ECHS Faculty
Quick Reference Guide
High School Contact Information:

Kathlyn Gilliam Academy
1700 E. Camp Wisdom Rd., Dallas, TX 75241
o Tamara Francis (High School Principal)
972-925-1402
o Reginald Samuel (High School Associate Principal)
972-925-1410
o Glenda Camp (High School Counselor)
972-925-1414

Cedar Hill Collegiate
1515 W. Beltline Rd., Cedar Hill TX 75104
o Jackie Fagan (High School Principal)
469-272-2021
o Lawanda Evans (High School Counselor)
469-272-2021 ext. 7814
Mail Pick Up Locations:
A mailbox is created for all faculty when the Adjunct Office is notified by the Division Office of your hire. Please
also make a point to check your DCCCD e-mail account.
Adjunct and Evening Office:
Room A108
972-860-8230
cvcadj@dcccd.edu
Hours:
Spring/Fall Semesters:
Monday - Thursday 7:30 a.m. - 9:00 p.m.
Friday 7:30 a.m. - 5:00 p.m.
Saturday 8:30 a.m. - 2:00 p.m.
Sunday Closed
Sign In/Out Procedures:
A Sign In/Out form is available to all faculty in the Adjunct office.
Parking Arrangements:
Cedar Hill Collegiate
Parking is limited at and around Cedar Hill Collegiate’s front door. However, CVC faculty is welcome to park
in our visitor parking which is close to the front door.
Gilliam Academy
The First 4 rows are reserved for all faculty and staff. There are no assigned parking spaces.
Photocopy Services:
All photocopy services are made through CVC’s Adjunct Office. A copy machine is available for faculty use in the
Adjunct Office or faculty may request any duplication services by filling out a Duplication Request Form which is
located in the Adjunct Office.
Duplication Services include:
Typed forms
Copies
Two-Sided Copies
Stapled forms
Transparencies
Hole punched forms
Combined forms
Are photocopy services available on ISD’s campus?
Cedar Hill Collegiate: Yes. The copy code can be retrieved from the campus secretary in the main office and
should not be shared with students or other teachers/professors.
Gilliam Academy: Yes all professors will have an individual work station here on campus.
Room Maintenance Requirements:
Cedar Hill Collegiate




No food or drink in classrooms
Student desks and chairs must be placed back in the same order as you entered the room before you leave the
classroom.
No student should be behind the teacher’s desk or in the teacher’s area ever.
Professors are expected to monitor student’s activities at all times and limit the number of restroom and water
fountain breaks.
Gilliam Academy
Campus personnel will take care of all maintenance issues within the classrooms.
Class Attendance Certification
Cedar Valley College is required to verify that ALL students begin attendance in each class for which they have
registered. Failure to comply with the mandate could result in federally sanctioned financial penalties and/or loss of
an institution’s eligibility for federal financial aid. Failure to certify class rosters in a timely fashion can result in
student’s being dropped from class and losing their financial aid.
Class Attendance Certification (Continued)
Certification Guidelines
• On the 12th day of classes, all instructors are required to certify attendance through eConnect.
https://econnect.dcccd.edu.
• Class certification dates vary with each class. Make sure to activate your eConnect account on or before the first day
of class.
• An instructor shall record a student as certified if:
o
The student has attended class at least once prior to the class certification date.
o
The student has submitted an assignment.
o
The student has logged into an online discussion
o
The student has completed a test.
o
The student has participated in a field trip.
o
The student has telephoned or emailed.
o
To learn more, view Certify My Classes
https://econnect.dcccd.edu/training_help-FC.html Certification Corrections
Early College Frequently Asked Questions:
1. What exactly is Early College High School?
Early College High Schools are small schools designed so that students can earn both a high school diploma and an
Associate’s degree or up to two years of credit toward a Bachelor’s degree. Early College High Schools have the
potential to improve high school graduation rates and better prepare students for high-skill careers by engaging all
students in a rigorous, college preparatory curriculum and compressing the number of years to a college degree.
2. Who pays for the textbooks for ECHS students?
The CHISD and DISD absorb the costs for the textbooks.
3. As a professor, do I modify my instructional content or style for college courses?
All of the college courses taken by ECHS students are taught by college faculty (adjunct and full-time). College
instructors are expected to teach classes which have college level rigor to college students. The fact that ECHS
students are also in high school should have no bearing on the instruction. The ECHS students met the same TSI
criteria as any other student in class, and they should be treated exactly the same as any other student. Note: Any high
school classes offered at CVC are taught by high school faculty.
4. Can ECHS students participate in student clubs and organizations?
Yes. Most of our ECHS students are members of various clubs on campus. Many are members of Phi Theta Kappa.
5. Who would our faculty members contact in case of IT issues in ISD classrooms?
Cedar Hill Collegiate: An administrator will facilitate their IT issues. In addition, each professor will be
assigned a login and password.
Gilliam Academy: Faculty can notify the main office and ISD will submit the issue to our campus Tech.
