UNIVERSITY POLICY
THE DISPOSAL OF HAZARDOUS WASTE
Document No:
Policy Ratified by:
Date:
Area Applicable:
Review Year
Impact Assessed
CU/09/HW/P/1.0
Safety Health and Environment Committee
May 2009
Cardiff University Main Campus
2012
YES
Document History
Author(s)
Revision
Number
.1
Date
Katrina A Henderson
Date
Amendment
Name
May 2009
Approved by
CONTENTS PAGE
POLICY
1.0
2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0
Introduction/Principle Objectives of the Policy and Guidance
Legal Requirements
2.1 Hazardous Waste Regulations
2.2 Waste Electrical and Electronic Equipment (WEEE) Regulations
Responsibility of Council
Responsibilities of the Vice Chancellor
Responsibility of Heads of Schools and Directorates
Responsibility of Managers and Supervisors
Responsibility of all members of all staff and students
Responsibility of the Health, Safety and Environment Committee
Responsibility of Occupational Safety, Health and Environment Unit (OSHEU)
Responsibility of Estates (ESTAT)
GUIDANCE
11.0
Identification, Description and Segregation of Waste
11.1
Description of Waste
11.2
Segregation of Waste
11.2.1
Clinical / Biological / Offensive
11.2.2
Chemical
12.0
Storage of Hazardous Waste
13.0
Collection and Disposal
13.1
13.2
13.3
13.4
13.5
13.6
14.0
15.0
16.0
17.0
Clinical / Biological / Offensive
Chemical
Cylinders
WEEE
Fridges / freezers
Fluorescent tubes
Consignment notes
Duty of Care Visits
Hazardous waste minimisation
Further information
Appendix 1
Appendix 2
Appendix 3
Appendix 4
Appendix 5
Appendix 6
Appendix 7
Appendix 8
Colour coding key to segregation system
Hazardous waste codes
Hazardous Waste disposal
Completion of Consignment notes
WEEE Checklist
Chemical Waste
Clinical/ Biological
Resources
1.0
Introduction/Principle Objectives of the Policy and Guidance
It is the University’s responsibility to limit the amount of hazardous waste
production through its activities, as far as is reasonably and economically
practicable. This is to be achieved by careful consideration of the disposal
implications of all purchases and donations and by products.
Where the production of hazardous waste is unavoidable it is the University’s
responsibility to ensure the safe segregation, handling, disposal of waste and
that all persons handling any such waste will exercise care to avoid injury or
risk of harm to themselves or others, including the general public. It is the
producers’ responsibility to ensure that all waste is disposed of in the correct
manner.
This Policy covers all hazardous waste produced in the University, main
campus namely infectious Biological / Clinical waste, Chemicals, WEEE
fluorescent tubes, Oils, Batteries, Asbestos and Paints. [University Schools
and departments based on hospital based sites must follow the relevant NHS
Policy. A copy of the Cardiff and Vale Hazardous Waste Policy can be found
at www.cf.ac.uk/osheu/cvpolicies/index.html. This Policy does not include
Radioacive waste, further guidance on this can be found at
www.cf.ac.uk/osheu/safety/radiation/index.html
This Policy covers all hazardous waste produced in the University, main
campus namely Infectious Biological/Clinical waste, Chemicals, WEEE,
fluorescent tubes, Oils, Batteries, Asbestos and Paints. [University Schools
and departments based on hospital based sites must follow the relevant NHS
Policy. A copy of the Cardiff and Vale Hazardous Waste Policy can be found
at www.cf.ac.uk/osheu/cvpolicies/index.html This Policy does not include
Radioactive waste, further guidance on this can be found at
www.cf.ac.uk/osheu/safety/radiation/index.html
The aim of the policy is:

To comply with relevant safety, health and environmental legislation.

To protect the safety and health of Cardiff University staff, students,
visitors and any persons who may be affected by the University’s
activities;

To protect the reputation of the University;

To provide information on where individual Schools and Directorates are
relative to their overall safety, health and environmental objectives;

To assist Schools and Directorates in achieving continual improvement in
the management of safety, health and environmental issues; and

to minimise procurement of hazardous wastes
2.0
Legal Requirements
2.1 Hazardous Waste Regulations
Under the Hazardous Waste Regulations the University is required to
register all sites generating hazardous waste with the Environment Agency.
