Academic Operations Department Checklist

Standard Operating Procedures
Academic Operations Department
Version 1. November 3, 2005 (Initial draft).
Version 2. May 2006
To provide safety and security for the SGU population, for their belongings, for key
infrastructure and for response teams in specific areas endangered or affected by emergencies
and disasters.
Responsible for the Procedure:
Chair of Academic Department
Deputy or Co-Chair
Senior Administrative Staff
Designated Alternate
Steps of the Procedure.
Pre-disaster Activities
 Maintain a comprehensive contact list of all permanent and temporary employees
 Develop a manual with standard department operating procedures
 Identify and record all office equipment, including computers, printers, faxes, scanners,
copiers etc.
 Identify and record all research and laboratory equipment
 Identify all hazardous materials and their locations
 Develop response plans and provide required training for hazardous materials
 Identify crucial utility needs with Maintenance/Facilities Management to maintain classes
and research.
 Prepare instructions for laboratory and research equipment start up, operation, shutdown;
cross train faculty
 Develop a plan for workforce restoration.
 Maintain a comprehensive list of current and alternate vendors and maintenance
providers for critical laboratory equipment.
 Prepare an emergency kit with flashlights and batteries, large plastic trash bags, heavy
duty tape, first aid kit, etc. – enough for the size of your department
Watch (to the extent that such a period exists)
Everyone secures their work areas and equipment.
Check and secure all general department equipment
Check critical research equipment and hazardous materials.
Check and secure all hazardous materials (including wastes).
Assist with appropriate response plans for student safety.
Release non critical faculty and staff for personal preparation.
Warning (to the extent that adequate time exists)
Perform any activities that were not performed during the Watch period.
Reserve time for last minute emergencies.
Implement appropriate relocation, evacuation and safety plans.
Post-disaster Activities
 Complete appropriate steps from Watch & Warning that were not implemented before
disaster impact.
 If applicable, shut down research equipment.
 Everyone is to make contact as soon as possible.
 Make a preliminary damage assessment.
 Make critical (if only temporary) repairs.
 Resume classes and research as soon as possible.
 Make a comprehensive damage assessment.
 Initiate replacement of destroyed or disabled equipment.
 Repair salvageable equipment.
Long Term
 Review the Department’s Business Continuation Plan.