Employment and Appeal Panel (Mansel Park Primary) – Appendix IV
PAPER TO GOVERNING BODY
REDUCTION OF BREAKFAST CLUB STAFFING
STAFFING OF BREAKFAST CLUB
FINANCIAL YEAR 07/08
Summary
This paper seeks confirmation from the governing body that a reduction of 17 hours
per week in the non teaching staff of the Mansel Park Primary breakfast club needs
to be made from, the latest, May 2007.
If the governing body ratify the proposed non-teaching staff plan, the agreed
procedure for handling the reduction in breakfast club non-teaching staff will be
followed.
Purpose
The purpose of this paper is to propose a staffing plan which will meet the needs of
the breakfast club with appropriate numbers of staff to effectively deliver a high
standard of breakfast club to the pupils of the school, whilst ensuring that the cost of
staff employment is within the allocated budget.
Falling numbers have led to a reduction in income and it is impossible to sustain the
club with the current staffing. The governing body will need to take steps to reduce
costs if the breakfast club is to continue into the financial year 07/08.
Based on staff salaries/average expenditure on sundries and approx income 1.9.0631.3.07
Expenditure
Income
Salaries
£8318
Fees
£2950
Sundies
£1000
Children Fund
Grant
£4000
£9318
£7950
£9318
Expenditure over
income
1
-£1368
Employment and Appeal Panel (Mansel Park Primary) – Appendix IV
Present position
Numbers on roll as at 31.01.07
26 pupils
Staffing
4 x Breakfast Club Assistants as follows:
Employee A
Employee B
Employee C
Employee D
Grade 3 Scale .10 - 8.5 hours per week (term time only)
Grade 3 Scale .10 - 8.5 hours per week (term time only)
Grade 6 Scale .18 - 8.5 hours per week (term time only)
Grade 4 Scale .10 - 8.5 hours per week (term time only)
Financial Implications
The income from breakfast club subscriptions will not be able to support the current
level of staffing. (Extra income in the form of funding from outside agencies is
not guaranteed)
Expenditure
At current staffing levels, the cost of staffing next year would be approximately
£11,750.
The food and sundries required for the children would be approximately £60 x 39
weeks = £2340
Public Liability Insurance approximately £200
The overall income based on parental subscription would be approximately £4,680.
(This is dependent on every child paying £5.00 per week whether they attend
for 5 days or less and no refunds for absence)
Needless to say we expect an overspend at the end of this financial year which will
also have to be found from next year’s budget.
There can be no savings made in any other areas. There is no expenditure for
public utilities or administration as the school does not charge the breakfast club for
either.
Proposed Staffing
There can only be one model of staffing as follows:
(Based on an inflation rise of approx 3% on 06/07 rates)
2 x Breakfast Club Assistant @ 8.5 hrs per week
8.5 hrs/37 hrs x 44.3 weeks/52 x £14270 fte = £2792.81 x 2 = £5585.62
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Employment and Appeal Panel (Mansel Park Primary) – Appendix IV
Conclusion
If the governing body ratifies the proposed new staffing structure, the headteacher
will seek support of Lifelong Learning and Leisure Personnel to implement the new
staffing structure in accordance with agreed model procedures, with effect from May
2007.
It should be noted that the governing body are being asked to make a decision about
a reduction in posts, and will not be involved in decisions about selection of
individuals for potential redundancy should this become necessary. Governors may
be required to sit on an Appeals panel at a later stage in the process.
Personnel will carry out the necessary consultation with trade unions on behalf of the
governing body and provide support and information for staff affected by the decision
to reduce the establishment.
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