The hazardous waste codes for the University are listed in Appendix 1. A
copy of these codes is provided to the main hazardous waste contractors.
Where special consignments are being made reference to these codes must
be made available to the contractor.
Implicit in the above regulations is the general duty to dispose of all waste in
such a manner, as to protect anyone working with, or near, or handling
articles or substances which are wastes and which constitute a reasonably
foreseeable risk of injury, or may cause ill health.
Given the special risks associated with the handling of waste, any
accidents/injuries involving waste must be reported immediately in
accordance with the University’s procedures for the reporting of accidents
and untoward incidents.
2.2 Waste Electrical and Electronic Equipment (WEEE) Regulations
The Waste Electrical and Electronic Equipment (WEEE) legislation
introduced new responsibilities for businesses and other non-household
users of electrical and electronic equipment (EEE). Organisations need to
ensure that all separately collected WEEE is treated and recycled. Whether
the business or the producer of the (EEE) pays for this depends on the
circumstances.
Business EEE from products put on the market after 13 August 2005
Manufacturers, retailers, branders and importers of EEE are responsible for
financing the collection, treatment, recovery and disposal of the EEE that
they supply to businesses. The directive allows producers and businesses to
agree alternative financing arrangements. This is a commercial decision and
is likely to form part of the normal negotiating processes for supply contracts
in the future.
Business EEE from products put on the market before 13 August 2005
Different arrangements apply for WEEE arising from products put on the
market before 13 August 2005 (known as historic WEEE). If historic WEEE
from businesses is being replaced by new equivalent products, the EEE
producer may make a charge to cover the cost of collection (but not the
other disposal costs) of historic WEEE by the company arranging this. In
other cases, for example where the historic WEEE is not being replaced, the
end user (the business) has to pay.
3.0
Responsibility of Council
Cardiff University Council will have overall responsibility and accountability
for ensuring that safety, health and environmental risks are effectively
monitored, managed and that periodic audits of the effectiveness of
management structures and risk controls for safety health and environment
are carried out.
University Council will be responsible for the implementation and
maintenance of the Hazardous Waste Policy through inspection, monitoring
and auditing protocols by:
a)
b)
c)
Allocating adequate personnel and financial resources;
Ensuring they receive adequate and appropriate information from the
inspection, monitoring and auditing systems to enable them to exercise
effective control over safety, health and environmental matters; and
Overall responsibility for ensuring the management of hazardous waste
within the University.
4.0 Responsibilities of the Vice Chancellor
The Vice Chancellor will be responsible for ensuring:
a)
b)
c)
d)
Securing the commitment and co-operation of all University’s staff
Agreeing inspection, monitoring and auditing procedures and protocols;
Agreeing who will carry out the inspection, monitoring and auditing;
Agreeing arrangements for staff training, at all levels;
5.0 Responsibility of Heads of Schools and Directorates:
Each Head of School and Directorate will be responsible for ensuring that
hazardous waste is identified and managed in compliance with the Policy.
Heads must also ensure that there are people identified with responsibility for
identifying and managing hazardous waste in assigned areas and that
adequate resource provision is made for the disposal of hazardous wastes for
which the School/Directorate are responsible for (See Appendix 2). In addition
the Head should ensure:
a)
Managers/ Supervisors are aware of their responsibility in ensuring
identification, safe segregation, storage and disposal of hazardous
waste in their areas.
b)
Managers/ Supervisors are aware of their responsibility in ensuring
adequate emergency response and management of spillages.
b)
The inspection process includes checking the management of
hazardous waste to avoid accumulation of hazardous wastes.
d)
Common problems identified in different areas receive consistent action
throughout the School / Directorate.
e)
Records are maintained detailing the hazardous waste disposed of by
the School.
f)
The School / Directorate Safety Health and Environment Committee
should where possible identify potential for hazardous waste
minimisation i.e. Best available techniques.
6.0 Responsibility of Managers and Supervisors
Managers and supervisors should ensure that:
(i) all wastes under their control are disposed of appropriately
(ii) adequate emergency response and spillages equipment is in place
(iii) consignment notes are completed
(iv) consideration is given to the disposal of waste when undertaking a risk
assessment
(v) staff /students under their control are informed of the appropriate
disposal procedures for hazardous waste
(vi) consideration has been given to adopting the process/procedure with
least environmental impact
7.0
Responsibility of all members of all staff and students
All staff should:
(i) Ensure that they dispose of hazardous wastes appropriately.
