Payroll & HRMS Presentation
Osource (India) Private Limited – An ISO 9001:2008 Certified Organization
July 2007
This document contains unpublished confidential and proprietary information of Osource (India) Private Limited. No
disclosure or use of any portion of these materials may be made without the express written consent of Osource.
About Osource
Osource is one of the leading
providers
of
outsourcing
and
technology solutions. Osource blends
its deep process expertise and best
practices with optimum technology
deliver a comprehensive solution.
Owing to strong focus on coupling
business processes & technology
platforms, Osource has been one of
the first organizations to have offered
platform-based outsourcing solutions.
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The services are offered and
seamlessly delivered from multiple
delivery centers to meet client’s
business
objectives,
process
enhancement and cost optimization
goals.
Osource provides customized solutions to an eclectic range of industry verticals namely,
Banking & Financial Services, Media & Entertainment, Logistics, Hospitality & Health
Care, Travel & Foreign Exchange, Legal, Print & Publication, Telecom & Networking,
Pharmaceutical, Manufacturing, FMCG, Cosmetics, Mall & Retails companies, Online
Retail, Petrochemical, Software & Business Process Outsourcing.
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HUMAN RESOURCE
MANAGEMENT SYSTEM
(HRMS)
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HRMS at a Glance
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Recruitment
OnBoarding
Employee
Profile
Employee
Self Service
Appraisal &
Training
Promotion &
Transfer
Separation
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Recruitment Module Workflow
Manpower
Budgeting
Requisition
Requisition
Approval
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Requisition
Second
Approval
Candidate
Application
Shortlist
Candidates
Interview
Schedule
Interview
Feedback
Issue offer
letter
Define CTC
structure
Accept offer
letter
Generate
Appointment
Letter
Requisition
Closure
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On-boarding Module Workflow
Candidate Joining
Details
Induction Document
Upload
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Induction
Confirmation –
Employee
Induction Setup
Confirmation –
Reviewer
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Employee Self Service Module
Leave
Issue
Tracker
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Asset
Managem
ent
Attendan
ce
Employee
Self
Service
Travel &
Business
Expenses
CTC
Reimburs
ement
Payroll
Portal
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CTC Reimbursement Module Workflow
CTC Claim
CTC Acknowledgement
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CTC Claim Settlement
CTC Payment
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Appraisal Module Workflow
Appraisal Cycle Definition
Appraisal Initiation
Appraisal
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Self
Subordinates
Supervisor
Head of Department
Peer
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Training Module Workflow
Course
Setup
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Training
Calendar
Definition
HR –
Training
Registration
Employee –
Training
Requisition
Requisition
Approval
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Training
Feedback
Training
Training
Online
Examination
Training
Result
Promotion Module Workflow
Promotion
Define CTC Structure
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Promotion Letter Generation
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Transfer Module Workflow
Transfer Out
Transfer In
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Employee master data updation
Transfer Letter Generation
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Separation Module Workflow
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Online Resignation
Resignation Due
Updation
Resignation Approval
Exit Interview
Resignation Due
Clearance
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LEAVE MODULE
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Leave Module Workflow
Leave Master
Leave Entitlement
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Leave Approval
Leave Revoke
Application
Leave Balance
Updation
Leave Reports
Leave Application
Leave Revoke
Approval
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Features of Leave Module – Master Setup
Leave Type
Employee
wise leave
entitlement
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Leave
Approval
Level
Master
Setup
New
employees/
joiners
Leave
Entitlement
master
Leave Year
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Features of Leave Module – Transactions
Leave
Approver
View
Leave
View/Edit
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Encashment
Entry
Leave Entry
Transactions
Year End
Process
Reports
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Features of Leave Module – Reports
Reports
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Employee
balance
report
Leave
pending for
approval
report
Leave Type
report
Leave
falling in
selected
month
report
Leave
encashment
report
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ATTENDANCE MODULE
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Attendance Module Workflow
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Text File Generation
Upload of data
Correction and
Updation
Reporting
Validation of data
