INSTRUCTIONAL/RESEARCH
FACULTY HIRING PROCESS
CHECKLIST
This checklist is provided to help aid the instructional/research faculty hiring process for each unit/department.
Check
when
Completed
What is Needed
All faculty recruit actions (instructional, research, and postdoctoral )
must be initiated via the eWork system at http://jobs.gmu.edu/hr. Once
you have selected your finalist…
a. Complete the Faculty Hiring Proposal form for the selected
candidate.
Prepare and submit the
Hiring Proposal Packet
for the selected candidate.
b. Attach a copy of the candidate’s CV/resume, draft offer letter, and
Request for Information form. In addition, if the delegation of signature
authority exceeds the academic level, the original offer letter should be
submitted for signature also.
c. Submit complete hiring proposal packet through appropriate
dean/director for approval.
d. Approved hiring proposal packet should be submitted to the
Personnel Project Manager (Kimberly Ford) in the Office of the
Provost. (Mason Hall, D111 or MSN 3A2)
Approval notification and
extending employment offer
to candidate.
Once the Office of the Provost or appropriate VP and the Office of
Compliance, Diversity, and Ethics approve the hiring proposal packet,
the contact name identified will be electronically notified by the
Personnel Project Manager that the offer can be formally made to the
candidate. (NOTE: A complete offer letter should include the
appropriate attachment(s) and the Request for Information sheet
when sent to the candidate.)
If the offer is declined
(return to eWork and mark
appropriate box)
Notify Personnel Project Manager that the offer has been declined.
Begin this process again for the next acceptable candidate.
Submit the complete offer letter with original signatures and the
Request for Information sheet to the Personnel Project Manager in
the Office of the Provost.
If the offer is accepted,
submit the Original Signed
Offer Letter (to include
attachments) and
Request for Information
sheet to the Office of the
Provost, MSN 3A2.
Faculty Transcript
*** If changes were made after approval had been granted, notify the
Personnel Project Manager to determine if new approval is required. If
warranted, a revised hiring proposal will need to be routed for changes
to be approval.
*** The Office of the Provost will release the completed hiring packet to
Human Resources once all aforementioned documents are received
and a copy of the approved proposal form will be returned to the
contact identified on the hiring proposal form.
A transcript showing the highest degree earned is required for all faculty.
The original transcript should be sent to the Personnel Project Manager by
the candidate. Once imaged, the original transcript will be forwarded to the
hiring unit and a copy will be retained in their personnel file located in the
Office of the Provost.