N.Z. Federation for
Deaf Children Incorporated
Minutes of the Executive Committee of the
New Zealand Federation for Deaf Children Inc
Date
Venue
Meeting opened at
Saturday 28 June 2014
Abel Tasman, Willis Street, Wellington
9.12am
Present Kate Whale, Jill Taylor, Janet Baillie, Andrea Craig, Kelly Davy,
Kirstin Johnson-Coombs, Rebecca Poad (AOPC)
Catherine Trowbridge Apologies
Additions to General
Business
Previous Minutes
Matters Arising
Actions from Matters
Arising
President’s Report
(See Report)
-
-
- Budget
- Procedures for after AGM
- Conversation with Tauranga Parent – Kirstin
- NFD
MOTION : That the minutes of the meeting dated Saturday 10 May 2014 be correct.
MOVED: KATE SECONDED : KELLY CARRIED
-
-
Busy few months with trip and meetings.
MOE – SAG meetings still going. Rolling out initiatives now. Kate went to the launch of the family-whanau sign language facilitator at Te Papa and spoke regarding the importance of a role which includes families in learning, etc. It is rolling out in Wellington. MOE have been so fantastic with accommodating with those who have small children.
Waiting for summaries from Adele – Kate to chase up.
AODC
All Executive now have a list from Mark Douglas so we can contact AODC’s direct.
Combined Board
Found out at our meeting today from David Foster they had the meeting on
28 June 2014 Page 1 of 16

Actions from
President’s report
28 June 2014
-
-
Friday. Jill is staying on in Wellington to go to the meeting on Monday.
David Foster has mentioned they need more parent representation at meetings. David will take back to the board with the disappointment of miss-communication regarding changing meeting date.
FCEI
Awesome awesome awesome conference.
We need to be involved with this in the future – absolutely worth the time and effort spent to get there. Kate has a list of things we need to work towards in the future, thanks to great parent group discussions. The parent workshops were the most important and well worth it for Kate. Parents from
Parent Groups around the world sitting around a table talking about what’s happening in their countries, really useful information. Please have a look at the Hands and Voices website.
Kate wants to become involved with the Global Parents of Deaf Children
(GPOD). She is in contact with Leeanne Seaver from Hands and Voices who apparently is very on to it and wants a new challenge.
Waiting for info from them for dealing with audiologists.
Kate to talk to Lachlan Keating at Deaf Aotearoa regarding what Deaf
Aotearoa does for publicity and fundraising, i.e. employing someone.
Kate to put up some TIPS on the www page from the conference.
NFD
Need to have a meeting regarding the “fundraising drive” for NZFDC which was a scam. Louise Carroll contacted Kate in a not so pleasant conversation demanding Kate not to put things up on social media as it is bad for their reputation.
-
-
-
Kate will write a letter to Louise regarding what we expect out of it, i.e. NFD to contact us that it is happening.
Funding
Interesting conversation with David Foster. His comment is there is a hell of a lot of funding there if you can access it for getting involved with global groups. We have more funding for the FCEI conference that Kate gave some back to the NFD as we had too much – great to know for future.
Great to be able to go back with the remaining funds so in the future it will be easier to apply for next time and they know that we are reliable/responsible.
Hawkes Bay
We have had a request for NZFDC to get down to the Hawkes Bay to do another parents group drive. Possibly November meeting. They super keen to get the Parent Group running. Kelly has had 3 replies from Advisors about getting us there.
Beacon
3 of the 5 Trustees have come back – just waiting for Jan Hunterworth. We need all 5 to come back (Judith is the other person). Kate or Andrea to check PO box this week, and if no response back from Jan, Kate will contact
Jan direct.
- AGM
Kelly you are super dooper AWESOME!!!
MOTION : That the President’s report be received/accepted.
MOVED : KATE SECONDED : JANET CARRIED
- Waiting for summaries from Adele – Kate to chase up.
- Kate to talk to Lachlan Keating at Deaf Aotearoa regarding publicity/fundraising.
Kate to put up some TIPS on the www page from the conference.
- Kate to contact Jan Hunterworth direct if there has been no signed form back from her.
Page 2 of 16

