Capital Region Board of Cooperative Educational Services
Regular Meeting - - April 15, 2010 1
W = Written
I = Information
O = Oral
A = Action
AGENDA
1.
Pledge of Allegiance
Board President
O
2.
Approval of Agenda
Board President
W/A
3.
Approval of Proposed Minutes
Board President
(http://capregboces.org/AboutBOCES/BOCESBoardAgendasMinutes.htm)2
W/A
4.
Privilege of the Floor 3
5.
Reports/Comments
a) District Superintendent
Charles S. Dedrick
b) Award Presentation
c) Committee Reports
(Legislative Advisory Committee, Policy Advisory Committee, Component/
Community Relations Advisory Committee, Facilities/Finance Advisory
Committee, Human Resources Advisory Committee, Audit Committee)
1. Policy Considerations
2. Audit Committee Minutes
d) Program Reports
Directors
1. Grants
6.
Executive Session to Review a Tenure Recommendation
7.
Personnel Items
Robert Zordan
a) Creation/Abolishment of Positions/Confidential/Managerial Agreements
1. Certified
2. Civil Service
b) Retirements/Terminations/Reinstatements/Leaves
c) Appointments
1. Certified
2. All Other Appointments
3. Tenure/Permanent Actions
4. Change FTE
5. Change of Status Actions
W/A
8.
Business Items
a) Bid Awards
b) Resolution to Standardize
c) Sole Source Resolution
d) Approval of Contracts
e) Treasurer’s Report
f) Budget Adjustments/Transfers
g) Claims Auditor Report
h) Adoption of the 2010-11 BOCES Budgets
Mark Jones
W/A
9.
Other Items
a) Gifts/Donations
b) Career and Technical Education Consideration
c) Administration Considerations
1. Membership(s)
2. Bank Accounts
3. Not-For-Profit
d) Individual Board Members
Kathryn Gerbino
Kathryn Gerbino
W/A
W/A
Charles S. Dedrick
Mark Jones
W/A
W/A
10.
1
Adjourn
This meeting will be held in the Dining Room of the Career and Technical School - Albany Campus located at 1015 Watervliet-Shaker
and will begin at 4:30 p.m.
Minutes will be posted on the Capital Region BOCES website within 5 days after Board approval.
Privilege of the Floor shall be extended to any person in attendance. Each person wishing to exercise this privilege shall be allowed five (5) minutes in which to
address matters of interest. The total amount of time spent on privilege of the floor shall be limited to fifteen (15) minutes. This limit may be extended by vote of
the Board.
Road, Albany, New York
2
3
Board President
Page 2
REPORTS/COMMENTS (Agenda Item 5)
a)
District Superintendent
b)
Award Presentation
The New York State Rehabilitation Association will present a School Community Partnership
Award for NYS, to our Special Education Coordinators.
c)
Committee Reports
(Legislative Advisory Committee, Policy Advisory Committee, Component/Community Relations Advisory
Committee, Facilities/Finance Advisory Committee, Human Resources Advisory Committee, Audit Committee)
1.
Policy Considerations
Board Members will receive copies of policies (via the portal) that are being presented
Adoption.
2.
d)
Title
Number
BOCES-Owned Automobiles
BOCES-Owned Automobiles Regulation
6940
6940-R
Audit Committee Minutes
Program Reports
1.
Grants
a.
Grant Application
1.
Request permission for the School Support Services Division (Instructional Support
Services) to apply for a grant entitled, “Early Childhood Direction Center
(ECDC)” in the amount of $200,000 per year for five (5) years (July 1, 2010
through June 30, 2015). The purpose of this grant is to provide training, education
and technical assistance to parents, schools and agencies to ensure effective, easily
accessible and high quality pre-school education services for young students with
disabilities.
2.
Request permission for the Career and Technical Education Division (Adult
Education) to apply for a grant entitled, “Workforce Development Partnership for
Energy Efficiency (PON) 1816)” in the amount of $250,000. The purpose of the
grant is to request funding to initiate a Workforce Development Training Partnership
Agreement for Energy Efficiency. While this application will be made by the
Albany-Schoharie-Schenectady-Saratoga BOCES, it represents collaboration between
us, Schenectady County Community College and Capital Region Workforce
Development Center.
