRIL 2015
These labeling requirements extend to all product garments and accessories, in addition to shoes and handbags.
Fur garments and accessories include Men’s, Women’s, Children’s Outwear, scarves, shawls, gloves and hats.
As stipulated in Saks Fifth Avenue’s Purchase Order Terms and Conditions, it is a Vendor’s responsibility to learn
and follow all applicable federal and state laws.
Saks maintains the right to either a) keep or chargeback or b) return all mislabeled merchandise.
The details below are provided for informational purposes only and should not be construed as legal advice on a
specific requirement. Kindly contact your legal counsel for specific instruction.
In reference to the Act, a Fur Product Label must include but is not limited to the following:
Identification
Animal name as provided in the Federal Trade Commission’s Fur Products Name Guide
Name or RN number of the manufacturer, importer or seller
Country of Origin for imported fur NOTE: Even if the adjective form of the country name is used with the
name, the COO must be stated separately. (i.e. Name: Australian Opossum COO: Australia)
Composition
Identify treatments (if the fur is pointed, dyed, bleached, artificially colored. If no treatments apply, it
should be labeled “Natural”
Identify composition (if the fur is composed in whole or more than 10% is of pieces
Identify status if used or damaged fur
Identify textile or wool components content, country of origin and manufacturer of the textile or wool
NOTE: As of Fall 2012, Saks no longer accepts products containing Asiatic Raccoon fur sourced from China.
However, Saks will continue to accept products containing Asiatic Raccoon fur sourced from Finland.
Specifications
Size: minimum 1 ¾ x 2 ¾ inches or 4.5 cm x 7 cm
Durability: The tags, labels or cards attached to the product should be affixed so as to remain in place
until delivery to the end-consumer
Lettering: no smaller then pica or 12 point type with all letters of equal size
Order of information: treatment, name of the animal, composition, country of origin, RN number or
manufacturer name
34
APRIL 2015
INTERNATIONAL PACKING, MARKING
& LABELING
35
APRIL 2015
International Packing, Marking & Labeling
All merchandise should be properly prepared, documented and packaged for efficient and prompt handling. By
following SFA instruction you will reduce delays related to distribution, logistical and Customs issues.
There are several shipment types including but not limited to:
•
•
•
•
•
•
Merchandise for resale
Samples (not for resale)
Visual merchandising items
Trunk shows / Store Events
Catalogs / Documents
Repairs & Alterations
Although there is a slight variance in handling for articles that are not for resale, all require the proper marking,
approval prior to shipping by SFA’s International Services and accurate commercial documents.
Packing Instructions
Merchandise will be prepared for shipment in a manner that is in accordance with this International Vendor
Standards Manual and is adequate to ensure safe arrival of the merchandise to its designated destination.
Packing Merchandise Requiring Other Government Agency Clearances
If your products have been identified as requiring additional clearances from other government agencies as well
as Customs you may NOT comingle it during the packing process with regular merchandise.
36
APRIL 2015
These goods must be invoiced, packed and shipped separately to avoid delays for goods that may clear Customs
more promptly.
Packing Merchandise in Accordance with the Store Allocation on the Purchase Order
All merchandise must be packed as directed in the purchase order’s store allocation details. Items may be
comingled only if they are NOT subject to special Customs clearance handling i.e. Quota/Visa, or other
government agency
Packing List Distribution
The original packing list must be submitted with the commercial documents when the cargo is received by them.
A copy of the packing list must be placed inside of the lead carton (or #1 carton) for every invoice that is
submitted.
For Packing List format instruction please see the section “International Commercial Document Requirements”.
Carton Specifications
•
All merchandise must be packed into conveyable carton and securely sealed.
•
Cartons may be opened for handling by our distribution centers. Ensure merchandise is packaged
properly so that cartons can be resealed.
•
Carton strength must be adequate to prevent crushing or damage during transit.
•
Select a carton that fits the product. Allow ¼” below the top and 1/8” from the sides. Hangers must fit
squarely in the carton, not at an angle.
•
Carton size minimum/maximum
DIMENSION
Length
Width
Height
Weight
MINIMUM
9”
9”
4”
5 lb.
MAXIMUM
36”
24”
30”
70 lb.
•
Cartons must be taped closed. Do not use bands, string, or straps.
•
Do not over-pack or under-pack a carton.
•
For Master Packed Carton Shipments:
o
All inner packages or “master-packs” should be of shippable cardboard.
o
Cartons must be clearly marked “MASTER PACKED”
o
All cartons inside must be labeled with a store & PO number.
Wrinkle Prevention
•
Cover each garment with a clear, clean polyethylene (dry cleaning) bag to prevent soiling or wrinkling. (This
is not required unless you have concerns about soiling or the fabric has wrinkling characteristics.)
Note: All polybags are required to have the following safety warning. This text should be clearly printed on the bag
in a visible location and be smudge-proof.
WARNING: TO AVOID DANGER OF SUFFOCATION, KEEP THIS PLASTIC BAG AWAY FROM BABIES AND
CHILDREN. DO NOT USE THIS BAG IN CRIBS, CARRIAGES OR PLAYPENS. THIS BAG IS NOT A TOY.
37
APRIL 2015
•
Do not over pack.
•
Place tissue or cardboard between the layers of merchandise if necessary to prevent crushing and shifting of
the contents.
•
Pack garments flat in cartons (on an SFA approved hanger if presented hanging on our selling floor.) If they
must be folded, keep the folds to a minimum.
•
To prevent excess bulk and prevent shifting, bundle hangers with string or rubber bands (not tape or wire)
and alternate the way you position the merchandise.
•
Assist the shipper by identifying cartons with “Do Not Crush” or “This End Up” if the merchandise inside is
easily crushed or wrinkled.
Shipping on Pallets
Vendor’s who elect to ship on pallets, will be responsible for any concealed shortage.
•
Palletize by purchase order, by store. If the carton count per store is insufficient to build a complete pallet,
you may combine multiple stores but be certain to keep cartons for the same store together.
•
In addition to carton marking each pallet must be labeled as follows:
TH
1. Saks Fifth Avenue operating company name/address (i.e. Saks Fifth Avenue, OFF 5 )
2. Purchase order number
3. Department number
4. Store number and abbreviation
5. Number of cartons contained within the pallet
International Carton Labeling (Not EDI)
•
Carton labels must be positioned on the side of the carton, not the top or bottom.
•
Labels must be legible and easy to read
•
Pre-distributed (by store) shipment required information:
1. Vendor name/address
2. Saks Fifth Avenue operating company name/address (i.e., Saks Fifth Avenue, OFF 5TH)
3. Saks Fifth Avenue purchase order number
4. Saks Fifth Avenue department number
5. Saks Fifth Avenue designated store number and store abbreviation
6. Cartons must be identified in the following manner: Carton 1 of ____, Carton 2 of____, Carton 3 of
___ and so on and so forth.
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APRIL 2015
•
Main Carton Marking printed 2
side:
Ship To: Saks Fifth Avenue
DC Address:
PO #:
Style:
Dept:
Store#/Alpha Code :
Vendor:
Carton No:
Made In:
Below is an example:
Main Carton Marking printed 2 side:
Ship To: Saks Fifth Avenue
DC Address:
PO #:
Style:
Dept:
Store#/Alpha Code:
Vendor:
Carton No:
Made In:
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APRIL 2015
All required purchase order and store numbers on
labels must be clearly separated from numbers which
internal to vendor processing and must be at least as
as those numbers.
•
Side Carton Marking printed 2
side:
are
large
Post-distributed (bulk) shipment required information:
1. Vendor name/address
2. Saks Fifth Avenue operating company
name/address (i.e., Saks Fifth Avenue, OFF
5TH)
3. Saks Fifth Avenue Purchase order number
4. Saks Fifth Avenue Department number
5. Style, color, size
PO:
Style:
Color:
Size/Qty:
DC Name:
N.W. :
kgs
G.W. :
kgs
Measurement:
x
x cm
All required purchase order and store numbers on
labels must be clearly separated from numbers which
internal to vendor processing and must be at least at
as those numbers.
are
large
The outside of each carton must be properly marked with metric weight and measure:
o
o
o
Gross weight
Net weight
Carton Dimensions
Effective January 1, 2011, Saks Fifth Avenue no longer considers GOH shipments an acceptable practice of
receiving merchandise.
To note that GOH(Garment on Hanger) is a method of shipping merchandise between destination points
WITHOUT using cartons or carton hanger packs. GOH merchandise is shipped in special trucks that usually
have a trolley or rope system on which the individual, loose items are hung.
40
APRIL 2015
Marking Instructions
The information provided below is a general overview of Federal marking requirements. As such, we
highly recommend that each of our business partners review the websites listed at the bottom of this
section as well as seek professional legal advice regarding any specific requirement.
Country of Origin Marking:
Imported products must identify the country where they were processed or manufactured.
The name of the country must be in English.
Abbreviations close to the English version (example: Italie for Italy) can be used if they unmistakably
identify the country.
Garments covering the upper torso such as shirts, blouses, coats, sweaters, dresses and similar apparel:
Country of origin marking must be placed on the inside center of the neck midway between the shoulder
seams or in that immediate area.
Garments covering the lower part of the body such as trousers, jeans and similar wearing apparel :
Must be marked by means of a permanent label affixed in a conspicuous location on the garment, such
as the inside of the waistband.
This would apply to shorts, skirts and similar garments as well.
Special marking rules exist for reversible garments, two or three piece suits, neckties, silk scarves and other
specific situations.
Federal Trade Commission
In general, most clothing and textile products commonly used in a household are covered by the labeling
requirements. These items include (but are not limited to) clothing, handkerchiefs, scarves, tablecloths, and floor
coverings.
In general, labels must be in English, legible, and the letters must be of equal size. The labels with required
information must be securely attached to the product until it is delivered to the consumer.
Fiber Content Labeling
If your product is covered by the Textile or Wool Act and Rules, it must be labeled to show the fiber
content.
The generic fiber names and percentages by weight of each constituent fiber must be listed in
descending order of predominance.
In general, you may name only the fibers that comprise five percent or more of the fiber weight. Fibers of
less than five percent should be disclosed as “other fiber” or “other fibers,” as the case may be, and not
by their generic name or fiber trademark.
Exceptions to the five percent rule:
(1) Wool or recycled wool must always be disclosed by name and percentage weight, even if it is less than five
percent of the product.
(2) You may state the name and percentage of a fiber that is less than five percent of the product, if the fiber has
a definite functional significance at that amount.
Wool Act
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APRIL 2015
Most products that contain any amount of wool including clothing, blankets, fabrics, yarns, and other
items are covered by the Wool Act and Wool Rules.
Wool or recycled wool must always be disclosed by name and percentage weight, even if it is less than
five percent of the product.
Products exempt from the Textile Act and Rules — such as hats and slippers — are covered by the Wool
Act and Rules if they contain any wool.
Products not covered even if they contain wool:
Carpets, rugs, mats (however, these items are covered by the Textile Act and Rules)
Upholsteries
Wool products made for export
Cotton Act
The fiber content statement must list the generic name of each fiber that equals 5 percent or more of the
product's weight, in order of predominance, and the percentage of the product's weight represented by
each fiber.
o Ex:"85% Cotton, 15% Polyester." Fibers that are less than 5% of the weight should be listed as
"other fiber[s]."
The fiber content statement may include the name of a type of cotton, cotton trademark, or a term that
implies the presence of a type of cotton, as long as it's not deceptive.
o Ex: 85% Egyptian Cotton, 15% Silk.
You must use type of the same size and conspicuousness for the required fiber content information. The
type must be reasonably easy to read.
Care Label
Products subject to the care labeling rules:
o Textile apparel worn to cover or protect the body.
o Piece goods sold for making apparel at home
Products exempt from the care labeling rules:
o Shoes, gloves, and hats
o Handkerchiefs, belts, suspenders, and neckties
General Overview:
o Provide complete instructions about regular care for the garment, or provide warnings if the
garment cannot be cleaned without harm.
o Ensure that care labeling instructions, if followed, will cause no substantial harm to the product.
o Warn consumers about certain procedures that they may assume to be consistent with the
instructions on the label but that would harm the product.
For example, if a pair of pants is labeled for washing, consumers may assume they can
iron them. If the pants would be harmed by ironing, the label should read, “Do not iron.”
o Ensure that care labels remain attached and legible throughout the useful life of the product.
Clothing Labeling:
Labels must be attached so they can be seen or easily found by consumers at the point of sale.
If labels can’t be seen easily because of packaging, additional care information must appear on the
outside of the package or on a hangtag attached to the product.
Labels must be attached permanently and securely and be legible during the useful life of the garment
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APRIL 2015
Please kindly review the following websites for more details on marking and labeling:
www.ftc.gov
www.cbp.gov
43
APRIL 2015
INTERNATIONAL COMMERCIAL
DOCUMENTATION & SPECIAL
HANDLING
44
APRIL 2015
International Commercial Documentation &
Special Handling Requirements
Correct & accurate commercial documentation will facilitate reaching SFA’s “first to market” goal. Please use the
information provided by the International Services department to prepare them.
If for some reason you cannot comply with the instructions provided, please call your contact in the International
Vendor Compliance team.
Once commercial documents are ready but PRIOR to turn over to the freight agent, Vendors must submit their
documents with a request for approval to ship. The documents must be submitted 5 days in advance of cargo
delivery to the pre-determined Saks FCA point or pick up from the EXW point. All requests should be forwarded to
the International Services Department – International Operations team:
Pre-shipmentdocreview@saksinc.com
In order to be approved the e-mail request must be accompanied by scanned attachments of ALL required
commercial documents. If documents are received by 2:00 p.m. (14:00) EST and there are no discrepancies you
may receive approval the same day. If the documents do contain discrepancies you may receive an email notice
same day identifying the required changes.
The Operations team will reply no later than 24 hours of receipt if everything is in order with a Letter of Instruction
(example may be found in the Appendix).
Commercial Document Format
Commercial Invoice for Merchandise Offered for Re-Sale
Samples of commercial invoices may be found in the Appendix for your reference.
Vendors must issue one commercial invoice for each purchase order, destination delivery point and shipment. In
these circumstances separate invoices are required; do not combine the following on one invoice:
•
•
•
•
•
More than one purchase order
More than one shipment departing at different times
More than one delivery point
More than one export point
Merchandise that is subject to other government agency clearances
45
APRIL 2015
•
Merchandise requiring Quota/Visa
Although the packing list must be broken down by store, the commercial invoice must reflect a total of each style
or style/color shipped. Commercial invoices should not be broken down by store allocation. The only exception
would be if a style has different costs due to up charges for color, size or material composition or an approved
direct to store authorization.
