WORK SCOPE I. General The Northern Indiana Commuter Transportation District (“District”) is seeking Consulting Engineering Services to provide plans and specifications for the repairs and addition at NICTD’s Gary Compound Maintenance-of-Way Building (Gary, Indiana). II. Existing Conditions: Gary Compound The Maintenance-of-Way Building, also known as the Gary Compound, is a 1,600 square foot pre-engineered steel frame structure with three garage bays, general office, bathroom, and Signal Shop Office. It was constructed in 1984. The concrete knee wall is spalled and cracked with exposed rebar. The sanitary sewer line freezes during harsh winters. A preliminary internal analysis suggests that repairs to the knee wall, changes to the sanitary line, and an addition to the building would be the most cost effective solution and this will be the focus of the requested engineering services. III. Proposed Work Scope A. Schematic Design Phase The work tasks will consist of inspecting the knee wall and making recommendations for concrete repairs. Evaluate the existing East wall for changing the framing to accommodate two larger overhead doors in lieu of the existing three smaller overhead doors. The Engineer shall prepare preliminary engineering plans and construction bid documents for a building addition approximately 52’ x 78’ to be built on the north side of the existing building. The addition shall accommodate one equipment bay 20’ wide and 78’ deep with a 12’ wide by 14’ tall overhead door. This bay shall have a railroad track embedded in floor. The addition shall also accommodate two vehicle bays 16’ wide by 78’ deep with 12’ wide by 14’ tall overhead doors. The addition shall be of similar design and material to the original building. The engineer shall also evaluate and recommend repairs/designs for the sanitary sewer line. Also included in this phase shall be a review of the utility feeds for electrical and natural gas to determine if the service feeds are adequate to supply the proposed building addition. All drawings for the project shall be 24 x 36 inch computer generated format and all dimensions shall be in feet and inches. All drawings shall also be submitted in Autocad, DWG format. It is estimated that approximately six (6) sets of drawings will be required for this Phase. The schematic design phase shall also include review of methods to treat exposed rebar, repair spalled/cracked concrete, and physical site limitations. Gary Compound Work Scope Page 1 The District will return one (1) copy of reviewed and approved documents to the Engineer, permitting the Engineer to proceed with the next Phase of work B. Design Development Phase The design alternative selected at the end of the Schematic Design Phase will be fully explored in this Phase and all elements of design identified and quantified, such that at the end of this Phase there will be no impediments to completing the construction drawings. The Engineer shall suggest specifications appropriate for the design. The Engineer shall provide a detailed construction cost estimate during this Phase. It is estimated that approximately six (6) sets of drawings will be required for this Phase. The District will return one (1) copy of reviewed and approved documents to the Engineer, permitting the Engineer to proceed with the next Phase of work. After Consultant completes the Design Development Phase the Consultant shall meet with the District for final review and the District will authorize the consultant to begin the Construction Document Phase. C. Construction Document Phase All plans and specifications necessary for the construction of this project will be completed in this Phase, and at its completion the project shall be ready for letting by the District. Final plans and specifications are due December 4, 2015. At a minimum, the Engineer will make plans and specifications available to the District for review at the ninety percent (90%) level. Five (5) complete sets of documents will be given to the District for this review. At the one hundred percent (100%) level, and prior to releasing the documents to outside parties, the Engineer shall provide the District two (2) copies of the completed documents for final review. In addition, the Engineer shall provide a detailed cost estimate listed by proposed pay items at the ninety percent (90%) and one hundred percent (100%) levels. The Engineer will not be required to include any documentation related to the bidding process, Contract, General Conditions, etc., as the District will utilize its standard “boilerplate” language and forms for that purpose. The District will return one (1) copy of reviewed and approved documents to the Engineer, permitting the Engineer to proceed with outside approvals, if required. For archival purposes, the Engineer shall provide three (3) bound copies of all design and material calculations. Gary Compound Work Scope Page 2 It is estimated that approximately twenty (20) sets of documents on CD will be required for this Phase, including District and outside reviews and for bidding purposes. In addition, the Engineer shall provide three (3) full size sets on paper and three (3) sets of half-size final plans to the District. During the bidding process technical addendums and clarifications will be issued by the Consultant through the District, while contractual Addendums will be issued directly by the District. The Engineer shall be present at the bid opening and shall provide such assistance as the District may need. Following the bid opening, the Engineer shall prepare a bid tabulation, which shall include the Engineer’s estimate. It shall be the responsibility of the Engineer to assist the District in evaluation of the bids and to make a recommendation for award, having checked references provided by the bidders and other means, as may be necessary and appropriate. D. Construction Management Phase - Optional The Consultant shall provide the services of a qualified full time construction engineer to observe the activities of the contractor and to perform such tests and complete such reports required by the specifications and the District. Construction engineer shall be knowledgeable about project specifications and shall enforce stringent application of specifications on all work performed by the Contractor. In addition, the construction engineer shall be available for weekly progress meetings with the District and contractor. Construction engineer shall be on site at all times contractor is performing work. The Consultant’s staff responsible for the design shall continue to be available, on a limited basis, to respond to change order and modification requests. The services of a testing laboratory shall be retained or performed by the Consultant. E. Evaluation Methodology The District’s consideration for an award of an Engineering services contract will be made on a qualifications basis (Brooks Method) as follows: Each Proposal will be analyzed on the basis of the following: 1. Recognition of problems and objectives, demonstrated by cost effective potential solutions put forth in the proposal. Gary Compound Work Scope Page 3 2. Approach plan and time schedule, including the allocation of man hours for each task and in aggregate, as well as appropriateness of man hours for each class or level of participant. 3. Firm’s previous experience with designing additions, writing project specifications, and inspecting construction work for industrial buildings. Proposers shall submit a list of similar type projects designed within past 5 years, bid contract dollar amounts for these projects, and final construction close out dollar amounts for these projects. Provide contact names and contact information for previous clients. 4. Proposed project team’s demonstrated ability to produce comparable work. Provide organization chart for project team stating qualifications of key members. 5. Adherence to instructions (submission of required data and forms). Proposers shall submit their proposal in a clearly marked sealed envelope that describes all requested information above and label it “Gary Compound Proposal”. In a separate clearly marked sealed envelope shall be the pricing along with hourly rates for various job classifications of employees, optional pricing, testing lab pricing, overhead amount, and profit margin and label it “Gary Compound Pricing”. A “short list” of at least three (3) potential Engineers will be asked to make an oral presentation, following which a preferred Engineer will be identified and asked to negotiate a contract. If the District and the Engineer are unable to come to terms, the next most preferred Engineer will be offered the same opportunity, and so on until a contract is consummated. Alternately, the District may elect to offer a proposer a contract without interviewing or negotiating with any of the proposers if, in the sole opinion of the District, the best possible technical solution has been put forth. F. Schedule of Work The District intends to let the construction of this project in December, 2015 for completion by November 30, 2016, unless the engineer recommends a different schedule due to the design approach. As such, the Engineer’s work, as required above, must permit adequate time for each phase of work, bidding, award review, and construction prior to November 30, 2016. Gary Compound Work Scope Page 4