MAEMSP Board of Directors
Meeting Minutes
Holiday Inn Great Falls
Tuesday, January 28, 2014
The meeting was called to order at 7:02 pm by Matt Lewis, President of MAEMSP.
Members in attendance were: Matt Lewis, President, Dean Jardee, 1st Vice President; Rhonda McCarty,
State Representative; Joe McMahon, SAM Board Representative; ; Sandy Mammenga, Eastern Director;
Rick Chrisman, SAM Board Representative; Carole McKittrick, Federal Relations Director; Ryan Hart,
North Central Director; Marlene Deis, Past-President; Kirk Miller, Executive Director; and Samantha
Erpenbach, Associate Director.
Members absent were: Shelley Andres, Western Director; Sue Sweeney, Southwest Director; Brenda
Krueger, 2nd Vice President; Dave Wick, Middle School Representative; and Tad Schye, Northeastern
Director.
Approval of the Agenda
There being no items to delete or add to the agenda, the agenda was approved as presented.
Approval of Minutes
The minutes from the Reorganization Meeting in May were presented. A motion was made to approve
the minutes as presented.
Motion:
Second:
Vote:
Dean Jardee
Joe McMahon
Unanimous
President’s Report
Matt thanked the board members for attending the meeting and discussed the utilization of the
Executive board in creating a Nominating Committee when considering the different board positions as
they become open. The committee would be comprised of the following members:
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President
1st Vice President
2nd Vice President
Regional Directors
The intent is to have the board be more active in the recruitment of MAEMSP members to positions of
leadership within the organization. With the upcoming State Coordinator position, this is of vital
importance. The position description and the application for those interested in the open position
would be made available online. Responses would be gathered and presented to the members of the
Nominating Committee. The Nominating Committee would then make a recommendation to the
President as to the most qualified person to be appointed to the position. The process would then be
transparent.
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In the most immediate case of the State Coordinator vacancy, Rhonda identified the importance of
timeliness in having the information available as the national conference is in July.
The Board decided to present the information at the Business Meeting of MAEMSP on Thursday,
January 30 and highlight truly what the position entails as well as highlighting the support from the SAM
office.
Marlene spoke in support of the process and also of the need to clean up the position descriptions and
make them align and modern with the needs of MAEMSP. It will be added as an item on the agenda for
the Reorganization Meeting with a revised document brought to the Business Meeting in 2015.
Matt continued his update with information on the upcoming NAESP National Conference and
announced the opportunity to provide two conference registrations to our membership. After
discussion of how to award/distribute the free registrations, it was determined that of those individuals
who are already intending to participate/attend the conference, a drawing would be held to award one
of the certificates. It will be announced at the Business meeting and also in the Leader Link on February
28. Individuals will have until March 7 to enter his/her name into the drawing. If no one enters, the
MAEMSP board will determine the distribution of the free registrations.
Executive Director Report
Kirk reviewed the information included in the Executive Director report (a copy of which is attached as
part of these minutes). Kirk also announced the hiring of Dianne Burke as the new MPEC Executive
Director. Kirk directed the board to the many professional development opportunities available
through SAM and its partners and described the new oversight plan of the SAM Budget.
A preliminary budget was presented to the board for review with a full budget being brought to the
Reorganization Meeting this spring. A review of the dues was made and a discussion of the possibility to
increase the dues was held. The possibility that a dues increase will occur in 2014/15 will be mentioned
during the Business Meeting on Thursday, January 30.
President Elect’s Report
Dean Jardee provided an overview of the conference program and updated the Board on the
registrations. Dean asked the Associate Director to provide information regarding the responses by
region in attending the conference.
Past President’s Report
Marlene updated the board on the challenges in soliciting recipients for the MAEMSP awards that are
distributed. It was suggested that reaching out to additional staff regarding the notification of open
nominations should include administrative assistants in the future.
State Representative’s Report
Rhonda reviewed the individuals who have not renewed membership with MAEMSP and the board
selected members to contact. We will include more membership information in the Leader Link and
make one last drive in the membership for this fiscal year.
Federal Relations Director’s Report
Carole provided an update on meetings in Washington, DC and pending legislation coming out from
Congressman Lamar Alexander. (A copy of the report is attached to these minutes.)
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Regional Director Reports
Eastern Region – Sandy Mammenga, Director
Sandy indicated there was not a fall meeting and announced the date of March 5 as the next meeting of
the region. Steve York will attend to update on OPI and talk with administrators on evaluations and
Chapter 55. The region’s members need to understand what is changing for administrator evaluations.
North Central Region – Ryan Hart, Director
Ryan indicated the region had a meeting November 1 in Great Falls with participation by Cathy
Kincheloe of Silverback. Amy Konen of Student Support Services also came in and dove into data
collection and monitoring pieces. Ryan voiced his frustration with respect to attendance – he had 18
rsvp and only 6 attended. Those who did not attend all had valid reasons. It was suggested to look into
Go To Meeting for options for people to participate.
Middle School Representative – Dave Wick
Dave Wick was unable to attend the meeting in person.
SAM Representative – Joe McMahon & Rick Chrisman
Joe McMahon & Rick Chrisman reported on the strategic planning session held by SAM in January. Both
reported the session was productive and valuable as affiliate groups were divided up and there were
good discussions on following a facilitated process. The process will continue in March with the final
strategic plan to be approved by the SAM Board at its June meeting.
New Business
Job Duties and Responsibilities – To facilitate the review of the job descriptions of the board members,
Matt Lewis appointed the following individuals to review and make a recommendation for consideration
of the Board at the Reorganization meeting. Those appointed were: Dave Wick, Carole McKittrick, Dean
Jardee, Marlene Deis, and Matt Lewis.
Reorganization Meeting – April 25 recommended as the date for the Reorganization to remain in line
with the action taken by the board last May to hold the meeting in the month of April. May 9 was the
original schedule and many have conflicts with the change of date. The meeting will start at 9:00 AM
and conclude 4:00 PM. A Doodle to determine the best date and the participation level of members will
be issued.
Awards –The Board continued discussion on the subject of awards. A motion was made to have Past
President Marlene Deis put together a recommendation for consideration of the board.
Motion:
Second:
Vote:
Dean Jardee
Joe McMahon
Unanimous
Appointment of Committee for Strategic Plan – A motion to table this until the Constitution, Bylaws and
Job Descriptions have been reviewed and reorganization of the Board has been held was made.
Motion:
Second:
Vote:
Dean Jardee
Joe McMahon
Unanimous
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Addition of Retired Member to serve on the MAEMSP Board of Directors – A discussion was held
regarding verbiage in Article III, Section 4 of the Constitution. The text specifically indicates that this
position and an OPI representative are to sit on the Board and are appointed by the President. The
discussion continued that the same process be utilized by the Nominating Committee formed earlier to
recommend these appointed positions to the President.
Report by Carole McKittrick
Carole McKittrick reported that she has been appointed by Steven Geis to represent Zone 7 on the nine
member National Resolutions Committee to look at the changes to the NAESP resolutions. The
resolutions are on the NAESP website under advocacy. SAM Office will assist Carole in getting this out
to the MAEMSP membership with a link to the resolutions.
There being no further business before the Board, a motion to adjourn was made.
Motion:
Second:
Vote:
Joe McMahon
Marlene Deis
Unanimous
The meeting adjourned at 9:55 PM.
Respectfully submitted,
Samantha Erpenbach
Associate Director
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