How to Set Up Microsoft Outlook XP to Access Econ Email
1. Open “Microsoft Outlook XP”
2. Once in Outlook, from “Tools” menu choose “E-mail Accounts” (Figure
1)
Figure 2
3. Under “E-mail” choose “Add a new e-mail account” and press “Next” to
continue (Figure 2)
Figure 2
-1-
4. Choose “IMAP” option and press “Next” (Figure 2)
Figure 3
5. Under “User Information” type in the name which you’d like to appear in
the “sender address” field of your future emails, next to “Your Name” Also
your complete Econ email address (ex. testuser@econ.yorku.ca) next to
“E-mail Address” (Figure 4)
Figure 4
-2-
6. Under “Logon Information” enter your “User Name” (ex. testuser) and
“Password”. Please DO NOT postfix the username with “@econ.yorku.ca”
(Figure 4)
7. Under “Server Information” enter “dept.econ.yorku.ca” in “Incoming mail
server (IMAP)” textbox. (Figure 4)
8. If you are setting up MS Outlook XP on a computer that is connected to
York University network, enter “dept.econ.yorku.ca” in “Outgoing mail
server (SMTP)” textbox (Figure 4). However, if you’d like to use an
Internet provider other than YorkU you need to get the “SMTP Server”
information from your provider. In that case enter the server address (ex.
smtp.rogers.ca) into “Outgoing …” textbox.
9. Press “More Settings …” button as shown in “Figure 4” to open “Internet
E-mail Settings” dialog box. (Figure 5)
Figure 5
10. If you’d like to use a different name for your email account in the Outlook
environment, under “Mail Account” replace the default name (most likely
dept.econ.yorku.ca) with the name of your choice.
11. Click on “Advanced” tap on top of the dialog box. Under “Folders” enter
“~/Mail/” (the letters case is very important so ~/mail/ and ~/Mail/ are
not the same). Press “OK”.(Figure 6)
-3-
Figure 6
12. Once the Microsoft Outlook alert box appeared press “OK”. On next dialog
boxes press “Next” and “Finish” respectively to get back to Outlook main
window.(Figure 7)
Figure 7
-4-
13. Since IMAP email folders (ex. “Sent Mail”, “Junk Mails” and …) do not
automatically appear in Microsoft Outlook XP, you need to add them
manually. Also notice that when your mailbox grows excessively, all your
messages automatically will be moved to a new folder. Hence, you might
need to repeat the next few steps every once in while to make sure you
can access all your messages from within Outlook.
14. Right-click on your newly created account and choose “IMAP Folders”
from the menu. (Figure 8)
Figure 8
Figure 9
-5-
15. Press “Query” button to see a list of available folders. (Figure 9)
16. Choose the folder(s) you’d like to be listed in Outlook and press the
“Subscribe” button on the right side of the window. Press “OK” to return
to Outlook main window. (Figure 9)
-6-