Secretary’s Report
(See Report)
Actions from
Secretary’s report
Treasurer’s Report
(See report)
Actions from
28 June 2014
-
-
-
-
Robyn has sent in an invoice for a bit of her time which is fair enough. She has been very helpful, and she has been very prompt. Now just waiting for Jan to sign. One more step to do to wind it up, one more document to sign which has been forwarded to Judith.
-
Mail out to Beacon Trustees to try and get this Beacon thing solved before the Charities Commission come down on us.
-
The money gets transferred back to us when it is resolved. That is in the document – 3 have signed so they agree with that. If any issues, we will have to have a meeting but hopefully it won’t come to that.
Busy with emails.
Andrea has created a document for tips to keep hearing aids and CI’s on toddlers in conjunction with Kate and Kirstin.
No issues from committee re emails and mail – they are distributed to committee accordingly and issues dealt with at the time.
MOTION : That the Secretary's report be received/accepted.
MOVED : ANDREA SECONDED : KIRSTIN CARRIED
- We need to try and get some funding to give Exec laptops for those who are reading reports, spreadsheets and typing lots.
- Banklink up and running.
- Thank you Kelly for annual report and the draft audit report and budget.
- Can we consolidate three investments to two as they are much the same? And have them all in Westpac.
- Recommend after the AGM the DEANZ donation (minus the Invercargill fees) sit in a separate account. Take all allocated money out of funding so cheque account doesn’t look so healthy.
- Alan’s name should be off Westpac bank statements.
- Jill to email AOPC their yearly invoice so Janet can get approved for payment at their meeting on Tuesday.
- Jill attended the NFD AGM which she has a copy of the report. Next meeting
25 July – awaiting timing. Jill to contact Louise to clarify.
MOTION : Jill would like to donate her Acer computer to NZFDC if the Exec is happy to pay the tax invoice of $160.00 which is for not re-booting of the Federation laptop. Tech cleaned up old laptop which Jill is donating.
MOVED : JILL SECONDED : KIRSTIN CARRIED
MOTION : Those payments made from May to date have been ratified.
MOVED : JILL SECONDED : KATE CARRIED
MOTION : That all expenses from the weekend in Wellington are moved; approximately $3,500.
MOVED : JILL SECONDED : KIRSTIN CARRIED
MOTION : That the Treasurer’s report be received/accepted.
MOVED : JILL SECONDED : ANDREA CARRIED
Page 3 of 16

Treasurer’s report
Vice President (See report)
Actions from Vice
President’s Report
- Jill to email AOPC their yearly invoice so Janet can get approved for payment at their meeting on Tuesday.
- Jill to contact Louise to clarify next NFD meeting.
- AGM is pretty self-explanatory. Next year will pull our constitution guidelines out at the November meeting; set a date and location ASAP so we can get more people to attend so it doesn’t clash with other things. Low numbers last two conferences.
- Kelly has been in regular contact with Invercargill Parents since our visit in April.
She will continue to follow up with Judi and families to see how things are moving along.
- Costings were not too bad – similar to last two conferences.
- Covered emails in Andrea’s absence – replied to urgent ones.
- Kelly to contact Te Awhiti in Napier to advise her of our plans in November catchup in Hawkes Bay.
- Meeting date – November – date to be set next time.
MOTION : Costs including flights, registration x 2 days, breakfast Sunday for Brad
Coombs @$701.00 is transferred to NZFDC from Tauranga funds.
MOVED : KELLY SECONDED : KATE CARRIED
MOTION : That the Vice President’s report be received/accepted.
MOVED : KELLY SECONDED : JANET CARRIED
- Kelly will continue to follow up with Judi and families from Invercargill to see how things are moving along.
- Kelly will sort a gift for the Early Childhood Centre we had our meeting at.
- Kelly to send a thank you card to Rebekah (Advisor).
- Kelly to contact Te Awhiti in Napier to advise her of our plans in November catch-up in Hawkes Bay.
Portfolio Reports
Services
(See report)
Actions from
Services Report
Family Kits (See
Report)
-
-
-
Nothing to report.
N/A
In Catherine’s absence due to family reasons, Kate talked through Catherine’s report.
Catherine needs to contact Janet regarding a list of Parents from Auckland.
MOTION: That the Family Kits report be received/accepted.
MOVED : KATE SECONDED : KELLY CARRIED
28 June 2014 Page 4 of 16

