2012 BUDGET REQUEST
PREPARED BY:
ALAN BRUBAKER, P.E., P.S.
SUMMIT COUNTY ENGINEER
ISSUED NOVEMBER 2011
Table of Contents
Introduction ................................................................................................................................ 4
Program Changes ...................................................................................................................... 4
Regionalism ........................................................................................................................... 4
Improving Communication with Townships............................................................................. 5
Fund Stabilization Policies ......................................................................................................... 5
Budget Formulation Policy ..................................................................................................... 5
Minimum Fund Balance Policy ............................................................................................... 5
Debt Management Policy ....................................................................................................... 6
Summit County Engineer: Divisions and Sections ...................................................................... 6
Budget Process ...................................................................................................................... 6
Performance Measures .......................................................................................................... 7
Administration Division ............................................................................................................... 7
Administration Section............................................................................................................ 8
Finance/Budget Section ......................................................................................................... 9
Information Technology Section ............................................................................................10
Personnel/Records/Training Section .....................................................................................12
Human Resource Group....................................................................................................12
Records Group ..................................................................................................................12
Training Group ..................................................................................................................12
GIS Section ...........................................................................................................................14
Engineering Division .................................................................................................................16
Administration Section...........................................................................................................16
Construction Section .............................................................................................................17
Utility Coordination Group .................................................................................................17
Right-of-Way Coordination Group .....................................................................................17
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Project Inspection Group ...................................................................................................18
Engineering Services Section................................................................................................19
Highway and Drainage Section .............................................................................................22
Highway Group .................................................................................................................22
Allotment Group ................................................................................................................22
Drainage Group .................................................................................................................22
Survey Section ......................................................................................................................24
Public Services Division ............................................................................................................26
Administration Section...........................................................................................................26
Bridge and Ditch Section .......................................................................................................27
Fleet Maintenance Section ....................................................................................................28
North Station Section and South Station Section...................................................................30
Specialized Services Section ................................................................................................33
Infrastructure Measures ............................................................................................................34
Bridge Inspections.................................................................................................................34
Pavement Condition Index ....................................................................................................34
2012 Capital Budget .................................................................................................................37
Revenue Projections .................................................................................................................41
Financial Overview/Expenditure Projections .............................................................................43
Summit County Engineer Organization Chart ............................................................................44
MVGT Special Capital Project Fund Summary ..........................................................................45
Assessed Subdivision Fund Summaries ...................................................................................46
District 1 – Northern District...................................................................................................46
District 2 – Southern District ..................................................................................................47
Acknowledgements ...................................................................................................................47
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Introduction
The Summit County Engineer’s office respectfully submits this budget proposal for the
review of County Council and the Executive. Along with the budget worksheets, this
document is designed to detail the steps this office has taken to create the budget,
provide the reasoning behind our budget requests and explain various program and
budget changes instituted by the Engineer.
This year our office continued its commitment to zero based budgeting. This budget
has been completely rebuilt starting directly from the people who perform the public
services we provide. Each section leader details their annual expenditures and
revenue. Expenditures are then reviewed by the division leaders and department head
before being submitted to the budget division for inclusion in the final budget
worksheets for the approval of the Engineer. Instead of simply increasing the previous
year’s budget by a certain percent, we analyzed all expenditures to ensure the
efficiency and cost effectiveness of this office.
In addition, each section was asked to provide performance measures for their section
to determine that our goals were being met on a quantitative basis. This budget
continues the effort to maintain an historical record of performance data to objectively
show Council and Summit County citizens how we are doing.
Program Changes
The current administration is dedicated to improving the efficiency, responsiveness, and
transparency of our operations. The following programs represent changes we made to
improve the functions of the Engineer’s office and provide accountability to those we
serve.
Regionalism
In this economy, governments must find ways to do more with less. A main goal of this
office is to identify ways in which to regionalize the services we provide. Over the last
two years, we have implemented several new ideas that are mutually beneficial to our
office and the communities in Summit County.
In 2009 we updated our contract with the City of New Franklin to continue to perform
their snow and ice control. We were also able to perform roadside mowing for the
Village of Boston Heights.
In the City of Norton, we provide engineering services. This is a win-win situation for
both our office and Norton. Norton will have a dedicated City Engineer at a lower cost
for them and our office will save money in personnel.