Page 3
PERSONNEL ITEMS (Agenda Item 7)
a)
Creation/Abolishment of Positions/Confidential/Managerial Agreements
1. Certified
a) Recommend the Board create the positions listed below:
POSITION
PROGRAM/LOCATION
EFFECTIVE DATE
Tutor-Supplemental
Educational Services (SES)
(3 Positions)
Instructional Support Services
04/12/2010
2. Civil Service
a) Recommend the Board create the positions listed below:
POSITION
PROGRAM/LOCATION
EFFECTIVE DATE
Administrative Aide
Regional Information Center/
North Country
03/26/2010
Senior Network and
Systems Technician
Regional Information Center
04/05/2010
Teacher Aide
Special Education
03/22/2010
b) Recommend the Board abolish the position listed below:
POSITION
PROGRAM/LOCATION
EFFECTIVE DATE
Program Coordinator I
(Administrative Services)
Regional Information Center/
North Country
03/26/2010
c) Confidential Agreement
Recommend that the Agreement between the Albany-Schoharie-Schenectady-Saratoga BOCES
and the Confidential Employees, Article XIV.B.a. and b., Compensation, specify that the
amount of longevity for identified years of continuous service be added to the employee’s base
salary at the start of the identified year.
d) Managerial Agreement
Recommend that the Agreement between the Albany-Schoharie-Schenectady-Saratoga BOCES
and the Managerial Employees, Article XIV.B.a. and b., Compensation, specify that the
amount of longevity for identified years of continuous service be added to the employee’s base
salary at the start of the identified year.
Page 4
b)
Retirements/Terminations/Reinstatements/Leaves
1. Retirements
John Zepko
Program Coordinator I (HSR)
MGS (08/15/1994)
06/26/2010
2. Terminations
Name
Position
Brian Netkin
Managing Coordinator I
(Administrative Services)
Appointment
Type
Effective Date
Probationary
04/04/2010
(Reference: Reinstatement Below)
3. Reinstatements
Name
Position
Brian Netkin
Senior Network and
Systems Technician
Appointment
Type
Salary
Effective Date
Permanent
$54,705
04/05/2010
4. Leaves of Absence
Name
Position
Leave Type
Effective Dates
Mark Haines
Anna Latham
Deborah Levy
Cathy Savage
Custodian
Teaching Assistant
Teaching Assistant
Teaching Assistant
Non-contractual
Extended Personal
Extended Personal
FMLA Unpaid
04/02/2010-06/30/2010
03/08/2010-06/30/2010
03/29/2010-06/30/2010
03/15/2010-03/31/2010
Amended Actions
Effective Date
c)
Name
Position
Division
From
Kathleen Welch
Teaching Assistant
SPE
Extended Personal Extended Personal
02/02/201002/02/201003/28/2010
06/30/2010
(Reference: March 15, 2010 Agenda)
To
Appointments
1. Certified
Name:
Tenure Area:
Salary:
Location:
Thomas Aldous
N/A
$30/hour
Ravena-Coeymans-Selkirk
School District
Appointment Type: Annual – Part-time
Title: Tutor-Supplemental Educational Services
Effective Dates:
04/12/2010-06/30/2010
Certification: Childhood Education
(Grades 1-6) (Initial)
Name:
Tenure Area:
Salary:
Location:
Amy Brennan-Strack
N/A
$30/hour
Ravena-Coeymans-Selkirk
School District
Appointment Type: Annual – Part-time
Title: Tutor-Supplemental Educational Services
Effective Dates:
04/12/2010-06/30/2010
Certification: Nursery, Kindergarten and
Grades 1-6 (Permanent)
Page 5
Name:
Tenure Area:
Salary:
Location:
Courtney DiNovo
N/A
$30/hour
Ravena-Coeymans-Selkirk
School District
Appointment Type: Annual – Part-time
Title: Tutor-Supplemental Educational Services
Effective Dates:
04/12/2010-06/30/2010
Certification: Childhood Education
(Grades 1-6) (Initial)
Name:
Tenure Area:
Salary:
Location:
Kathleen Saso
N/A
$30/hour
Ravena-Coeymans-Selkirk
School District
Appointment Type: Annual – Part-time