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Features of Attendance Module – Master Setup
Employee
master
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Master
Setup
Shift Duty
Timing
Shift
Allocation
master
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Features of Attendance Module – Reports
Reports
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Daily
Attendance
report
Late
Attendance
report
Over time
report
Absent
report
Duty
Roster
sheet
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PAYROLL MANAGEMENT
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Payroll Management – Capability
150+
Clients
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350000
Monthly
Employee
Records
Handling Payroll
Since 1994
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Differentiating Factors
Platform Based
Outsourcing
(Ready Web
Based
Technology
Applications)
Optimum
Blend of
Technology &
Process – CA
& IT
Background
Multi - Location
Delivery
Capability
Focus on
Domestic
Outsourcing &
Non Voice
Domain
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Payroll Management – Service Offerings
Base
Payroll
Services
Web
Portal
Services
Input Compilation
View Pay Slips
Support
Services
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Salary Processing
Statutory Challans &
Returns
Employee Query Support
Helpdesk, Email, Inbound
Telephonic & Online Chat
View Tax Sheets
Entry of Investment
Declarations
PF Management (RPFC
& Trust)
CTC
Expense
Collection of Vouchers &
Supporting Documents
Processing of Vouchers
Verification of Supporting
Documents
Pay Slips & Tax Sheets
Tax Simulation
Gratuity Management
(LIC & Trust)
Reimbursement Upload
Form 16, 16A, 24
Leave Management
Full & Final Settlements
Employee Query
Resolution
Attendance Management
External Auditors Support
Integration with Swipe
Card Systems
Superannuation
Management (LIC &
Trust)
ESIC Management
Reimbursement Pay-Slips
Employee Query Support
CTC Limit Monitoring
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Payroll Processing Methodology
Stage 1
Gather
Stage 2
Stage 3
Stage 4
Process
Review
Output
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Receipt of
Inputs
Upload of
Inputs in
System
Verification of
Tax Deductions
Salary
Registers &
Bank Uploads
Validation of
Inputs
Verification of
Inputs
Uploaded
Cross
Verification of
Inputs
Pay Slips & Tax
Sheets
Conversion of
Inputs in
Uploadable
Format
Salary
Processing
Comparison
with Previous
Month Salary
Registers
Statutory
Challans &
Returns
Tax
Computation
MIS Reports &
Scorecard
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F & F Process
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Payroll Transition Approach
Requirement
Analysis
Software
Customization
Go Live!!
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Training – Internal
Team & Client
Parallel Run
Software Testing
Master Data
Conversion &
Upload
Production
Migration
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Migration Overview – Timelines & Activities
I
II
III
•
•
•
•
• Parallel Run
• Changes, if any
• Go Live
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• Process Understanding &
Mapping
7 Days
Days
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Software Customization
Testing & Rollout
Data Migration
Test/Dummy Run
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10Days
Days
1 Month
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COST BENEFIT ANALYSIS
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In-house Operations vs Outsourced Operations
In-house Operations
Outsourced Operations
Cost Elements
 Manpower Cost – Processing & Supervisory Staff
 Other Indirect Cost such as Staff Welfare, Incentives,
Bonus etc
 Cost of Software Application & Implementation
 Cost of Database License
 Software & Database AMC Cost
 Infrastructure Cost such as workstations, servers,
desk etc
Lump-sump, generally based on the employee strength/
number of transactions, results in –
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savings ranging from 20-40%
Dependency on the Software Application provider for
implementing the required patches in terms of any
changes in the tax compliance structure
Service Provider is responsible for the same
Generally, Lack of pre-defined Service Levels, Quality
Benchmarks & Valued Added Services
Assured Quality & Service Levels
Over-burdening of the processing staff leads to avoidance
of the queries
Enhanced Query Resolution
More time is spent on ensuring Accuracy & Compliance
Allows Organizations to Concentrate on Core Business
Lack of exposure to the industry-best practices
Outside Expertise & Adherence to the Best Practices in
Outsourced setup
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Select Credentials
Two of Top –
Five Print Media
Organizations
Five of Top –
Ten Hotels
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Two of Top – Five
Fund Accounting
Services
Organizations
Four of Top – Ten
Life
Insurance
Companies
Three of Top –
Ten
Pharmaceutical
Companies
Two of Top –
Five
Telecom
Companies
Three of Top –
Five Financial
Services Group
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FAO | HRO | IT | Operations | Consulting
Mumbai | Noida | Hyderabad | Bangalore | Kolkata
July 2007
This document contains unpublished confidential and proprietary information of Osource (India) Private Limited. No
disclosure or use of any portion of these materials may be made without the express written consent of Osource.