FINAL NARRATIVE REPORT
Emergency
Philippines
Title of the Action
Emergency Life saving assistance to vulnerable people affected by
the Tropical Cyclone HAIYAN
1. OPERATIONAL FRAMEWORK
1.1 Exact location of the operation
The relief distribution operation was implemented in two (2) Provinces composed of seven (7)
towns including urban center of Capiz in the island of Panay, Philippines.
A. Capiz
Town of Panay
Brgy. Tanza Norte
Brgy. Agojo
Roxas City
Brgy. Banica Urban
Brgy. Banica Mason
Brgy. Dinginan
B. Aklan
Town of Libacao
Brgy. Guadalupe
Brgy. Julita
Brgy. Sibalew
Brgy. Casit-an
Brgy. Calamcan
Brgy. Ogzip
Town of Lezo
Brgy. Sta. Cruz Bigaa
Town of Malinao
Brgy. Bulabod
Brgy. Kinalangay Nuevo
Brgy. Tambuan
Brgy. Manhanip
Town of Macato
Brgy. Baybay
Brgy. Tugas
Brgy. Alibagon
Brgy. Cajilo
Town of Tangalan
Brgy. Baybay
Brgy. Jawili
Brgy. Tamalagon
Brgy. Dapdap
Brgy. Dumatad
Please refer to Map in Annex 1.
1.2 Beneficiaries
Specify direct beneficiaries reached by the action and indirect beneficiaries. Give info also on the
involvement of beneficiaries in the implementation of the action
The total of beneficiaries directly reached by the action is 5.213 families. Details in the table here
below:
Location
Direct
Beneficiaries
(families)
AKLAN
Town of Libacao
1.409
Barangay Guadalupe
Barangay Julita
330
464
161
Barangay Sibalew
Barangay Ogzip
Barangay Casit-an
Barangay Calamcan
Town of Lezo
Barangay Sta. Cruz Bigaa
Town of Malinao
Barangay Bulabod
Barangay Kinalangay Nuevo
Barangay Tambuan
Barangay Manhanip
Town of Makato
Barangay Baybay
Barangay Tugas
Barangay Alibagon
Barangay Cajilo
Town of Tangalan
Barangay Baybay 291
Barangay Jawili 373
Barangay Tamalagon 92
Barangay Dapdap 89
Barangay Dumatad
Grand total for Aklan
CAPIZ
Town of Panay
Barangay Tanza Norte
Barangay Agoho
Roxas City
Barangay Banica Urban
Barangay Banica Amason
Barangay Dininginan
218
72
164
241
241
1.384
380
276
391
337
772
232
133
165
242
981
291
373
92
89
136
4.787
228
150
78
198
50
105
43
Grand Total for Capiz
426
Grand Total
5.213
Heads of the beneficiaries families have provided data/information about their situation.
Some of them has been involved in the distribution activities and validated the data during
the needs assessment phase.
Selection process: Right after the inter-province coordinative meeting conducted in Iloilo
on 27-28 December 2013, the project has immediately set up its machinery for the
distributions. Four barangays were identified to be the beneficiaries of the first assistance:
Barangays Agojo and Tanza of the Municipality of Panay and Barangays Banica (Sitio
Urban & Sitio Masson) and Sitio Ilawod of Barangay Dinginan in Roxas City.
The aforesaid barangays were identified because of the high number of affected families,
that have lost their main sources of income: the overwhelming majority of the people in
Agojo and Tanza depend their livelihood in fishing. Although a significant percentage of
the population in Tanza also relies on farming as their source of living. While the target
beneficiaries in Banica and Sitio Ilawod Dinginan is a concentration of urban poor settlers.
1.3 Results and indicators
Analyse results reached by the action
More than 5,000 families in Capiz and Aklan provinces have been successfully reached
and received support from the project.
The action has been able to efficiently procure and distribute food packs based on
targeted items & schedules both in Aklan and Capiz.