Saks reserves the right to request industry-used “Wearing Apparel Detail Sheets” or “Interim Footwear Invoice” to
better define the classification for U.S. Customs. Samples of these documents are included in the Appendix.
The following information must be included on every commercial invoice which must be signed by the seller, and
must be in English:
Invoice header:
• Invoice number, invoice date, terms of sale & shipping point and the Saks issued Vendor number
• Complete name and address of the Vendor, which must match the name on the purchase order
• Saks complete purchase order number, department number
• Sold to party should always be listed as Saks & Company DBA Saks Fifth Avenue / 500 Hickory Drive /
Aberdeen, MD 21001
• Ship to name and address (as instructed by Buyer and/or Division)
Full Line:
Saks & Company DBA Saks Fifth Avenue c/o Wilkes Barre, PA Distribution Center/ Lord & Taylor DC 82S / 250 Highland Park Blvd. / Wilkes Barre, PA 18702
Saks Direct:
Saks & Company DBA Saks Fifth Avenue LaVergne Distribution Center, 1 Walden Books, LaVergne, TN
37086
Saks Off Fifth:
Saks & Company DBA Saks Off5th Fifth Avenue c/o Wilkes Barre, PA Distribution Center/ Lord & Taylor
DC 82-S / 250 Highland Park Blvd. / Wilkes Barre, PA 18702
It should be noted that shipments may not be directed to stores without special permissions, so
please note the instructions in the section below and contact your International Services
Representative for assistance in advance.
Invoice details:
• Style Info: Style number, description, total units shipped for that style, unit price, currency indicator
(Euros, British pound)and total cost by style
First cost specifics:
Certain HTS classifications require a breakdown of component parts.
Textiles require:
o
o
o
•
Weight
Percentage by weight of each fiber for each product
Percentages must total 100% to be valid
Any discount(s) applied must be listed as a separate line item on the commercial invoice. This means
that the first cost per style, extended first cost per style, as well as a Grand Total MUST appear on the
commercial invoice without consideration of a discount. The discounted amount and/or percentage per
style should be noted in a separate column.
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APRIL 2015
Some products are required to list component parts and their related cost listed on the commercial
invoice i.e watches / clocks, which must total the unit first cost.
If the item is being returned to Saks after being repaired or altered the total first cost of the item must be
declared on the commercial invoice along with the total cost of the repair. Contact your International
Services Representative for guidance in advance.
All items that are “free of charge” must have a commercial value reflected on the commercial invoice for
declaration with a notation “for Customs purposes only”.
Any charges that are not a part of the first cost, but that will be paid by Saks must separately be declared
on the commercial invoice with a description and a value. Examples of these charges would be:
o
o
o
o
o
•
•
•
•
Dies, molds, tools
Engineering or design work
Components or materials of foreign supply at less than fair market value or free (i.e. hangers,
labels, or other items supplied by Saks for use in/on the garment)
Woven Labels
Tickets
Manufacturer: Complete name and address of the manufacturer and/or US Customs approved
manufacturer’s Identification (MID) number for each style (if only one for the entire invoice, is not required
by style, but must be listed in the body of the invoice)
Country of origin: of each style (if only one for the entire invoice, is not required by style, but must be
listed in the body of the invoice.
HTS number: for each style that was provided by Saks International Services
Metric weights: for total shipment covered by this invoice, include pieces, net & gross weights. Carton
dimensions should also be included.
Other specific instruction will be provided by the International Services Vendor Compliance team at the time of
classification.
Commercial Invoices & Requirements for Samples
All sample shipments must follow the same shipment approval process as outlined in “Commercial
Documentation Requirements” section of this manual. Shipments sent without prior to approval are subject to
refusal.
SFA will only pay for the freight and duty for samples meeting the following International Vendor Standards
Manual Guidelines AND that are solicited by the merchandising departments:
•
•
•
•
Contact International Operations for instruction prior to shipping
If there is a purchase order follow any instruction indicated
Commercial documents must be submitted to International Operations via preshipmentdocreview@saksinc.com, in the same manner as any other shipment and is subject to approval.
A copy of the courier’s air waybill must also be included in the documents submitted.
All samples shipped on the same day to the same delivery destination must be included in the same air
waybill (unless requiring special clearances through other government agencies)
o Shipments involving other government agency clearances must have separate commercial
documents and be on separate air waybills
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APRIL 2015
o
•
Consolidated sample shipments must include a list of Buyer and relevant department numbers in
the request for approval of shipping release.
The “Ship To” address should be listed as follows on the commercial documents and the air waybill:
FULL LINE:
Saks & Company DBA Saks Fifth Avenue Enterprises
Attn: Buyer / Department #
th
12 East 49 Street
New York, NY 10017
OFF FIFTH:
Saks & Company DBA Saks Off5th Fifth Avenue Enterprises
Attn: Buyer / Department #
th
362 9 Avenue
New York, NY 10001
SAKS DIRECT (.COM)
Saks & Company DBA Saks Fifth Avenue Enterprises
th
th
34 West 24 Street 8 Floor
New York, NY 10010
•
•
•
Please note the SFA employee name and relevant department number in the shipping address and on
the air waybill
Vendors must use the SFA designated courier service which will be provided once the commercial
documents are approved by the International Services office
Samples must be valued at the actual value for customs purposes. It is illegal to knowingly reduce value
to avoid payment of duties to CBP. If the sample is mutilated according to rules found on the customs
website, the value may be reduced. Please note that any invoice received for unmutilated samples with a
reduced value will be held for correction prior to entry.
Commercial Invoices & Requirements for Direct-To-Store Shipments
All direct to store shipments MUST have an authorization number which is issued in advance of shipping. This
number must be listed on your Commercial Invoice before shipping authorization will be given and must be
referenced on the lead carton of the shipment. Contact International Vendor Compliance immediately if you do
not have this number. Unless this authorization is provided in writing, in advance of shipping, SFA reserves the
right to refuse payment to the Vendor.
The merchandise will move directly from the Vendor to the SFA store, bypassing the SFA Distribution facility. It is
very important that this merchandise meet floor ready standards or the benefit of expediting delivery to the store
directly is lost.
The purchase order related to the direct to store shipment must be specifically noted and approved by the
appropriate DMM.
The Vendor must contact their International Vendor Compliance contact in order to receive a final approve for
direct to store shipping.
The Vendor MAY NOT:
• Use their own courier service
• Bypass the approval process with SFA International Operations before shipping
Commercial Invoices for Trunk Shows, Special Orders and Store Events
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Merchandise ordered for Trunk Shows or other events have a specific delivery date that is not subject to change.
If a shipment is for a specific event the event and the deadline date for delivery should be discussed with
International Services well in advance to ensure on-time arrival. Please be certain to properly plan so that
merchandise will avoid delays due to late shipping.
Please be advised that consignment orders are not permitted transactions with foreign vendors.
If for some reason the event date and requirements are not noted on the Buyer’s purchase order the Vendor
should advise International Vendor Compliance during the pre-shipping conversations. In any case International
Services must be notified of any special circumstances when submitting documents for shipping approval.
The Vendor should follow “Commercial Invoices & Requirements for Direct-To-Store Shipments unless otherwise
instructed by International Operations.
The following are general rules for every Trunk Show:
• Coordinate with International Services and the store ahead of time. Discuss special requests/needs.
• Pre-ticket merchandise with the Saks Fifth Avenue selling price.
• Send a courtesy email to the buying office detailing the store and date.
• Allow Asset Protection to check merchandise into the store prior to the Trunk show.
• Please be prepared to provide an invoice/recap by style, description & cost at the end of the show.
• Allow Asset Protection to check merchandise out of the store after the Trunk show.
• Saks Fifth Avenue is not liable for any merchandise left in the store during or after hours unless kept in a SFA
locked safe.
• Communicate comments/issues/problems with the buying office immediately so that it can be addressed.
Commercial Invoices for Other Government Agency Clearances
Detailed requirements for shipments that need special FWS handling will be communicated during the Preshipment process, however please find below a brief list of the most common possibilities. A more complete list is
included in the Appendix.
Fish & Wildlife products (feathers, fur, skins, scales, shells)
Each Fish and Wildlife (FWS) product must include specific details in order to be released. Helpful information is
provided on the FWS web page: www.fws.gov
Unlike U.S. Customs, FWS will immediately confiscate products that are not in compliance with their
requirements, eliminating the possibility of exporting them back to the Vendor. Additionally SFA will be fined with
the possibility of additional penalties.
Saks Fifth Avenue will not assume any financial responsibility for merchandise that is not in compliance with the
regulatory standards of the U.S. Government. If in fact a fine / penalty is assessed it will be deducted from the
Vendors payment (both L/C and wires).
The Vendor is responsible to understand and comply with all detailed regulatory requirements.
Find below information related to FWS shipments. Please do not accept this as detailed instruction or legal
advice and kindly seek a formal opinion from your legal counsel.
•
•
FWS shipments may require a CITES document, if so the CITES permit number must also be declared on
the commercial invoice.
All FWS documentation must be for the account of Saks & Company
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APRIL 2015
•
•
A stamp from the Ministry of Agriculture or the Cites Management Authority may be required
FWS merchandise must identify specific information on the commercial invoice
o Common name (in English)
o Scientific name
o Source of the animal species:
Born in captivity
Bred in captivity
Originated from ranching operations
Species take from the wild
o Country of Origin (broad regions such as Asia or European Community are not acceptable)
California
In addition to the above, it is unlawful to possess with intent to sell, or to sell within the state of California, the
dead body, or any part or product thereof, of any alligator, crocodile, polar bear, leopard, ocelot, tiger, cheetah,
jaguar, sable antelope, wolf (Canis lupus), zebra, whale, cobra, python, sea turtle, colobus, monkey, kangaroo,
vicuna, sea otter, free-roaming feral horse, dolphin or porpoise (Delphinidae), Spanish lynx, or elephant.
Any purchase order containing parts of one or more animals from the above list and intended to be
delivered to a store in California must be brought to the attention of the International Services Department
immediately.
PLEASE BE REMINDED THAT ALL FWS COMMODITIES MUST BE PACKED AND INVOICED SEPERATELY
FROM NON FWS COMMODITIES.
FURTHERMORE, ALL FWS COMMODITIES THAT REQUIRE CITES MUST BE PACKED SEPERATELY
FROM NON FWS AND NON CITES FWS COMMODITIES.
Consumer Product Safety
The U.S. Consumer Product Safety Commission (CPSC) is charged with protecting the public from unreasonable
risks of serious injury or death from thousands of types of consumer products. This mission has been further
enhanced by the passage of the Consumer Product Safety Improvement Act of 2007. .
Overview
The CPSC regulates a wide range of commodities. Saks Fifth Avenues expects the Vendor to understand and
fully comply with all regulatory requirements including but not limited to the Flammable Fabrics Act, Federal
Hazardous Substances Act as well as the Consumer Product Safety Improvement Act of 2007 (CPSIA).
Children’s Products
The health and safety of all of our customers is of the utmost concern to Saks Fifth Avenue. Children’s products
may be subject to a variety of tests due to the unique considerations needed to protect children from unnecessary
choking, strangulation and lead poisoning hazards. It is therefore incumbent upon each Vendor to fully
understand and comply with all safety standards. We strongly urge each Vendor to seek legal counsel when
transacting in children’s products.
Expectations
Saks Fifth Avenue expects each Vendor to ensure their children’s products are tested by an accredited
rd
3 party testing facility in accordance with the law.
Any children’s product which fails required safety standard testing cannot be sold to Saks Fifth Avenue.
Each Vendor is responsible for maintaining record of all safety standard testing for a minimum of 5 years.
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Saks Fifth Avenue reserves the right to request test certificates and related information in order to ensure
compliance with safety standard regulations.
U. S. Department of Agriculture – Animal and Plant Health Inspection Service (APHIS)
The Animal and Plant Health Inspection Service (APHIS) is a division of the U.S. Depart of Agriculture (USDA).
The goal for APHIS is to safeguard the health of animals, plants and ecosystems in the United States and foster
safe agricultural trade worldwide, resulting in abundant and affordable agricultural products for U.S. consumers
and the rest of the world.
USDA-APHIS most notably regulates Wood Packaging Material as well as the Lacey Act.
Wood Packing Materials
Wood packaging material is defined as "hardwood and softwood packaging other than that comprised wholly of
wood-based products such as plywood, particle board, oriented strand board, veneer, wood wool, etc., which has
been created using glue, heat, and pressure or a combination thereof used in supporting, protecting or carrying a
commodity (includes dunnage)."
Examples of WPM includes but not limited to pallets, skids, pallet collars, containers, cratings/crates, boxes,
cases, bins, reels, drums, load boards, dunnage.
Wood Packaging Materials must be either be heat treated or fumigated with Methyl Bromide and properly marked
as such prior to exportation.
There are a few exemptions:
Manufactured wood materials such as fiber board, plywood, whisky and wine barrels, polywood,
strandboard, and veneer,
Pieces of wood that are less than 6 mm (0.24 in) in any dimension,
Sawdust, wood wool, and wood shavings, produced as a result of sawing or shaving wood into small,
slender, and curved pieces less than 6 mm in any dimension,.
Lacey Act
The Lacey Act combats trafficking in “illegal” wildlife, fish, and plants. The focus of USDA-APHIS is on the plant
and plant products portion of the legislation.
The Lacey Act makes it unlawful, beginning December 15, 2008, to import certain plants and plant products
without an import declaration. The import declaration requirement is being implemented in phases. Saks Fifth
Avenue expects the Vendor to be aware of the phases of implementation and its production schedule so that the
appropriate declaration details can be supplied to the International Services Department at the time of preclassification.
The declaration must contain, among other things, the scientific name of the plant, value of the importation,
quantity of the plant, and name of the country from where the plant was harvested. For paper and paperboard
products containing recycled content, the declaration also must include the average percent of recycled content
without regard for species or country of harvest.
The Federal Trade Commission: Bamboo and Eco-Friendly Advertising
The Federal Trade Commission (FTC) seeks to prevent product mislabeling in the U.S. marketplace.
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The Commission has authority to bring law enforcement actions against false or misleading marketing claims,
including environmental or “green marketing claims”.
