Republic of the Philippines COMMISSION ON AUDIT Commonwealth Avenue, Quezon City RESOLUTION No. 2008- 011 Date: October lQ 2008 SUBJECT: Custody of all financial records of the barangays and the rendition of accounts by the barangay treasurer WHEREAS, under Section 2(1), Article IX-D of the 1987 Constitution, COA is mandated to keep the general accounts of the Government and, for such period as may be provided by law, preserve the vouchers and other supporting papers pertaining thereto; WHEREAS, under the Generai Accounting Policies of the Accounting System Manual for Barangay It is directed that "all financial records of the barangays, such as copies of Registries, Summaries, Reports and supporting documents like paid Disbursement Vouchers (DVs), Payrolls, duplicate copies of Official Receipts (ORs) issued, Validated Deposit Slips (VDSs), General Appropriations Ordinance (GAO), etc. shall be kept by the Barangay Record Keeper (BRK) and shall be made available anytime to the COA Auditor for examination/audit"; and WHEREAS, the directive under the aforesaid General Accounting Policies of the Accounting System Manual for Barangay Is not in line with the mandate of this Commission to preserve the vouchers and other supporting documents pertaining thereto. NOW THEREFORE, it is hereby resolved that the barangay treasurer shall 1) systematically file all copies of documents pertaining to the financial transactions that are entrusted to him, and 2) submit to the municipal/city accountant who shall record the financial transactions In the General Journal thru Journal Entry Voucher (JEV) based on the certified copies of the Reports and supporting documents submitted by the Barangay Treasurer and post the same to the General Ledger/Subsidiary Ledger, and the municipal/city accountant to subsequently forward to the COA Auditor concerned all the financial records of the barangays within ten (10) days from date of rece ipt of said documents. The accounts shall consist of the originals, or the Auditor's copies as designated in the document distribution schedules duly prescribed by existing regulations, of debit/credit advlces, disbursement vouchers, payrolls, journal vouchers, request for obligation of appropriations, report of accountability for accountable forms, trial balances, the supporting documents of all the foregoing, and such other reports as the Commission on Audit may require from time to time. Unless otherwise provided by law or regulat ions, the originals of the required supporting documents pertaining to each transaction shall be submitted.