Actions from Family
Kits
Communications/
Newsletter
(See reports)
Actions from
Communications
Website and
Facebook Page
Catherine needs to contact Janet regarding a list of Parents from Auckland.
Kelly working on next newsletter from AGM and Invercargill.
Lots of newsletters coming back so we need to find a system to find out how to update our contact details. It was done about 4 years ago. Kirstin happy to help out with Kelly.
MOTION : That the Communication’s report be received/accepted.
MOVED : KELLY SECONDED : JANET CARRIED
Kelly to find out a system to find out how to update our contact details.
Actions from
Website and
Facebook Page
Fundraising
Actions from
Fundraising
General Business
Busy few months on FB page and www.
Adding hints and tips to help parents.
Kirstin to forward links to Mrs Wishy Washy app.
Kirstin to forward links from Lydia re talking.
MOTION : That the Communication’s report be received/accepted.
MOVED : ANDREA SECONDED : KATE CARRIED
NIL
Had a great conversation with a Manager from the Tauranga Warehouse – will email him direct about what options he thinks are suitable for our group.
MOTION : That the Fundraising report be received/accepted.
MOVED : KIRSTIN SECONDED : KATE CARRIED
Kirstin to contact Warehouse Manager re funding.
Budget for AGM
Jill to talk to conference re Budget.
2014 budget set. Auditor very impressed with travel – leave high to have a buffer.
Accommodation small but comes in under AGM.
Jill to talk to conference re letter from Martin Wakefield.
Change equipment to $1,500 and increase AGM.
External conference budget high – drop to $5,000
Up AGM budget to $8,000
Academic Excellence Awards up to $2,400
28 June 2014 Page 5 of 16

Please read letter at home from Martin Wakefield regarding Audit of Financial
Statements. More the insurance cover. It is not worth us having insurance cover as the excess and cost of insurance is not worth us having.
MOTION : That the budget be updated/adopted.
MOVED : JILL SECONDED : JANET CARRIED
NFD
Reimbursement for NFD meetings – they will pay certain things for Janet, Jill and Kelly.
PROCEDURES AFTER AGM
Any other additions for Andrea to add on to procedures list.
Andrea to re-forward email to Executive.
NEXT MEETINGS
Quarterly meeting – Sunday 31 August, Auckland.
Hawkes Bay Trip – Saturday 1 and Sunday 2 November.
DISCUSSION WITH TAURANGA PARENT
Kirstin had a discussion with a parent group who is feeling a bit frustrated after contacting 4 professionals regarding starting a service for toddlers to learn language. She is prepared to do this and wants to know how she can go about it. Kirstin will email her advisor, and see what result she gets, otherwise David
Foster has offered for me to contact him direct.
SOUTHLAND
Kelly read the letter from Judy Devine regarding feedback from Invercargill meeting. Kate is currently drafting a reply to Judy.
11.58am
Meeting Closed
Next Meeting Sunday 31 st August - Auckland
31 st August, 2014
___________________________________
Date
________________________________
Chairperson’s signature
28 June 2014 Page 6 of 16

N.Z. Federation for
Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
President COMPLETED BY:
Kate Whale
Date: 21 st June, 2014 Period this report covers: May 2014 – June 2014
Contacts
Email
96
Item
Phone
65
Attention required
Other
136
UPDATES - ACTIONS
(From ‘To-do’ list)
Y
N
_
Y
Y
Y
Y
Y
Y
Y
Y
½
1. Kate needs to have a chat with Carolyn to confirm but Carolyn is 100% happy for us to put her email address up on our Facebook page for families to go direct to her with complaints.
2. Kate happy to put a note up on Facebook re IHC letter about complaint laid to the Human Rights Commission regarding schools discriminating against disabled children.
Kate to get minutes and reports from December and February meetings to
Andrea.
Email signed minutes from July and September meetings to Andrea.
Andrea to look after Federation phone for the week Kate is in Austria – 7-
15/06/2014.
Kate to go into Telecom on Monday and cancel un-used mobile phones.
Kate to contact Nicky Ready regarding coming onto the committee.
- At the end of June, by AGM if we haven’t heard anything back from Beacon
Trustees to follow-up by resending/reposting with a new date on it
- Figures from 1 July 2013 to date of AGM – each Committee member to write a report to be included in handout.
- Kate to write letter and send to Jill who will attach cheque and send to
Georgia Mackay.
- Kate to look into shuttle for hireage over the AGM weekend to save on taxis.
-
-
Kate to contact Carolyn/Adele and Brian Coffey regarding speaking at the
AGM.
POINTS OF
DISCUSSION FOR
EXEC
-
Ministry of Education Some great progress coming from the SAG meetings. I attended the launch of the Family Whanau Sign Language Facilitator at Te Papa last month, and spoke on behalf of NZFDC and parents regarding the importance of a role which includes families in learning, and which allows families to access NZSL in their homes. Was a great launch, with Hekia Parata MP there, actually involved in the activities for the children.
The next meeting is next month, and we are following up on some initiatives
28 June 2014 Page 7 of 16