In 2011, we signed agreements with the Village of Lakemore to provide general
maintenance services for their village using county employees and equipment.
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Finally, in 2011 we opened our pavement maintenance program to all municipalities and
townships in Summit County, a goal listed in last year’s budget document presented to
Council. This increases the amount of material needed to perform the pavement
repairs, lowering the per-unit cost to both this office and to the townships. The
response to the initial program was better than expected and we are hopeful the
program will be expanded in the future. This budget includes the continued
improvements for the 2012 construction season.
Improving Communication with Townships
Beginning in 2010, the Engineer assigned staff representatives to work directly with
each township. The assigned employees attend township meetings and are available to
township trustees, staff, and residents for any questions they may have regarding
transportation projects in their area. By assigning staff members to become experts in
the needs and concerns of each township, we hope to improve cooperation and foster
better working relationships with all of the townships we represent.
Fund Stabilization Policies
Proper management of the Engineer’s office requires keeping the office in good fiscal
order. The policies listed here provide the basis for making future financial decisions.
They also assist the office in determining whether immediate spending reductions are
needed as well as the issues that need to be resolved in future budget cycles.
Budget Formulation Policy
This budget continues the practice of tracking gross revenue from other major funding
sources. These sources include money that is regularly received from the state and
federal government for highway funding that may be paid directly to contractors. This
practice more accurately represents the value and/or cost of the improvements
administered by the Engineer. Accounting for all costs and funding sources provides a
complete picture of available financial resources and actual project costs to the County
Council and the public.
Minimum Fund Balance Policy
The Motor Vehicle Gas Tax fund is managed by the County Engineer to assure that
maintenance and road improvements are properly funded. The financial integrity of the
fund is paramount to our continued ability to provide services. Maintaining a reasonable
fund balance is required to ensure that we are not spending beyond our means, but we
are also planning to fully utilize the tax dollars we collect on the improvements for which
they are intended. The Engineer uses the budget process and continued monitoring of
expenditure levels throughout the year to maintain an unencumbered fund balance of
10% to 15% of net fund expenditures with 12.5% being the target level.
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Debt Management Policy
This administration controls its use of debt financing for capital projects and instead opts
to fund projects on a pay-as-you-go basis. Although debt financing can have significant
advantages and needs to be considered on certain projects, this office's reliance on
road taxes pre-supposes a commitment to regular road maintenance and
improvements. Therefore, our improvement program does not require unusually high or
unanticipated expenditures in any given year. Debt financing will be reserved for
construction of new highways rather than maintenance or normal improvements to
existing roadways and for such cases as where a new revenue source may be provided
to fund a project such that this revenue source would carry the cost of the debt service.
Overall debt service levels are monitored and will be maintained at a level not to exceed
6% of the SCE’s total operating budget. Future debt service requirements will be a
primary consideration in the issuance of any new debt. To the extent possible, existing
debt service will be reduced through refinancing and payment alternatives to restore a
debt service level that is within the 6% cap.
Summit County Engineer: Divisions and Sections
The Engineer’s office is currently organized into three divisions. Within each of these
divisions, work and budgets are tracked by sixteen individual sections to improve
performance and accountability.
Budget Process
The Engineer’s Office uses a zero base budget approach to scrutinize every
expenditure request. This effort was best accomplished by dividing the budget into
component work sections and asking section leaders to provide rationale for all budget
requests.
Section Leaders prepare the Program Requests. Each section leader is given broad
parameters about spending levels but are primarily tasked with creating a budget that
will support the activities they believe are essential to running their section. They are
encouraged to include all expenditures that they believe are necessary and to prepare
their rationale for each item they request. Section leaders are also able to list items
they would like to improve their operations, but these are not included in their program
requests because they are only reviewed in detail if funding is available. Meetings are
then held with each section leader to discuss their program requests in preparation for a
division review of the budget. Section leaders also provide capital requests for those
programs within their purview.
Each division leader is charged with implementing the first round of budget adjustments.
In the division review, duplicate items are eliminated and appropriations are adjusted
between line-items to match the county’s accounting system. Some additional
adjustments may be made at this time due to financial constraints at the division level.
However, the emphasis is still on requesting all funds needed to perform division
operations.