The kit composition in Aklan was:
2 kilos of rice
2 cans of sardines
360 grams of munggo beans
250 grams of dried fish
and in Capiz was:
2 kilos of rice
2 cans sardines
125 grams of munggo beans
250 grams of dried fish
The distributions have reached a total number of beneficiaries of 5,213 families: 426
families in Capiz, 4.787 families in Aklan
1.4 Activities
Describe activities implemented
Before the starting date of the project, a Project Coordinating Body (PCB) has been
created, composed by representatives of FTFP, Task Force Tabang - Aklan and Task
Force Tabang -Capiz as team partners: this body conducted series of meetings in
preparation for the implementation of the project.
Following the confirmation of the project approval, a team meeting has been held in Iloilo,
for the planning, coordination and finalization of schedules and target beneficiaries. It was
decided in this meeting that AGIRE project will be implemented in coordination with
Caritas funding, provided that the expenses will not overlap to each other. An MoU
between FTFP and TF Tabang was also agreed and signed during this meeting.
After an inception meeting for the planning and coordination led by Task Force Tabang,
Aklan with local leaders and government units in Aklan, food items for the relief were
purchased, packed and distributed as planned, facilitated by TF Capiz and Aklan done in
their respective areas to save cost.
Following a market analysis, different suppliers have been identified for the different
typology of food:
2 suppliers for rice (1 in Aklan and 1 in Capiz)
2 suppliers for sardines (1 in Aklan and 1 in Capiz)
2 suppliers for dried fish (1 in Aklan and 1 in Capiz)
2 suppliers for Mongo Beans (1 in Aklan and 1 in Capiz)
For transportation of food package, the first transportation from the supplier to the packing
area which was conducted at Aklan Catholic Gym, by 6 wheeler truck, which costs was
included in the contract with the suppliers.
Then, the transportation from the Packing area to the area of distribution has been
implemented through the involvement of a total of 7 trucks; 2 trucks were provided by the
provincial government of Aklan. Below is the table showing the mobilization of
transportation during actual food relief deliveries:
Due to Geographical locations of the targeted barangays, there was a necessity to provide
a truck for each barangay to ensure that a 3 days schedule would be achieved as planned.
As the target area are located away from each other, a truck assigned to each barangay
for each day of distribution was required.
During distribution activities, gathering of data/information from the beneficiaries in their
communities was conducted to further understand the impact of the emergency and the
main needs in the area FTFP gathered the initial reports from members of the PCB for
consolidation for the interim report to be submitted to CESVI including liquidations of cash
advances and project disbursements for reporting.
1.5 Specific objective
Give info on the fulfilment of the specific objective
To provide immediate food relief assistance to 5000 families left homeless by Typhoon
Yolanda in the province of Aklan and Capiz:
As demonstrated by the number of beneficiaries reached and supported, this objective
was fully fulfilled and even served a greater number due to maximization and optimization
of available resources.
Revived spirit of optimism among victims: the actual presence of the team in the affected
communities assured the people that their situation is known to the world and reduce the
feeling of isolation and hopelessness. This emotion and thoughts were expressed during
the distributions.
2. Monitoring and Evaluation
Describe monitoring and evaluation mechanisms
Before the starting of implementation of the AGIRE project, partners meetings and
consultations were held among representatives from Task Force Capiz and Aklan.
Target beneficiaries lists have been counterchecked with local authorities and validated.
Local officials such as Mayors of 2 towns (Libacao and Malinao) were able to validate the
names of the identified beneficiaries, as the most in need families of target areas.
During the implementation process, a steering committee has been set up to ensure
facilitation of the distribution activities. Before, during and after the implementation of the
project, series of meetings were held for update and monitoring the problems and the
results.
Evaluation was conducted right after the distributions in Capiz and Aklan: the whole
distribution team with local volunteers received feedback and recommendations.
Furthermore, the Project Coordinating Body identified the strengths and weaknesses of
the Action.
Cesvi HQ monitored all the phases of the project through regular phone meetings, emails
and internal reports.
2.1 Risk assessment
Update risks analysis: external factors and strategies implemented to address these risks
Bad weather conditions: Rain remained prevalent during the implementation period, as
November – January is rainy season. All distributions of food packs were done mainly in
secure areas such as community plazas/centers.
Disputes or troubles during distributions were controlled by series of prior meetings and
clear policies on the part of the facilitators in the area.