Title: Tutor-Supplemental Educational Services
Effective Dates:
04/12/2010-06/30/2010
Certification: ESOL (Initial)
Name:
Tenure Area:
Salary:
Location:
Katherine Walsh
N/A
$30/hour
Ravena-Coeymans-Selkirk
School District
Appointment Type: Annual – Part-time
Title: Tutor-Supplemental Educational Services
Effective Dates:
04/12/2010-06/30/2010
Certification: Special Education (Permanent)
Name:
Tenure Area:
Salary:
Location:
Lauren Borst
Teaching Assistant
$11.86
Special Education/
Rotterdam Academy I
Appointment Type: Probationary
Effective Dates:
03/25/2010-03/24/2013
Step: 1
Hours/Day: 6.5
Certification: Teaching Assistant (Level I)
Name:
Tenure Area:
Salary:
Location:
Anita Ovitt
Teaching Assistant
$11.86
Special Education/
Forts Ferry Elementary School
Appointment Type: Probationary
Effective Dates:
03/22/2010-03/21/2013
Step: 1
Hours/Day: 7.0
Certification: Teaching Assistant (Level I)
(Pending)
Name:
Tenure Area:
Salary:
Location:
Astrid Pettersen
Teaching Assistant
$11.86
Special Education/
Pine Bush Elementary School
Appointment Type: Part-time
Effective Dates:
03/05/2010-06/30/2010
Step: 1
Hours/Day: 3.25
Certification: Teaching Assistant (Level I)
Name:
Tenure Area:
Salary:
Location:
Pamela Smiler
Teaching Assistant
$11.86
Special Education/
Forts Ferry Elementary School
Appointment Type: Probationary
Effective Dates:
04/12/2010-04//11/2013
Step: 1
Hours/Day: 7.0
Certification: N-6 (Permanent)
Amended Actions
Appointment
Change
Name
Position
Division
From
Ester Salasoo
Teacher-ESL
ISS
Probationary
Probationary
10/05/200910/05/2009
10/04/2012
10/04/2011
(Reference: October 19, 2009 Agenda)
To
Page 6
2. All Other Appointments
a. Recommend the Board approve the appointments of the substitutes listed below, with effective
dates as noted.
Name
Title
Rate
Effective Date
Airaj Ahmadzai
Madeline Andersen
Christine Bell
Rachele Catalano
Tasia Corbari
Catherine Decker
Nicole Diveglia
Galen Foster
Jillian Griesbeck
Stephanie Harrington
Amy Higgs
Joseph Igori
Thomas Kaiser
Ian Knox
Brett LaFave
Eryn Monaco
Katherine Nichols
Susan Parker
Emily Racitano
Dianne Rafalik
Chelsea Roullier
Maria Saavedra
Robert Scherzer
Rebecca Small
Pamela Smiler
Susan Smith
Erica Steveson
Misty Stipe
Christine Tuxill
Timothy Usher
Lisa Varley-Ross
Chelsey Vogel
Adam White
Blanche Willig
Joanna Wolff
Bryan Yager
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
Teacher
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
$95/day
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
Airaj Ahmadzai
Madeline Andersen
Christine Bell
Rachele Catalano
Tasia Corbari
Catherine Decker
Nicole Diveglia
Christopher Dixon
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
Page 7
Galen Foster
Jillian Griesbeck
Stephanie Harrington
Amy Higgs
Joseph Igori
Thomas Kaiser
Ian Knox
Brett LaFave
Tammy LaValley
Eryn Monaco
Aaron Nardolillo
Katherine Nichols
Susan Parker
Emily Racitano
Dianne Rafalik
Chelsea Roullier
Maria Saavedra
Robert Scherzer
Rebecca Small
Pamela Smiler
Susan Smith
Erica Steveson
Misty Stipe
Christine Tuxill
Timothy Usher
Lisa Varley-Ross
Chelsey Vogel
Adam White
Blanche Willig
Joanna Wolff
Bryan Yager
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
Teaching Assistant
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
$11.86/hour
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
07/01/2009-06/30/2010
b. Recommend the Board approve the appointments and re-appointments of staff listed below
for the 2009-10 school year, in accordance with Policy #4035, with effective dates as noted.