As a valued SFA business partner, you must ensure that your products comply with all
Federal and local statutes including the Federal Trade Commission Act.
What are the rules concerning textile products made from Bamboo?
The FTC has expressed concerns regarding the mislabeling of textile products made from Bamboo when they are
actually made of manufactured rayon fiber.
If a product is made of manufactured fiber for which bamboo was the source plant, it should be labeled/advertised
using the proper generic name for the fiber, such as “rayon”.
What are the guidelines for making Eco-friendly advertising?
Any hang tags, labels and/or packaging containing expressed or implied statements about a product must be
substantiated through professional and accepted methods of testing.
Advertising materials should specify whether the environmental statements apply to the product, packaging or
just a component of the product. The statements should be clear and understandable.
Environmental advertising materials should not exaggerate the attributes or benefits. For example, if a
product was advertised as having “50% more recycled content” because it went from 2% recycled content
to 3% recycled content, this would give the consumer the false impression that the recycled content of
the product was substantially increased.
Comparative claims should be clear in order to avoid consumer confusion. For example, ambiguous
statements such as “50% more recycled content” should be avoided as the basis for the comparison is
unclear.
Broad claims such as “environmentally friendly” and “biodegradable” should be avoided.
What is my role as an SFA Business Partner?
As a valued SFA business partner, it is your responsibility to provide Saks with products that comply with all
federal and local statutes.
The FTC website contains a wealth of information on Bamboo, Eco-friendly claims as well as other FTC regulated
topics:
http://www.ftc.gov/
As always, we recommend that our business partners seek legal counsel for specific instructions.
U.S. Federal Drug Administration
The U.S. Food and Drug Administration (FDA) is the governing body responsible for ensuring the safety of foods,
human and veterinary drugs, biological products, medical devices, cosmetics and electronic products that emit
radiation. FDA also ensures that these products are honestly, accurately and informatively represented to the
public.
Examples of the products regulated by the FDA are:
Cosmetics
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Dinnerware
Drinking Glasses
Food Containers
Cookware
Food (except meat and poultry – see USDA)
Sunglasses/Eyewear
Drugs
The FD&C Act defines drugs in part as “articles (other than food) intended to affect the structure or any function of
the body of man or other animals”. Drugs companies must register with the FDA in order to obtain Facility
Registration Number. Drug products require a National Drug Code (NDC) issued by FDA.
Articles with references to “sunscreen” or similar sun protection terminology in the labeling of a product
causes the product to be subject to regulation as a drug.
It is important to note that claims about a product made either on the label and/or advertising media such as a
Vendor’s internet website can cause a product to be regulated as a drug.
The NDC number and Foreign Manufacturer’s Facility Registration Number for products classifiable as a Drug
must be provided to the International Services Department during pre-classification and must appear on all
commercial documentation.
Sunglasses/Eyewear
Sunglasses and reading glasses are considered “medical devices” by the FDA. Owners or operators of places of
business that are involved in the production and distribution of medical devices intended for use in the U.S. are
required to register annually with the FDA. This process is known as establishment registration.
Sunglasses and eyewear are subject to testing including the “drop ball test”. Passing test certificates as well as
the vendor/manufacturer’s FDA establishment registration number must be supplied to the International Services
Department prior to export.
Other Commercial Documents
Packing Lists
Samples of packing lists may be found in the Appendix for your reference.
The following information must be included on every packing list:
• Complete Saks purchase order number
• Corresponding invoice number
• Individual carton breakdown including:
o Carton # the style is located in
o Carton number
o Store number
o Style
o Color
o Size
• Total metric weight and measure plus a breakdown by carton of:
o Gross weight
o Net weight
o Dimensions
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Additional Documents
Some commodities require specialized documentation, which will be discussed at the time of classification.
International Services reserves the right to require detail sheets with specific information to clarify merchandise
classification or for submission to Customs.
Please find below a partial list of the most common forms requested, however this should not be considered a
complete list:
•
•
•
•
•
Watches / clocks – SFA Watches and Clocks Classification Sheet must be completed and signed by an
authorized Vendor employee
Returns / Repairs - Repaired Goods Declaration
Footwear – Interim Footwear Declaration
Quota / Visa – although phasing out, some Visas are still required based on commodity and country of
origin
NAFTA/TPL Certificates
Generalized System of Preferences (GSP) and other preferential duty programs
Documentation
At the time of classification any preferential duty treatments such as NAFTA, CAFTA, CAFTA-DR, etc…and/or
special handling should be identified. Specific documentation requirements will be discussed at this time.
Government Agency Websites
As stated previously, all Vendors are responsible to understand and comply to U.S. regulations. For your
convenience we are providing the addresses to some websites which you may find useful. Please be advised
that this is an abbreviated list and is provided for informational purposes only. It should not be construed as a
detailed list or as legal advice:
U.S. Customs and Border Protection:
The U.S. CBP website contains general import related information.
http://www.cbp.gov/
U.S. Consumer Product Safety Commission:
The CPSC website contains safety related information form products including textiles and children’s toys.
http://www.cpsc.gov/
U.S. Fish and Wildlife Services:
The FWS website contains information related to the trade of various wildlife.
http://www.fws.gov/
U.S. Food and Drug Administration:
The FDA website contains information regarding food, cosmetics, and medical devices.
http://www.fda.gov
U.S. Department of Agriculture:
The USDA website contains information related to international trade in various agricultural products such as
plants, feathers as well meat and poultry.
http://www.usda.gov
http://www.aphis.usda.gov/
Federal Trade Commission:
The FTC website contains information related the proper labeling of products such as textiles.
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http://www.ftc.gov
Federal Communications Commission
The FCC website contains information for various communications products such as radios and televisions.
http://www.fcc.gov
Dispensation of Commercial Documents
All documents must be prepared in triplicate and surrendered to the Freight Forwarder/Consolidator. The logistics
provider will dispatch as follows:
• Original set – U.S. Customs Broker
• Copy set – Travel with shipment
• Copy set – Retained by logistics provider
A full copy set of all required documentation will be sent directly from the Vendor to SFA’s International
Operations team for approval prior to surrender to the logistics provider which will serve as their file copy.
If a Buying Agent is involved, a copy set of all required documents will be sent to them directly by the Vendor
during the document approval stage. The Agent should always receive a copy set of all documents, including
corrections and updates.
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INTERNATIONAL SHIPPING &
DELIVERY
Shipping & Delivery
General Shipping Requirements
All shipments must be approved for departure by Saks Fifth Avenue’s International Services department.
International Operations will audit all commercial documents submitted and respond to all requests within in 24
hours of receipt. Often the requests are approved the same day, provided all information is accurate and in
compliance.
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Attached to the shipment approval provided to the Vendor, there will be shipping instructions including the freight
agent to be contacted for pick up and the service. The Vendor is not to deviate from the instructions and is
obligated to contact the freight agent the same day of the approval provided that the cargo is ready for pick up.
The freight agent is obligated to pick up the cargo the next day, but exceptions are granted depending on the
cargo location. The Vendor should contact the SFA Import Operations department immediately if the freight agent
is not performing their duties as noted in the instruction.
If the Vendor does not have the cargo ready at the time that the commercial documents are approved, the
expected ‘ready’ date should be communicated to SFA for planning purposes. If the cargo will not be ready within
the next 5 days the Vendor is required to resubmit the documents with an updated invoice date at the time of
completion.
Concealed Shortages
Due to security concerns most cargo is picked up at the vendor’s facility shrink-wrapped and on pallets. When
picked up at the vendor’s facility the freight agent will inspect the wrap to verify security and note any exceptions.
Upon arrival at the freight agent’s facility it is required by SFA that the agent breakdown the cargo, count the
boxes and inspect for any damage or potential evidence of pilferage. The vendor will be responsible for any
shortages that may result from identified incidents of tampering at the time of receipt.
Shipping Windows
The Vendor shall deliver or make the cargo available to SFA’s designated freight agents in strict accordance with
the scheduled cancel dates and in the expected quantities on the Buyer’s purchase order. The vendor is not
liable for delays of goods in transit provided that they have:
•
•
•
•
Received approval to ship from SFA’s International department
Used the designated freight agent
Have used their best efforts to promptly make the cargo available to the freight agent for shipping
Have delivered the cargo as designated on the Buyer’s purchase order
Delayed and/or Early Cargo
If shipping requests indicate that merchandise is shipping late compared to the requirements on the purchase
order, and, at the discretion of Saks Fifth Avenue, orders may be;
•
•
Extended with expedited delivery costs being absorbed by the Vendor
Cancelled relieving Saks Fifth Avenue of any financial obligation for the undelivered portion of the order
In the case of requests for shipping earlier than designated in the shipping window, the Vendor may request
consideration by sending an e-mail to the Saks Fifth Avenue International Vendor Compliance Department for
coordination with the Buyer.
Acceptance of any merchandise shipped before or after the specified ship dates is at SFA’s discretion and return
of merchandise because of the vendor’s failure to deliver such merchandise on time, or the failure of the
merchandise to conform with the specifications of the order, shall be without prior notification and/or the vendor’s
authorization, at the vendor’s expense and charged to the Vendor’s account.
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Direct to Store / Direct Door Shipments
If the SFA buyer requests Direct to Store delivery, the vendor should contact the buying office to obtain a Direct to
Store Authorization Number. This number must be on your Commercial Invoice at the time of shipment
authorization as well as notated on the lead carton. If you are unable to obtain this number, please notify your
International Vendor Compliance contact immediately.
The only exceptions to this policy are pre-approved routing issued in writing from the Saks Fifth Avenue
International Services office, typically for the following commodities; fine, fashion jewelry, perishable food
merchandise, trunk show and special orders (including customer specific bridal gowns and accessories,
personalized stationery, as well as made-to-measure merchandise – not stock orders).
•
The shipment MUST be received at the store by the date specified on the request submitted by the buying
office or the Direct to Store authorization number will expire.
•
Direct to Store authorization numbers are valid per PO, on a ONE TIME shipment basis. Recycling or reusing
an authorization number(s) is not allowed.
Saks Direct – Direct to Store Shipments
A Direct to Door shipment request for Saks Direct merchandise must be shipped to the LaVerge address listed on
page 48.
Procedure for Obtaining Direct to Store Authorization Numbers
•
Vendor submits request to the buying office with purchase order number and expected delivery date. This
date is used to determine the appropriate level of service.
•
Buying office forwards request to the Logistics Administration Department for approval.
•
If approved, Logistics Administration requests and generates an authorization number at a Purchase
Order/Store/Ship Date level.
•
Logistics Administration provides the buying office with the authorization number and effective date.
The buying office provides the authorization number AND EFFECTIVE DATE to the vendor. The vendor is
required to display the authorization number and the effective date on the invoice, packing lists, lead carton label
and bill of lading.
Please contact the International Vendor Compliance team for assistance with coordination and expediting this
process.
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INTERNATIONAL PAYMENT PROCESS
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Terms, Payment Information & Returns
Terms for Payment
SFA will only pay for items that have been confirmed as received at the elected freight forwarders warehouse or
vendors location depending on the terms of sale (ex-works or FCA). A Debit Memo will be issued for any
shortages or substitutions, and will be deducted from the next payment.
Vendors must submit a copy set of the commercial documents along the signed international transport document
(house air waybill, forwarder’s cargo receipt) proving surrender to the designated SFA logistics provider in order
to be paid. These documents should be sent to the pre-shipmentdocreview@saksinc.com mailbox.
Proof of Delivery for Unpaid Invoices. To request payment on an unpaid invoice, the vendor must
scan and email the Proof of Delivery (POD) along with the corresponding invoices to the
InternationalFinanceSKS@saksinc.com mailbox.
A valid POD is defined as a house air waybill or forwarders cargo receipt stamped and signed by an authorized
representative of the SFA designated freight agent. We do accept a Bill of Lading signed by the carrier as a valid
form of POD, as all cargo is shipped via our designated consolidator or forwarders.
The POD must contain:
1. Purchase order number
2. Vendor invoice number
3. Carton count (if multiple orders, provide carton count by purchase order)
4. Saks Fifth Avenue operating company name/address (e.g., Saks Fifth Avenue, Saks OFF 5TH)
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Payment methods. SFA will remit payments to international Vendors via Wire Transfers, check to US
location or factor or Letters of Credit (Letters of Credit only applicable when SFA has given approval). Payment
will be made 30 days after title has transferred, or the date cargo was received by our designated freight agent.
EDI payments for international vendors is not allowed.
Credit memos and balances. If credits are issued by the Vendor they must indicate the SFA Debit Memo
number, order number or Vendor Return Authorization number to insure proper application. Vendor Credit Memos
must be received within 30 days of the return, including specific unit and unit cost information along with the
return of the damaged merchandise. Open credit balances will be deducted from the Vendor’s next payment.
Credit memos should be sent to InternationalFinanceSKS@saksinc.com mailbox.
Purchase order terms are outlined in this document. The International Vendor Standards Manual and the
Purchase Order Agreement will govern all orders placed by SFA with Vendors. Acceptance of a Saks Fifth
Avenue purchase order and/or shipment of goods to Saks Fifth Avenue binds the Vendor and its contractors to
compliance with all SFA terms and conditions as mentioned above.
Requests for prepayments must be routed through the SFA GMM and approved by the Chief Merchant and the
Chief Executive Officer before being presented to International Finance. Requests will not be processed without
prior written consent from designated SFA Executives.
Terms and conditions – effect of additional or different terms. No additional terms or
modifications proposed by Vendors shall be binding on Saks Fifth Avenue unless expressly agreed to, in writing,
by an authorized representative of SFA. Change in the shipping mode or method may only be affected by SFA’s
International Service Department in the form of a “Letter of Instruction”. This Letter shall reference the specific
Purchase Order, and detail the carrier, ship mode, term of sale, or other details related to shipping. Any other
changes, waivers, or additions to the terms and condition of this order shall bind SFA only if they are in writing via
Change Order and signed by a duly authorized Buyer of SFA.
SFA has the right and may make changes within the general scope of every purchase order by written order to
alter:
•
•
•
•
•
Drawings, designs or specifications;
Method of shipping or packing;
Place of inspection, delivery, or acceptance;
Quantities;
Delivery schedule
If any such change causes a decrease or increase in Vendor’s cost or in the time required for performance, an
equitable adjustment in the price or delivery schedule will be made by the parties in writing. Any claim by Vendor
for adjustment under this clause must be asserted in writing within the (10) days from the date of receipt by
Vendor of the notice of change. SFA may act upon any such claim at any time prior to final payment under this
order. Failure of the parties to agree upon adjustments to be made under this clause shall not excuse Vendor
from proceeding with the order as changed.