Safety of goods and logistics were secured by the involvement and support of local
authorities.
Fund management. Most of the funds were brought to provinces in Aklan and Capiz to
purchase, pack and distribute the goods which saved costs and time.
3. SECURITY
3.1 Situation in the field
Give info on security in the field and implications in the implementation of the action
Assurance of Support from Local Government Units was guaranteed.
Local officials up to municipality level were tapped. Particularly in Aklan, government
trucks were dispatched and open lines of communication in case of emergencies were
established.
Local school (Aklan Catholic College) was offered to do the packing of relief goods to
secure the food stocks and volunteers/packers as well.
Leaders of local organizations actively participated thus controls were observed effectively.
4. COORDINATION
4.1 National and local authorities
Give information on agreements and coordination with national and local authorities
The relief distribution operation funded by AGIRE, and implemented by CESVI through
Fair Trade Foundation-Panay, has involved also the cooperation of Task Force Tabang
Capiz & Aklan. Task Force Tabang Capiz is a provincial network that endeavors to help
each other, generate support for relief & rehabilitation; Task Force Tabang Aklan is an
organization established in June 8, 2008 to respond immediately to disasters and
calamities: it provides immediate relief to the survivors in terms of their economic needs.
At present, Task Force Tabang Aklan was able to fulfill its provincial level organizational
capacity as it has established activities in 14 devastated towns during typhoon Yolanda.
Coordination with local government units: In order to avoid security problems, coordination
with local officials was established from the very start as part of a well-designed plan. This
was demonstrated when TF Tabang (where most of the beneficiaries came from) called for
a final meeting last Dec. 26, 2013 among the leaders of 14 Barangays from 4 towns of
Aklan. Mayor of Malinao, Aklan went along during the actual distribution together with his
staff and family to let the people feel his all out support for them (not only during the relief
level but on the rehabilitation level as well).
Presence of the local Barangay Captains together with the Brgy. Tanod(s) (officials
responsible for the security of the community) can be seen in almost all the areas where
distributions have been conducted.
4.2 Other humanitarian actors
Give information on agreements and coordination with other humanitarian actors
The project has been implemented in coordination with another Action funded by Caritas
(Italy). The PCB in coordination with Cesvi management decided to include Caritas
contribution: 4.5 kilos of rice in the same period of distribution with the AGIRE project, in
order to improved quantities of food in each food pack.
It was a big positive development that Caritas-Italy funds came just after CESVI's thus
added to the quantity of food distributed and admin/operational costs were reduced.
5.CONCLUSIONS
5.1 Conclusion and comments
Comments, conclusions, lessons learnt, added values of the intervention
The whole relief distribution operation was a big success to more than 5,000 beneficiaries
in the Province of Capiz and Aklan.
The success in the implementation has been possible thanks to the strong support of the
beneficiaries themselves, local government units, volunteers and members of the project
coordinating body, who committed their time and efforts for the implementation of the
project.
The beneficiaries expressed their gratefulness for the fair selection of recipients: goods
have been equally divided among them and painstaking leadership.
Aside from the relief distribution operation, the project was able to:
gather information to deepen the understanding about the impact of the typhoon; as
basis for the next interventions - rehabilitation phase.
strengthen the people's support among themselves and towards their local
organizations who actively participated in the preparation and implementation of the
distributions.
Expand linkages and support coming from various groups on the part of the PCB.
Raise the awareness of the people about the situation beyond Typhoon Haiyan –
their role to play; how to demand more support from the Philippine government, etc.
The devastation left by Yolanda, which mainly affects the 80% of the productive forces
composed of farmers and fisherfolks, is projected to affect not only the availability of food
supply in the province in the coming months but also in the entire country, as Aklan is the
source of supply of rice and coco oil for all the country.
Hence, it is projected that hunger situation would be more widespread and extensive in the
first 6 months of 2014.
The situation calls for a comprehensive rehabilitation endeavor. Particularly on the
livelihood of farmers, for rice and coconut production, as well as fisher folks communities,
in order to avoid widespread hunger and health problems.
AGIRE funded project provided the first step for building the people's resilience in Aklan
and Capiz.