Employees are not eligible for benefits (health, dental, vision, long term disability and life
insurance).
Term of Employment
Not to
Exceed
Position Category
Hourly
Hourly
Hourly
04/01/2010-06/30/2010
04/01/2010-06/30/2010
03/01/2010-05/31/2010
90 Days
90 Days
90 Days
Clerk I (PT)
Clerk I (PT)
Clerk I (PT)
$9.50
Hourly
03/01/2010-06/30/2010
90 Days
Custodial Worker (Part time)
ISS
ISS
ISS
ISS
ISS
ISS
ISS
ISS
$300.00
$200.00
$200.00
$200.00
$300.00
$300.00
$300.00
$300.00
Per Diem
Per Diem
Per Diem
Per Diem
Per Diem
Per Diem
Per Diem
Per Diem
04/30/2010-05/14/2010
03/30/2010
03/30/2010
04/30/2010-05/14/2010
04/30/2010-05/14/2010
04/30/2010-05/14/2010
04/30/2010-05/14/2010
04/30/2010
4 Days
1 Day
1 Day
6 Days
4 Days
8 Days
6 Days
1 Day
Presenter (Miscellaneous)
Presenter (Miscellaneous)
Presenter (Miscellaneous)
Presenter (Miscellaneous)
Presenter (Miscellaneous)
Presenter (Miscellaneous)
Presenter (Miscellaneous)
Presenter (Miscellaneous)
RIC
$43.00
Hourly
02/01/2010-06/30/2010
20 Days
Presenter (Model Schools)
Name
Division
Rate
Bernice Barton
Doris Spickerman
Jessica Strang
CTE
CTE
RIC
$10.00
$10.00
$10.00
Jonathan Fishbough
MGS
Diane Alois
Alison Cuyler
Michelle McManus
Kathleen Mrozak
Noel Payton
Johanna Shogan
Judith Simon
Susan Volo
Chad Blakesley
Hourly/Per
Diem/Stipend
Page 8
Suzanne Sogoian
RIC
$43.00
Hourly
02/01/2010-06/30/2010
20 Days
Presenter (Model Schools)
Amended Action
Name
Division
Lindsay Flanders
SPE
Name
Division
Jill Penn
ISS
Change of Not to Exceed Category
From
To
40 Hours
190 Hours
(Reference: January 14, 2010 Agenda)
Change of Term of Employment Category
From
To
12/01/200912/01/200901/31/2010
03/31/2010
(Reference: November 16, 2009 Agenda)
c. Recommend the Board approve the supplemental appointments of staff listed below.
Eligibility for benefits (health, dental, vision, long term disability and life insurance) is
contingent upon the employee’s primary appointment.