Assessment of Service Charges by Vendor. SFA shall not be under any obligation to pay all or any
part of service charges assessed by the Vendor without the written consent of SFA.
Right to offset. Any offsetting claim of SFA against the Vendor shall be deducted by SFA from the amount to
the invoice at the time of payment where possible.
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Received Not Ordered
Saks Fifth Avenue purchase orders specify all styles, colors and sizes placed on order for each store. All vendors
are expected to ship according to the issued and approved purchase order.
Units, styles, colors, or sizes not listed as ‘on order’ for a specific store in the Saks Fifth Avenue PO system at the
time of receipt are considered overages or substitutions, classified as Received Not Ordered. Received Not
Ordered negatively impacts the open to buy process and makes it difficult to effectively manage the overall
business.
Various circumstances and changes may impact an initial order prior to shipping. Any changes to the order must
be entered into the Saks Fifth Avenue system accordingly. Vendors must request a retransmission or reprint of
the adjusted order to confirm that changes have been entered as agreed. Adherence to these guidelines ensures
that Saks Fifth Avenue can provide our customer with the merchandise they want in the assortments they need.
Please note that Saks Fifth Avenue reserves the right to refuse, return, or keep associated with merchandise that
is Received Not Ordered.
Return to Vendor Requests
Return authorization requests by SFA which are not acknowledged or confirmed within 30 days will result in a
debit memo being issued and the Vendor’s account being debited for the full dollar amount of said request. A
written notification will accompany the debit memo and will be sent to the Vendor.
If a debit memo is deducted from a payment, a copy of the debit memo with full details will be forwarded with the
payment.
Return Procedures
The Buyer will negotiate the terms of the return with the Vendor and advises International Finance and
International Services of the agreement and merchandise details. All returns are valued at the total landed cost
including merchandise first cost, shipping, handling & administrative costs, transportation costs, storage or any
other cost incurred by SFA during the delivery process.
International Services provides the Foreign Vendor Return Authorization Form to the Buyer. The Buyer completes
the form, copies International Services, and sends a request to the Vendor in order to obtain a Return to Vendor
Authorization Number. The Vendor must provide the number, sign and return the form to International Finance.
International Finance reviews the information, approves and forwards to International Services for processing and
approval.
If merchandise is being recalled from the SFA stores the Vendor will be notified of the anticipated “ready” date.
International Services will confirm the quantities on the internal transfers and verify to the return authorization to
ensure accuracy. If revisions are needed International Services will notify the Buyer and the Vendor. International
Services will also coordinate pick up of the cargo by Vendor’s preferred freight Agent.
Once quantities and values are confirmed, the Vendor will wire transfer the full amount into the account
communicated by International Finance.
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PRIVATE LABEL PROGRAM
REQUIREMENTS
Although the Private Label program’s specifications are outlined in this section of the guide, they do not
supersede any other requirements that are noted in the International Standards Manual. Compliance to all
standards as detailed in this Manual are still enforce.
63
APRIL 2015
SAKS FIFTH AVENUE OFF 5TH PRIVATE LABEL
PROGRAM (Women’s Merchandise only)
SFA OFF 5th Private Label Program Goals
As we work to grow our Saks Brand business with you, we are striving to make the processes we use as efficient
and effective as possible for all involved.
Our end goal is to foster strong VENDOR PARTNERSHIPS, establish and maintain CLEAR COMMUNICATION,
provide an EFFICIENT APPROVAL process, ensure TOP QUALITY and STYLING expectations are met, meet
ON TIME DELIVERY requirements and ultimately deliver a successfully selling product that we are proud of as
our Brand.
With this in mind please find below an outline of requirements.
Purchase Orders
Upon confirmation of the order by the Vendor, purchase orders will be approved and entered into the SFA system
th
by the Off 5 buying team.
Vendor should review all terms and conditions of the Buyer’s purchase order including delivery dates,
construction requirement and cost to ensure that the purchase order contract agrees with Vendor’s confirmation.
Variances in purchase order specifications may be allowed, but must be submitted and approved by the buyer
and in writing. If variances are related to raw material or sourcing changes, the Vendor must notify the Buyer in
advance of moving forward with procurement/production. If variances are a result of production, the Vendor must
notify the Buyer as early as possible, but no later than when cargo is being packed.
Some examples of variances are:
•
A tolerance in quantity of +/- 5%
64
APRIL 2015
•
•
•
•
Late and/or early shipments based on the Inco terms
Change in country of origin
Change in fabric/yarn content
Specification change
Certain variances are acceptable but are considered on a case by case basis, and in all cases must be approved
in writing by the Buyer. The Buyer reserves the right to cancel the purchase order or apply late delivery penalties
if there are variances to any of the order specifications.
Specifications, Samples and Approvals
Specification Approval
th
Specifications must be in line with SFA Off 5 requirements. Vendor must provide in writing to Buyer a detailed
specification sheet for every style or garment type, whichever is applicable.
Strike-Offs, Pattern Submissions, Lab Dips and Trims
All of the above mentioned items must be submitted to Buyer, reviewed and approved PRIOR to production.
They should represent the correct yarn, fabric, gray goods, wash, finish or they will be marked as a variance
which is subject to cancellation.
Sample Submission & Approval
All sample shipments must follow the same shipment approval process as outlined in “Commercial
Documentation Requirements” section of this manual. Shipments sent without prior to approval are subject to
refusal.
Samples must be submitted in a timely manner and must be in line to meet Buyers purchase order shipping
requirements.
Vendor must bear the cost of shipping as well as cut, make & trim costs for fit and pre-production samples
needed for approval.
Samples are required at least twice before shipping will be approved:
•
•
Fit samples to confirm specification
Pre-Production samples to verify production specs in line with approved fitting spec (TOP)
It should be noted that additional samples will be needed if changes are made to fit or any other item’s
specifications.
At the time that pre-production samples are approved an inspection certificate will be signed by an authorized
SFA associate and sent to the Vendor and International Services to confirm approval. The Pre-Production Sample
Inspection Certificate format is included in the Appendix.
65
APRIL 2015
Samples must be properly marked for Buyer with the standardized tag attached indicating “Fit”, “TOP”(preproduction) or “Market”. This determines handling and ensures expedient processing by Buyer. A comment
section on the tag should be used to note any “call-outs” i.e. incorrect trim, not final wash, etc.)
Samples must be representative of the final product and must be:
•
Correctly labeled and properly placed as noted in the guidelines provided to Vendor and based on
commodity type
•
Ticketed with all required hangtags, or price tickets in the approved format and quality (preferably
produced by SFA preferred ticket provider). Must be properly placed as noted in the guidelines provide
to Vendor and based on commodity type
•
Hangers must be the approved hanger type produced by SFA preferred hanger provider.
•
If packaged the sample must be in the packaging, with the packaging properly marked according to
Buyers specification as well as be compliant to U.S. Federal Regulations
•
Testing completed through the Saks Fifth Avenue OFF 5 preferred laboratory provider, with
passed results with the test report included in the box with the sample.
th
If testing failed and alternate care instructions are needed they should be suggested as soon as possible
in order to secure a passing test report and maintain required delivery dates.
If testing is not completed prior to sample submission the passing test results must be submitted to the
Buyer before shipping will be approved.
Fitting Samples
All fittings are required PRIOR to production commencement and must be in the approved fabric with the correct
yarn used.
If fittings are completed in New York, the Vendor is required to arrange them with the required parties including
but not limited to SFA Private Label fit model, SFA Private Label Coordinator and Buyer. Notice of readiness for
fittings must be sent to the appropriate parties one week in advance for scheduling.
Vendor may submit Fit Samples in a similar yarn/fabric if necessary; however approval is subject to Buyer
discretion.
Pre-Production Samples
30 days in advance of the anticipated shipping date – Pre-Production Samples must be submitted for approval for
every style, and every color in a Size 8 or Medium. Substitution in fabric, yarn, color, trim, size specs, or improper
marking, labeling, or packaging will not be acceptable at this stage.
All samples must be approved before a request to ship is sent to International Services. The Vendor must submit
the Buyer’s signed Inspection Certificate with their document submission to International Services as part of the
Commercial Documentation.
In order to expedite delivery all sample shipment paperwork must follow the procedures as noted in the Manual.
Commercial documents should be provided to International Services prior to turn over to the Courier.
66
APRIL 2015
Product Testing
th
Product testing requirements can be found in the Saks Fifth Avenue OFF 5 Testing Program Manual in the
Appendix. These tests are required for Quality Assurance approval.
All applicable products are subject to testing in order to adhere to Consumer Product Safety Standards. For
these products Vendors must understand ALL test protocol that is required, perform the tests using a SFA
preferred and certified laboratory, and receive passing test results. For Private Brand merchandise CPSC testing
only a certification is needed from the Vendor at time of shipping request. The Vendor must provide SFA with a
General Conformity Certificate when submitting Commercial Documentation for shipping approval to International
Services.
APPENDIX SECTION
67
APRIL 2015
FULL LINE TICKET FORMATS
A sample of your ticket must be sent to vendorrelationsny@saksinc.com or mailed to SFA Vendor Relations office. See
Contact List for address.
For RFID-EPC tagging requirements, please see the RFID Implementation Guide available at
https://www.saksincorporated.com/vendorrelations/sfaevendors.asp under “Master Documents.”
VERTICAL TICKET
Figure 7 A: Vertical Ticket Requirements
⇐ Merchandise Identification
(PID) Optional Size to Color
ZONE 1
code location.
Figure 7 B: Vertical Ticket Samples
VENDOR LOGO
STYLE
STYLE
ZONE 2
⇐
COLOR
Vendor Information
COLOR
SIZE
⇐
UPC Version A Symbol or
EAN Version A Symbol
⇐
Consumer Information
ZONE 3
ZONE 4
⇐
Optional Size to Color code
location
Size/Dimension
⇐
Preferred Size to Color code
location
Space for Retail Price
ZONE 5
ZONE 6
SIZE
012346789804546
0
12345
67890
1
012346789804546
0
$250.00
12345
67890
1
------------------MSRP $125.00
(1” x 1.25”)
⇐
ZONE 7
Manufacturer’s Suggested
Price
Perforated Section
REQUIRED
OPTIONAL
HORIZONTAL TICKET
Figure 7 C: Horizontal Ticket Requirements
ZONE 1
ZONE 3
ZONE 4
ZONE 7
ZONE 2
ZONE 5
ZONE 6
68
APRIL 2015
STYLE
COLOR
MSRP $250.00
Figure 7 D: Horizontal Ticket Samples
SIZE
0000000000000
0
12345
67890
1
STYLE
COLOR
SIZE
MRSP $250.00
--------------------
012346789804546
0
12345
67890
1
OFF5 5TH TICKET FORMATS
For merchandise requiring dual retail, the wording “MARKET PRICE” must be printed on the price tag. The suggested
retail and selling retail will be communicated by the buying office and included on the EDI PO (850).
For all questions or concerns, please contact vendorrelationsny@saksinc.com.
Effective for February deliveries, women’s and men’s shoes, kids’ apparel and accessories require new ticket
layout: dual retail with savings.
TICKET FORMAT BY CATEGORY
PRODUCT CATEGORY
Women’s and Men’s Apparel, Jewelry and Accessories
Kids’ Apparel and Accessories
Watches
Beauty, Food, Home & Gift
Women’s and Men’s Shoes
FORMAT
Dual Retail
Dual Retail with Savings
Single Retail
Single Retail
Dual Retail with Savings
DUAL RETAIL TICKETS
Figure 7 E: Horizontal Dual Retail Ticket Samples
0
00000000000
12345
67890
1
$250.00
$199.99
DEPT #
STYLE
SIZE
MARKET PRICE
DEPT #
COLOR
STYLE
COLOR
MARKET PRICE
SIZE
$250.00
$199.99
----------------------
012346789804546
0
12345
67890
1
69
APRIL 2015
TICKET PLACEMENT GUIDE
PRODUCT CATEGORY
Women’s
Jackets, Sweaters, Blouses, Dresses,
Robes, Outerwear
Skirts, Pants, Shorts, Denim
Bras, Lingerie, Panties, Slips
Swimwear
Men’s
Sweaters, Sport Shirts, Polo and Tees,
Robes
Dress Shirt
Jackets, Suits & Coats
Pants, Shorts, Denim, Swimwear
Underwear
Ties
Kids’
Jackets, Sweaters, Blouses, Dresses,
Outerwear
Skirts, Pants, Shorts, Denim
Swimwear
Layette Items
Comforters, Bumpers, Blankets
Toys & Books
TICKET TYPE / PLACEMENT
Swift attached preferably in the neck label or top of left underarm
Swift attached to label or at top left side seam near waistband
Packaged: Self-adhesive gum label on front upper right-hand corner
Not Packaged: Swift attached to label
Swift attached to label or secur-a-tach on the left strap
Swift attached preferably in the neck label or top of left underarm
Swift attached near a button hole of the placket of the shirt or secur-atach through a button hole on the front at the bottom of the folded shirt
Swift attached under left lapel or secure-a-tach through a button hole
Swift attached to label or top left outside seam near waistband
Self-adhesive gum label on front upper right corner
Swift attached to label
Swift attached preferably in neck label or top of left underarm
Swift attached to label or at top left side seam near waistband
Swift attached to label or secur-a-tach on the left strap
Self-adhesive gum label on front upper right corner
Swift attached to label
Packaged: Self-adhesive gum label on back at bottom
Not Packaged: Swift attached to label or self-adhesive gum label on
back or bottom, preferably adjacent to the UPC code
Accessories
Belts
Capes, Gloves, Hats, Scarves, Shawls
Hair accessories, headbands
Handbags, Small Leather Goods
Jewelry, Watches
Sunglasses and Optical
Shoes – Full Line
Shoes – OFF 5TH
Socks
Panty Hose, Tights
Luggage, Umbrellas
Beauty
Cosmetics & Fragrances – Full Line
Cosmetics & Fragrances – OFF 5TH
Industry belt ticket sewn into buckle end of belt or secure-a-tach a hang
ticket with a continuous loop in the hole closest to the buckle
Swift attached to label
Rattail label. Fabric headbands - swift attached to label
Swift attached through an inside fabric seam/pocket or secure-a-tach
with a continuous loop through zipper where ticket can be tucked or
hidden from view
Packaged: Self-adhesive gum label on back at bottom and rattail label
attached near clasp/closure
Not Packaged: Rattail label attached near clasp/closure
Rattail label attached to right hinge of sunglass arm
Self-adhesive gum label horizontally on front end of box
Self -adhesive gum label on bottom of right shoe, preferably on shoe
arch closest to heel and self-adhesive gum label horizontally on front
end of box at least 2 inches from lid and bottom of box
Self-adhesive gum label
Self-adhesive gum label on front upper right-hand corner of packaging
Secure-a-tach to handle
Vendor UPC barcode, preferably on back at bottom
Self-adhesive gum label on bottom back with OFF 5TH selling price
only
70
APRIL 2015
Home & Gift
Pillows, Throws, Bedding
Barware, Cookware, Dinnerware,
Flatware, Glassware, Home Décor,
Kitchen Accessories, Serveware,
Vases, Frames
Furniture
Food
Holiday, Ornaments
Packaged: Self-adhesive gum label on back at bottom
Not Packaged: Swift attached to label
Packaged: Self-adhesive gum label on back at bottom of
individually sold items or sets
Not Packaged: Self-adhesive gum label on back or bottom of
individually sold item including items sold as sets.