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The final review phase occurs when the Engineer and the division leaders meet to
discuss the overall budget for the department. At this point, adjustments are made
based upon financial constraints. Cuts are implemented after discussion of the funding
that is expected to be available. If additional funds are available, then the discretionary
requests of the section leaders are considered for funding as well. Each division is
responsible for making the necessary arguments in support of their requests, but
decisions are made with the objectives and priorities of the whole department in mind.
In addition, the capital requests are discussed during this final review phase.
Once the budget is completed, it is distributed internally for review by the section
leaders as a final quality control review. Upon Council approval of the budget, the
budget is discussed with each section leader and all adjustments are explained and the
overall spending constraints for their section are discussed. Each division and section
leader is then charged with making their own management decisions during the course
of the budget year and they are given authority to make adjustments as needed to fulfill
their obligations so long as they stay within the overall appropriation limits set by
Council.
Performance Measures
The creation and implementation of performance measures to the Engineer’s office
started in 2010. Each section was asked to list their goals and objectives and provide a
way to numerically track each objective. Performance measures were first included in
the 2011 budget. In most instances, it is still too early to fully report on progress until a
full year of data is compiled.
The purpose of implementing performance measures is to ensure that this office is
fulfilling its mission statement and providing services to the public in the most efficient
and cost effective manner. Performance measure tables are provided below for each
section. Figures included for 2011 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable. Likewise,
2012 figures represent the targeted level of performance unless additional data is
available.
Administration Division
The administrative division is responsible for all the basic administrative function of the
Engineer’s office essential to maintaining the day-to-day operation of the Engineer’s
office including budgeting and finance, information technology and computer
programming, personnel and human resources, inventory and supplies, government
affairs, and record retention. Beginning with the 2012 Budget, the GIS Section will be
moved from the Engineering Division to the Administration Division. This move will
consolidate non-engineering and non-maintenance functions with the Administration
Division.
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Administration Section
The administration section provides oversight to the entire division. It is responsible for
managing division operations to ensure that individual sections are meeting their stated
objectives and those division operations are consistent with overall departmental goals
and objectives.
2012 Operating Budget Request
Program Request
Acct #
Description
2012 Budget
20501 Salaries - Employees $
380,889.24
20525 Overtime
$
25501 Fringe Benefits
$
132,168.57
30401 Internal Services
$
24,900.00
30501 Supplies / Prof. Svcs. $
37,900.00
37501 Travel/Cont.Ed.
$
4,250.00
45501 Contract Services
$
107,200.00
50501 Utilities
$
189,500.00
54501 Rentals/Leases
$
58501 Advertising
$
60501 Other
$
22,700.00
70501 Equipment
$
80501 Debt Service
$
975,400.00
$ 1,874,907.81
Division Changes Division Request
2012 Budget
$
- $
380,889.24
$
- $
$
- $
132,168.57
$
(1,400.00) $
23,500.00
$
- $
37,900.00
$
- $
4,250.00
$ (105,000.00) $
2,200.00
$
500.00 $
190,000.00
$
- $
$
- $
$
2,000.00 $
24,700.00
$
- $
$
- $
975,400.00
$ (103,900.00) $ 1,771,007.81
Department
Changes
$
$
$
$
$
$
$
$
$
$
$
$
$
$
(400.00)
(900.00)
1,300.00
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Department
Request
2012 Budget
380,900.00
131,800.00
23,500.00
37,000.00
4,300.00
2,200.00
190,000.00
24,700.00
976,700.00
1,771,100.00
Major Budgetary Changes:
The $105,000 reduction in contract services represents the elimination of a contract with
the sheriff’s office for vehicle weight enforcement. This program had to be cut due to
insufficient funds and will be reinstated once funding is available. Individual requests for
weight enforcement will need to be funded by the requesting jurisdiction.
Personnel: Elected Official, Director of Administration, Executive Assistant 2,
Government Affairs Liaison, Administrative Staff Advisor 1, Assistant Prosecutor (20%
of base salary and benefits only)
Proposed Personnel Changes:
The position of Administrative Staff Advisor 1 will be changed to Administrative Staff
Advisor 2. The position is assuming additional duties to implement a regional surface
water management program and coordinating surface water management in various
subdivisions within the townships.
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Performance Measures
Goal: Ensure the financial stability of the Engineer's Motor Vehicle/Gas Tax Fund
Measure
Objective
2008
Ending
Maintain an ending unencumbered fund balance
Unencumbered Fund between 10% and 15% of total annual expenditures
Balance
with a target level of 12.5%.