Term of Employment
Not to
Exceed
Position Category
Hourly
04/01/2010-06/30/2010
90 Days
Clerk I (PT)
$43.44
Hourly
04/14/2010-04/15/2010
8 Hours
School Nurse
$24.00
$20.07
Hourly
Hourly
04/14/2010-04/15/2010
04/14/2010-04/15/2010
8 Hours
8 Hours
Teaching Assistant
Teaching Assistant
Name
Division
Rate
Alyce Lyons
CTE
$10.00
Marilyn Burns
CTE
Lena Herbert
Teresa Molineaux
CTE
CTE
Hourly/Per
Diem/Stipend
3. Tenure/Permanent Actions
a. Recommend the Board appoint the following employees to tenure status based upon successful
completion of the required probationary period:
Name
Tenure Area
Effective Date
Theresa Swett
Principal-Career and
Technical Education
05/01/2010
b. Recommend the Board appoint the following employee to permanent status based upon
successful completion of the required probationary period:
Name
Title
Effective Date
Thomas Antis
Jason Crane
Michele Kelley
Stephen King
Lora Newell
Shelley Viola
Public Information Specialist
Public Information Specialist
Public Information Specialist
Public Information Specialist
Senior Account Clerk
Secretary I
04/19/2010
04/21/2010
04/20/2010
04/18/2010
04/26/2010
03/01/2010
4. Change FTE
Name
Position
From
To
Effective
Brenda Jones
Anna Latham
Secretary I
Occupational Therapy Assistant
1.0
.6
.5
1.0
03/25/2010
03/08/2010
Page 9
5. Change of Status Actions
Recommend the Board approve a change in status for the following employees, from
provisional to permanent, for the following titles, with probationary period as indicated:
Name
Title
Effective Date
Kathleen Casey
Pam Lane
Lee Brockmann
Katherine Foster
Michael Langevin
Tracy Smith
Debra Dutcher
Barbara Webb
Mary Fallarino
Melissa Ciejka
Pamela Vooris
Donna Irish
Joan Kosinski
Bonnie DiGirolamo
Robin Myron
Caroline Warner
Mark Finkin
Colleen McGuirk
Maureen McGuirk
Jennifer Thomas
Heather Muchmore
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
Educational Interpreter
03/23/2010-03/22/2011
03/24/2010-03/23/2011
03/25/2010-03/24/2011
03/26/2010-03/25/2011
03/27/2010-03/26/2011
03/28/2010-03/27/2011
03/29/2010-03/28/2011
03/30/2010-03/29/2011
03/31/2010-03/30/2011
04/01/2010-03/31/2011
04/02/2010-04/01/2011
04/03/2010-04/02/2011
04/04/2010-04/03/2011
04/05/2010-04/04/2011
04/06/2010-04/05/2011
04/07/2010-04/06/2011
04/08/2010-04/07/2011
04/09/2010-04/08/2011
04/10/2010-04/09/2011
04/11/2010-04/10/2011
04/12/2010-04/11/2011
Page 10
BUSINESS ITEMS (Agenda Item 8)
a)
Bid Awards
The following bids have been received, analyzed and are recommended for award:
Bid No.
Title
210-37
Computers/Servers OCM BOCES Cooperative Bid
Effective: April 1, 2010 through March 31, 2011
(The % discount is off the manufacturer standard list price)
Award to: CDW Government, Inc
Vernon Hills, New York
Express Systems Integration
East Syracuse, New York
Amount: 15%
Amount: 6%
Global Gov’t/Education Solutions, Inc.
Fletcher, Ohio
Amount: 4%, 5%, 8%, 10%, 12%
Seneca Data Distributors, Inc.
North Syracuse, New York
Synergy Global Solutions
East Syracuse, New York
b)
Amount: 5%, 10%, 15%
Amount: 2%, 5%, 7%, 8%, 10%, 12%, 14%,
15%, 17%, 18%, 21%, 25%, 28%, 33%
Resolution to Standardize
Recommend adoption of the following resolution which would permit BOCES to standardize
on specific equipment, products or services.
WHEREAS, the Albany-Schoharie-Schenectady-Saratoga Board of Cooperative
Educational Services desires to enhance existing or acquire additional equipment, products or
services, and
WHEREAS, said equipment, products or services are designed to work in a specific manner
and
WHEREAS, staff has been or will be specially trained in the use of said equipment, products
or services, and use of a single manufacturer’s equipment, products or services results in services
being delivered more efficiently and in a more cost effective manner, and
WHEREAS, member districts have specifically requested specific equipment, products or
services, and
NOW, THEREFORE, BE IT RESOLVED, that there is a need to standardize future
purchases of equipment, products or services in order to provide efficiency and economy of
operation, and
Page 11
BE IT FURTHER RESOLVED, that the Albany-Schoharie-Schenectady-Saratoga Board
of Cooperative Educational Services hereby authorizes to standardize on future purchases of all
such equipment, products or services by limiting such future purchases of equipment, products or
services, and
BE IT FURTHER RESOLVED, that contracts for the purchase of such standardized
equipment products or services be made to the lowest responsible bidders after advertisement for
sealed bids, as provided in General Municipal Law, Section 103, and
BE IT FURTHER RESOLVED, that this resolution shall be in effect for a period of twelve
months from the date of adoption for the following equipment, products or services.