Swift attached or secure-a-tach to item. For packaged items, at
bottom of individually sold item
Self-adhesive gum label on back at bottom of packaging
Packaged: Self-adhesive gum label on back at bottom
Not Packaged: Swift attached in label, or rattail through hanging
loop
71
FULL LINE STORES
HANGER STANDARDS
All merchandise that is to be presented hanging on the selling floor must be shipped with an approved Saks Fifth Avenue
hanger inserted in each garment and flat-packed into conveyable cartons or in a hanger pack. Be sure to reference your
EDI-850 or hard copy PO for proper hanger / flat instructions. Failure to follow PO instructions will result in an expense
offset fee. See Expense Offset Fee section.
Saks Fifth Avenue no longer considers GOH (Garment on Hanger) shipments an acceptable practice of receiving
merchandise. We do not accept shipments if garments are not packed into conveyable cartons.
For our list of approved hanger suppliers, please visit our website at www.saksincorporated.com/vendorrelations under
“Reference Materials.”
STORE CAPTIVE PROGRAM
Merchandise purchased in a “store captive” department is required to ship on any appropriate hanger to facilitate
handling and stockroom storage. For further instructions please contact Vendor Relations.
Please note that Men’s Full Line and select Women’s Full Line departments are currently store captive. Your buying
office will communicate if you are part of our Store Captive Program.
MEN’S SPECIALTY HANGER PROGRAM
The buying office will communicate if you are a part of the specialty hanger program. Please reference the “SFA New
Script Logo Specialty Black Hanger Approved Outsources” located under Reference Materials at
https://www.saksincorporated.com/vendorrelations/sfaevendors.asp. Only the listed hanger suppliers have been given
authorization to produce our SFA Logo artwork.
Any suppliers that have obtained the SFA Logo artwork through unauthorized sources are illegally counterfeiting our
trademark.
For questions and concerns, please contact Vendor Relations at vendorrelationsny@saksinc.com.
