January 10 2015 EISA BOD Meeting
Eastern Irish Setter Association, Inc. (EISA) – Meeting of the Board of Director (BOD)
Saturday January 10, 2015
Location: 10:30 am at Mariette O’Malley, 1 Jeffrey Lane, Cinnaminson NJ 08077
Agenda
A. Introductions and Attendance
“The object of the Association shall be “to promote and improve the breed of Irish
Setters; to instruct its member in all matters pertaining to Irish Setters; and to promote
and support activities relating to the breed of Irish Setters.”
B. Report of Recording Secretary: Mariette O’Malley
Reading & Approval of the minutes from the last Board meeting on Nov. 15, 2014 (attached)
Changes:
Motion: BOD Approval of Nov. 15, 2014 EISA BOD Minutes: 1st
2nd
C. Report of Corresponding Secretary – Anne Marie Kubacz
Review of the Proposed 2015 EISA Event Calendar (attached)
Changes:
Motion: BOD Approval of 2015 EISA Calendar: 1st
2nd
D. Report of Treasurer - Peter Kubacz
Changes:
Motion: BOD Approval of EISA Treasurer’s Report: 1st
2nd
F. Report of President – Fiona Geiser
Committee Assignment (attached)
Changes:
Motion: BOD Approval of EISA Committee Report: 1st
2nd
G. Old Business – See attached Review of Annual Checklist
H. New Business – Proposed Constitution Amendent (Mariette O’Malley, Constitution Committee)
1|Page
January 10 2015 EISA BOD Meeting
G. Annual EISA Checklist (provided by Anne Marie Kubacz – Corresponding Secretary)
January
1.
2.
3.
4.
Audit committee set up to review prior year as per Constitution
Set club calendar for year
Select Committee chairpersons (liaisons)
On even years, judges selection committee puts ballot in January Blarney for initial voting
and April Blarney for final votes.
5. Application for club plaques must go in January Blarney Update (Lydia – Annual Awards)
6. Need motion for trophy donation and ad for all ISCA National events of the calendar
year; someone needs to be designated to write the ad; the treasurer mails the funds to
ISCA.
Update (Anne Marie – Trophy Committee)
Motion: 1st
2nd
7. For trophies, Karolynne and Peter K need to keep a master list of who has paid and for what
show.
8. Requests for payment for trophies need to be sent right after event is finished, and donors
should pay this bill within 4 weeks of the event. It is best to try and collect the donations as
they are made, so that reminders do not have to be sent.
There is a motion that states that
people who have unpaid debts to EISA may not exhibit at our events, although this has not
had to be invoked often!
9. Copies should be kept of all checks that are sent as membership payment or trophy payment.
10. Make sure all paperwork is filed for 2015 Harvest Cluster Outdoor (with ISCA and
AKC) –
Update (Debra – Harvest Cluster)
11. Make sure WGS has treasurer’s address so check is sent to correct person.
Update (Anne Marie – WGS)
12. Collection notices for lapsed members need to be mailed by treasurer by March 31st
and that should include a reminder that checks must be received by April 10th.
Update (Fran – Membership)
2|Page
January 10 2015 EISA BOD Meeting
13. FILE all paperwork with AKC for EISA shows and supported entries. –
Update (Peter – Supported Entries)
14. AKC educational requirements should be reviewed by board, to be sure enough
events/educational opportunities are offered - Update
15. AKC notified of EISA officers and directors for calendar year – Update
16. Select Bench show committee for Indoor –Update (Anne Marie – WGS Indoor)
17. Review Field trial and Outdoor bottom line
Update: Sue Sullivan (Field Trial)
Update: Debra (Harvest Cluster)
18. Review Agility event and amount raised toward 2017 National fund
Update: Lynne Godshall (Agility)
19. Renew EISA Website
Update: (Fiona – Website)
March
1.
2.
3.
4.
5.
6.
July
1.
2.
3.
4.
5.
6.
On even years, judges selection puts ballot for 2nd voting in April Blarney
Board decides if grooming/handling or other clinic to be held in next calendar year
Review of WGS if report received
Make sure all paperwork is filed for Indoor for following calendar year (with ISCA & AKC)
Select supported entry locations for next calendar year
Nominating committee selected by board; report is put in October Blarney.