1.
2.
3.
4.
c)
Centris Group
My Learning Plan
Naviance, Inc.
SmoothWall, Ltd.
Sole Source Resolution
Recommend adoption of the following resolution designating the sources listed below to be
the sole source providers of equipment, products or services required by the Albany-SchoharieSchenectady-Saratoga BOCES to provide services to a number of school districts.
WHEREAS, items which can only be purchased from one source are an exception to Section
103 of the General Municipal Law and therefore are not subject to competitive bidding
requirements, and
WHEREAS, the sources listed are either the manufacturer or sole distributor of the
equipment, products or services and the sole source provider to educational institutions for the
specified item, and
THEREFORE, BE IT RESOLVED, that the Albany-Schoharie-Schenectady-Saratoga
BOCES hereby determines the sources listed below to be the sole source providers, and
BE IT FURTHER RESOLVED, that this resolution shall be in effect for a period of twelve
months from the date of adoption for the following equipment, products or service sources.
Manufacturer/Distributor:
Centris Group
IEP Direct, Guidance Direct, Medicaid Direct, AISM, Centris
Sync, NYSE Directors
My Learning Plan, Inc.
My Learning Plan Professional Development System
Naviance, Inc.
Workspace K12 Training
Page 12
d)
Approval of Contracts
1.
BOCES is providing the service
a. Recommend approval of an agreement between the Albany-Schoharie-SchenectadySaratoga BOCES and M&T Bank, Rochester New York for Installment Purchases based
on Bid # 07-030 for the districts listed below pursuant to Education Law 1950(4) (4) (w)
and General Municipal Law 119-b. The existing bid is valid for the period August 21,
2009 through August 20, 2010.
2.
District
Term
Tupper Lake
3 year
Principal Amount
$40,005.40
Lease Schedule No.
70
BOCES is purchasing the service
a. Recommend approval of an agreement between the Albany-Schoharie-SchenectadySaratoga BOCES and Griffith Dardanelli Architect, P.C., 670 Franklin Street,
Schenectady, New York 12305. The architect will provide services for Phase 2 of the
Maywood window reconstruction SED Project No. 01-90-00-00-0-018-012 (C.S.I
Sections 2, 4, 8 and 9). The fees to be paid will be based on the fee schedules contained
in AIA Document B151-1997 Standard Form of Agreement Between Owner and
Architect. The estimated cost is $25,000.000. (2010-117-CA)
b. Recommend approval of an agreement between the Albany-Schoharie-SchenectadySaratoga BOCES and Hawkins Delafield & Wood LLP, One Chase Manhattan Plaza,
New York, New York 10005. Hawkins will provide Bond Counsel services related to
the borrowing of a Revenue Anticipation Note. BOCES will pay $5,250. The contract
period is July 1, 2010 through June 30, 2011. (2010-118-CA)
c. Recommend approval of an agreement between the Albany-Schoharie-SchenectadySaratoga BOCES and N.E.P. Glass Co., Box 277-6224, Route 5, Little Falls, New York
13365. NEP has been assigned as the general contractor who will replace the second phase
windows at the Maywood School (SED Project #01-90-00-00-0-018-012). BOCES will pay
$129,600. The contract period is March 15, 2010 through October 1, 2010. (2010-119-CA)
d. Recommend approval of an amended agreement between the Albany-SchoharieSchenectady-Saratoga BOCES and the United Health Group, 9900 Bren Road E, MN008E306 Minnetonka, Minnesota 55343. BOCES has increased rental space by 255 square feet
for a total of 37,065 square feet. This amendment is hereby incorporated into the original
lease by this reference, under the same terms and conditions. (2001-0145(a)-CA)
e. Recommend approval of an agreement between the Albany-Schoharie-SchenectadySaratoga BOCES and the Ravena-Coeymans-Selkirk Central School District, 26
Thatcher Street, Selkirk, NY 12158. BOCES will provide Supplemental Educational
Services tutoring for students of Ravena-Coeymans-Selkirk Central School District.