Figure 8 A: Men’s Script Logo Hangers
Apparel Type
Hanger Style
MEN’S SCRIPT LOGO HANGERS
Hanger Description
Men’s Suits, Sport coats, Coats
Black 17” (1” thick), wood wishbone, black
swivel euro style ball end hook with black wood
bar, white script SFA logo
Men’s Shirts
Black 17” (1/2” thick), wood wishbone, black
swivel euro style ball end hook with white
script SFA logo
Men’s Pant Hanger
Black 15” wood with Euro Clips and script SFA
logo
FULL LINE STORES
MEN’S AND WOMEN’S APPROVED STANDARD PLASTIC HANGER PROGRAM
Apparel Type
Hanger Style
FULL LINE
Hanger Description
Standard Top, Blouse, Dress, Jacket,
1pc Swimsuit
Black plastic 17”, matte black finish, black
swivel euro style ball end hook, black rubber
grip
Pant, Skirt, Standard Suit,
2-pc Swimsuit
Black plastic 17”, matte black finish, black
swivel euro style ball end hook, black bar,
black plastic clips, black rubber grip
Outerwear
Black plastic 17” heavyweight, matte black
finish, black swivel euro style ball end hook
Bras and Panties
Clear plastic foundation hanger
OFF 5TH
Standard Top, Blouse, Dress, Jacket,
1-pc Swimsuit
Standard Suit, 2-pc Swimsuit
Black plastic 17”, matte black finish, black
swivel euro style ball end hook, black rubber
grip
Black plastic 17”, matte black finish, black
swivel euro style ball end hook, black bar,
black plastic clips, black rubber grip
Pant, Skirt
Black plastic 14”, matte black finish, black
swivel hook, black bar, black plastic clips
Outerwear
Black plastic 17” heavyweight, matte black
finish, black swivel euro style ball end hook
73
FULL LINE STORES
Bras and Panties
Clear plastic foundation hanger
Children’s Plastic Hanger Program
Apparel Type
Hanger Style
Hanger Description
FULL LINE AND OFF 5TH
Infant Dress, Top, Outerwear,
1-pc Swimsuit
Clear 10” chrome swivel euro style ball end
hook preferred, but Clear 12” acceptable
Toddler Dress, Top, Outerwear,
1-pc Swimsuit
Clear 12” chrome swivel euro style ball end
hook
Infant/Toddler Suit, Bottom,
2-pc Swimsuit
Clear 12” chrome swivel euro style ball end
hook, silver clips
Boys 4-8 /Girl's 4-6x Dress, Top,
Outerwear, 1-pc Swimsuit
Clear 14” chrome swivel euro style ball end
hook
Boys 4-8 / Girl's 4-6x Suit, Bottom,
2-pc Swimsuit
Clear 14” chrome swivel euro style ball end
hook, silver clips
Girls 7-16 Dress, Top, Outerwear,
1-pc Swimsuit
Clear 17” chrome swivel euro style ball end
hook
74
FULL LINE STORES
Girls 7-16 Suit, Bottom, 2-pc Swimsuit
Clear 17” chrome swivel euro style ball end
hook, silver clips
75
FULL LINE STORES
FULL LINE STORES
CURRENT
STORE CODE
NEW
STORE CODE
ABBR
STORE NAME
0001
0601
NY
NEW YORK
0003
0603
BH
BEVERLY HILLS
0004
0604
TY
TYSONS
0008
0608
NO
NEW ORLEANS
0010
0610
NP
PALM BEACH GARDENS
0018
0618
CN
CINCINNATI
0020
0620
CG
CHICAGO
0021
0621
TL
TULSA
0023
0623
CC
CHEVY CHASE
0024
0624
BR
BOCA RATON
0026
0626
PX
PHOENIX
0028
0628
TR
TROY
0029
0629
AT
ATLANTA
0030
0630
BN
BOSTON
0031
0631
BC
BALA CYNWYD
0032
0632
DA
MIAMI-DADE
0034
0634
HO
HOUSTON
ADDRESS
611 FIFTH AVENUE
NEW YORK, NY 10022
9600 WILSHIRE BOULEVARD
BEVERLY HILLS, CA 90212
2051 INTERNATIONAL DR
MC LEAN, VA 22102
301 CANAL STREET
NEW ORLEANS, LA 70130
3109 PGA BLVD
PALM BEACH GARDENS, FL 33410
101 W 5TH ST
CINCINNATI, OH 45202
700 N MICHIGAN AVE
CHICAGO, IL 60611
1780 UTICA SQUARE
TULSA, OK 74114
5555 WISCONSIN AVENUE
CHEVY CHASE, MD 20815
5800 GLADES ROAD
BOCA RATON, FL 33431
2446 E CAMELBACK RD
PHOENIX, AZ 85016
2901 W BIG BEAVER RD
TROY, MI 48084
3440 PEACHTREE ROAD
ATLANTA, GA 30326
750 BOYLSTON ST
BOSTON, MA 02199
2 BALA PLAZA
BALA CYNWYD, PA 19004
7687 N KENDALL DR
MIAMI, FL 33156
5115 WESTHEIMER RD
HOUSTON, TX 77056
76
FULL LINE STORES
0036
0636
SC
SOUTH COAST PLAZA
0037
0637
BA
BAL HARBOUR
0038
0638
BY
BERGEN COUNTY
0039
0639
FR
ST. LOUIS
0041
0641
BW
BEACHWOOD
0043
0643
PL
PALM BEACH
0045
0645
LV
LAS VEGAS
0046
0646
SN
SAN FRANCISCO
0056
CURRENT
STORE CODE
0656
NEW
STORE CODE
ST
STAMFORD
ABBR
STORE NAME
0057
0657
SA
SAN ANTONIO
0069
0669
NS
NAPLES
0072
0672
GW
GREENWICH
0078
0678
SL
SHORT HILLS
0089
0665
OF
ORLANDO
0090
0633
SR
SARASOTA
0092
0664
FF
FORT MYERS
0101
0101
LS
NY OFF-SITE
0173
0173
PS
FL HOLD AND FLOW
0207
0607
SB
SANTA BARBARA MAIN
0212
0612
PA
PALM DESERT
0254
0654
WW
WALT WHITMAN
0613
0613
BI
BIRMINGHAM
0619
0619
SF
SARASOTA 2
0655
0655
BD
BROOKFIELD PLACE
0659
0659
PU
SAN JUAN
0671
0671
RI
RICHMOND
0673
0673
RA
RALEIGH
0674
0674
CV
CHEVY CHASE MEN'S
3333 BRISTOL STREET
COSTA MESA, CA 92626
9700 COLLINS AVENUE
BAL HARBOUR, FL 33154
380 HACKENSACK AVENUE
HACKENSACK, NJ 07601
1 PLAZA FRONTENAC ST
SAINT LOUIS, MO 63131
26100 CEDAR ROAD
BEACHWOOD, OH 44122
172 WORTH AVENUE
PALM BEACH, FL 33480
3200 LAS VEGAS BLVD S
LAS VEGAS, NV 89109
384 POST STREET
SAN FRANCISCO, CA 94108
140 ATLANTIC STREET
STAMFORD, CT 06901
ADDRESS
7400 SAN PEDRO AVE STE 650
SAN ANTONIO, TX 78216
5395 TAMIAMI TRL N
NAPLES, FL 34108
205 GREENWICH AVE
GREENWICH, CT 06830
1200 MORRIS TURNPIKE
SHORT HILLS, NJ 07078
8001 S ORANGE BLOSSOM TRL
ORLANDO, FL 32809
3501 S TAMIAMI TRL
SARASOTA, FL 34239
13499 U.S. HIGHWAY 41 S
FORT MYERS, FL 33907
250 HIGHLAND PARK BLVD
WILKES BARRE, PA 18702
250 HIGHLAND PARK BLVD
WILKES BARRE, PA 18702
1001 STATE STREET
SANTA BARBARA, CA 93101
73555 EL PASEO
PALM DESERT, CA 92260
230 WALT WHITMAN RD
HUNTINGTON STN, NY 11746
129 SUMMIT BLVD
BIRMINGHAM, AL 35243
3501 SOUTH TAMIANI TRAI
SARASOTA, FL 34231
225 LIBERTY STREET
NEW YORK, NY 10281
2000 MALL OF SJ BLVD
SAN JUAN, PR 00924
9214 STONY POINT PKWY
RICHMOND, VA 23235
7700 OLD WAKE FOREST RD
RALEIGH, NC 27616
5300 WISCONSIN AVE NW
WASHINGTON, DC 20015
77
FULL LINE STORES
0675
0675
CO
COLUMBUS
0679
0679
IP
INDIANAPOLIS
0689
0689
SK
SAKS DIRECT
0694
0694
SP
FL NYC PHOTO STUDIO
0805
0805
BF
REASSORT
9999
1500 POLARIS PKWY
COLUMBUS, OH 43240
8701 KEYSTONE CROSSING
INDIANAPOLIS, IN 46240
53 W. 23RD ST., 8TH FLOOR
NEW YORK, NY 10010
34 W. 24TH ST. 8TH FLOOR
NEW YORK, NY 10010
250 HIGHLAND PARK BLVD
WILKES BARRE, PA 18702
DIRECT TO DOOR SHIPMENTS – SEE
PAGE 46
78
OFF 5TH STORES
OFF 5TH STORES
CURRENT
STORE CODE
NEW
STORE CODE
ABBR
STORE NAME
0007
0707
CZ
CABAZON O5
0012
0712
BM
BERGEN O5
0025
0725
EF
ELLENTON O5
0027
0727
WI
WOODFIELD O5
0033
0733
SG
SAWGRASS O5
0050
0750
HC
HAWAII O5
0051
0751
GM
GURNEE O5
0052
0752
PV
PETALUMA O5
0054
0754
CF
CAMARILLO O5
0055
0755
PO
POTOMAC O5
0059
0759
FM
FRANKLIN O5
0060
0760
TA
TUCSON O5
0062
0762
DG
DAWSONVILLE O5
0066
0766
FO
FOLSOM O5
0067
0767
NC
NIAGARA O5
0071
0771
SQ
SUGARLAND O5
0073
0373
PK
SO LOCKER STOCK
0076
0776
WB
WESTBURY O5
0080
0746
SM
SAN MARCOS O5
0081
0747
OC
ORLANDO O5
0082
0748
MN
MINNEAPOLIS O5
0083
0749
MO
MILPITAS O5
0088
0772
AF
AURORA O5
0093
0758
LN
LAS VEGAS O5
0096
0773
CT
CLINTON O5
0097
0098
0779
0778
RH
ON
RIVERHEAD O5
ONTARIO O5
ADDRESS
48400 SEMINOLE DR STE 306
CABAZON, CA 92230
120 BERGEN TOWN CENTER
PARAMUS, NJ 07652
5709 FACTORY SHOPS BLVD
ELLENTON, FL 34222
1430 E GOLF RD
SCHAUMBURG, IL 60173
12801 WEST SUNRISE BLVD
SUNRISE, FL 33323
94-800 LUMIANIA STREET
WAIPAHU, HI 96797
6170 WEST GRAND AVENUE
GURNEE MILLS, IL 60031
2200 PETALUMA BVD. NORTH
PETALUMA, CA 94952
520 E VENTURA BLVD#1400
CAMARILLO, CA 93010
2700 POTOMAC MILLS CIRC
PRINCE WILLIAMS, VA 22192
1618 FRANKLIN MILLS CIR
PHILADELPHIA, PA 19154
7325 N LA CHOLLA BLVD STE 150
TUCSON, AZ 85741
800 HIGHWAY 400 SOUTH S
DAWSONVILLE, GA 30534
13000 FOLSOM BLVD
FOLSOM, CA 95630
1892 MILITARY ROAD
NIAGARA FALLS, NY 14304
2745C TOWN CENTER BLVD N
SUGAR LAND, TX 77479
501 HICKORY DR.
ABERDEEN. MD 21002
1070 OLD COUNTRY RD
GARDEN CITY, NY 11530
3943 IH 35 S
SAN MARCOS, TX 78666
4953 INTERNATIONAL DR STE 1B-A
ORLANDO, FL 32819
655 NICOLLET MALL, 4TH
MINNEAPOLIS, MN 55402
1330 GREAT MALL DR
MILPITAS, CA 95035
549 S CHILLICOTHE RD
AURORA, OH 44202
7680 LAS VEGAS BLVD S STE 205
LAS VEGAS, NV 89123
20 KILLINGWORTH TPKE
CLINTON, CT 06413
701 TANGER MALL DRIVE
RIVERHEAD, NY 11901
4490 MILLS CIR
OFF 5TH STORES
ONTARIO, CA 91764
CURRENT
STORE CODE
NEW
STORE CODE
ABBR
STORE NAME
0193
0193
OL
LOCKER STK O5
0273
0273
HF
HOLD & FLOW O5
0281
0281
ND
O5 REMODEL1
0282
0282
NG
O5 REMODEL2
0290
0290
NJ
O5 REMODEL3
0292
0292
NM
BAY OUTLET O5
0301
0701
SD
SAN DIEGO O5
0304
0704
CR
CASTLE ROCK O5
0305
0705
GV
GRAPEVINE O5
0306
0706
WM
WRENTHAM O5
0308
0708
TP
TEMPE O5
0309
0709
WO
WOODBURY O5
0310
0710
LB
LEESBURG O5
0311
0711
AB
AUBURN HILLS O5
0312
0713
AN
ANAHEIM O5
0714
0714
MI
NORTH MIAMI O5
0715
0715
EN
ELIZABETH O5
0716
0716
CM
CONCORD O5
0717
0717
KM
KATY O5
0718
0718
DP
DOLPHIN O5
0719
0719
WS
NORTH ATLANTA O5
0720
0720
OS
OPRY O5
0722
0722
AM
ARUNDEL O5
0723
0723
NA
NAPLES O5
0726
0726
AL
ATLANTA O5
0729
0729
GO
GOLDEN O5
0731
0734
0731
0734
DE
DK
DESTIN O5
DEER PARK O5
ADDRESS
500 HICKORY DRIVE
ABERDEEN, MD 21001
4652 GUASTI ROAD
ONTARIO, CA 91764
250 HIGHLAND PARK BLVD
WILKES BARRE, PA 18702
250 HIGHLAND PARK BLVD
WILKES BARRE, PA 18702
250 HIGHLAND PARK BLVD
WILKES BARRE, PA 18702
250 HIGHLAND PARK BLVD
WILKES BARRE, PA 18702
1750 CAMINO DE LA REINA
SAN DIEGO, CA 92108
5050 FACTORY SHOPS BLVD
CASTLE ROCK, CO 80108
3000 GRAPEVINE MILLS PKWY
GRAPEVINE, TX 76051
1048 SOUTH ST STE A200
WRENTHAM, MA 02093
5000 S ARIZONA MILLS CIR
TEMPE, AZ 85282
850 GRAPEVINE CT
CENTRAL VALLEY, NY 10917
241 FORT EVANS RD NE
LEESBURG, VA 20176
4700 BALDWIN ROAD
AUBURN HILLS, MI 48326
20 CITY BLVD W STE B2
ORANGE, CA 92868
18701 BISCAYNE BLVD
AVENTURA, FL 33160
651 KAPKOWSKI ROAD
ELIZABETH, NJ 07201
8281 CONCORD MILLS BLVD
CONCORD, NC 28027
5000 KATY MILLS CIRCLE
KATY, TX 77494
11201 NW 12TH ST STE J100
MIAMI, FL 33172
915 RIDGEWALK PKWY #800
WOODSTOCK, GA 30188
247 OPRY MILLS DR
NASHVILLE, TN 37214
7000 ARUNDEL MILLS CIR STE E1
HANOVER, MD 21076
10801 CORKSCREW RD
ESTERO, FL 33928
5900 SUGARLOAF PKWY 269
LAWRENCEVILLE, GA 30043
14500 W COLFAX AVE UNIT 161
LAKEWOOD, CO 80401
10406 US HIGHWAY 98 W STE 84
DESTIN, FL 32550
455 COMMACK RD STE 1250
80
OFF 5TH STORES
DEER PARK, NY 11729
CURRENT
STORE CODE
NEW
STORE CODE
ABBR
STORE NAME
0735
0735
PB
PALM BEACH O5
0736
0736
ME
MERCEDES O5
0737
0737
AS
ST. AUGUSTINE O5
0738
0738
DT
DALLAS PARK O5
0739
0739
SX
SAN ANTONIO O5
0741
0741
GI
GILROY O5
0742
0742
CD
CINCINNATI O5
0743
0743
OH
OKLAHOMA O5
0744
0744
MR
MERRIMACK O5
0753
0753
SS
ST. LOUIS O5
0756
0756
RS
ROSEMONT O5
0757
0757
SY
SYRACUSE O5
0761
0761
JM
JACKSON O5
0763
0763
PZ
PHOENIX O5
0765
0765
GR
GRAND PRAIRIE O5
0769
0769
LM
LIVERMORE O5
0770
0770
VF
ORLANDO VINELAND O5
0774
0774
MA
MEBANE O5
0777
0777
CS
CYPRESS O5
0780
0780
NB
NORTHBROOK O5
0781
0781
PI
PITTSBURGH O5
0782
0782
PR
PORTLAND O5
0784
0784
CB
CHARLESTON O5
0785
0785
HI
HILTON HEAD O5
0786
0786
KK
KANSAS CITY O5
0787
0787
JK
SSC OFF 5TH O5
0789
0793
0789
0793
OD
FP
OFF5TH.COM
O5 TN PHOTO STUDIO
ADDRESS
73555 EL PASEO
PALM BEACH, FL 33401
5001 E EXPRESSWAY 83
MERCEDES, TX 78570
500 OUTLET MALL BLVD
SAINT AUGUSTINE, FL 32084
8040 PARK LANE
DALLAS, TX 75231
5819 WORTH PARKWAY
SAN ANTONIO, TX 78257
681 LEAVESLEY RD, C310A
GILROY, CA 95020
301 PREMIUM OUTLET DR
MONROE, OH 45050
7650 W. RENO AVE, H-800
OKLAHOMA CITY, OK 73127
80 PREMIUM OUTLET BLVD
MERRIMACK, NH 03054
18501 OUTLET BLVD #306
ST. LOUIS, MO 63005
5220 FASHION OUTL #1295
ROSEMONT, IL 60018
9090 DESTINY USA DR
SYRACUSE, NY 13290
200 BASS PRO DR STE 320
PEARL, MS 39208
4976 PREM OUTL WAY #100
PHOENIX, AZ 85003
2950 W. I-20, SUITE 125
GRAND PRAIRIE, TX 75052
3310 PARAGON OUTLET BLV
LIVERMORE, CA 94551
8215 VINELAND AVE #1901
ORLANDO, FL 32821
4000 ARROWHEADBLVD #380
MEBANE, NC 27302
29300 HEMPSTEAD RD STE 1301
CYPRESS, TX 77433
127-A SKOKIE BOULEVARD
NORTHBROOK, IL 60062
2200 TANGER BLVD #420
WASHINGTON, PA 15301
7489 SW BRIDGEPORT RD
TIGARD, OR 97224
4840 TANGER OUTLET,#500
NORTH CHARLESTON, SC 29418
1260 FORDING ISLAND RD
BLUFFTON, SC 29910
1803 VILLAGE WEST PKWY
KANSAS CITY, KS 66111
3455 HWY 80 WEST
JACKSON, MS 39209
1 WALDEN BOOKS DRIVE
LAVERGNE, TN 37086
1 WALDEN BOOKS DRIVE
81
OFF 5TH STORES
LAVERGNE, TN 37086
CURRENT
STORE CODE
NEW
STORE CODE
ABBR
STORE NAME
0794
0794
FQ
O5 NYC PHOTO STUDIO
0807
0807
BT
BOSTON O5
0808
0808
CE
CHARLOTTE O5
0809
0809
CU
COLUMBUS O5
0810
0810
EM
EAGAN O5
0811
0811
LK
LOUISVILLE O5
0812
0812
MW
MILWAUKEE O5
0813
0813
NR
NORTH SAN DIEGO O5
0814
0814
CJ
COSTA MESA
0816
0816
BV
BEVERLY CONNECT O5
0817
0817
BB
BOCA RATON O5
0818
0818
SZ
SAN FRANCISCO O5
0819
0819
GB
GREENBURGH O5
0820
0820
VN
LAS VEGAS N O5
0821
0821
VS
LAS VEGAS S O5
0822
0822
RC
ROSEVILLE O5
0823
0823
GL
GLENDALE O5
0824
0824
CK
STAMFORD O5
0825
0825
AI
AURORA CHICAGO O5
9999
ADDRESS
34 W 24TH ST, 8TH FLOOR
NEW YORK, NY 10010
10 NORTH EAST
BOSTON, MA 02145
5404 NEW FASHION WAY
CHARLOTTE, NC 28278
3940 STELZER RD
COLUMBUS, OH 43219
3885 EAGAN OUT PKY #1100
EAGAN, MN 55122
1155 BUCK CREEK RD #400
SIMPSONVILLE, KY 40067
11500 BURLEIGH ST #170
WAUWATOSA, WI 53222
11940 CARMEL MOUNTAIN ROAD,
SUITE 102
SAN DIEGO, CA 92128
901 S COAST DR
COSTA MESA, CA 92626
100 N LA CIENEGA BLVD
LOS ANGELES, CA 90048
8903 N GLADES RD
BOCA RATON, FL 33434
901 MARKET ST, STE 110
SAN FRANCISCO, CA 94103
29 TARRYTOWN ROAD
WHITE PLAINS, NY 10607
505 S GRAND CENTRAL PARKWAY,
STE 3101
LAS VEGAS, NV 89106
TBD
LAS VEGAS, NV
1252 GALLERIA BLVD
ROSEVILLE, CA 95678
6800 NORTH 95TH AVENUE
GLENDALE, AZ 85305
140 ATLANTIC STREET
STAMFORD, CT 06901
TBD
AURORA, IL
DIRECT TO DOOR SHIPMENTS – SEE
PAGE 46
82
OFF 5TH STORES
DISTRIBUTION CENTERS
FULL LINE AND OFF 5TH STORES
Distribution
Center
Abbreviation
Location
#
New
Location #
Address
Wilkes Barre
WBDC
075
0575
250 Highland Park Blvd.,
Suite #2
Wilkes Barre, PA 18702
0597
12816 Shoemaker
Avenue
Santa Fe Springs, CA
90670
Performance
Team West /
Gale Triangle
GLTR
091
Distribution
Center
`Abbreviation
Location
#
New
Location #
Address
Lavergne
TNDC
185
0585
One Waldenbooks Drive
Lavergne, TN 37086
Contact
Information
P: (570) 8216240
(570) 8216235
F: (570) 8216242
P: (615) 9958803
F: TBD
E-COMMERCE
Contact
Information
P: (615) 2803116
F: (615) 2803117
For shipping and routing information, see the Carrier Matrix located in the Shipping & Routing Guide
available on our website at https://www.saksincorporated.com/vendorrelations/sfaevendors.asp under
“Master Documents and Announcements.”
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
Import Supplier Set-Up Form:
2
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
3
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
4
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
Sample Exempt GCC:
5
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
Sample Testing Non-Children’s GCC:
6
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
Sample Testing Children’s GCC:
7
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
Sample
Invoice:
your company name
address
city country postal code
Tel/Fax:
e-mail:
General Merchandise Sample
COMMERCIAL INVOICE
SAKS & Company DBA Saks Fifth
Avenue 500 Hickory Dr. Aberdeen, MD
Sold to: 21001
Date:
Consignee
Invoice #:
Aberdeen
MD 21001 USA
Your Order PO
Contact:
Dept #
Vendor #
Quantity
Currency
Description
Unit price
Material Composition/Construction/Gender
Item/Style
Total
#REF!
Agents PO if applicable
Manufacturer : Complete Company Name
Address, City, Country and Postal Code of
Manufacturer
Total Pieces:
No of Cartons :
Dims:
W eight : …………………….. Net Kg
__________ Gross Kg
NET
0 % VAT
Special Instructions:
Terms 30 Days
TOTAL
Shipping Terms (Named Place/Port/Location)
If Multiple Countries of Origin specify by style :
Signed :
8
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
Sample Packing List
Your Company Name
Address
City - Country - Postal Code
Telephone / Fax:
E-mail:
PACKING LIST SAMPLE
SOLD TO:
Saks & Company DBA Saks Fifth Avenue
DATE:
500 Hickory Drive
INVOICE #:
Aberdeen
SAKS PO #:
Maryland 21001 USA
AGENT PO #;
If Applicable
CONTACT:
DEPT #:
DELIVER TO:
VENDOR #:
CARTON #
STORE
CODE
STYLE # / NAME
COLOR
SIZE
#
OF
UNIT(S)
DIMS
STYLE SUMMARY:
a) Style # / Name
a) Total Units
b) Style # / Name
b) Total Units
c) Style # / Name
c) Total Units
Additional Carton Marks and Numbers:
** Please indicate when cartons are master-packed and number of inner cartons for each master-pack. **
Total Pieces:
Total Cartons :
Total Net Wt (Kgs):
Total Gross Wt (Kgs):
9
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
Revised 2012
ACCESSORIES PRODUCT DETAIL SHEET
Instructions: Fill out this sheet for the following types of items:
◊ Swimwear, scarves, hats, shawls, mantillas, mufflers, veils, handkerchiefs, neckties, bowties, cravats, pantyhose, tights, stockings, socks, belts,
handbags, luggage, gloves, mittens, or other miscellaneous apparel accessories.