8.0
Responsibility of Health, Safety and Environment Committee
(i) Regularly reviewing the University’s safety, health and environmental
performance, and agreeing any necessary action plans.
9.0 Responsibility of Occupational Safety, Health and Environment Unit
(OSHEU)
OSHEU is responsible for the provision of advice and guidance on clinical
and chemical waste streams and for undertaking duty of care audits for
those waste streams. In addition OSHEU is responsible for monitoring
compliance with the University Hazardous Waste Policy and monitoring
statutory compliance through audit of Schools and Directorates.
10.0
Responsibility of Estates (ESTAT)
ESTAT is responsible for the provision of advice and guidance on the
disposal of refrigerators, freezers, fluorescent tubes and advising on the
disposal of asbestos containing materials, and for managing and
undertaking duty of care audits for those waste streams under their control.
Where hazardous wastes are produced relating to construction and
refurbishments, ESTAT will ensure contractors dispose of these wastes.
Hazardous Waste Guidance
11.
Identification, Description and Segregation of Waste
11.1
Description of Waste
The producer of the hazardous waste must be able to describe the waste for
disposal. The description should include: a.
The name of the hazardous waste.
E.g. Clinical; Chemical, WEEE etc.
b.
Where did the waste arise?
E.g. The location – Room/Laboratory and School/Directorate ENGIN,
BIOSCIENCES etc.
Where waste is identified as problematical, it is the producer’s duty to
establish what special precautions for handling and transporting of that
hazardous waste are required, and to ensure that the hazardous waste is
bagged securely, tied with the appropriate tie and labelled clearly with the
place of origin.
11.2
Segregation of Waste
The following hazardous waste streams require specific safe segregation: 11.2.1 Infectious Clinical / Biological / Offensive
Waste Container
Waste Stream
Yellow bag
Infectious Biological/Clinical waste for
incineration
Infectious Biological/Clinical waste for
pre-treatment
Needles,
scalpels,
sharp
items
originating from laboratory / healthcare
areas
Carcasses / human tissue, items that are
likely to leak
Offensive waste i.e. animal bedding,
nappies
Orange bag
Yellow Sharps box
Yellow rigid container
Tiger bag
Producers of clinical and biological waste must also read the University guidance on
Autoclaving and waste disposal
CU Autoclaving and Waste Disposal
The flow chart for Infectious clinical waste can be seen in Appendix 7.
Offensive wastes: A Departmental Risk Assessment has to be carried out to
determine any possible residual toxins/carcinogens etc. In their absence this
material can be treated as Offensive Waste which is required to be disposed of via
deep landfill.
Hazardous waste definitions and colour codings
Yellow-stream infectious waste
Yellow-stream infectious waste requires disposal by incineration in a suitably
licensed or permitted facility. This waste stream includes anatomical waste and may
include other types of waste which require incineration to comply with national or
regional policy, including unautoclaved waste from clinical laboratories.
On rare occasions, microbiological cultures and other infectious waste classified as
Category A infectious substances in ADR (high risk) may require disposal off-site. In
such instances the waste should be placed in appropriate yellow Unapproved
packages for this type of waste (these may differ from other yellow containers used
in hospitals). Wherever possible, Category A infectious substances (including waste)
should be treated on site (using an autoclave or equivalent) before being transported
for disposal.
Orange-stream infectious waste
Orange-stream infectious waste may be treated to render it safe prior to final
disposal. Treatment may only take place in a suitably licensed or permitted facility.
Orange-stream infectious waste is waste known or suspected to contain pathogens
classified in Category B as specified in the Carriage Regulations.
Purple/yellow stream (cytotoxic/cytostatic waste)
Purple/yellow stream waste is waste consisting of or contaminated with cytotoxic
and/or cytostatic products, and requires incineration in suitably licensed or permitted
facilities. Healthcare facilities that produce cytotoxic and/or cytostatic waste need
to ensure that suitable purple/yellow receptacles are available for this waste stream,
including rigid receptacles for medicinal waste and/or infectious waste, bags for
infectious waste, and colour-coded sharps receptacles.