6. Would ISD campuses like for our faculty to take daily roll of students?
Cedar Hill Collegiate: Yes, roll sheets are available in the receptionist office located in main hallway. These
should be turned in the same location by the end of their scheduled classes.
Gilliam Academy: Yes, that way we can ensure accountability for our scholars as well as communicate issues
regarding attendance to parents.
CVC/ISD Academic Calendar:
2013 - 2014 Calendar
AUGUST 2013
S
4
M
5
T
6
W
7
SEPTEMBER 2013
OCTOBER 2013
T
F
S
S
M
T
W
T
F
S
1
2
3
1
2
3
4
5
6
7
8
9
10
8
9
10 11 12 13 14
S
6
M
7
Cedar Hill on Collegiate
T
W
T
F
S
1
2
3
4
5 Nov. 25-29 = Thanksgiving break
HOLIDAY or No School
8
9
10 11 12 Dec. 23-Jan. 3 = Winter break
11 12 13 14 15 16 17
15 16 17 18 19 20 21
13 14 15 16 17 18 19 Jan. 20 = MLK Day
18 19 20 21 22 23 24
22 23 24 25 26 27 28
20 21 22 23 24 25 26 Mar. 10 - 14 = Spring Break
25 26 27 28 29 30 31
29 30
27 28 29 30 31
May 26 = Memorial Day
Early Release
Dec. 19th & 20th
NOVEMBER 2013
S
3
M
4
T
5
W
6
T
7
DECEMBER 2013
JANUARY 2014
F
S
S
M
T
W
T
F
S
1
2
1
2
3
4
5
6
7
8
9
8
9
10 11 12 13 14
S
5
M
6
T
7
Feb. 14th
W
T
F
S
1
2
3
4
Jun. 5th & 6th
8
9
10 11 Cedar Hill on CVC campus
10 11 12 13 14 15 16
15 16 17 18 19 20 21
12 13 14 15 16 17 18 HOLIDAY or No School
17 18 19 20 21 22 23
22 23 24 25 26 27 28
19 20 21 22 23 24 25 Nov 28-29 = Thanksgiving break
24 25 26 27 28 29 30
29 30 31
26 27 28 29 30 31
Dec. 19-20 = exchange day off
Dec. 23-Jan. 3 = Winter break
Jan. 20 = MLK Day
Feb. 6 - 7 = exchange day off
FEBRUARY 2014
S
M
T
W
T
F
MARCH 2014
S
S
M
T
W
T
APRIL 2014
F
1
S
3
8
2
3
9
10 11 12 13 14 15
9
10 11 12 13 14 15
5
6
7
M
1
2
4
S
4
5
6
7
8
6
7
Mar.10 - 14 = Spring Break
T
W
T
F
S
1
2
3
4
5 Jun. 4 - 6 = exchange day off
May 26 = Memorial Day
8
9
10 11 12
13 14 15 16 17 18 19 Early Release
16 17 18 19 20 21 22
16 17 18 19 20 21 22
20 21 22 23 24 25 26 Dec. 17 th & 18th
23 24 25 26 27 28
23 24 25 26 27 28 29
27 28 29 30
Feb. 14th
30 31
Jun. 2nd and 3rd
Gilliam Academy
MAY 2014
S
M
T
W
4
5
6
7
JUNE 2014
T
F
S
S
M
1
8
2
3
1
9
10
8
JULY 2013
T
W
T
F
S
2
3
4
5
6
7
9
10 11 12 13 14
S
7
M
T
1
8
HOLIDAY or No School
W
T
F
S
Nov. 27-29 = Thanksgiving break
2
3
4
5
6 Dec. 23-Jan. 3 = Winter break
9
10 11 12 13 Mar.10 - 14 = Spring Break
11 12 13 14 15 16 17
15 16 17 18 19 20 21
14 15 16 17 18 19 20 May 26 = Memorial Day
18 19 20 21 22 23 24
22 23 24 25 26 27 28
21 22 23 24 25 26 27
25 26 27 28 29 30
29 30
28 29 30 31
HOLIDAY or No School/Cedar Hill on CVC campus
Early Release/Cedar Hill on CVC Campus
HOLIDAY or No School/Gilliam Academy
Early Release/Cedar Hill Collegiate Campus
HOLIDAY or No School/Cedar Hill on Collegiate campus
Cedar Hill and Gilliam Bad w eather day
HOLIDAY or No School/Cedar Valley College
Cedar Hill and Gilliam combined Holidays
CEDAR VALLEY COLLEGE’s ACADEMIC CALENDAR
Winter Term, 2013 - 2014
A mini-mester may be scheduled during December 13, 2013 through January 12, 2014. Contact Cedar Valley College
for availability and schedules.
An Academic Spring Session for Financial Aid Purposes is December 13, 2013 through May 15, 2014. See
Financial Aid for more information.