Advisors
Combined Board
Family Centered Early
Intervention
Conference with the DEC’s that I personally drew some attention to regarding proficiency of communicators in schools.
Still waiting on some summaries from Adele, but I will be following up this week.
Mark Douglas has come back to us with the contacts list of all AoDC’s, which is great. This means we can get information out to them all, as well as get in touch with specific people for regions.
I attended the combined board meeting last month at Wellington Airport as an observer. I think the board is moving in the right direction around ensuring that things are more transparent, but I still feel that we need to have a representative at these meetings to ensure that they still see parents input and understanding as something to be aware of. It’s also a great opportunity to hear what is going o n with the DEC’s, though a little frustrating not being able to give any input.
Where to start!
Absolutely amazing! The conference was 110% worth the stress and hassle, and I believe this is something we should really be involved with in future. See my report to the conference for a summary, but I guess the main things I want to talk to the exec about are the goals that I feel we should be aiming for in the future, thanks to the discussions I have had with other parent groups.
- I would really love for you all to have a look at two websites, for a start. www.handsandvoices.org (from the states) and ndcs.org.uk (from
Britain) These are both amazing websites with wonderful information that I would love to link through to our webpage, and put up tips from on the facebook page.
- I had a great chat with Leeanne Seaver from Hands and Voices, and will be getting in touch with her for more information about successfully running a parent group. They also have some great information around dealing with Audiologists, that they are going to email to me. (This is the next step with some of the SAG stuff)
- I would like to get in contact with Lauchlan Keeting at Deaf Aotearoa and find out how they go about doing publicity for their group, and whether there are options that we could use for ours. One of the big bits of information that came up in the Parent Workshop was that the groups who employ a person to do publicity, fundraising etc are the groups who are more successful in getting parents on board and more successful in advocating for their families. While I know we can’t do this thanks to the issues of years gone by, I wonder if there is any way we could look into hiring a contractor to start off some of this work, and then having us continue on with it.
- I have been invited to become involved with a group called Global
Parents of Deaf Children (GPOD) which thanks to some input from some amazing people, is trying to get up and running around the world. This sort of organization is designed to keep all the parent groups around the world in contact, give ideas and help to each other, keep up to date with what is happening in each country and to give a bit of oomph to parent groups battling for services in their own countries. There will be a criteria to meet to be a member of GPOD, and this will act as insurance to keep the integrity of it. I will be looking further into this in the future.
- Regarding funding; I had some interesting discussions with David
Foster around funding and grants in NZ. This leads back to the above point that we need to have some contacts with people who understand a little more of what is available for us. I’m absolutely certain that there are options we have no idea about, but if we can get our group a little more up there in the public view, there are more chances of funding coming in. The success of applying for grants for the FCEI conference has shown that we are doing good things, and people are willing to help us.
- I have summary statements of all the workshops and lectures that I
28 June 2014 Page 8 of 16

Invercargil Meeting
Hawkes Bay
Beacon
AGM
SIGNED
POSITION attended attached to the report. If you’d like to talk about any of them, please let me know. I would like to put some of the tips up on our facebook page a bit at a time. Andrea? You alright with this?
We’re still chasing up Judi regarding following up with families. If we haven’t had any contact from her by the end of this month, I propose that we help organize a get together for the families and try and get Judi along to it (not with us there, but with them having coffee…)
I have yet to reply to the letter from Judi regarding her feedback. I would like to draft a letter with the exec to ensure our point is made.
Information from ******* in the Hawkes Bay; very keen to have us there to help out with a parent group. Later in the year? Possibly not the next meeting, as we’ve had two long ones in a row, but how about November?
So far so good with three of the five trustees coming back with signatures on the closing statement. Fingers crossed there will be no issues and the other two will come in asap.
A super huge thanks to Kelly for all the organizing of the AGM and all the bits that go with it. Jeez Kelly, you’re just amazing! You make things flow so smoothly, and please know we really appreciate you for it.
Kate Whale
President
28 June 2014 Page 9 of 16