On even years, judges selection takes place for specialties and supported entries
Determine location for Holiday party if not already done.
Directors & Officers Insurance for the following year is due October/November with Equisure.
Select Bench show committee for Outdoor
Review of MSA if report not received by April board meeting
Be sure nominating committee is set to meet in fall, and everyone has accepted.
Oct/November
1. Review of Outdoor if possible
2. Review of field trial if possible
3. Dues reminder goes in October Blarney
4. Report of nominating committee goes in October Blarney
5. Regular club insurance is due by January 1st to Equisure
3|Page
January 10 2015 EISA BOD Meeting
Report of the EISA Recording Secretary
EISA 11/15/14 Board meeting (telephone conference call); Minutes Submitted by
Sandy Ambrogi, 2014 Recording Secretary.
The meeting was called to order at 7:08 pm
by Lynn Kwiatkowski. Attending: Sandy Ambrogi, Fiona Geiser, Debra Hamilton, Anne Marie
Kubacz, Lynn Kwiatkowski, Pat Lyons, Brad Porterfield, Meghan Sheehan, Charlie Sloughfy,
Fran Sloughfy, Anne Smith, Sue Sullivan. Motion by Pat Lyons, 2nd by Sue Sullivan, to approve
minutes from July 27 BOD Meeting, approved.
Reports: President’s report: Charlie Sloughfy cannot complete his BOD term next year, and
after a lengthy discussion about the club rules, Fran Sloughfy will be taking his place until the
next election of board members. Any vacancies of 3 months or more on the board which occur
after the nominating committee has closed, will be appointed by a majority vote from the
board. Motion by Ann Marie, 2nd by Debra Hamilton, that Fran will fulfill Charlie’s term for the
remainder of 2015. Yes by present board members, 2 abstain.
There was a discussion on Judges Selection for 2016 and 2017, and which judge for which
shows. It would be ideal if we can split expenses with another club. We do have a cap of $500
for each judge’s fees and expenses total.
Agility trial We made about $1500 profit, with $600 from the match show in Nov 2014.
Expenses that were shared with Norwegian Elkhound club have not yet been determined.
Next year we may use 2 judges, with three rings instead of 3 judges in 3 rings. Friday trials
usually don’t fill.
Motion by Anne Marie, 2nd Susan Sullivan, for EISA to sponsor an ISCA agility trial with the
Norwegian Elkhound club in November 6, 2015, all approved.
Indoor: We will be having additional reserved grooming areas, $20, with priority given to
people showing all 3 days. We have a trophy list compiled. There will be 2 all-breed obedience
and rally trials, single ring on Fri with Judge Sarah Steele, 2 rings on Sat. with William Craig
and Tibby Chase judging.
Outdoor The raffle made about $1,270.
Field trial 1,248 profit. All board members should email Sue with their current email
addresses.
The January meeting will be Jan 10, 2015 at Mariette O’Malley’s home.