14.2%
Debt Service
Maintain a debt service level of less than 6% of total
Expenditures
operating expenditures
10.8%
Operating
Maintain operating expenditure level at less than
Expenditures
75% of total MVGT direct expenditures
81.4%
2009
2010
2011
2012
13.7% 12.5% 12.5% 12.5%
11.0%
9.0%
7.7%
7.8%
83.3% 76.0% 75.0% 75.0%
Performance Measure Discussion:
Since 2008, MVGT fund revenue has declined by nearly 3.5%. In order to meet the
fund balance performance objectives stated above, the office reduced operating costs
by 6.3% over the same period. Current projections for 2011 year-end fund balance are
below the policy minimum balance. However, the office is continuing with cost cutting
measures to restore fund balance levels prior to year-end. The 2012 budget is
balanced with projected expenditures that are within the projected fund revenue and will
therefore restore fund balances to the required level by the end of 2012.
Debt service expenditures have been reduced by 32% since 2008 in order to meet the
debt service performance objectives. Unfortunately, these reductions have not proved
sufficient to meet performance objectives due to the high level of debt service existing
prior to creating the measure.
In 2011, several task order contracts budgeted as capital items in the past were moved
to the operating budget of the office. This has permitted more money to be available for
project oriented capital needs. It has also adversely impacted the office’s ability to meet
the operating expenditure performance measure.
Finance/Budget Section
The Finance Section provides oversight, control and management of all budgetary
functions for the Summit County Engineer’s Office. In addition to the typical accounting
functions, the Finance Section manages inventory control, asset accounting, cost
accounting, budget management and finance planning.
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2012 Operating Budget Request
Program Request
Acct # Description
2012 Budget
20501 Salaries - Employees $
145,558.40
20525 Overtime
$
25501 Fringe Benefits
$
50,508.76
30401 Internal Services
$
10,500.00
30501 Supplies / Prof. Svcs. $
175.00
37501 Travel/Cont.Ed.
$
300.00
45501 Contract Services
$
54501 Rentals/Leases
$
58501 Advertising
$
60501 Other
$
165.00
70501 Equipment
$
$
207,207.16
Division Changes Division Request
2012 Budget
$
$
145,558.40
$
$
$
$
50,508.76
$
$
10,500.00
$
$
175.00
$
$
300.00
$
$
$
$
$
$
$
$
165.00
$
$
$
207,207.16
Department
Changes
$
$
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
$
$
$
Department
Request
2012 Budget
145,600.00
50,600.00
10,500.00
200.00
300.00
200.00
207,400.00
Personnel: Budget/Management Director, Fiscal Officer 2, Computer Operator
2/Advanced Fiscal Operations
Proposed Personnel Changes:
No personnel changes are anticipated for 2012.
Performance Measures
Goal: Effectively implement departmental purchases.
Measure
Objective
Payments Made
90% of payments to be processed within 23 days in
Within Terms
order to meet vendor payment terms of 30 days
Goal: Monitor receivables
Measure
Objective
Payment received
within 30 days
90% of all receivables should be paid within 30 days.
95% of all receivables should be collected within 60
days.
2008
2009
2010
2011
2012
90%
2008
2009
2010
2011
90%
2012
90%
90%
90%
95%
Performance Measure Discussion:
Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.
Information Technology Section
The Information Technology (IT) Section plans, implements, and supports all hardware,
software, and network infrastructure for the Engineer’s Office. The IT Section also
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advances the Office’s efforts to incorporate cost-effective technology into our operations
to improve our delivery of services and information to the citizens of Summit County.
2012 Operating Budget Request
Program Request
Acct # Description
2012 Budget
20501 Salaries - Employees $
111,716.80
20525 Overtime
$
25501 Fringe Benefits
$
38,765.73
30401 Internal Services
$
30,000.00
30501 Supplies / Prof. Svcs. $
55,636.00
37501 Travel/Cont.Ed.
$
4,750.00
45501 Contract Services
$
56,000.00
54501 Rentals/Leases
$
32,000.00
58501 Advertising
$
60501 Other
$
100.00
70501 Equipment
$
21,600.00
$
350,568.53
Division Changes Division Request
2012 Budget
$
$
111,716.80
$
$
$
$
38,765.73
$
$
30,000.00
$
$
55,636.00
$
(3,950.00) $
800.00
$
$
56,000.00
$
$
32,000.00
$
$
$
$
100.00
$
1,000.00 $
22,600.00
$
(2,950.00) $
347,618.53
Department
Changes
$
$
$
$
$
$
$
$
$
$
$
$
(3,000.00)
(3,000.00)
$
$
$
$
$
$
$
$
$
$
$
$
Department
Request
2012 Budget
111,800.00
38,800.00
27,000.00
55,700.00
800.00
56,000.00
32,000.00
100.00
22,600.00
344,800.00
Personnel: Network Administrator, Software Engineer
Proposed Personnel Changes:
No personnel changes are anticipated for 2012.
