**JOB** A corporate finance company are seeking an office assistant. Paying £21K and based near
Regent Street. If you are interested please send your CV to emma.colville@questprofessional.co.uk
Job Title: Office Administrator
Location: London
Salary: £21,000.00
Are client are the UK’s leading independent firm advising exclusively on sell side M&A to mid-market
companies. Founded in 1988, we have since advised on some 450 company sales. Our clients include
private companies, financial institutions and fully listed public companies with typical transactions
falling broadly within the £10 million to £200 million 'mid-market' value range.
Job Role:
Client facing duties:







Relief reception when required (we have a permanent receptionist)
Preparing and clearing meeting rooms
Meeting clients and showing them to meeting rooms
Preparing and serving refreshments
Helping to put together our brochures
Checking Meeting Schedule
Liasing with suppliers, maintenance companies
Back office duties:

















Answering phones in a timely manner and taking accurate and detailed messages
Assisting Support Services Manager and Marketing Manager
Basic Accounting function, entering supplier/customer invoices onto Sage, reconciling credit
card statement, expenses
Extensive use of e-mail to communicate internally and externally
Opening and distribution of all post, franking of outgoing post, fedex etc
Ensuring all printers are stocked with paper
Maintaining stationery levels and marketing literature
Keeping stationery room tidy
Assisting secretaries with printing and binding of presentation documents
Assisting marketing manager with mailshots, liaison with printers, assisting at events
Ensuring common parts are kept tidy
Running of errands as and when required
Travel arrangements and accommodation for group conferences or events
Provide support to secretaries for work overflow when required
Update in-house bespoke database system
Book couriers, taxis etc
Deliver
The Person:












Good team player with excellent communications skills, highly organised, articulate and
confident
Professional and Confident manner as Client facing
Must be relied upon to treat all information (both verbal and written) in a confidential and
sensitive manner
Accustomed to working under pressure and for a demanding team
Is self-motivated and uses initiative
Flexible, committed to quality, effectiveness and accuracy
Manages own time, pro-actively manages workload effectively and ensures deadlines are
met
Interacts effectively with Executives/Partners and other Team Secretaries and both internal
departments and clients
Excellent telephone manner
Strong interpersonal skills, must be experienced and proficient in establishing strong
relationships with clients and peers
Basic to Intermediate skills in Microsoft Office packages, especially PowerPoint
Excellent standard of written English, proof reading skills and great attention to detail when
drafting documents