Aboriginal Friendship Centre Program (AFCP) and First Citizens Fund
Friendship Centre Reporting Timelines-BCAAFC
Quarterly Financial Statements:
April 1-June 30
Due July 30th
July 1-Sept 30
Due October 30th
Nov 1-Dec 31
Due January 30th
Jan 1-March 31
Due April 30th
Quarterly financials include: Consolidated balance sheet; Income statement.
Narrative-Annual Reporting
April 1-March 31
Due June 15th
Narrative-Friendship Centres submit to BCAAFC two (2) copies of the annual
report. This includes the narrative summary of all program activities and total
number of clients, using the report template provided by BCAAFC.
Additional Documentation:
December 1
Friendship Centres to submit to BCAAFC two (2) signed original AFCP core
funding applications.
December 15
BCAAFC submit Friendship Centre Applications to the NAFC.
January 31
Program Review Committee reviews all AFCP applications; provide a full report
on funding applications; submits recommendations for the NAFC.
April 1
NAFC release the first 50% installment of AFCP funds to Friendship Centres
subject to the receipt of funding from the Minister of Canadian Heritage.
June 15
Friendship Centres submit to BCAAFC two(2) of the following: signed original
consolidated audited financial statements, auditors management letter,
Friendship Centre response to the management letter (once approved by the FCs
Board) and related annual activity report for the previous fiscal year. Friendship
Centres will send the projected budgets or motion from the Board affirming all
program budgets have been approved for the next fiscal (April to March) once
approved by the Board.
September 15
BCAAFC submit all annual reports to NAFC, along with recommendations to the
NAFC NAFC release the second 50% installment of AFCP funds to Friendship
Centres subject to the receipt of funding from the Minister of Canadian Heritage.
AFCP and FCF
Friendship Centre Report Timelines
February 2009
Friendship Centres on Special Agreement
Reporting as outlined in Special Agreement either monthly or quarterly,
including:
Financial-Bank Statements and Account Reconciliation; Balance Sheet
and General Ledger; Income Statement; Projected Annual Budget
Narrative Reports-Updated recovery plan; Staff Reports and Board
Minutes
The AFCP Program Review Committee will submit recommendations quarterly for
Friendship Centres on Special Agreement after reporting is reviewed.
January 15
Friendship Centres on Special Agreement to submit: recovery plan for the next
fiscal year, projected cash flow budget for the next fiscal, and the signed Special
Agreement.
June 15
Friendship Centres on Special Agreement submit to BCAAFC, the interim unaudited consolidated Balance Sheet, an Income Statement, and a related Activity
Report for the two months ending May 31 to obtain the second quarterly
payment. Also a recovery plan update ending May 30.
July 15
Friendship Centres on Special Agreement submit to BCAAFC two(2) of the
following: signed original consolidated audited financial statements, auditors
management letter, Friendship Centre response to the management letter (once
approved by the FCs Board) and related annual activity report for the previous
fiscal year as well as projected cash flow budget for the next fiscal (April to
March).
September 15
Friendship Centres on Special Agreement submit to BCAAFC, the interim
unaudited consolidated Balance Sheet ending August 31, an Income Statement
ending August 31, and a related Activity Report ending August 30 to obtain the
third quarterly payment.
November 15
Friendship Centres on Special Agreement submit to BCAAFC, the interim unaudited consolidated Balance Sheet ending October 31, an Income Statement
ending October 31 , and a related Activity Report for the months of September
and October to obtain the final quarterly payment.
April 15
Friendship Centres on Special Agreement submit to BCAAFC, the interim unaudited consolidated Balance Sheet, an Income Statement, and a related Activity
Report for the months November 1 ending March 31.
AFCP and FCF
Friendship Centre Report Timelines
February 2009