Performance Measures
Goal: Provide a reliable computer network to support departmental functions.
Measure
Objective
2008
Maintain network operations at 98% during normal
Network Availability
business hours.
Software Application Maintain software applications at 98% during normal
Availability
business hours.
Goal: Maintain Confidentiality, Integrity, and Availability of information
Measure
Objective
Backup /
Daily incremental, weekly full backup of data,
Recoverability
quarterly archive of full data set
Business Continuity
Objective
Recover critical IT services in one week of incident
Business Continuity
Recover full IT systems and services within 3 weeks
Objective
of incident
Goal: Provide prompt user assistance and notification.
Measure
Objective
Assignmen of requests Assign requests within 24 hours
Resolution of requests Resolve requests within 5 days
Resolve service requests Resolve service requests within 5 business days
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2008
2008
2009
2009
2009
2010
2010
2010
2011
2012
98%
98%
98%
98%
2011
2012
Yes
Yes
Yes
Yes
Yes
Yes
2011 2012
Yes
Yes
Yes
Yes
Yes
Yes
- 11 -
Performance Measure Discussion:
Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.
Personnel/Records/Training Section
This Section oversees several components of the Administration Division. This section
works with the county’s Central Human Resources Department to implement county
policies within the Engineer’s Department and provide mandated training. It is also
responsible for most public records needs of the office. Its functions are performed
through three primary workgroups.
Human Resource Group
The Human Resource (HR) Group coordinates the human resource functions of the
Summit County Engineer’s Office, acting as a source of information and support for
employees and managers in all aspects of employment, including policy, procedure,
compensation, and employee benefits. The HR Group is also responsible for labor
relations, labor contract negotiations and Equal Employment Opportunity Compliance
for the Engineer’s Office.
The HR Group assures compliance with federal and state labor and workplace safety
laws, County Human Resource Commission Rules, and the County’s
Classification/Compensation Plan. The section maintains an employee database for the
Office’s regular staff.
Records Group
The Records Group is responsible for maintaining the public records of the office in a
manner that ensures records are available to fulfill public records requests. It provides
document scanning services, to ensure digital storage of information generated by the
Engineer’s Office is properly cataloged and maintained. This group also prepares and
updates the office’s record retention schedules and monitors document storage and
destruction.
Training Group
The Training Group provides mandatory and supplemental training programs for the
entire department. This group works in conjunction with the County’s Personnel
Department to provide training to employees in our office. In addition, the training
officer participates on the county’s training development team to provide training for
offices throughout the Summit County government. Training programs administered by
Engineer Department staff include equipment and worksite safety training, certification
requirement training, and other programs related to personnel and office functions. The
training group works with the human resource group to ensure that all employees are
updated on current office, county, state and federal policies and procedures.
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2012 Operating Budget Request
Program Request
Acct # Description
2012 Budget
20501 Salaries - Employees $
304,978.00
20525 Overtime
$
25501 Fringe Benefits
$
105,827.37
30401 Internal Services
$
1,700.00
30501 Supplies / Prof. Svcs. $
2,695.00
37501 Travel/Cont.Ed.
$
4,395.00
45501 Contract Services
$
54501 Rentals/Leases
$
58501 Advertising
$
60501 Other
$
1,025.00
70501 Equipment
$
$
420,620.37
Division Changes Division Request
2012 Budget
$
$
304,978.00
$
$
$
$
105,827.37
$
$
1,700.00
$
$
2,695.00
$
$
4,395.00
$
$
$
$
$
$
$
$
1,025.00
$
$
$
$
420,620.37
Department
Changes
$
$
$
$
$
$
$
$
$
$
$
$
(55,952.00)
(19,415.34)
(75,367.34)
$
$
$
$
$
$
$
$
$
$
$
$
Department
Request
2012 Budget
249,100.00
86,500.00
1,700.00
2,700.00
4,400.00
1,100.00
345,500.00
Major Budgetary Changes:
The $75,367.34 reduction in personnel expenses is due to the unfunded position of
Public Records Coordinator and overestimates on personnel increases due to changes
discussed below. The position of Public Records Coordinator will appear in the final
staffing report but is unfunded at this time.