Sharps waste
Sharps are items that could cause cuts or puncture wounds, including needles,
syringes with needles attached, broken glass ampoules, scalpel and other blades,
and infusion sets (the sharps part thereof).
It is not acceptable practice to take any action to intentionally discharge
syringes etc containing residual medicines in order to dispose of them in
the “fully discharged” sharps receptacle (that is, the orange-lidded
receptacle). If the syringe is partially discharged and contaminated with
residual medicines, it should be disposed of in the yellow-lidded sharps
receptacle.
Sharps waste does not include: syringe bodies (in the absence of a needle);
medicinal waste in the form of:
(i) bottles;
(ii) vials;
(iii) ampoules;
(iv) tubes or tablets;
(v) swabs; or
(vi) other soft infectious waste or anatomical waste.
Sharps may be treated to render them safe in suitably licensed or permitted facilities
prior to final disposal. However, if the sharps are contaminated with cytotoxic or
cytostatic products, they should be placed in suitably coloured receptacles (yellow/
purple) and disposed of in suitably authorised incineration facilities.
For sharps to be considered for alternative treatments, the producer must
demonstrate that they have robust segregation procedures in place to separate
those sharps that require incineration from those suitable for alternative treatment.
Where robust segregation of sharps contaminated with cytotoxic or cytostatic
products cannot be guaranteed, all sharps waste should be incinerated.
Colour-coding of sharps receptacles
The colour of the container will depend on how the waste should be treated and
disposed of:
Orange receptacles – orange-lidded sharps receptacles should be used for waste
that can be subjected to alternative treatment such as plastic single-use instruments
and non-medicinallycontaminated sharps. In some cases (dependent on
authorisation type and regulator), this may extend to fully discharged medicinally
(other than cytotoxic and cytostatic) contaminated sharps; the waste documentation
must make it clear that fully discharged medicinally contaminated sharps are
present. This reduces the likelihood of the waste being disposed of at
an unauthorised facility;
Yellow receptacles – yellow-lidded sharps receptacles should contain waste that
requires disposal by incineration only, such as sharps containing a quantity of
medicinal product (for example undischarged sharps or partially discharged sharps);
Yellow/purple receptacles – purple-lidded sharps receptacles should be used for
waste that is contaminated with cytotoxic and cytostatic medicinal products.
Offensive/hygiene waste
The term offensive/hygiene waste describes waste which is non-infectious and
which does not require specialist treatment or disposal, but which may cause
offence to those coming into contact with it. Offensive/hygiene waste includes waste
previously described as human hygiene waste and “sanpro” waste, and does not
need to be classified for transport.
Examples of offensive/hygiene waste include:
incontinence and other waste produced from
human hygiene;
sanitary waste;
nappies;
medical/veterinary items and equipment which
do not pose a risk of infection, including gowns,
plaster casts etc;
animal faeces and soiled animal bedding.
Offensive/hygiene waste may be landfilled in suitably licensed facilities.
11.2.2 Chemical (including Oils)
Chemical waste must be segregated according to packing group and class.
Chemical waste will not be removed unless the pro forma containing the
correct information including UN numbers have been provided prior to the
collection date.
Chemical Disposal Form
CU Drum labeling sheet
UN numbers guidance
The flow chart for Chemicals wastes can be seen in Appendix 6.
11.2.3 Asbestos Waste Management
Cardiff University has been delegated responsibilities to ensure compliance
with regulation 4 of the Control of Asbestos Regulations. Within the Estates
Division, an asbestos responsible person is identified, and a preferred list of
licensed asbestos contractors is maintained.
11.2.4 Batteries
There are certain battery types that are classified under the regulations as
Hazardous Waste and so must be segregated, stored and transported for
recycling separately from non hazardous batteries and or other waste.
11.2.4 Paints
Paint waste will mainly be produced as a result of a new build, refurbishment
or maintenance.
12.0
Storage of Hazardous Waste
All hazardous wastes must be stored securely prior to collection for disposal.
It is considered best practice for all hazardous waste to be stored in
adequate secure (locked) facilities within the School / department. It is not
acceptable to store waste in unsecured locations. Where hazardous wastes
are stored outside they must be protected from the weather i.e. clinical
waste should be stored in lockable yellow trolleys.