The district will pay an anticipated amount of $13,720.00 annually. The contract period
is April 12, 2010 through May 26, 2010. (2010-120-SSS)
f. Recommend approval of an agreement between the Albany-Schoharie-SchenectadySaratoga BOCES and Hudson Valley Community College, 80 Vandenburgh Avenue,
Troy, New York 12180. HVCC will provide space for the March 30, 2010 High School
Page 13
Teacher Development Day. The initial cost for the rental space is $550.00 plus additional
service charges, if applicable to the event. Additional services include, but are not
limited to custodial/maintenance services, security services, emergency medical and
utilities. The college may require BOCES to employ the services, as determined by the
college. (2010-121-CTE)
g. Recommend approval of an agreement between the Albany-Schoharie-SchenectadySaratoga BOCES and Krieger Solutions, LLC, 5223 Scotch Ridge Road, Duanesburg,
New York 12056. Krieger will build a web-based resource guide for high technologies
to be used within our career programs and by our regional component districts to increase
students, school counselors, administrators and communities awareness of careers in
manufacturing. The Center for Economic Growth (CEG), the Career Pathways
Consortium and Washington-Saratoga-Warren-Hamilton-Essex BOCES have formed a
collaborative to build the resource; our funds will contribute to the overall cost of the
website development. This ensures that both the business community and educators are
involved in developing the resource. The contract period is April 5, 2010 through June
30, 2010. BOCES will pay $19,950.00. (2010-122-CTE)
h. Recommend approval of an agreement between the Albany-Schoharie-SchenectadySaratoga BOCES and PT Redevelopment, LLC, d/b/a Proctor’s Theatre, 432 State
Street, Schenectady, New York, 12305. Proctor’s will provide space for the 2010
Summer Adventures: Theatre Tech on July 5 through 9, 2010. Proctor’s will retain a
15% administration fee which includes advertisement, inclusion in summer brochure and
brochure printing. Proctor’s will host the program with no additional cost to user.
Proctor’s will charge $125 tuition per student and tuition will be paid to user at settlement
date minus the mutually agreed upon 15% administration fee. Theatre will not provide
any staffing for the camp. (2010-123-CTE)
i. Recommend approval of an agreement between the Albany Schoharie-SchenectadySaratoga BOCES and the Cohoes Multi-Service Senior Citizen Center, 10 Cayuga
Plaza, Cohoes, New York 12047. Cohoes Multi-Service Senior Citizen Center will
make its facility available to students in the Intense Comprehensive Developmental Skills
(ICDS) program in order for the students to obtain on the job training in the service
provision and to provide assistance in the fulfillment of the required community service
activities. There are no fees involved. The contract period is March 22, 2010 through
June 30, 2012. (2010-124-SpE)
j. Recommend approval of an extension to an agreement between the Albany-SchoharieSchenectady-Saratoga BOCES and Centris Group, LLC, 100 Merrick Road, Rockville
Centre, New York 11570. Centris will provide IEP Direct, BOCES Direct, Guidance
Direct, RTIm Direct, NYSE Directors, and Medicaid Direct to a number of districts.
BOCES will pay an amount based on the number of participating districts and RWADA.