Personnel: Deputy Director of Administration, Office Manager, Safety Coordinator,
Receptionist 2, Public Records Coordinator (open)
Proposed Personnel Changes:
The position of Staff Development Specialist is being upgraded to Safety Coordinator.
Currently the Road Maintenance Manager for the South District fills the role of safety
officer for the County Engineer’s Office. Placing those safety duties under the new
position of Safety Coordinator has several expected benefits for the organization. First,
it will give the Road Maintenance Manager more time to focus on his core duties of
maintaining the county roads in the southern district. Second, it will put the safety
functions under a position with a county-wide job assignment. Third, it will provide for a
more independent review of safety precautions. Finally, it will consolidate the training
function with the safety enforcement function to provide for more efficient job
management in both areas.
The position of Clerk 3 is being upgraded to a Public Records Coordinator. The position
will remain vacant at this time due to budgetary issues.
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Performance Measures
Goal: Provide for employee training and development.
Measure
Objective
Number of
Professional
Development Training
Opportunities Provided
Number of Safety
Training Opportunities
Provided
2011
2012
Provide 5 or more professional development training
programs on premises.
5
5
Provide 8 or more safety training programs on
premises.
12
8
Goal: Foster productive labor relations.
Measure
Objective
Union Grievances
Reduce total number of grievances filed to less than
Filed
12 per year
Grievance Resolution Resolve 50% of grievances by Step 3.
Goal: Efficiently manage worker's compensation program
Measure
Objective
Decrease loss of work accidents to less than 5 per
year
Accidents
Return to Work/Light 100% of eligible employees will participate in the
Duty
transitional work program
2008
2008
2008
2009
2010
2009
2010
2011
2012
15
Yes
12
Yes
8
Yes
12
Yes
2009
2010
2011
2012
4
0
0
Yes 2
Yes 0
Yes
Performance Measure Discussion:
Figures for the training and development goal included for 2011 and 2012 indicate the
performance targets established by the section leader due to the fact that a full year’s
data is currently unavailable on this new measure.
Substantial improvement is being made in the other areas as policies and procedures
established by the current administration are being implemented.
GIS Section
The G.I.S. section is a complement to each section in our Engineering Department,
including the mapping of infrastructure features using handheld G.P.S. equipment to
determine fixed asset locations. Creation of design drawings and as-builts, assigning
house numbers, miscellaneous mapping, and creating display boards for public
meetings are just a few of the support services provided by this section. They also
provide updates for the Summit County maps that are distributed to the public.
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2012 Operating Budget Request
Program Request
Acct # Description
2012 Budget
20501 Salaries - Employees $
199,409.60
20525 Overtime
$
200.00
25501 Fringe Benefits
$
69,264.53
30501 Supplies / Prof. Svcs. $
8,500.00
37501 Travel/Cont.Ed.
$
9,300.00
45501 Contract Services
$
18,226.00
54501 Rentals/Leases
$
58501 Advertising
$
60501 Other
$
725.00
70501 Equipment
$
2,000.00
$
307,625.13
Division Changes Division Request
2012 Budget
$
- $
199,409.60
$
- $
200.00
$
- $
69,264.53
$
- $
8,500.00
$
(4,350.00) $
4,950.00
$
(9,500.00) $
8,726.00
$
- $
$
- $
$
- $
725.00
$
(2,000.00) $
$
(15,850.00) $
291,775.13
Department
Changes
$
$
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
$
$
Department
Request
2012 Budget
199,500.00
200.00
69,300.00
8,500.00
5,000.00
8,800.00
800.00
292,100.00
Personnel: GIS Technical Application Administrator, Engineering Technician 3,
Engineering Technician 4/GIS Operations, Survey CAD GIS Technician
Proposed Personnel Changes:
No personnel changes are anticipated for 2012.
Performance Measures
Goal: Create ArcGis online account to distribute coutywide basemap data.