13.0
Collection and Disposal
13.1 Clinical / Biological / Offensive
Infectious Clinical / biological Laboratory waste is collected weekly from
departmental storage areas by a specialist disposal contractor. Waste
should be brought to the collection area at the agreed time of the collection.
It is not acceptable to leave hazardous clinical waste unattended.
The disposal contractor is entitled to refuse any waste which they deem to
be inadequately or improperly packed. It is a legal duty of any person
producing hazardous wastes to ensure, as far as is reasonably practicable,
that any subsequent handler of that waste is not put at risk and this “duty of
care” continues right up to the final disposal or destruction of the waste.
The OSHE Unit will advise on any waste problems.
DISPOSAL OF HUMAN TISSUE MUST BE IN ACCORDANCE WITH THE
HUMAN TISSUE AUTHORITY CODE OF PRACTICE – THE REMOVAL,
STORAGE AND DISPOSAL OF HUMAN ORGANS AND TISSUE
http://www.hta.gov.uk/_db/_documents/2006-0704_Approved_by_Parliament_-_Code_of_Practice_5_-_Removal.pdf
Offensive waste is currently collected and taken to the compactor in the
BUTE car park. This is collected on a monthly basis and sent for deep
landfill.
13.2
Chemicals (including Oils)
Chemical waste collections are arranged approximately every 4-6 weeks by
OSHEU. Departments needing to dispose of Chemical waste must e-mail
the completed pro forma to environment@cf.ac.uk at least 3 days prior to
the collection date.
13.3
Cylinders
It is the responsibility of the School/Department to manage the storage and
disposal of Cylinders containing toxic gases. It would normally be expected
that a contract would be in place i.e. BOC for the replacement of cylinders
and the associated rental costs. Where cylinders containing hazardous
components are identified and there is no longer a rental/replacement
agreement in place then a specialist waste contractor will need to dispose of
these items.
13.4
WEEE
WEEE related waste which has been purchased since 2005 should be
where possible disposed of via the take back scheme operated by the
supplier of the WEEE item (see section 2.1). For further information on
these schemes please contact Purchasing.
Historical WEEE related waste including all IT and White Goods waste is
collected and disposed of via a University approved contractor. Prior to
collection, it is the department’s responsibility to contact the company and
provide information on the items to be disposed. The School / department
will be invoiced directly for the disposal of this waste.
All WEEE waste must be decontaminated before disposal.
WEEE Disposal Guidelines
The flow chart for WEEE waste can be seen in Appendix 5.
13.5
Fridges / freezers
Historical WEEE fridge/freezers that are NOT being replaced on a like for
like basis are disposed of via the Estates department. Prior to collection, it
is the department’s responsibility to contact Estates and provide information
on the items to be disposed. The School / Department will be invoiced for
the disposal of this waste.
13.6
Fluorescent tubes
Fluorescent tube waste is disposed of via the Estates department. This
waste stream is funded centrally by Estates.
13.7
Batteries
A recycling/take back scheme is currently being trailed by ESTAT, the
results of this will be made available on completion. Where batteries for
disposal have been identified as hazardous, contact should be made with
OSHEU.
13.8
Asbestos
The disposal of any suspected asbestos containing material, or equipment
suspected of containing asbestos material, must be in consultation with the
estates division responsible person, who will ensure that appropriate waste
transfer routes will be used.
13.9
Paints
Paint should not be disposed of in liquid form and should never be poured
down drains or into water courses.
New build/refurbishment
Maintenance – water based paints
Maintenance – solvent based paints
Disposal
Contractor to remove and dispose of all
paint used within the contract
Small quantities of liquid material should
be allowed to dry out before being
disposed of
Disposed of via the Chemical waste
collection
14.0
Consignment notes
All hazardous waste consigned to the specialist waste contractor must be
signed for before the waste leaves Cardiff University property. Where the
hazardous waste is coordinated centrally then the consignment note will be
retained centrally by the coordinating department. Where the hazardous
waste collection has been arranged directly by the School/Department then
the School/Department must retain a copy of the consignment note. For the
clinical waste a copy of this must then be forwarded to OSHEU for
compliance records. Records must be kept for a minimum of 3 years.