◊ Please write or type the information in the areas provided. For "Yes" or "No" answers, please select the appropriate box.
◊ For each style, please provide a sketch along with the completed form.
1. Name of item
12. For items containing leather, fur, or other wildlife product, please indicate species:
2. Vendor Style Number
a. Does the garment contain furskin and/or buttons (leather with hair attached)?
If the garment contains buttons of natural material please indicate number and cost per button
3. Purchase Order number
4. Identify gender or wearer (check one box):
Yes
No
Men's
Women's
Material Compostion
Boys
(Must be U.S. size range 2T-4T, 4-7, 8-20)
Common Name
Girls
(Must be U.S. size range 2T-4T, 3-6X, 7-16, 10-16)
Scientific Name
Infants
(Must be U.S. size range 0-24 months;
Country of Origin
body length must not exceed 86 cm)
Source (wild or farm raised)
Unisex
5. Identify fiber content/materials in percentage by weight;
Material Composition
(example--cotton 50%, wool 50%):
Common Name
6. For items that are composed of both textile and non-textile
(example--textile garments trimmed with leather), please identify:
Buttons:
NO
Unit Cost per Button
13. For all KNIT items, please complete the following (for woven garments skip to 13):
a. What direction do the stitches run?
Horizontal
Vertical
b. What is the stitch count in the direction the stitches are made?
c. What is the weight of fabric in grams as measured in square meters?
(example: 200 grams per square meter)
a. Identify percentage of components by value:
b. Identify percentage of components by surface area:
7. Identify the function of the accessory:
Bathing suit / swimsuit
see question 10
Gloves / mittens / mitts
see question 15
Braces/suspenders/garters
Shawl/scarf
Muffler/mantilla/veil
Handkerchief
Hemmed? YES
Necktie/bowtie/cravat
see question 14 b.
Pantyhose
see question 13 d.
Tights
see question 13 d.
Full length/knee-length hosiery
see question 13 d.
see question 16
Hat
Belt / bandolier
see question 18
Handbag / purse / clutch
see question 17
Travel bags
see question 17
Cosmetic / vanity bags
see question 17
Attache / briefcase
see question 17
Other (Please describe)
8. Identify construction:
Knit
Woven
Scientific Name
Country of Origin
Source (wild or farm raised)
NO
Leather / Fur
9. Does the item have any of the following features:
Yes
No
Fiber content/location
Lining
Interlining
Trim
Beading
Lace
Net
Embroidery
Buttons
* Butt ons of Natural Material complete block 12*
10. For swimwear, please indicate the following characteristics:
a. For men's swimwear, please indicate: Yes
No
Elastic waistband?
Functional drawstring?
Extends below the knee?
b. Does bathing suit include a top and bottom?
Yes
No
b1. If yes, are top and bottom sold separately?
Yes
No
11. Please identify the factory for where the garment is produced?
d. For pantyhose, tights, and hosiery, please indicate:
The number of decitex per single yarn
(example: 65 decitex per single yarn)
14. For all WOVEN items, please complete the following:
a. Does the item contain 2 or more colors in the warp or filling?
Yes
No
b. For neckties, bowties and cravats please indicate which is correct:
(1) Item contains 50% or more by weight (including linings and
interlinings) of textile materials other than silk or silk waste
(2) Item contains less than 50% by weight (including linings and
interlinings) of textile materials other than silk or silk waste
15. For all Gloves, Mittens, or Mitts, please complete the following:
a. Is the garment for use in sports?
Yes
No
Skiing
Baseball
Ice Hockey
If yes, what sport?
Golf
Other
b. Are the gloves, mittens or mitts lined?
Yes
No
c. Do the gloves, mittens or mitts have a seam?
Yes
No
d. Do the gloves, mittens or mitts have a fourchette?
Yes
No
16. For Hats, please complete the following:
a. Is the hat made by plaiting or assembling strips of any material?
Yes
No
b. Is the hat sewed or not sewed?
Sewed
Not Sewed
17. For Handbags / travel bags, etc., select type of closure and indicate dimensions:
Zipper
Magnet
Length
Snap
Buckle
Width
Height
*
a. If handbag, is it made wholly of braid, part of braid, or does not have any braid?
Wholly braid
Part of Braid
No braid
*
b.If made of patent leather, provide thickness of the plastic coating in mm--------18. For a belt or bandolier, is the item reversible?
Yes
No
19. What is the country of origin of the article?
20. NET WEIGHT OF THE GARMENT: (required)
REQUIRED
21 What is the weight of the fabric in Ounces per Square Yard? ____________________________________________
22 Does the fabric have a plain surface or raised surface?
YES OR NO
10
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
Revised August 2012
DRESSES & GOWNS
WEARING APPERAL DETAIL SHEET
Instructions:Fill out this sheet for the following types of items:
◊ Dresses, gowns.
◊ Please write or type the information in the areas provided. For "Yes" or "No" answers, please select the appropriate box.
◊ For each style, a photo or sketch is required along with the completed form.
1. Name of garment
2. Vendor Style Number
3. Purchase Order number
11. For items containing leather, fur, or other wildlife
(i.e., MOP, corozo or coconut) product please indicate species:
a. Does the garment contain furskin (leather with hair attached)?
4. Identify gender or wearer:
Yes
No
Women's
Common Name
Girls
(Must be U.S. size range 2T-4T, 3-6X, 7-16, 10-16) Scientific Name
Infants
(Must be in the U.S. size range 0-24 months;
Country of Origin
body length must not exceed 86 cm)
Source (wild or farm raised)
5. Identify fiber content/materials in percentage by weight;
(example--cotton 50%, wool 50%):
Cost of Buttons (if applicable)
Common Name
Scientific Name
Country of Origin
Source (wild or farm raised)
6. For garments that are composed of both textile and non-textile
Cost of Buttons (if applicable)
(example--textile garments trimmed with leather),
please identify the following:
12. For all KNIT garments, please complete the following
(for woven garments skip to 13):
a. Identify percentage of components by value:
a. What direction do the stitches run?
b. Identify percentage of components by surface area:
b. What is the stitch count in the direction the stitches are made per cm?
Horizontal
7. Identify construction:
Knit
Woven
Leather / Fur
Vertical
13. For all WOVEN garments, please complete the following:
a. Does the garment contain 2 or more colors in the warp or filling?
Yes
8. Does the garment(s) have any of the following features:
No
b. Is the garment made from Worsted Wool?
Yes
Yes
No
Fiber content/location
No
If yes, what is the average diameter of the fiber as measured in microns?
Lining
microns (For example, 18.5 microns; or 16.2 microns)
Interlining
c. Is the garment made from blue denim?
Trim
Yes
Beading
No
d. Is the garment made from corduroy?
Buttons* (indicate quantity)
Yes
9. Does the garment have raised or napped fibers?
Yes
No
10. What is the country of origin of the article?
No
14. Please identify the factory and provide shipping information.
a) Factory Name and Address (where the garment is produced):
b) Ex Factory Date:
c) Ship Point:
REQUIRED
15 What is the weight of the exterior fabric in Ounces per Square Yard? ____________________________________________
16 What is the weight of the lining in Ounces per Square Yard? ____________________________________________
17 Does the exterior have a plain surface or raised surface? YES OR
NO
18 Does the lining have a plain surface or raised surface? YES OR NO
19 If a Free or Reduced Duty Program is applicable, please provide the following:
a.Country of Origin of the exterior material:
b.Country of Origin of the lining material
c.TPL applicable: YES
OR
NO
NAFTA applicable:
YES
OR
NO
11
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
LOWER BODY GARMENT
WEARING APPERAL DETAIL SHEET
Revised August 2012
This sheet is for the following types of items
Instructions:
◊ Pants, trousers, breeches, shorts, skirts, divided skirts, capri's, skorts, or overalls.
◊ Please type the information in the area provided. For "Yes" or "No" answers, please select the appropriate box.
◊ For each garment style, a photo or sketch is required along with the completed form.
1. Name of Garment
11. Please indicate the type of garment:
2. Vendor Style Number
trousers or breeches
skirt
divided skirt
Shorts
skort
overalls
3. Purchase Order Number
4. Identify gender or wearer (check only one box):
Men's
12. For items containing skins, furs, feathers, scales, or other wildlife
(i.e., MOP, corozo or coconut) product please indicate species:
Women's
a. Does the garment contain furskin (leather with hair attached)?
Boys
(Must be U.S. size range 2T-4T, 4-7, 8-20)
Girls
(Must be U.S. size range 2T-4T, 3-6X, 7-16, 10-16)
Infants
Yes
No
Common Name
(Must be U.S. size range 0-24 months;
body length must not exceed 86 cm)
Scientific Name
Country of Origin
Unisex
Source (wild or farm raised)
5. Identify textile fiber content/materials in percentage by weight;
Cost of Buttons (if applicable)
(example--cotton 50%, wool 50%):
Common Name
Scientific Name
Country of Origin
6. For garments that are composed of both textile and non-textile
Source (wild or farm raised)
(example--textile garments trimmed with leather),
Cost of Buttons (if applicable)
please identify the following:
13. For all KNIT garments, please complete the following
a. Identify percentage of components by value:
(for woven garments skip to 14):
b. Identify percentage of components by surface area:
a. What direction do the stitches run?
Horizontal
Vertical
b. What is the stitch count in the direction the stitches are made?
7. Identify construction:
14. For all WOVEN garments, please complete the following:
Knit
Woven
Leather / Fur
a. Does the garment contain 2 or more colors in the warp or filling?
8. Does the garment(s) have any of the following features:
Yes
No
No
Yes
Material Composition/location
b. Is the garment made from Worsted Wool?
Lining
Yes
No
If yes, what is the average diameter of the fiber as measured in microns?
Interlining
Trim
microns (For example, 18.5 microns; or 16.2 microns)
Beading
c. Is the garment made from blue denim?
Padding for warmth
Yes
Water resistant
No
d. Is the garment made from corduroy?
Yes
Buttons* (indicate quantity)
No
9. Does the garment have raised or napped fibers?
Yes
15. Please identify the factory and provide shipping information.
a) Factory Name and Address (where the garment is produced):
No
10. What is the country of origin of the article?
b) Ex Factory Date:
c) Ship Point:
REQUIRED
16 What is the weight of the exterior fabric in Ounces per Square Yard?
17 What is the weight of the lining in Ounces per Square Yard?
____________________________________________
____________________________________________
18 Does the exterior have a plain surface or raised surface? YES OR
19 Does the lining have a plain surface or raised surface? YES OR
NO
NO
20 If a Free or Reduced Duty Program is applicable, please provide the following:
a.Country of Origin of the exterior material:
b.Country of Origin of the lining material
c.TPL applicable: YES
OR
NO
NAFTA applicable:
YES
OR
NO
12
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
Revised August 2012
SUITS AND ENSEMBLE
WEARING APPERAL DETAIL SHEET
Instructions: Complete the form below for all sets of textile garments consisting of at least 2 pieces one of which is made to cover the upper body and one made
to cover the lower body. The pieces to the set must be of identical fabric, construction, style, color and size. This sheet is to be submitted in addition to the
commercial invoice for each style. Please write or type the information in the area provided. For "Yes" or "No" answers, please place an "X" in the indicated space.
For each garment style, a photo or sketch is required along with the completed form.
1. Name of garment
13. Is the fabric and design of the upper body garment identical in color
2. Vendor Style Number
and construction to the fabric and design of the lower body garment?
Yes
3. Purchase Order number
No
4. Identify gender or wearer (check only one box):
Men's
14. For vests, is the front of the vest made from the same fabric as the
Women's
outer surface of the jacket and lower body garment and the back of
Boys
(Must be U.S. size range 2T-4T, 4-7, 8-20)
Girls
(Must be U.S. size range 2T-4T, 3-6X, 7-16, 10-16)
Infants
(Must be U.S. size range 0-24 months;
body length must not exceed 86 cm)
Unisex
5. Identify textile fiber content/materials in percentage by weight;
(example--cotton 50%, wool 50%):
6. For garments that are composed of both textile and non-textile
(example--textile garments trimmed with leather),
please identify the following:
a. Identify percentage of components by value:
b. Identify percentage of components by surface area:
7. Identify construction:
Knit
Woven
Leather / Fur
8. Identify the upper body garment(s)?
Tailored suit jacket
Vest
Other (please describe)
9. Identify the lower body garment(s)?
Trousers
Skirt
Shorts
Divided Skirt
the vest made from the same fabric as the lining of the jacket?
Yes
No
There is no vest
15. Please list the number of vertical panels on the tailored suit jacket:
Vertical Panels
16. Do the garments contain any of the following?
Exotic skins
(example: alligator, lizard, snake)
Fur skins
(example: mink, shearling, rabbit)
Feathers
(example: ostrich, chicken, duck)
Shell
(example: mother of pearl buttons)
Animal fibers
(example: cashmere, camel, angora, alpaca)
*For each animal product, please provide:
Common Name
Scientific Name
Country of Origin
Source (wild or farm raised)
How many buttons
Cost of buttons (if applicable)
Common Name
Scientific Name
Country of Origin
Source (wild or farm raised)
How many buttons
Cost of buttons
17. For all KNIT garments, please complete the following
(for woven garments skip to 16):
a. Number of Horizontal stitches per centimeter
10. Provide a price breakdown for each garment:
Garment
Price
Jacket
Trousers
b. Number of Vertical stitches per centimeter
18. For all WOVEN garments, please complete the following:
a. Do the garments contain 2 or more colors in the warp or filling?
Yes
No
11. Do the garments have any of the following features:
b. Are the garments made from Worsted Wool?
Yes
No
Material Composition/location
Yes
No
Lining
If yes, what is the average diameter of the fiber as measured in microns?
Interlining
microns (For example, 18.5 microns; or 16.2 microns)
Trim
19. Please identify the factory and provide shipping information.
Buttons* (indicate quantity)
a) Factory Name and Address (where the garment is produces):
12. What is the country of origin of the article?
b) Ex Factory Date:
c) Ship Point:
REQUIRED
20 What is the weight of the exterior fabric in Ounces per Square Yard? ____________________________________________
21 What is the weight of the lining in Ounces per Square Yard? ____________________________________________
22 Does the exterior have a plain surface or raised surface? YES OR
NO
23 Does the lining have a plain surface or raised surface? YES OR
NO
24 If a Free or Reduced Duty Program is applicable, please provide the following:
a.Country of Origin of the exterior material:
b.Country of Origin of the lining material
c.TPL applicable: YES
OR
NO
NAFTA applicable:
YES
OR
NO
13
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
Revised August 2012
Instructions:
UPPER BODY GARMENT
WEARING APPERAL DETAIL SHEET
This sheet is for the following types of items:
◊ Shirts, blouses, tops, T-shirts, sweaters, sweatshirts, pullovers, or other similar items. (Not for Coats or Jackets!)
