REMOTE SITES
Safety
Representatives Meeting Minutes
Date: 5th June 2014
Held at: Sodexo Remote Site, Aberdeen
Attendees:
Name / Position
Dougie Sheppard (Montrose) – Talisman
J. Simmons
Jill Lawrence – Talisman House
Derek .Allan – (Ensco 102)
Invited
Bobby Smith – (Anasauria) Shell
D. Evans – ( Kittiwake) Petrofac
Paul Stone – (HSEQ) Office
Jim Feely (Operations Manager) Shell
Keith Pirie – (Senior Technical services Manager) Sodexo
K. Mcelhinney
Y. Odentz – ( Arbroath) Talisman
Carolyn Smith (HSEQ Contract Manager) Shell
J. Lyne
Terry O’Halloran – (Talisman)
M.Watson (NTVL) Noble
V. McDonald (Talisman)
C. Atkinson (Well Track Manager & HSE Support) Sodexo
L. McNaughton – (Training and Development) Sodexo
Alex Hunter – (Ocean Guardian) Diamond
David Milne – ( Petrofac)
Karen McCombie – (Claymore) Talisman
Ryan McBride
Neil Liebermann
Lee Mahon – ( Talisman)
Peter Pervis – (Talisman)
Ian Steel – (Shell)
Ray Duffy – (Brent Delta) Shell
Andy Johnston – (Brent Delta) Shell
Jim Simmons – (Brent Delta) Shell
Perry Soaris (BG)
John Walsh – (Buchan) Talisman
Nigel Parkinson – (Shell)
Kevin Pocock – (Claymore) Talisman
Kerry Morrison – (Clyde) Talisman
Dawn Strachan – (Clyde) Talisman
Nicola Duncan – (Dunlin) Amec
John Mather – (Dunlin) Amec
Kevin Fletcher – (Dunlin) Amec
Gordon Low – (Ensco 100) Ensco
Derek Allen – (Ensco 102) Ensco
Dee Munro – (Ensco 102) Ensco
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Participated
Chairman
Apologies
Heather Howe – (Flotta) Talisman
Douglas Mair – (Judy Joanne) ConocoPhillips
Zoe Tatton – (Kittiwake) Petrofac
Nigel Bruce – (Leman Alpha) Shell
Paul Wood – (Nelson) Shell
Elaine Harrison – (Northern Producer) Petrofac
Alan Sinclair – (Ocean Princess) Diamond
Steve Elwell – (Sean Papa) Shell
Janette Lyne – (Shearwater) Shell
Andrew Wilson – (Shearwater) Shell
Euan Ingram – (Tartan) Talisman
Barry Fleming – (Thistle Alpha) Petrofac
1.
Welcome and Fire Evacuation Procedures:
Welcomed all to meeting and completed the safety briefing. Jim Feely (shell Operations Manager) – Keith
Pirie (Senior Technical Services Manager)
2.
Round the Table Inductions:
All personnel introduced themselves and informed what unit they are from.
3.
Discussion of Previous Minutes
Helicopter Safety Update – All information can be found on the Step Change website.
Steering Group (Step Change), discussions held at meeting for safety reps to participate and get more
involved
If reps would like to learn more, Euro copter runs simulator courses that are of great benefit for you and
members of family that have concerns. Contact Karen McCombie who will advise about the course.
karenmccombie2@hotmail.com
Sodexo also provide a counselling service.
Further helicopter information regarding Helicopter seating and new EBS can be found on
Press.office@caa.co.uk
CAA on Twitter@UK_CAA
Safety Website – All safety reps can access this site and has loads of information. Reps to ask line manager
for password and login.
Safety Alerts – Incidents are looked at in a better way in how we produce these. This is not a blame game
This is a sharing and learning tool. Some reps have concerns on the Just Culture?
Chemicals – All chemicals should be stored in a metal locked cupboard with appropriate signage.
Decanting of chemicals will continue to be carried out by managers, supervisors or authorised personnel. This
has, all Safety Reps agreed this has had a major impact in reducing chemical splashes etc.
Pantastic has not got a sanitizer so we have reverted back to Aseptopol and this should be decanted by pump
Action only, not manually.
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Novo virus – Clarification was provided by HSE department it is company policy for all personnel to report
and record any illness before returning offshore.
Agenda:
Safety Moment to be shared with team (Keith Pirie) Senior Technical Services Manager – (Jim Feely) Shell
Operations Manager
Outstanding service award to Dougie Sheppard presented by (John Fraser) Operations Manager
Reps to elect temporary chair person and someone to take minutes of meeting for the day Dougie Sheppard
agreed to take chair for last time, minutes taken by Jill Lawrence
Presentation on development of managers and safety representatives on improving safety behaviours
Domenico D, Ambruoso (Learning and Development Manager)
Domenico gave an overview of what is happening in the coming year and through the employment survey.
Focus on Five has been very successful in Ireland.
There are five outcomes – Employee Welfare, Clear Direction, Recognition, and Communication & Learning &
Development.
Domenico would like the safety reps to give feedback on how we can help to deliver the managers handbook
and get the message across the business.
During June can all reps get in touch with Domenico with practical tips and things that work to develop the
Managers Guide to Safety Leadership?