The contract period is April 19, 2010 through April 18, 2011. The original contract was
approved on April 19, 2007. (2010-125-RIC)
k. Recommend approval of an extension to an agreement between the Albany-SchoharieSchenectady-Saratoga BOCES and My Learning Plan, Inc., 3500 Sunrise Highway,
Great River, New York 11739. My Learning Plan will provide My Learning Plan
Professional Development System to a number of districts. BOCES will pay an amount
based on the number of participating districts and RWADA. The contract period is July
1, 2010 through June 30, 2011. The original contract was approved on September 19,
2005. (2010-126-RIC)
Page 14
l. Recommend approval of an extension to an agreement between the Albany-SchoharieSchenectady-Saratoga BOCES and Naviance, Inc., 1850 K Street NW, Suite 1000,
Washington, DC 20006. Naviance will provide Workspace K12 Training, a web-based
planning and advising system. BOCES will pay an amount based on the services/
trainings a district chooses as outlined in the pricing schedule. The contract period is
April 19, 2010 through June 30, 2010. The original contract was approved on April 20,
2009. (2009-165e-RIC)
m. Recommend approval of an agreement between the Albany-Schoharie-SchenectadySaratoga BOCES and Time Warner Cable, 20 Century Hill Drive, Latham, New York
12110. Time Warner will provide 100 Mb ethernet connection from Jefferson
Elementary to Schalmont High School. BOCES will pay $10,692 per year. The contract
period is February 14, 2008 through February 13, 2013. The original contract was
approved on February 14, 2008. (RFP 07-038) (2009-078-RIC)
e)
Treasurer’s Report (see separate report)
f)
Budget Adjustments/Transfers (see separate report)
g)
Claims Auditor Reports (see separate report)
h)
Adoption of the 2010-11 BOCES Budgets
Recommend adoption of the 2010-11 Administration, Capital, and Program Budgets as listed
below, pending passage of the Administrative portion of the budget to be voted on by component
district boards, on April 26, 2010. The budget must be adopted by May 15, 2010 and submitted
to the New York State Education Department by June 15, 2010 in accordance with Section 1950 of
the Education Law:
General Fund
Preliminary 2010-11 Budgets
Administration
Capital
Special Education
Career and Technical Education
Regional Information Center
School Support Services
Miscellaneous Programs
TOTAL
$7,134,975
2,879,092.
34,157,191.
12,162,566
30,114,036
15,704,032
3,109,050
$105,260,942.
Page 15
OTHER ITEMS (Agenda Item 9)
a)
Gifts/Donations
Request the following be accepted in accordance with Board Policy No. 6770:
- One (1) 2.5 L, GM Goodwrench Motor (new in crate) donated by Otto Cadillac, (Joseph O’Connor,
1730 Central Avenue, Albany, New York 12205.
This motor will be used for training and educational purposes by the AYES Program in the
Engine Training Course.
- One (1) 1992 Dodge Dakota, VIN #1B7FL26X4n5640628 donated by William L. Wertman, 2302
Troy Road, Schenectady, New York 12309-1431.
This vehicle will be used for training and educational purposes by the Auto Trades/AYES
Program Training Course.
b)
Career and Technical Education Consideration - Program Approval
Recommend the District Superintendent, and Mrs. Sandra Beloncik, Board President, be
authorized to submit the following Career and Technical Education Program offered at the Albany
Center to the New York State Education Department for program approval:
The Gaming, Multi Media and Web Design Program
c)
Administration Considerations
1.
Membership - National School Boards Association (NSBA)
Recommend the BOCES continue its membership in the National School Boards
Association (NSBA) for the 2010-11 School Year at a cost of $2,650; the fee for 2009-10
was $2,550.
2.
Bank Accounts
Recommend the Board authorize the Treasurer to close the Employee Benefit and Accrued
Liability and Property Loss and Liability Bank accounts. The accounting for these reserves will
remain segregated and accounted for separately. The Cash Balances will be transferred to the
General Fund Operating account in order to maximize interest and cash flow. This is in
conformity with current statute and Office of the State Comptroller guidelines.
3.
Not-For-Profit
Recommend the Board consider three resolutions concerning the New York State Municipal
Benefit Coalition, Inc. The first will propose the adoption of by-laws of the not-for-profit
corporation, the second will appoint members of the Board to the Board of Directors of the
corporation, and the third will authorize the opening of appropriate bank accounts for proper
management of the corporation. (Specific wording for the resolutions is currently being
developed by Kevin Harren).
d)
Individual Board Members