◊ Please type the information in the area provided. For "Yes" or "No" answers, please select the appropriate box.
◊
For each garment style, a photo or sketch is required along with the completed form.
1.
2.
3.
4.
Name of garment
Vendor Style Number
Purchase Order number
Identify gender or wearer (check one box):
Men's
Women's
Boys
(Must be U.S. size range 2T-4T, 4-7, 8-20)
Girls
(Must be U.S. size range 2T-4T, 3-6X, 7-16, 10-16)
Infants
(Must be U.S. size range 0-24 months;
body length must not exceed 86 cm)
Unisex
5. Identify textile fiber content/materials in percentage by weight;
(example--cotton 50%, wool 50%):
16. What type of sleeves does the garment have?
Long
Short
Sleeveless
a. For garments with long or short sleeves, what type of cuffs are on the sleeves?
Hemmed
Rib
Other, please describe
b. Does the garment have very large, oversized armholes?
Yes
No
c. For sleeveless garments, please provide the amount of shoulder coverage
(e.g. width of strap) of the garment in centimeters.
(example: 5 centimeters)
d. For sleeveless garments, please advise if the upper back extends from side
seam to side seam. ___YES or NO________________
17. Does the garment cover the neck and shoulder of the wearer?
Yes
No
If No, is the garment one of the following:
Bandeau
Bustier
Halter
6. For garments that are composed of both textile and non-textile
(example--textile garments trimmed with leather),
please identify the following:
a. Identify percentage of components by value:
b. Identify percentage of components by surface area:
7. Identify construction:
Knit
Woven
Leather / Fur
8. Does the garment(s) have any of the following features:
Yes
No
Fiber content/location
Lining
Interlining
Trim
Beading
9. Does the garment have any openings / closures at the neck?
Yes
No
a. If yes, describe the type of closure:
Full
(example: Button down shirt)
Partial
(example: Polo type shirt)
b. If yes, give the location of the closure:
Front
Back
Side
(example: tied bow on the shoulder)
c. Method of fastening:
Buttons
Are buttons of all natural material?
Zipper
If yes, please fill in question 18.
Tie
Other
If Other, please describe:
d. If closure by buttons, does garment
Button left over right as garment is worn
Button right over left as garment is worn
10. Does the garment extend at least to the waist of the wearer?
Yes
No
If No, give the length of top in centimeters:
11. Does the garment have pockets below the waist?
Yes
No
12. Does the garment have a tightening at the waist?
Yes
No
13. What type of finish is found at the bottom of the garment?
Hemmed
Drawstring
Rib-knit
Other
14. Is the garment fleece or does it otherwise have raised or napped fibers?
(example: like a sweatshirt or corduroy)
Yes
No
15. What is the country of origin of the article?
18. For items containing leather, fur, or other wildlife (i.e., MOP, corozo, or coconut) product
please indicate species:
a. Does the garment contain furskin (leather with hair attached)?
Yes
No
Common Name
Scientific Name
Country of Origin
Source (wild or farm raised)
How many buttons
Cost of buttons (if applicable)
Common Name
Scientific Name
Country of Origin
Source (wild or farm raised)
How many buttons
Cost of buttons (if applicable)
19. For all KNIT garments, please complete the following (for woven garments skip to 20):
a. What direction do the stitches run?
Horizontal
Vertical
b. What is the stitch count in the direction the stitches are made per cm?
c. Is this garment worn as underwear?
Yes
No
d. Is the garment color white?
Yes
No
e. What is the weight of fabric in grams as measured in square meters?
(example: 200 grams per square meter)
f. Does the garment have any of the following characteristics?
Yes
No
Plain Jersey
Interlocking fabric
Close fitting sleeves
Appliques
Embroidery
Heat transfers
Shoulder pads
Side slits
20. For all WOVEN garments, please complete the following:
a. Does the garment contain 2 or more colors in the warp or filling?
Yes
No
b. Is the garment a man's dress shirt (example: shirt to be worn with a necktie)
Yes
No
c. Is the garment made from blue denim?
Yes
No
21. If the garment is for Men, please indicate if the sizing is numeric or alpha (S, M, L)
Numeric
Alpha
22. Please identify the factory and provide shipping information.
a) Factory Name and Address (where the garment is produced):
b) Ex Factory Date:
REQUIRED
23
24
25
26
27
c) Ship Point:
What is the weight of the exterior fabric in Ounces per Square Yard? ____________________________________________
What is the weight of the lining in Ounces per Square Yard? ____________________________________________
Does the exterior have a plain surface or raised surface? YES OR NO
Does the lining have a plain surface or raised surface? YES OR NO
If a Free or Reduced Duty Program is applicable, please provide the following:
a.Country of Origin of the exterior material:
b.Country of Origin of the lining material
c.TPL applicable: YES
OR
NO
NAFTA applicable:
YES
OR
NO
14
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
INT ERNATIONAL FOOT WEAR ASSOCIATION
FOOTWEAR RET AILERS OF AMERICA
INTERIM FOOTWEAR INVOICE
In structions: Complete part A (questions 1-9) for all entries. The answ ers to questions 3 and 4 determi ne which of the remaining parts, B-E,
must be completed. If the ans wers to questions 3 and 4 are rubber and/or plastics, complete part B only. If the answer to question 3 is textile
materials and the answer to question 4 is not other m ateri al s, only complete part C. If the answ er to question 3 is leather and the ans wer to 4 is not
other materials, only com plete part D. If the answer to ques ti on 3 or 4 is other m ateri al s, only complete part E.
A.
1. Manufacturer's style num ber , if any:
2. Impor ter's style and/or SKU, if any:
16. If th e answer to 15 is yes, is the foxing or foxing -like b and
wholly or alm ost wholly of rubb er or plastic
YES
3. Iden tify which of the follo wing materials make up the g reatest
p ortion o f the external surface area o f the u pper (accessor ies,
NO
17. Which of the fo llowing characteristics do es the footwear possess?
r einfor cements, orn am entation, etc… excluded):
a. Leather
a. zoris
b. made on a base or platform of wood with inner sole
b. Rubber and/or plastics
c . made on a base or platform of wood without inner sole
c . Textile Materials
d. made on a base or platform of cork
d. Other Materials
e. open toes or open heels
f. exclusively adhes ive construction
g. slip on ty pe
4. Iden tify which of the follo wing materials make up the g reatest
p ortion o f the external surface area o f the sole (accessories,
h. none of the above
r einfor cements, spikes, etc… excluded ):
18. If th e answer to 14 is yes, are the upp ers entirely of non -m olded
a. Leather or c ompos ition leather
construction from a poin t 3cm above the top of the outer sole?
b. Rubber and/or plastics
c . Other materials
YES
NO
5. Is the footwear designed for sports activity and does it have
spikes, cleats, etc or provision for attachm ent o f such?
C.
YES
Uppers ar e textile materials; soles are leath er, composition leather,
rubber or plastics.
19. Is th e external surface area of th e u pper mo re th an 50% leather
NO
6. Is the footwear one o f the following typ es?
(leath er accessor ies, reinforcem ents, etc… included)
YES
a. Skating boots, wrestling boots
NO
boxing boots or cy cling shoes
If y es, stop; if no, complete questions 14,15,16,17 and 20
b. Ski Boots
20. Which of the fo llowing characteristics do es the footwear possess?
c . Cros s Country Ski Boots
d. tennis shoes, basketball shoes, gym shoes, training shoes , & the like
a.not over 50% (by weight) as a total of textile materials, rubber and plastics OR under 10% of rubber and plastics
b. over 50% (by weight) as a total of textile materials, rubber and plastics AND 10% or over of rubber and/or plastic s
gym s hoes , training shoes, & the like
c . uppers of vegetable fibers (cotton, flax, etc)
e. none of the above
d. soles which overlap the upper exc ept at the toe or heel
7. Is the footwear exclusively fo r m en, yo uth or boys?
YES
D.
NO
Uppers ar e leather ; soles are leather, com position leather, r ubber
or p lastics
8. Does the fo otwear have a protective metal toe cap ?
21. Which of the fo llowing characteristics do es the footwear possess?
YES
a. welt construction
NO
9. What is the height of the upper:
b. turn or turned c onstruction
c . uppers consis ting of leather straps ac ross the instep and aroung big toe
a. cov ers the knee or higher
d. made on a base or platform of wood with inner sole
b. cov ers the ankle, but not the knee
c . does not cover the ankle
e. made on a base or platform of wood without inner sole
f. none of the above
E.
For sh oes m ade of rubber and/or plastic so les and u ppers
B.
Other
22. Which of the fo llowing characteristics do es the footwear possess?
10. Is the footwear waterproof and assemb led by means oth er th an
stitching, mailin g, riveting, screwing, plugg ing o r similar processes
YES
NO
c . uppers and soles of wool felt
d. disposable footwear
(If yes, complete questions 11-15; if no, c omplete questions 13-18)
e. none of the above
11. Are the external surface areas of the upper and the sole
(accessories, r einfo rcements, etc included ) over 90% PVC?
YES
12.
a. uppers of leather or compostion leather
b. uppers of tex tile materials
23.
For item s co ntaining leath er, fur, or o ther wildlife
(i.e. calf skin, pyth on skin...) product please in dicate sp ecies:
NO
Is the fo otw ear design ed for use withou t clo sures?
a. Does the garm ent contain furskin (leather with h air attached)?
YES
NO
YES
NO
13. Is the external surface area o f the up per (accessories,
r einfor cements, etc, included) over 90% rubber and/or plastic
YES
NO
14. Is the footwear protective in natur e (ie. desig ned to be wor n over ,
o r in lieu o f, other footwear as a protection against water, oil,
SPECIES FWS INFO:
Common Name
Scientific Name
Country of Origin
Source (wild or farm raised)
15
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
FABRIC DETAIL SHEET FOR KNITTED & CROCHETED FABRIC
INVOICE NO. __________
PO NO. _______________
REF NO. ______________
A.
1.
State exact width of the fabric _________________________________
2.
Detailed description of fabric __________________________________
3.
List percentage by weight of each material:
Material 1 __________________
(Name of Material)
______________
(% by weight)
Material 2 __________________
(Name of Material)
_____________
(% by weight)
Material 3 __________________
(Name of Material )
_____________
(% by weight)
4.
Weight in grams per square meter: _____________________________
5.
Is this a pile fabric (include “long pile” and “Terry” fabrics):
No: Skip to item 6
Yes: Answer questions below
What type of pile
____ Long pile
____ Looped pile
____ Velour
____ Other type of pile
6.
For fabrics that are NOT pile answer below:
a. Is the fabric a warp knit fabric _____ No proceed to item B
_____ Yes answer questions below
Is fabric an open work fabric? ____Yes ____ No
Is fabric stitch-bonded goods? ____ Yes ____ No
b. Is the baric circular knit? ____ No ____ Yes (if yes answer questions below)
Is the cotton yarn exceeding 100 metric number per single yarn? ___ Yes ___ No
Is fabric single knit? ____ Yes ____ No
Is fabric double knit or of interlock construction? ___ Yes ___ No
NOTE: Stitch-bonded goods are Fabrics where the chain stitches are formed of textile yarn. Long pile fabrics
refer to fabrics made by inserting fibers from card silver into the loops of the ground Fabric during knitting.
Open work fabrics means fabrics with stable open meshes, whether or not containing inwrought designs.
16
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
CHIEF WEIGHT WOOL
FABRIC DETAIL SHEET
Article, Item or Quality Name or Number #: __________________________________.
Fiber Contents in percentages by weight: ____________________________________
____________________________________.
Check One:
Type of Wool: Worsted: YES NO
(circle one) If worsted, provide average
Fiber diameter per yarn in microns: _____________.
Fine Animal Hair ________________. Coarse Animal hair____________________.
(State percentages in space if a mixture)
Carded:
YES____ NO _____ Combed: YES ______ NO ____________
If mixture, give percentages: Carded % __________ Combed % __________
Grams per square meter (g/m2): _______________________________________.
Width in centimeters (cm): ___________________________________________.
Hand Woven: YES _________ NO____________
For tapestry or upholstery use: YES __________ NO ________________
Type of weave (plain (1x1 only), sateen or satin, twill, jacquard, dobby, other:
Specify: __________________________________________________________.
If containing any man-made fibers:
State each man-made fiber by percentages: ________________________________.
State is staple or filament for each fiber by percentages: _______________________
______________________________________________________________________
______________________________________________________________________.
DO NOT USE THIS SHEET IF FABRIC IS KNIT, PILE, LACE, NET OR ANY
OTHER SPECIAL CONSTRUCTION.
PLEASE NOTE THAT FAILURE TO PROVIDE COMPLETE AND ACCURATE
INFORMATION ON THIS DOCUMENT WILL DELAY ENTRY OF GOODS TO
CUSTOMS AND SHIPPER WILL INCUR CHARGEBACK PER OUR POLICY.
17
SAKS FIFTH AVENUE - INTERNATIONAL VENDOR STANDARDS – JANUARY 2015
OVERVIEW OF PAST
REVISIONS
SECTION
Terms and Conditions
Date: 4/17/2015
PAGE
12-21
Import Supplier Set Up Form
82-85
Store/DC Numbers
Fashion Fix
77-84
n/a
SECTION
Store/DC Numbers
Import Supplier Set Up Form
Date: 1/20/2015
PAGE
78-81
82-85
Sample GCC’s
86-88
Contacts
8
SECTION
Saks Fifth Avenue Contacts
Date: 11/5/2014
PAGE
7
DESCRIPTION
Added Saks Brand Contacts
SECTION
Store/DC Numbers
Saks Fifth Avenue Contacts
Date: 10/6/2014
PAGE
77-82
7
DESCRIPTION
New Store and DC Numbers
Removed June Sassler Info
DESCRIPTION
Update to terms and
conditions for Saks Canada
Updated version of form
added
New Store Numbers
Removed
DESCRIPTION
New Store Numbers
Updated version of form
added
Updated version of the GCC
added
Updated phone number for
Angela Morrissey
18