Motion to adjourn at 8:24pm by Sandy, 2nd Ann Smith, passed
4|Page
January 10 2015 EISA BOD Meeting
EISA Calendar 2015
2015 Calendar of Events (subject to change – draft Jan. 10, 2015)
* Non-EISA events usually attended by EISA members
TBD (tentative To Be Determined); TBC (To Be Confirmed)
January 10 (Sat)
EISA Board Meeting, 10:30 am at Mariette O’Malley
1 Jeffrey Lane., Cinnaminson, NJ 08077
Tel. 856-829-0936 Email: mtomalley@comcast.com
February 13 (Fri)
EISA All Breed/All American Dog Obedience & Rally Trial
Westchester Hilton, Rye Brook, New York
Anne Marie Kubacz—chairperson (liaison)
February 14 (Sat)
February 15 (Sun) EISA Indoor-- Westchester Hilton, Rye Brook, New York
Breed – Larry Berg
Sweeps – Linda Dick
Chairperson – Susan Kwiatkowski; Anne Marie Kubacz (liaison)
*March 7-8 (Sat-Sun) Potamac Walking Field Trial, Hunt Test
Petersburg, DE
March 21 (Sat)
EISA Supported Entry & General Membership Meeting
New Brunswick KC, Edison, NJ
Breed: Mary Ann Alston
Sweeps: Barbara Pepper
EISA General Meeting after conclusion of judging
(followed by EISA Board Meeting)
* Apr. 12-18, 2015 - Irish Setter Club of America Nationals - Marietta, Georgia
http://www.irishsetterclub.org/2015_National_Specialty.htm
May 2 (Sat)
EISA Supported Entry & General Membership Meeting
Bucks County KC
Breed: Mrs. Polly Smith
Sweeps: Susan Kwiatkowski
Annual Awards and picnic (Lydia Miller, liaison)
EISA General Membership Meeting after conclusion of judging
(followed by EISA Board Meeting – update on Nomination Committee)
July 26 (Sun)
EISA FUN DAY - Picnic & General Membership Meeting
Location: Allen’s Kennel, Moorestown, NJ
Liaison: Lynne Godshall
Times: 9:30 am EISA Board Meeting
Noon: Picnic & General Membership Meeting
followed by Fun Activities with our Irish Setters
5|Page
January 10 2015 EISA BOD Meeting
Sept. 5 (Sat) EISA Support Entry and General Meeting
Somerset Hills KC
Judge: TBD
Sweeps:
Picnic & General Membership Meeting after Irish setter judging
Anne Marie Kubacz, Liaison
Sept 12-13 EISA Field Trial
Petersburg, DE
Liaison: Susan Sullivan
Secretary: Sandy Jones
Will feature VCX and VCA stakes
Oct. 1 (Thur) Morris & Essex
Somerset, NJ
Breed: Anne Bolus
Sweeps: Patty Fanelli
Oct 2-4
Harvest Setter Specialty Cluster, Vernon, CT
EISA independent specialty is Sunday October 5th in conjunction with
ISCNE specialty and ISCCC specialties the same weekend
Chairperson: Barbara Joyal; Liaison: Debra Hamilton
Judges' hospitality coordinator: Karolynne McAteer
Chief Steward: Karolynne McAteer
Breed: James Covey
Sweeps: Jan Ziech
Obedience & Rally - TBD
Nov. 6
ISCA Agility Trial (fundraiser for 2017 National Specialty
Location and Time (to be published in Blarney)
Liaison: Lynne Godshall
Followed by EISA General Membership & Board Meetings (brief)
Dec 26
EISA Holiday Party & General Membership Meeting
Election of 2016 Officers
Location & Time to be published in Blarney
Liaison: Fiona Geiser
EISA 2016 - Preview
Feb 14, 2016 EISA Winter Garden Specialty Indoor, Rye, New York
Breed Judge: Michael Faulkner
Sweeps Judge: Paul Rielly
Liaison: Anne Marie Kubacz
6|Page
January 10 2015 EISA BOD Meeting
Date: January 10, 2015
To: 2015 Eastern Irish Setters (EISA) Board of Directors
From: Fiona Geiser, Incoming EISA President
Topic: Report from the 2015 EISA President
(to be presented at first 2015 meeting of the EISA Board of Directors)
I am submitting the attached list of proposed 2015 EISA Committees for approval by a majority of
the EISA Board of Directors as specified in the EISA Constitution (Article IX- Committees as shown
below). The only committee specified in the constitution is the Nomination Committee.
Therefore, I am separating Standing Committees and Event Committees since point shows that
the EISA supports vary from year to year. In addition, I am proposing a consolidation of the EISA
committees from 24 committees (in 2014) to 16 committees with a Liaison (indicated by an
asterisk *) for each committee. The Liaison is a member of the EISA Board of Directors and agrees
to keep in touch with members of his/her committee. The Liaison will provide an update of
his/her committee activities at all board and general EISA meetings (either in person or by means
of a substitute who is also a member of the board of directors). In summary, I would like to point
out that the EISA constitution specifies that the “President is limited to two 1-yr terms.” Yet, there
is no limit to the number of terms for other officers and board of directors. Therefore, as I see it,
the continuity of the EISA organization is very much dependent on the officers and board of
directors serving as Committee Liaisons.
