The Look of Entertainment
(An Equal Opportunity Employer)
Wedding Reception Planning Guide
P.O. Box 5517, Kingwood TX 77325
www.thelookofentertainment.com or
Telephone: 832-341-7464 or lookofentertainment.sw@gmail.com or 800-948-4039 FAX
Your Wedding is one of the most important days in your life. On this day
you have invited family and friends to come join you for this momentous
occasion. When asked the Bride and Groom what they remembered
most, the answer is the moment they said “I do”. When the wedding
guests are asked the same question, usually the answer will be “The
Reception”. Since every Wedding is unique, then every reception must
also offer that special touch to enhance and compliment the wedding to
make it the day you have always dreamed of.
At ‘The Look of Entertainment’, from the moment we are selected to provide the entertainment
for your reception until the very last musical note is played, we will be there for you. We know
that hiring the DJ for a wedding requires so much more than just playing some music in the
background; our role for most wedding receptions is to lead the reception based on your input
with as much or little wedding tradition as you like. In most cases, we will work as many hours
prior to your wedding helping to plan as we will for the wedding itself. Our Wedding Packages
include all of this time built into the price and include any time we may need to coordinate with
the venue or other service providers. Not only do we plan our service specifically to your
wedding, but we also develop back-up plans for equipment and people to ensure that you can
enjoy the festivities of your very special day without any worries of equipment failure or last
minute mistakes.
This easy to use guideline is a great way for us to start organizing your event. As part of every
bid we can plan as much or as little as you like, we include unlimited consultation with us and
we also provide in-home service if you would like to sit down and review the details in person.
During the in home consultation we can listen to sound bites of the ‘special’ songs to help you
pick out the ones perfect for you.
The following is the basic flow:
Gathering Music: These are the songs that we will play while the bride and groom are getting
pictures taken and the guests are arriving at the reception venue.
The Grand Entrance: Ether we can provide the narration, or we can let you designate
someone in your party to make the introductions. These introductions can include the entire
Wedding Party, Parents, Grandparents or whomever you have identified as the Stars of your
special day. If you choose to have our DJ manage the introductions, we will work with you on
the names list, the pronunciations and the order of entry. It is always a nice touch to describe
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how each person is related to the Bride or Groom, or any other short narrative to further
personalize the event.
The Typical Order is:
1. Ringbearer and Flowergirl
2. Parents of Bride
3. Parents of Groom
4. Bridesmaids and Groomsmen
5. Main (Matron) of honor and Best Man.
6. The Bride and Groom.
During this time we will play music, typically it will not have vocals and should be an upbeat
tempo.
The Pre-Meal Transition: As the transition is made from introductions of the Bride/Groom to
the Wedding Party and Guests gathering, visiting and finding seats, the background music is
playing, and tempo is picking up.
Toasts: As part of the event planning, we will work with you, if possible, to identify who will be
giving a toast. In many cases this is the Best Man, Maid/Matron of honor and Parents. We are
always prepared for someone to be a bit nervous speaking in front of crowds, so we help set
them at ease. If you do not know ahead of time, we will work with the Wedding Party on the
day of the event to be sure they have an opportunity to speak. Our wireless microphone
system is great for letting people stand from their table instead of work their way to a fixed
microphone. Soft music will be played in the background; we can also have some sound bites
ready if appropriate, (laughter, applause, drum roll, etc.)
Blessing/Grace: If applicable, we will introduce the Pastor, Rabbi, Family or Friend you have
identified for the benediction/grace over dinner. We will not play music during this time.
Dinner: Usually a soft music works best so that your guest can talk and mix during the meal. If
it is a buffet style event then we can call the tables or this may be assigned to the wait staff.
Cake Cutting: These songs here are festive and fun.
The After Dinner Party: Here is a list of many of the popular Special Wedding Dances and
Events.

Bride and Groom’s first dance

Father/Daughter dance

Mother/Son dance

Bridal Party Dance
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
Generations Dance. This is where all married couples come onto the dance floor to
dance based on the length of time they have been married.

Bouquet Toss.

Garter Toss.

Garter & Bouquet – Catcher Dance. This starts off with a slow song followed by a
dance song to bring everyone else back onto the floor.

Dollar Dance. The Best Man and Maid of Honor collect money for a dance with either
the Bride or Groom.
Closing Dance: At ‘The Look of Entertainment’ we will never leave a party before it is officially
over. If you only have a venue for a set amount of time, it is a good idea to select a Closing
Song that can signal the end of the Reception.
The Playlist: We will work with you to build a playlist suited just for you. We are prepared
with thousands of songs in our digital collection, and via our mobile hot spot we have access to
over 8 million digital songs. We will professionally mix the songs and take requests throughout the night. Our DJs are trained to read the crowd and keep as many people on the dance
floor as possible. We slow down from time-to-time for your guests to catch their breath then
kick-it up again. If you wish to have a mellower event then of course we can do that as well.
Now relax and let us put together the reception of your dreams, we are ‘The Look of
Entertainment’.
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Wedding Reception Planning Guide
Name of the Bride and Groom: __________________________________________________
Wedding Date: _____________________________ Time: ___________
Wedding Location: ____________________________________________________________
Reception Location: ___________________________________________________________
Reception Start Time ________________________
Reception Must End at __________________ or ___ not specified.
Contact person at the Reception Location: ______________________ phone _____________
e-mail of contact person: ________________________
Gathering Music
Y
N
Time
Music
jazz, instrumental, celtic, classical, swing, big band, specifics:
Guests Arrive:
The Grand Entrance
Y
N
Time
Music
Music for the Entrance
Introduce Bride and Groom
list names:
Introduce the Bridal Party
list names:
Invite guests to meet Bride
and Groom in Receiving
Line.
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Introduce Family of the Bride
list names
Introduce Family of the
Groom
list names
The Pre-Meal Transition
Y
N
Time
Music
The Toasts – before meal or could be before the cake
Y
N
Time
Music
Best Man
name
Maid of Honor Toast
name
Other Toast
name
Other Toast
name
Other Toast
name
Blessings/Grace
Y
Who / Title
N
Time
Music
name
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Dinner
Y
N
Time
Music
Specific Music for Dinner
Jazz, Instrumental, Celtic, Classical, Swing, Big Band, Other
Will the DJ announce the
tables for buffet service?
Bride and Groom / Head Table are invited first.
The Dance Traditions
Y
N
Time
Music
Y
N
Time
Music
First Dance
Parent’s Dance
Grandparent’s Dance
Father/Daughter Dance
Mother/Son Dance
Other?
Other Traditions
Special Announcements
Cake Cutting
Special Songs
Serving of the Cake
Bouquet Ceremony
Garter Ceremony
Money Dance
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Playlist
Y
N
Time
Music
Artist, Songs or Genre of
music that MUST be played.
Artist, Songs or Genre of
music that MUST NOT be
played.
no need to list everything. For example, we don’t want to play a song that
would remind a newlywed of a past relationship.
How do you want us to
handle requests?
Best Judgment? By approval ?
Cross off any of these that
must not be played.
Hokey Pokey, YMCA, Chicken Dance, Electric Slide, Macarena, Bunny Hop,
Shout, Mony Mony.
The Closing Dance
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