(Appendix 3 – Completion of consignment notes)
15.0
Duty of Care Visits
As part of the compliance process, duty of care visits must be carried out on
the hazardous waste produced within the University following from the point
of production to the ultimate disposal. The duty of care visit should be
carried out by the Department/School coordinating the collection. It is
recognised that this may not always be practicable, particularly where
wastes are bulked up prior to disposal i.e. Chemical waste. It is therefore
University procedure (as a minimum standard) to visit all sites where
University waste is taken as a transfer site and in addition visit the final
destruction site. Duty of care visits will be carried out where reasonably
practical on a biannual basis. It is the responsibility of the department
managing the hazardous waste stream to undertake the duty of care audit: -
Hazardous Waste Stream
Infectious Clinical / Biological
Chemical
Offensive waste
WEEE (IT equipment)
Fridges / freezers
Fluorescent tubes
Asbestos
16.0
Department undertaking Duty of care
OSHEU
OSHEU
ESTAT
OSHEU
ESTAT
ESTAT
ESTAT
Hazardous waste minimisation
The University actively encourages Schools and departments to minimise
their hazardous waste production where reasonably practicable i.e.
investment in new technologies where hazardous waste is reduced. Where
schemes are presented with the potential to reduce the hazardous waste
production the University will consider business.
17.0
Further information
For further clarification on any of the hazardous waste streams identified in
this Policy, please contact OSHEU.
Appendix 1
Colour coding key to segregation system
Waste which requires disposal by incineration
Indicative treatment/disposal required is incineration in a
suitably permitted or licensedfacility.
Waste which may be “treated”
Indicative treatment/disposal required is to be “rendered
safe” in a suitably permitted or licensed facility, usually
alternative treatment plants (ATPs)). However this waste
may also be disposed of by incineration.
Cytotoxic and cytostatic waste
Indicative treatment/disposal required is incineration in a
suitably permitted or licensedfacility.
Offensive/hygiene waste*
Indicative treatment/disposal required is landfill in a suitably
permitted orlicensed site. This waste should not be
compacted in unlicensed/permittedfacilities.
* The use of yellow/black for offensive/hygiene waste was chosen as these colours
have historically been
universally used for the sanitary/offensive/hygiene waste stream
Waste receptacle Waste types Example contents Indicative treatment/
Appendix 2
Hazardous waste codes
The University registers each area producing hazardous waste on an annual
basis. If you are starting to produce hazardous waste, please contact OSHEU
to ensure that your area is covered by the registration.
School / Directorate
Hazardous waste code
Main Building
(includes buildings in Cathay’s
Park)
Queens Building
Aberconway Building
Talybont
Senghennydd Court
University Hall
McKenzie House
Denbigh House
Academic Centre - Llandough
AAH562
AAH560
NEG884
ADR576
ADR574
ADR572
NEG880
AAH559
AAH563
Appendix 3
Hazardous Waste disposal
Waste Stream
Lead
Department
Coordinating
contractor
Contractor
Collection frequency
Clinical / biological
OSHEU
SRCL
Weekly – Thursday
Chemical
OSHEU
Biffa
Bimonthly
Offensive
ESTAT
Biffa
Monthly/On request
WEEE
OSHEU
Wastechnique
On request
Fridges / freezers
ESTAT
SIMS
On request
Fluroescent tubes
ESTAT
Easy WEEE
On request
Appendix 4 Completion of Consignment notes
Section A Notification Details
This section must include the building/area that the waste is to be collected from. It
must also contain the correct premises code (see Appendix 1). Details of where the
waste is to be taken must also be included.
Section B Description of the waste
Section C Carrier’s Certificate
This section must be completed by the specialist waste contractor (usually the
driver). Ensure the name, carrier registration, vehicle registration, date and time are
completed
Section D Consignor’s Certificate
A University representative must sign this section. For Chemical waste this will
usually be a representative from OSHEU. For all other collections this will be a
representative from the School/Department
Section E Consignee’s Certificate
ALL HAZARDOUS WASTE CONSIGNMENT NOTES MUST BE RETAINED BY
THE UNIVERSITY FOR 3 YEARS1 – THIS IS A LEGAL REQUIREMENT
Hazardous waste contractors are required to provide quarterly returns to the
hazardous waste producer. For Chemical and Clinical waste these are
retained by OSHEU. For Fridges/Freezers/Fluorescent tubes these are
retained by ESTATES.