Communications
Incoming/Outgoing Mail PO Box
Incoming via email deafchildren@xtra.co.nz
Winding up of Beacon Trust
Type
Postal
Email Received
Email Sent
Telephone
Number of contacts for the period
36
474
186
2
See An drea Craig’s Report attached
Sent out individual packs to Beacon Trustees – ********
– and copy to Alan Bensley. Had documents from
*******, Solicitor drawn up to include letter and
Resolution to transfer funds to NZFDC and as it is not active, we then can dissolve the Trust formerly. Also included the last document required to dissolve at the
Societies organisation for her signature. As at writing this I have received one returned Resolution from *****.
Hoping there will be some handed in at the
Conference/AGM Weekend.
Email to all Executive –
28 June 2014 Page 10 of 16

N.Z. Federation for
Deaf Children Incorporated
EXECUTIVE MEETING REPORT
RESPONABILITY :Treasurer
Date: 26/06/2014
Item Comments
COMPLETED BY: Jill Taylor
May- June 2014
Communications Type
Postal
Number of contacts for the period
12
Email
Telephone
96
20
Meetings Attended NFD AGM
(next meeting Friday 25 th July checking if this is correct)
General Budget needs adopting
Banklink is up and running. Trouble this period NZFDC Federation laptop died. If the rest of the executive are okay, I have donated my laptop to
NZFDC, and plan only to charge the tech guys fees to NZFDC.
Huge thankyou to Kelly re Annual report and draft annual report/budget
Audit report again held up due to investments not changed over as I thought they had been..
Westpac bank accounts should now be correct.
Tauranga funds need to be sorted when these can be returned to the
Tauranga group.
Southland Group $61.00 left from Penny Went fund, what should happen with this?
RECOMMENDATIONS
Once investments are sorted, Id like to recommend they be consolidated into one bank, and investments at varied mauturing dates.
I recommend also that after the AGM, the DEANZ donation sit in another account,still being able to be accessed back into chq account if needed.
Ratify accounts paid since last meeting,
19/05/2014 Mills typeset, newsletter (Chq 127993) $862.50
19/05/2014 Exp claim C Trowbridge (Chq 127994) $155.70
19/05/2014 Exp claim A Craig (Chq 127995) $396.72
19/05/2014 Exp claim K Johnston-Coombes (Chq 127996) $119.80
22/05/2014 John & Betty Rose scholarship (Chq 127997) $1000.00
01/06/2014 Total computer services (Chq 127998) $86.25
06/06/2014 Brandons law Advice fee for Beacon (Chq 127999)$418.80
11/06/2014 Warehouse stationary June a/c (Chq 128000) $671.56
Move approval accounts paid day of meeting and related AGM accounts
28/06/2014 Exp claim C Trowbridge (Chq 128241) $14.00
28/06/2014 Exp claim K Davy (Chq 128242) $581.55
28/06/2014 Final reimbursment K Whale FCEI Conference (Chq 128243)
$500.00
28/06/2014 Exp claim J Taylor (Chq 128244) $1264.70
29/06/2014 APODC airfare reimbursement agm (Chq 128245) $358.00
29/06/2014 Exp claim K Whale (Chq 128246) $278.20
29/06/2014 Tutor fees O Patterson (Chq 128247) $400.00
29/06/2014 Abel Tasman hotel Final bal AGM (chq 1282480) $3320.20
30/06/2014 Exp claim A Craig (128249) $28.03
28/06/2014 IRD Gst payment $1523.35
28 June 2014 Page 11 of 16