Spring Academic Semester, 2014
January 2 (R)
January 13 (M)
January 16-17 (R, F)
January 20 (M)
January 21 (T)
February 3 (M)
February 6 (R)
February 7 (F)
February 10 (M)
March 10-14 (M-F)
March 17 (M)
April 17 (R)
April 18 (F)
April 21 (M)
May 12-15 (M-R)
May 15 (R)
May 19 (M)
May Graduation
College Buildings and Offices Open
Faculty Reports
eCampus Maintenance Time
Martin Luther King, Jr. Day Holiday
Classes Begin
12th Class Day
Employee Development Day- day and evening classes will not meet.
Employee Development Day/Day of Service- Friday day classes will not meet. Friday
evening, Saturday and Sunday classes will meet.
Classes Resume
Spring Break- College buildings & offices will be closed for the week.
Classes Resume
Last Day to Withdraw
Holiday Begins
Classes Resume
Final Exams
Semester Ends
Last Day for faculty to submit grades electronically through eConnect to the Registrar's
Office
Ceremony dates may vary at the colleges depending on space available.
May Term, 2014
A mini-mester may be scheduled during May 16, 2014 through June 3, 2014. Contact Cedar Valley College for
availability and schedules.
An Academic Summer Session for Financial Aid Purposes is May 16, 2014 through August 7, 2014. See
Financial Aid for more information.
CEDAR VALLEY COLLEGE’s ACADEMIC CALENDAR (Continued)
Summer I:
(Summer I includes classes meeting on the following Fridays - June 6, 2014 and 13, 2014 as class days)
May 26 (M)
June 4 (W)
June 7 (S)
June 25 (W)
July 3 (R)
July 4 (F)
July 8 (T)
Memorial Day Holiday
Classes Begin
4th Class Day
Last Day to Withdraw
Final Exams/Summer I Ends
Fourth of July Employee Holiday
Last day for faculty to submit grades electronically through eConnect to the Registrar's
Office
Summer II:
(Summer II includes classes meeting on the following Fridays - July 11, 2014 and 18, 2014 as class days.)
July 9 (W)
July 12 (S)
July 30 (W)
August 7 (R)
August 11 (M)
Classes Begin
4th Class Day
Last Day to Withdraw
Final Exams/Summer II Ends
Last day for faculty to submit grades electronically through eConnect to the
Registrar's Office
Course Withdrawal Information
Building relationship assists students to remain engaged. Cedar Valley College has implemented several strategies to
assist students. It is the professional expectation of the faculty to emphasize the requirements to be successful in the
course, include the drop date in the syllabus, review the consequences of dropping the course, and speak with the
student prior to dropping the course. The date for withdrawal from a class is published in academic calendar.
Ultimately, it is the responsibility of the student to perform the following:
1. Regularly attend all classes in which he/she is enrolled
2. Consult with the instructor regarding any absences
3. Withdraw from the course by the appropriate date
A drop/withdrawal prior to the published date will result in the student receiving a “W” (Withdraw) in each class
dropped. Failure by a student to drop a class may result in receiving a performance grade, usually a grade of “F”.
To withdraw/drop a course, an ECHS student must see their High School Counselor.
A drop/withdrawal request by any means must be received in the Registrar’s Office by the official drop/withdrawal
deadline. No drop or withdrawal requests are accepted by telephone.
Incomplete/WX Contracts
Incomplete contracts- With permission from the instructor, an “Incomplete” grade may be granted in case of an
emergency such as serious illness, a death in the family, etc. The “I Contract” must be signed by the instructor and
student; the work must be completed within 90 days of the first class of the next regular semester.
WX contracts - The grade of “WX” may be given when a student has not completed a minimum amount of work to
receive a computable grade for the course. When this grade is given, a student receiving a “WX” contract must
register for this course within 90 days of the first day of class of the next regular semester. Failure to do so generally
results in the conversion of the “WX” to “F.”
Final Grade Submission
ALL FALL GRADES MUST BE INPUT AS SOON AS POSSIBLE AND PRIOR TO 5:00 P.M. on the Monday
following finals. Grading through eConnect opens three days prior to the close of the term and remains open three
days after the close of the term.
End of Semester Checkout List
A complete End of Semester Checkout List form must be submitted to your corresponding Division Office. The
checkout list must include the following:
1. Final Grade verification print out
2. Permanent Class List (eConnect Roster)
3. Incomplete and/or WX grade contracts (if applicable)
4. Copy of syllabus for next term
eStudent Progress Report
ECHS/CVC instructors who want to notify the ECHS office that an ECHS student is in academic peril can use the
ECHS eStudent progress form. The e-version of the ECHS eStudent Progress Form is live and places on CVC’s
Homepage under Early College High School. Once the ECHS office receives notification all information will be
given the High School Counselor or High School Official. The High School will then be in charge of meeting with the
student and taking corrective measures.
All ECHS faculty (full/adjunct) are encouraged to use this e-form to report how well ECHS student are
performing in their classes (on-site or off-site).