Hazardous Waste (England and Wales) Regulations 2005 and the Hazardous Waste (Wales) Regulations
2005.
1
Appendix 5
WEEE Checklist
What you need to do
Think about the environmental consequences before deciding to replace equipment.
Do you really need to buy a new product? Your equipment could be upgraded or you
could buy a refurbished product instead. If you have working equipment that you no
longer need, think about passing it on to others instead of throwing it away.
Remember to take account of the WEEE Regulations when entering into commercial
negotiations and procurement decisions concerning EEE.
If you are buying electrical products from a distributor or other intermediary, make
sure that you obtain the producer registration number for the equipment being
supplied so that you know who to contact to arrange disposal at the end of its life.
Suppliers of EEE should always be able to provide this on behalf of producers.
If the producer is responsible for WEEE disposal, establish whether it is the
producer or the producer’s compliance scheme who will be arranging for disposal,
and whether collection will be from your premises or a local collection facility.
Be aware of your responsibilities under other waste management legislation, such
as the Duty of Care and the Hazardous Waste Regulations.
If you bought equipment before 13 August 2005, and are replacing it with new
equipment fulfilling the same function, then the producer of the new equipment is
responsible for the collection, treatment and recycling of the old equipment,
regardless of whether they were the original manufacturer.
 If you bought the equipment before 13 August 2005 and do not replace it,
then you are responsible for financing and arranging treatment in
accordance with the WEEE Regulations and existing waste management
legislation, including the Duty of Care and the Hazardous Waste
Regulations.
 If you bought electrical equipment after 13 August 2005, then the producer
of that equipment is responsible for its collection, treatment and recycling
when you dispose of it.
 If you lease or rent equipment, the producer is usually responsible for its
disposal.
 The regulations allow producers and business users to agree ‘alternative
arrangements’, whereby the business user agrees to take on some or all of
the future costs of the end-of-life treatment of the equipment they purchase.
This is a commercial decision that you will need to make and is likely to form
part of the normal negotiating processes for supply contracts in the future.
Appendix 5
WEEE newer than August 2005
WEEE
+2005
School
IT
Laboratory
Directorate
Fridges/
Freezers
IT
Decontaminate
Laboratory
Fridges/
Freezers
Decontaminate
Like for
Like
INSRV
ESTAT
ESTAT
Contact specialist laboratory waste contractor and complete form available
from them
Appendix 5
WEEE older than August 2005
WEEE
-2005
School
IT
Laboratory
Directorate
Fridges/
Freezers
Decontaminate
IT
Laboratory
Fridges/
Freezers
Decontaminate
Contact specialist
laboratory waste
contractor and complete
form available from them
ESTAT
Contact specialist
laboratory waste
contractor and complete
form available from them
ESTAT
Contact WEEE/IT specialist waste contractor and complete form available
from them
Appendix 6
Chemical Waste
Chemical Waste
including Oils
Label waste by packing group
Segregate waste by packing group
and store securely
Complete and send Chemical
disposal available form OSHEU
website with Hazardous Waste
Premises Code.
On day of pickup escort waste to pickup point and assist with transfer of waste to
waste collection vehicle (do not leave the waste)
OSHEU to sign
Waste Transfer
note
Waste goes for high
temperature incineration or
recycling depending on the
nature of the chemical
Appendix 7
Clinical/Biological
Sharps
Biomedical
Other
Yellow
Clinical
Bag
Yellow
Rigid
container
Yellow
Sharps
Box
Fill 2/3 and
seal
Don’t
overload
When ¾
full, seal lid
Label Waste with
Name, Dept and Date
Segregate waste from other
streams for secure storage and
disposal
Contractor pick up waste on set
day
On that day escort waste to
pickup point do not leave it.
School/Directorate sign Waste
Transfer note
Waste goes for incineration
Return copy to
OSHEU
Appendix 8
Resources
1. Environment Agency – Hazardous waste
www.environment-agency.gov.uk/business/topics/waste/32200.aspx
2. Safe Management of Healthcare Wastes
www.dh.gov.uk/en/PublicationsandStatistics/Publications/PublicationsPolicyA
ndGuidance/DH_063274