July 22nd, 2015
Tender 045/2015 – Assurance Management and Technical
Auditing Services for the Metropolitan Tel Aviv Mass Transit
System
Bidder's Conference - Minutes of Meeting
Date: July 22nd, 2015
Location: Crown Plaza Hotel, Azrieli Center
Copies to
NTA
Participants
Capitalized terms used and not defined herein shall have the meaning given to
such terms in the Tender Documents
No.
1.
2.
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Description
Welcome and Introductions
Ms. Gali Glatt Simhi, VP QA, Information systems & Environmental safety,
welcomed everybody. Ms. Glatt Simhi noted that the construction of the
Red Line, the first line of the Program, is to start this August.
Ms. Glatt Simhi emphasized the importance of this strategic Tender which
is for the whole Program.
The Red Line
Mr. Tony Burchell, Red Line Project Manager, noted the importance of
mass transport system.
Mr. Burchell described the Red Line including its route and the expected
schedule.
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No.
Description
Mr. Burchell presented the contracts, schedule, progress, typical station
layout and the organization structure for the Red Line as shown in the
presentation.
Mr. Burchell noted that the risks of the project are managed by NTA. Risk
analysis are presented to the senior management on regular bases and are
mitigated.
Mr. Burchell emphasized the importance of safety in the Program. It was
noted that safety is everyone’s responsibility.
3.
4.
5.
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NTA’s Quality Management System
Ms. Cheryl Hebner, Red Line Quality Manager, reviewed the quality
document hierarchy as shown in the presentation. It was noted that there
are approximately 300 quality related documents which have been
uploaded to the FTP Server and are available to those Bidders who
purchased the Tender Documents. It was noted that these documents
consist of 80% of the core documents which are to be completed.
The Network of Lines
Mr. Yosi Azulay, Yellow Line Manager, presented the Program. The
Program consists of 8 lines, 5 of which are LRT and 3 of which are BRT.
Mr. Azulay mentioned that the lines are located in different municipalities,
which make the process for receiving design permits from numerous
municipalities complex.
Scope of Services
Ms. Gali Glatt Simhi, VP QA, Information systems & Environmental safety,
noted that the Program is not solely engineering project. The focus of such
Program is about the cities and the people. This is relevant also during the
construction works which affect many people. The sustainability is NTA’s
responsibility.
Ms. Glatt Simhi reviewed the Program's aims as shown in the presentation.
Ms. Glatt Simhi emphasized that the role of the Consultant in this Tender is
to be with international experience due to the belief that such Program
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No.
Description
has not been done before in Israel and therefore needs the international
experience.
Ms. Glatt Simhi noted that the current quality management plan was
written by a project management company. Part of the Services of the
Consultant is to review the quality management system (QMS) and to
assimilate it within the Program. It was emphasized that the current QMS
does not need to be re-written, rather to be updated so it can be
applicable for the Program.
Ms. Glatt Simhi presented a scope of Services of this Tender. It was noted
that the scope of Services is divided into three segments:
 Quality Managmenet System (QMS)
 TAT – Technical Audit Team – to audit the design and construction
and to ensure that the quality processes are being implemented by
the PMC’s.
 PAO – to assure the Project Management Office for each line, deliver
the project on time and budget and meeting all contractual
obligations.
It was noted that the quality assurance is the responsibility of the PMC’s.
The role of the TAT is to guarantee that NTA will receive the proper
product.
6.
ITB and Threshold Conditions
Mr. David Magriso, legal advisor to NTA, presented, in general, Bidders
identity, Bid Submission, mandatory industrial cooperation, participation in
only one Submission, conditions regarding participation in other tenders,
negotiation during the Tender process, Threshold Criteria and Tender
evaluation process as shown in the presentation and noted the following:
 There is no requirement to establish an Israeli SPV during the Tender
stage but only as a pre-condition for entering into the Services
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No.
Description
Agreement.