N.Z. Federation for
Deaf Children Incorporated
EXECUTIVE MEETING REPORT
COMPLETED BY:
Kelly Davy
Responsibility:
Vice President
AGM/Conference Coordinator
ILS quartly funding reporter
Family/Whanau Liaison
NZFDC Newsletter (see Newsletter report)
Date of meeting: 28 th June 2014
Item Comments
Communications
Correspondence
ILS (DIAS)
Quartly report
Andrea
NZFDC visit to
Invercargill
Southland 2014
Rebekah Zwies
Early Childhood
Centre
Type
Postal
Email (in)
Email (sent)
Telephone
Number of contacts for the period
4
18
As listed below
1 st April – 30th June 2014 completed will forward onto ILS
Karen Beard-Greer after the AGM 2014.
I have emailed Karen and she informs me our contract is being amended and will be posted in the mail.
Question: did we update our PO Box with ILS (Formly DIAS)
Important for NZFDC committee members to have details on their meeting reports: below
Phone calls
Mail/Post
Email In/Sent
Face to Face
As these details are part of the required report submitted to ILS
April Fri 11 th , Sat 12 th , Sunday 13 th 2014
Since the visit I have made email contact with all the families that left their contact details (11 families)
I have passed their details on to Judi Devine & Vivienne Lines, consent was given by families who replied.
I have also given the families Judi Devine’s phone/email address details so they can contact her directly if needed. Consent from Judi to do so.
I have made contact with Judi and she informs me that she will be in contact with the families to arrange a catch-up.
I will continue to follow up with Judi & families to see how things are moving along
Contacted ******* - deaf adviser Invercargill and thanked her for her support to contacting families on her caseload and arranging the venue and supervising the children on the day
Early childhood centre made no charge for the use of the venue but was suggested that we could donated resources as they have deaf/hearing impaired children that attend their centre.
28 June 2014 Page 12 of 16

Recommendations
Venue
NZFDC AGM 2014
Guest/others
Parent groups
Time lines
Tauranga Funds
Recommendation
Annual
AGM/Conference
2014 Booklet
Speakers
Interpreters
Registrations
Flights for AGM
28 June 2014
Need to sort a gift for Early Childhood Centre asap
Send a thank you card to *******
The AGM and Conference to be held on the
Saturday 28 th June & Sunday 29 th June 2014
AGM/Conference notice & registration sent to others via deaf children email
AGM Notice, Remits Notice, Nominations forms emailed and posted to member parent groups. Had to go via deaf children email/secretary as stated in our AGM constitution (saved to usb)
Remits: For discussion at the Annual General Meeting, must be in the hands of the Secretary no later than: 5.00pm Friday 30 th May 2014. (This can be by either electronic or postal means)
NOTE: Remits for consideration, must include the remit to be put along with a rationale for change/direction. All Remits must be signed by the President and Secretary of the Member Group
Nominations: For positions on the Executive must be in the hands of the
Secretary, no later than 5.00pm Friday 30 th May 2014
Registration forms no later than Monday 9 th June 2014
Presidents are welcome to submit their reports to the Secretary by 13th June for publishing in the AGM Booklet
Abel Tasman Hotel
169 Willis Street Wellington
Accommodation booked for NZFDC committee minus Kate & Andrea
Breakfasts charged back to account for NZFDC Committee (Sat & Sun) +
Brad Coombs & Shoshanna Cleary (Sunday only)
Brad Coombs from Tauranga BOP, costs to be allocated/reimbursed back to
NZFDC from Tauranga funds for flights, registration x 2 days, breakfast for
Sunday
That NZFDC pass a motion that costs to be allocated/reimbursed back to
NZFDC from Tauranga funds for flights, registration x 2 days, breakfast for
Sunday.
Costs $148 + flights $553 = $701 (confirm $$$)
I have a template that I have used to compile this year’s booklet saved to my usb for further year’s committee members
Guest speakers for 2014
Brian Coffey Ministry of Education
Bridget Fergusson Family Whanau Sign Language Facilitator Role
Helen Mackay
Kelly Merrill-Jones
Caption it NZ
Sign A Rainbow
Kate Whale FCEI Austria 2014 2nd Conference
Talor Gilmer & Daniel Harborne Deaf Sports NZ
Santana Chapman Santana’s Journey
Interpreters x3
Shoshanna Cleary & Jenn Gilbert for Saturday
Shoshanna Cleary & Hana Maguire for Sunday
Compile a excel document of registrations of what days people are attending
Flights booked by Andrea, thank you 
Page 13 of 16

