PTA of PS 169Q
Vanessa Chambers, Principal
Jason Rivers, Assistant Principal
Lois Kaye, Stacey Mack
P.T.A. Co-Presidents
P.T.A. / S.L.T. ELECTIONS
In preparation for the 2012-2013 school year, we are accepting nominations for
positions on the P.T.A. Executive Board and the School Leadership Team (S.L.T.).
All schools need a dedicated board to lead the way for a successful P.T.A. When
families are involved in their children’s educations, schools and students benefit.
As we all know, our students are more likely to succeed in school when their
parents promote their learning outside the classroom. The P.T.A. is the main way
for parents to get involved in their children’s schools. The Executive Board needs
your commitment, time and energy to maintain our school’s high level of
excellence.
The P.T.A. Executive Board positions open for election are:
President
First Vice President
Second Vice President
Recording Secretary
Corresponding Secretary
Treasurer
(these positions aside from Corresponding Secretary and Treasurer are
available as individual or co-positions).
The following *NEW* Chairperson Positions open for election
for the 2012-2013 school year are:
Hospitality
Fundraising
(there are 2 slots available for both Hospitality and Fundraising)
*These are elected positions, but do not require fulfillment of Executive
Board Members responsibilities listed on the following page.*
Executive Board Member Responsibilities are as follows:
1.
Executive Board members must attend all monthly Executive
Board meetings as well as the general P.T.A. meetings. (Executive meetings
are held 1 hour prior to the general meetings and are usually on Tuesday
evenings).
2.
You must “chair” at least one P.T.A. event.
The President’s responsibilities are as follows:
1.
Serve as a core member of the school’s S.L.T.
2.
Represent the school at the District 25 President’s Council and CEC
Meetings.
3.
Preside over all meetings of the association and be an official member of
all committees except the nominating committee.
4.
Provide leadership for its members.
5.
Appoint chairpersons of P.T.A. committees with the approval of the
Executive Board.
6.
Delegate responsibilities to other P.T.A. members and encourage meaningful
participation in all parent and school activities.
7.
Meet regularly with the Executive Board members in accordance with the
bylaws to plan the agendas for general membership meetings.
8.
Represent P.T.A. at monthly school Safety meeting.
9.
Be a signatory on checks.
10. Assist with the June transfer of P.T.A. records to the incoming Executive
Board.
11. Ensuring that all information regarding P.T.A. meetings and fundraisers is
posted on eChalk.
The Vice President’s responsibilities are as follows:
1.
Assist the President or Co-Presidents and assume the duties of the
Presidents in their absence or at their request; i.e., monthly School Safety
meeting, presiding over monthly P.T.A. meeting or fundraising event.
2.
Be a signatory on checks unless there are Co-Presidents.
3.
Assist the Chairperson of the Membership committee.
4.
Should be available to step in as a representative at the President’s
Council and CEC meetings throughout the year.
5.
New family outreach.
The Recording Secretary’s responsibilities are as follows:
1.
Serve as a recorder at both the Executive Board meetings and P.T.A.
general meetings.
2.
Custodian of the association’s record on school premises.
The
1.
2.
3.
4.
5.
Treasurer’s responsibilities are as follows:
Be responsible for all financial affairs and funds for the P.T.A.
Maintain a record of all income and expenditures of the P.T.A.
Prepare and present copies of financial reports at all P.T.A. meetings.
Prepare and provide the January 31st interim and June annual financial
accounting reports.
Prepare all financial records and assist in the June transfer of all P.T.A.
records to the incoming Executive Board.
The Corresponding Secretary’s responsibilities are as follows:
1.
Shall be responsible for recording the mail received.
2.
Preparing flyers and correspondence for all upcoming P.T.A. events
and meetings and/or any pertinent information at the President’s or
Co-President’s request.
Hospitality responsibilities are as follows:
1.
To liaison with P.T.A. Presidents in regards to purchasing and delivering
all supplies and refreshments needed for monthly P.T.A. meetings.
2.
Supporting and assisting Chairperson regarding necessary supplies needed
for events.
Fundraising responsibilities are as follows:
1.
To create or come up with new fundraising ideas.
2.
To seek out and forge community relations to enhance profitable ideas
for the school.
3.
Bring these ideas and considerations to the Executive Board for
presentation where they will be discussed and voted on.
All parents and/or legally appointed guardians of children attending P.S. 169Q are
eligible to run for a position on the Executive Board. If you are interested in
nominating yourself or someone you know, please fill out the attached form, put it
in a sealed envelope marked “ELECTIONS” and
 A. arrange to submit it to one of the following persons on the nominating
committee as soon as possible:
Colleen Patrikis - cpatrikis@hotmail.com;
Shauna Prudenti – skh1976@hotmail.com;
Loryn Rosoff – lrosoff289@yahoo.com.
 B. You can also submit your sealed envelope directly to the P.T.A. mailbox
which is located in the main office.
 C. Nominations will also be accepted at our April P.T.A. meeting (4/3).
NOMINATIONS WILL BE CLOSED ON
MONDAY. APRIL 23, 2012 AT 2:00PM
We will not accept any nominations after 2:00pm.
If you are running for a position as an Executive Board Member, please be
prepared to give a 1-2 minute speech to introduce yourself to the general
membership during the P.T.A. election meeting which will take place Tuesday,
May 15th.
If you have any questions, please contact one of the members of the nominating
committee.
The School Leadership Team (S.L.T.) positions open for election are:
Parents
Teachers
(there are 3 parent positions and 2 teacher positions available)
The School Leadership Team (S.L.T.) is compromised of 12 members – the
Principal, Assistant Principal, 4 faculty members, the P.T.A. President and 5 school
parents. The P.T.A. President or one of the Co-Presidents automatically serves as
a core member of the S.L.T. All other parent member representatives shall be
elected by the general membership. The team meets once a month, after school
for approximately 2 hours. The term for all S.L.T. members is two years.
The purpose of the team is to ensure that parents have a voice in important
decisions being made in our school. The responsibilities of the S.L.T. are to
develop and review our schools Comprehensive Educational Plan (CEP), including
annual goals and objectives and to consult with the principal in developing a schoolbased budget and staffing plan aligned with the CEP. The S.L.T. is not responsible
for the hiring and firing of school staff.
Please see the following page for Nomination Forms.
If you are interested in running, please complete the appropriate form and send
back using the instructions on the previous page
2012-2013 P.T.A. of P.S. 169Q
Executive Board Nomination Form
Nominee (Parent or Guardian’s Name): ________________________________
Contact #: ____________________ e-mail: ___________________________
Child’s Name: ________________________________ class #: ____________
Position: ______________________________________________________
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2012-2013 P.T.A. of P.S. 169Q
S.L.T.
School Leadership Team Nomination Form
Nominee (Parent or Guardian’s Name): ________________________________
Contact #: ____________________ e-mail: ___________________________
Child’s Name: ________________________________ class #: ____________
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*The Value of One. The Promise of Many*…