 There is a 70% minimum score required in order to comply with the
Quality Proposal Score.
 The final Combined Score consists of 50% Quality Proposal Score and
50% Total Financial Score
 Submission Date for the Tender is Oct 7, 2015 by 14:00. It was noted
that proposals are not allowed to be submitted earlier than 7 days
prior to the Submission Date.
 The participation in other tenders is limited, as defined in the Tender
Documents.
Mr. Magriso noted that the information presented in the Bidders'
Conference including in the presentation is partial and the entire
information appears in the Tender Documents.
7.
Financial aspects in the tender
Mr. Yaniv Shvinkelstein, Project Finance Manager, described the main
Financial Threshold Criteria in the Tender including the following points:
 A Bidder may rely on a Parent Company in order to comply with the
Financial Threshold Criteria. In such an event the Parent Company
must comply with all Financial Threshold Criteria.
 The Financial Proposal is built in a BOQ structure. Quantities that are
quoted in the Evaluation Criteria are for evaluation purposes only.
 In order to evaluate all the financial proposals a normalization
formula is used in such way that the bidders will be scored from the
lowest proposal to most expensive (monetary wise).
 There is disqualification mechanism for Bids whose CFP deviates by
more than 20% from the average. This mechanism will apply only if
there are at least 5 Proposals that have been deemed applicable.
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4
List of Questions that were raised:
No.
Questions
Reply
1. It was noted in this conference that a
company that is awarded in this
There is a limitation due to the very
high role which the awarded bidder
tender may not be able to participate will have in the entire network. Since
in other future tenders/services in
the awarded bidder will be supervising
NTA. Please clarify if this restriction is other companies, it is required that he
related to QA services only or is a
be independent, objective and not
general restriction.
related to any other project or
position. Therefore, unless otherwise
instructed by NTA, the awarded
company will not be able to participate
in any other tender or take any other
role in NTA.
2. What is the current quality assurance
in NTA?
Currently NTA is in the process of
achieving ISO. In addition, PB has
created many processes which NTA is
trying to implement. We will continue
to progress with the quality assurance
until a bidder is awarded.
3. There is a 5,000 NIS fee for
Will be checked and notified.
purchasing the tender documents.
The Tenders Regulations law states
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5
No.
Questions
Reply
that tender documents should be
obtainable for a nominal fee or for
free.
4. The quality and the price are each
The scoring method remains
50% of the total score. Since there is
unchanged.
minimum score (70%) for the
threshold requirements, the financial
score has an advantage.
5. Will the presentation presented
today be uploaded to NTA’s website?
6. What is the interaction between the
Yes, a copy of the presentation will be
uploaded to NTA’s Website.
The PMCs are responsible to deliver
consultancy company and the PMC’s? the project. The consultancy company
will be assisting NTA to monitor the
PMC’s. In the tender documents it is
stated clearly the roles of the PMC,
TAO and PAO.
List of attendees:
1.
2.
3.
4.
5.
6.
7.
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Company
D\'Appolonia S.p.A
D\'Appolonia S.p.A
DB International
DB International
Baran Group
Baran Group
LTK
Last name
Raffetti
Ezyon
Roschanek
Yodla
Bina
Chania
Bizer
6
First name
Andrea
Zur
Gabriel
Liron
Eli
Vered
Max
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
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The Standards
Institution of Israel
Naim Baderech
A.A neiger
HDR
Cartifer
Cartifer
BINA/AIS JV
EBQM
Capita Symonds
Epstein
Epstein
Baran
QA Online
E.Y
Carmit
Naim
Neiger
Sohlberg
Darmon
Mulko
Lachin
Frid Rupin
Salomon
Brodsky
Sarne
Beit Halevi
Ogde
Ebert
7
Ilan
Rami
Ehud
Shay
Gilles
Lisa
Beny
Tamar
Ronen
Georgy
Yoav
Gil
Eyal
Eran