School of Information and Communications Technology
Academic Honesty Report
Student Name: __________________________________________ Student No: _________________
Subject Code/Section: ______________ Faculty:
Incident Date (yyyy-mm-dd): _________________
Item of Work: ________________________
The above named student is alleged to have committed a cheating/plagiarism offence as defined by Section 9 of
Academic Policy and in the circumstances described below by the Faculty/Invigilator:
Student’s account of incident:
Student: Either sign below if you acknowledge violating academic policy,
acknowledge the above violation of academic policy and
I, ________________________________, fully understand the penalties outlined below.
(student signature)
Date: ______________
Or sign that the incident has been discussed. You are encouraged to document and submit your own description
of the incident. A mark for the work remains pending until the committee has ruled.
acknowledge I have been informed of the potential violation
I, ________________________________, of academic policy and agree to meet with the Academic
(student signature)
Date: ______________ Honesty Committee to explain the incident.
For Committee Use Only
Action Taken:
* Occurrence: _______________
Academic Honesty Committee Chair: ______________________________________________________
Name: ________________________ Date: _______________
* 1st offence results in: a mark of zero on the item of work, a Hold/Service Indicator in the student’s
registration record, and an Academic Honesty Report in the student’s file
* 2nd offence results in: a grade of “F” in the course and immediate expulsion from the college
Procedures for Reporting Violations of Academic Policy
(See also Appendix E of Academic Policy http://www.senecacollege.ca/academic-policy/appe.html )
 Faculty should retain originals of all relevant work. Return a copy to the student.
 Contact the student by email and notify them of the concerns regarding Academic Honesty. Briefly explain
the concern and request a meeting and/or an explanation of the incident. E.g. “Your submitted work bears an
extraordinary similarity to that submitted by another student/to published work/… This appears to be
inconsistent with Academic Policy http://www.senecacollege.ca/academic-policy/acpol-09.html”
 Meet with the student(s) to discuss and document the incident. Sometimes, an email exchange is sufficient.
If multiple students are involved and one of them is unaware of others involved or insists on innocence,
maintain the privacy of the students.
If student has a valid explanation
 no further action is taken and
no report need be filed.
If student does not have a valid explanation
 complete this Academic Honesty Report.
Have the student sign or email to acknowledge
 either the violation and penalty or
 that the incident was discussed. A mark remains pending
until the committee has ruled. Encourage the student to
document their explanation of the incident.
 If the student fails to respond, note the communication attempts with the student and submit the report
 Submit this report along with a copy of the course’s lab/assignment or test questions, highlighted/annotated
documentation of the student’s work, evidence of dishonesty (e.g. SafeAssign report, code comparison,
another student’s similar work, copy of or links to materials used without citation and reference,
unauthorized aids), copies of emails to/from student, faculty actions taken, and any other relevant
background to the Academic Honesty Committee Chair. PDF format of these items is preferred to paper.
 When possible, submit reports involving multiple students at the same time or, add a note cross-referencing
students involved.
Incidents occurring at the end of the semester
When a potential violation of academic policy occurs on a final exam or last assignment and there is no
opportunity to meet with the student or further investigate the incident prior to the end of semester’s promotion
meeting, the following procedure should be followed:
 Submit a grade of INC (incomplete) for the student
 Contact the student by email to explain the incident and request an explanation (see above)
 If possible, meet with student(s) to discuss and document the incident
 Submit this report along with relevant documents to the Academic Honesty Committee (see above)
Academic Honesty Committee follow up
If the student acknowledges a violation of academic policy, the Academic Honesty Committee will apply the
appropriate academic penalty in accordance with section 9.3 of Seneca Academic Policy and send a letter
explaining the outcome to the student and the faculty member.
If the student does not respond to an email request to meet with the committee or fails to appear without notice,
it may result in a penalty in accordance with section 9.3 of Seneca Academic Policy. If the student does not
acknowledge a violation of academic policy, the Academic Honesty Committee will meet with the student and
the faculty as necessary to investigate the incident. The Academic Honesty Committee will send a letter
explaining the results of the investigation to the student and the faculty member.