Measure
Objective
2008
Create base maps that will allow section managers
Create ArcGis web
and staff the ability to manage county infrastructure
applications
and design projects.
Goal: Finalize civil3D drafting standards for use on county design projects.
Measure
Objective
2008
Complete design templates using current AutoCAD
Implementation of
Civil3D technology that are accessible from Engineer
Design templates
website
Goal: Increase community outreach.
Measure
Objective
Complete 8 Community Outreach events per year
Number of Community with local schools, scout packs or community
Outreach Events
organizations.
2008
2009
2010
25%
2009
2010
2011
2012
35%
2011
90%
2012
60%
2009
2010
11
2011
100%
2012
8
8
Performance Measure Discussion:
Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.
533561607
- 15 -
Engineering Division
The Engineering Division is active in the development of plans for highway, drainage,
and bridge improvements and new construction on Summit County roads. The
engineers and technicians prepare improvement plans for federal, state and locally
funded projects on county highways. They also assist townships by preparing plans for
township roads and drainage systems. Engineering project managers are responsible
for overseeing large projects from initial scoping through the design phase and into
construction. Beginning in 2012, the GIS section has been shifted to the Administration
Division.
Administration Section
The administration section provides oversight to the Engineering division. It is
responsible for managing division operations to ensure that individual sections are
meeting their stated objectives and those division operations are consistent with overall
departmental goals and objectives.
The section is headed by the Chief Deputy Engineer. The directors in charge of both
the Administration and Public Service divisions report directly to the Chief Deputy
Engineer for the day-to-day operations of their divisions and he has input into their
overall management. As a result, this section is indirectly involved in the operations of
all divisions and sections within the Engineer’s Office.
2012 Operating Budget Request
Acct #
20501
20525
25501
30501
37501
45501
54501
58501
60501
70501
Description
Salaries - Employees
Overtime
Fringe Benefits
Supplies / Prof. Svcs.
Travel/Cont.Ed.
Contract Services
Rentals/Leases
Advertising
Other
Equipment
Program Request
2012 Budget
$ 218,566.40
$
$
85,678.03
$
$
7,725.00
$
47,800.00
$
$
500.00
$
1,000.00
$
$ 361,269.43
Division Changes Division Request
2012 Budget
$
- $ 218,566.40
$
- $
$
- $
85,678.03
$
- $
$
(2,225.00) $
5,500.00
$
(47,800.00) $
$
- $
$
- $
500.00
$
- $
1,000.00
$
- $
$
(50,025.00) $ 311,244.43
Department
Changes
$
$
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
$
$
Department
Request
2012 Budget
218,600.00
85,700.00
5,500.00
500.00
1,000.00
311,300.00
Major Budgetary Changes:
The $47,800 reduction in contract services is due to a duplicate request for the USGS
stream monitoring contract which is funded through the general fund storm water
allocation.
Personnel: Chief Deputy Engineer, Design Engineer 2, Office Manager
533561607
- 16 -
Proposed Personnel Changes:
The Administrative Assistant position was reclassified as Office Manager in 2011. No
personnel changes are anticipated for 2012.
Performance Measures
Goal: Monitor Division performance objectives.
Measure
Objective
Quarterly Performance
Updates
Meet with section leaders quarterly.
2008
2009
2010
2011
2012
YES
YES
Performance Measure Discussion:
Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.
Construction Section
The Construction Section ensures the quality, cost and timeliness of improvements to
the County’s highways and bridges. This includes all activities from obtaining legislative
approval to project bidding to construction inspection to completion of final project
documents.
The Construction Section provides assistance as requested by townships and various
other municipalities, which may include review of construction documents and plans,
preparation of cost estimates and bid documents, inspection of construction activities
and contract administration.
This Section also performs annual inspection of bridges, culverts and roads.
In addition the Construction section administers permits for road openings and closings,
special hauling, ditch enclosures, and driveway culverts.
Utility Coordination Group
The Utility Coordinator maintains communications with utility companies that have
facilities in Summit County. The Coordinator works with the utility owners to ensure
safe and efficient planning, construction and operation of utilities in the County’s rightof-way.
Right-of-Way Coordination Group
The Right-of-Way Coordinator works with the Ohio Department of Transportation
(ODOT) and local agencies to ensure proper procedures are followed in the evaluation,
appraisal and procurement of property, right-of-way and easements required for
construction of County bridge and highway projects.