"ARTICLE IX - COMMITTEES Section 1. The Board of Directors of the Association may
each year create committees to advance the work of the Association. Such committees
shall always be subject to the final authority of the Board of Directors and a specific
outline of the duties of the committee, as approved by the Board, shall be filed with the
Recording Secretary and included in the minutes of the Board meeting wherein said
committee was created.
Section 2 Chairman of all committees and Secretaries of all point shows shall be
appointed by the President and approved by the Board of Directors.
Section 3. Any committee appointment may be terminated by a majority vote of the full
membership of the Board of Directors upon written notice to the appointee and the
Board may appoint successors to those persons whose services have been terminated.
7|Page
January 10 2015 EISA BOD Meeting
2015 EISA Committees: (* - indicates Liaison to the EISA Board of Directors)
Standing Committees
Annual Awards: Lydia Miller*
Plaques: Meghan Sheehan
Bucks picnic:
Audit: Pat Lyon*
Blarney: Susan Sullivan*
Constitution: Mariette O’Malley*
Membership: Fran Sloughfy*
New Jersey Dog Federation: Susan Sullivan*
Susan Kwiatkowski (rep)
Nominations: Brad Porterfield*
Public Relations: Debra Hamilton*
Website: Fiona Geiser*
Facebook: Lynn Kwaitkowski*
Supported Entries: Peter Kubacz*
Anne Marie Kubacz
Trophies: Anne Marie Kubacz*
Nancy Salmon (chair), Karolynne McAteer
Event Committees
Agility Events: Lynne Godshall*
EISA Field Trial: Susan Sullivan*
Sandy Jones (secretary)
EISA Fun Day: Lynne Godshall*
EISA Indoor WGS (Winter Garden Specialty): Ann Marie Kubacz*
Karolynne McAteer (chief steward), Susan Kwaitkowski (chair)
EISA Outdoor (Harvest Cluster): Debra Hamilton*
Fran Sloughfy, Barbara Joyal (show chair), Brad Porterfield (grounds)
Karolynne McAteer (chief steward)
ISCA Nationals (2017): Ann Marie Kubacz*
Karolynne McAteer, Chair
8|Page
January 10 2015 EISA BOD Meeting
EISA BOD Meeting – SIGN IN SHEET
Date:__________________________________
Please correct or add contact information by your name.
1.
Fiona Geiser (Pres.)
____________________________________
geiserfamily@msn.com; Cell 484-437-8777
2. Lynne Godshall (Class 2017) _______________________________
lyngdsh@aol.com;
856-461-1389
3. Debra Hamilton (Class 2016)________________________________
dhamilton413@gmail.com;
4.
914-273-1095
Lynn Kwaitkowski (VP)____________________________________
lynnstar1@yahoo.com; Cell 201-274-6293
5. Rick Krasley (Class 2017)___________________________________
hearthsd@ptd.net Cell
6.
Anne Marie Kubacz (Corresponding Sec.)______________________
rsetter@att.net 732-367-9658
7. Peter Kubacz (Treasurer)___________________________________
pkubacz@att.net; Cell 770-4271
8. Patricia Lyon (Class 2016)__________________________________
seanpat1@msn.com; 610-558-0976
9.
Lydia Miller (Class 2017)___________________________________
pdrogers1@verizon.com; 856-858-7275
10.
Mariette O’Malley (Recording Sec.)__________________________
mtomalley@comcast.net
11.
856-829-0936
Brad Porterfield (Class 2015) _______________________________
toreddog@aol.com ; Cell 914-261-3807
12.
Meghan Sheehan (Class 2016)______________________________
mlsheehan82@yahoo.com; Cell 908-246-6748
13.
Fran Sloughfy (Class 2015)__________________________________
sloughfyc@aol.com; Cell 908-619-0929
14.Susan Sullivan (Class 2015)_________________________________
Susansullivan@mac.com; Cell 443-286-7713
9|Page