Communication

Clear Direction

Learning

Performance Management / Involvement

Recognition
Domenico.dambruoso@sodexo.com
PPE Review – Gloves are not suitable. Would we be able to get the hyflex gloves instead of the Blue Rhino
glove? Make sure that gloves are right fit and are in good repair. Updated PPE list to be given to Safety
Reps? PS HSEQ Advisor advised Blue Rhino gloves are Sodexo Remote Sites Company standard for use in
food preparation in the galley (Knife use and glove policy 2014). On some Shell units, (Hyflex) gloves that are
in stock from changeover of contract from ESS. Hyflex gloves be withdrawn from galley, and replaced by Blue
Rhino gloves as supplied by Sodexo Kevlar Cut Resistant – Blue Rhino 14T4307-11. All Hyflex gloves to
be transferred to accommodation as short term measure till stocks have been exhausted, and then revert to
Sodexo supply gloves cut resistant – M/W Dotted Liner code 14T4707-10.
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Safety Shoes - Concerns raised that the Trojan shoes are not fit for purpose and many people find them un
comfortable (individual preference), can the company/ supply chain have a look at a better shoe?
PS – There are now 6 different type of shoe on the supplier list
Ladies – SRC Rated – 6G9700
Trojan Lites 659 – SRC Rated – 665900
Chukka Boots – SRC Rated – 647600
Slip Resistant – Unisex – SRC Rated – 6K8800
Uvex 242 Wide Fit Shoe – SRC Rated – 624200
Essentials Safety Black/Gray – SRC Rated – 6H8000
If none are suitable then you would require certification from a doctor or hospital to confirm that company
standard safety shoes are not fit for purpose due to a medical condition. There are no exceptions to the rule
other than for a medical condition. In all cases this must be discussed with Line Managers direct
Accidents and Incidents Review – All the statistics are on the safety website. Can the accident & incidents
statistics be brought up on the agenda at every meeting for learning tool to discuss where we are going wrong
and what needs to be highlighted?
Safety Rep Training – Will the company put the safety reps on an IOSH course, Accident & Investigation or
Working Safely courses? This will benefit the reps and the company, to be discussed with Line Managers
direct
The value of the courses will make us to be a better rep.
If reps require the Accident & Investigation course. They need to go through their line manager.
Safety Rep Contact List – PS This was updated in May 2014 and forwarded to Karen McCombie
Chemicals – Over ordering and the amount of chemicals have potential in causing leakages, spillages and
wastage.
This was brought up at the Environmental meeting and DS is looking to propagate a list.
What happens to the chemicals that are not used? Can these be distributed to other units? DS to liaise with
Unit Managers and Operations Managers
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AOB
Fibre Cloths – What is the proper colour of cloths to be used in each area?
RED – Toilets
GREEN – Galley
BLUE – General Purpose
YELLOW – Mess Room
This needs to be reviewed and clarified? Onshore and offshore are different.
PS clarified that the colours will be the same across all Sodexo Units, OPHS Manual was produced to ensure
all Safety Reps were fully aware of the company procedures and guidelines regarding use of colour coded
cloths
The next Safety Reps Meeting will be on: Thursday 11th September 2014 – 10.00 am start
Follow up meeting Thursday 11th December 2014 – 10-00 am start
Meeting Rules: Everyone participates. No Rank in the room. Respect individuals. All ideas are valid. No side
conversations. No mobile phones or pagers (except emergency duty)
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