Note
NZFDC Email
Hawke’s Bay Region
Website Contact
Recommendation
NFD AGM 2014
Other
NZFDC meeting dates
POSITION
It is a really busy time approx. 3 months before the AGM/Conference coordinating multiple tasks as above
Have had the deaf children email account while Andrea is on holiday for 2 weeks prior the AGM/Conference 2014.
Only addressed urgent emails
Recently NZFDC had an email contact from ********* mother/family.
Just an inquiry
I have two children both with severe hearing loss,
I would love to kick start a Parent Group here in Hawkes Bay for NZFDC but I’m trying to find ways of going about it. To help support families with their children throughout the Hawkes bay region. As the nearest
Destination for a parent group is Auckland. Could you please contact me through email or feel free to ring anytime during the day with information or contacts to go about this.
Kind Regards
*********
I have made email contact to *******, ******* AoDC, and ******* parent rep/mentor regarding the possibility of NZFDC traveling to Hawke’s Bay by the end of this year, to do pretty much what we have done in Tauranga and
Invercargill.
I have had replies back from this email from ******* & ******* plus another
AoDC *********. They are all keen for the gathering to happen I just told them
I would be in touch once the NZFDC AGM/Conference is out of the way and we have discussed it at a NZFDC meeting.
I haven’t heard back from ********* as of yet, if I haven’t by the time the agm is over I will ring her directly for feedback.
Look at dates for meeting this year to travel to Hawke’s Bay, maybe October or November 2014
I attended as voting rep for NZFDC along with Janet & Jill who are council members. There were no issues to vote on and was a straight through meeting.
Met Margaret Cooper ex NZFDC committee member from Auckland
Met Professor Peter Thorne.
Had a conversation with Louise Carroll about deaf/hearing impaired children in NZ.
Question: do we claim travel to and from airport plus car parking from
NZFDC or NFD.
Pre plan dates in advance for NZFDC meetings
August
October / November
To update the incorporation societies with NZFDC correct constitution
(the same as on our website)
Need to get the AGM minutes to which the quorum numbers was changed.
Kelly Davy
Vice President
28 June 2014 Page 14 of 16

N.Z. Federation for
Deaf Children Incorporated
EXECUTIVE MEETING REPORT
Responsibilites:
Website and Facebook Page
Date: May – June 2014
Item Comments
COMPLETED BY:
Andrea Craig
14 th June 2014
Communications
UPDATES - ACTIONS
Previous Meetings
General
RECOMMENDATIONS
Signed
Type
Facebook Views
Number of contacts for the period
Between 38 and 176 per item
Lots of action on the Facebook Page and Website since our May meeting with the Conference and AGM. Getting a few new queries for groups in
Napier and Palmerston North. Directed them to their local AODC’s in consultation with Kelly Davy (as she did such a good job in Invercargill) to see if they can assist with supporting a meeting, Napier one is looking good for August/September possibly.
Items for Facebook or Website –
Come to my attention that an “IEP Survival” page and a “Tips for Keeping
Hearing Aids/Cochlear Coils on Toddlers” page also on the website would be useful for parents. With short turnaround to this meeting from Invercargill weekend have not spoken with AODC or RTD yet, however have set up with them to get information.
Committee to advise anything of interest that they would like to see as they come across anything.
.
Andrea Craig
28 June 2014 Page 1 of 11

N.Z. Federation for
Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
POSITION: Family Kit Coordinator
Period this report covers:
12 May to 29 June 2014
COMPLETED BY:
Catherine Trowbridge
Date: 29 June 2014
Contacts
Emails General Emails to
Families
208 1
Phone
2
Face to Face
Destinations the Kits were sent to
Kits to date: 24+ 8
Registration only (no kit sent)
Change of detail requests
Acknowledge Receipt forms returned
Item y/n Attention required
Areas
2
Hastings 2
Christchurch 1
Auckland 2
Upper Hutt 1
Invercargill 1
Mananui 1
1
5
Other
UPDATES -
ACTIONS)
POINTS OF
DISCUSSION FOR
EXEC
Topic
Kits
- send email to Judith re list of Parents from Akld. Had not sent email but due t o Judith’s email regarding numbers do I still send the email?
- Will need more A3 courier bags (about 6 left)
- Parent wanted a ‘list of resources’ added to kit. Not sure what they meant. Do I contact them to find out what they mean?
- Parent Group in Flaxmere.
General
Summary
Had a request to check if email address was changed on recent change of details and it had been.
Figures miscalculated for total of kits sent out due to not noticing the figures were last done since January 2013 and not restarting count from
July 2013 for beginning of new year.
Have noted that 22 registrations were for 5 and under and 10 for 6 and over
Database
SIGNED
POSITION
Catherine Trowbridge
Family Kit Co-ordinator
28 June 2014 Page 1 of 11