FP7 Grant Agreement Negotiation
UNIGE - participants
V02.2010
1. General
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During the grant agreement negotiation, the European Commission (EC) and the consortium/coordinator
fix-up all the relevant scientific-technical, legal, financial and organisational aspects allowing for the
smooth running of the project.
Two main tasks
o filling in the Grant Preparation Forms (legal, financial data)
o updating the Part B of the proposal to become the Annex I to the Grant agreement.
Please note, the Consortium Agreement has to be prepared in parallel, and signed before the
Grant agreement.
All documents (Grant Preparation Forms, Grant Agreement, Consortium agreement) are
checked by the Euresearch office, before signature by the vice-rector in charge of research.
2. Evaluation results and start grant agreement negotiation
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The European Commission (EC) notifies the project coordinator of the evaluation outcome. The Letter
of invitation to the grant agreement negotiation provides details on the results of the evaluation
(Evaluation Summary Report – ESR);
The EC notification includes also a negotiation mandate fixing the negotiation timeframe, the
EC contact persons, the amount of funding, etc..
3. Grant Agreement Preparation Forms (GPF)
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The Grant Preparation Forms contain some general project information (duration, abstract, key words,
etc.) and all participant’s legal, contact and financial data.
The Grant Preparation Forms (GPF) are filled in using the Negotiation Electronic Forms (NEF) system.
Some data is automatically uploaded from the proposal submission forms (Part A in EPSS) or the FP7
participant database (ECAS/URF), while other data need to be added manually. The system allows the
coordinator to view and modify all the general project information as well as the institutional legal and
financial information.
Several versions may be exchanged in an interactive negotiation process, until the EC approves a final
complete and valid version and invites the consortium to launch the signature collection.
At UNIGE, the vice rector for research and the scientist in charge to sign the Grant Preparation Forms.
4. Description of work (Annex I)
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The Description of work – Annex I to the Grant Agreement – is mainly based on Part B of the original
proposal, including updates requested in the evaluation summary report. Updates are usually minor.
Annex I contains also some GPF tables, such as the list of participant, the overall budget breakdown
and the project summary.
The relevant “Templates for Description of work “should be used.
For Marie Curie Individual fellowships, the proposal’s Part B is directly used as Annex I, without further
modifications.
5. Grant agreement signature
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The Grant Agreement is signed by the coordinator and the EC, upon completion of the negotiation
(GPFs signed and Annex I validated by EC).
The “Accession of beneficiary to the Grant Agreement” (Form A) is signed by all the partners on request
of the coordinator. For mono-beneficiary grant agreements (ERC grants and Marie Curie fellowships) no
A-forms are signed.
At UNIGE the Grant Agreements and Forms A are signed by the vice rector for research and the
scientist in charge.
6. UNIGE-account to receive payments
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Once the Grant Agreement / Form A signed, the researcher requests the opening of a separate UNIGEaccount through his usual UNIGE-accounting reference person, according to the Memento UNIGE.
A copy of the following signed documents must be joined: Grant agreement, Form A, Grant Preparation
Forms (in part. budget tables), Consortium agreement.
Euresearch Genève
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