533561607
- 17 -
Project Inspection Group
In-house inspectors monitor progress and performance on county managed
construction projects.
They ensure that contractors are meeting the project
specifications in all areas of construction.
2012 Operating Budget Request
Acct #
20501
20525
25501
30501
37501
45501
54501
58501
60501
70501
Description
Salaries - Employees
Overtime
Fringe Benefits
Supplies / Prof. Svcs.
Travel/Cont.Ed.
Contract Services
Rentals/Leases
Advertising
Other
Equipment
Program Request
2012 Budget
$
548,891.20
$
18,100.00
$
222,260.55
$
2,500.00
$
7,965.00
$
190,880.00
$
$
7,000.00
$
550.00
$
$
998,146.75
Division Changes Division Request
2012 Budget
$
- $
548,891.20
$
- $
18,100.00
$
- $
222,260.55
$
- $
2,500.00
$
(4,000.00) $
3,965.00
$
16,800.00 $
207,680.00
$
111.54 $
111.54
$
- $
7,000.00
$
- $
550.00
$
- $
$
12,911.54 $ 1,011,058.29
Department
Changes
$
$
$
$
$
$
$
$
$
$
$
(5,000.00)
(5,000.00)
$
$
$
$
$
$
$
$
$
$
$
Department
Request
2012 Budget
548,900.00
18,100.00
222,300.00
2,500.00
4,000.00
202,700.00
200.00
7,000.00
600.00
1,006,300.00
Personnel: (2) Design Engineer 2, Construction Projects Coordinator, (2) Construction
Team Managers, (4) Inspectors 3, Engineering Technician Supervisor
Proposed Personnel Changes:
One Construction Project Coordinator retired during 2011 and was not replaced. The
position is unfunded in the 2012 budget request.
533561607
- 18 -
Performance Measures
Goal: Maintain county roads.
Measure
Objective
2008
Pavement Condition Maintain an average Pavement Condition Index of 65
Index
for all County roadways.
Goal: Efficiently respond to the public.
Measure
Objective
2008
Complete 95% of requests for ditch enclosures within
Requests for Service 28 days.
Complete 85% of plan and estimate reviews within 28
Requests for Service days.
Goal: Maintain accurate county mapping.
Measure
Objective
Providing Data to GIS Submit 95% of as-built drawings to the GIS Section
Section
within 6 months of completing project work.
2008
Goal: Ensure stability of the Engineer's Motor Vehicle Gas Tax Fund
Measure
Objective
2008
Send 90% of Invoices for Construction Section
Invoice Processing
services within 30 days of completing work.
Submit 75% of Federal and OPWC cost
Reimbursement
reimbursement requests within 60 days of completing
Processing
qualified project work.
2009
2009
2009
2010
2011
60
61
2010
2011
2010
2012
60
2012
95%
95%
85%
85%
2011
2012
95%
2009
2010
2011
95%
2012
90%
90%
75%
75%
Performance Measure Discussion:
The overall pavement condition index for the county continues to fall. A recent analysis
indicates that in order to maintain the current level of pavement condition, the county
must find $2 million in pavement maintenance funding. The current budget only
provides $1.6 million to the pavement maintenance program which is 7.4% more than
the 2011 funding. However, in addition to the pavement maintenance budget, the
county has also received $1.95 million in federal grants through the Public Lands
Highway Discretionary (PLHD) program. These funds will be used to upgrade several
miles of county roads within the Cuyahoga Valley National Park and will impact the
pavement maintenance index.
Figures for all other performance measures included for 2011 and 2012 indicate the
performance targets established by the section leaders due to the fact that a full year’s
data is currently unavailable.
Engineering Services Section
The Engineering Services section oversees several components of the Engineering
Division. This section is responsible for most engineering plans, designs, and reviews
in addition to overseeing all bridge improvements and maintenance work. They are
533561607
- 19 -
responsible for monitoring bridge inspections and seek to improve the overall condition
of Summit County’s bridges.
2012 Operating Budget Request
Program Request
Acct # Description
2012 Budget
20501 Salaries - Employees $
250,502.40
20525 Overtime
$
25501 Fringe Benefits
$
98,196.94
30501 Supplies / Prof. Svcs. $
8,150.00
37501 Travel/Cont.Ed.
$
6,950.00
45501 Contract Services
$
401,800.00
54501 Rentals/Leases
$
1,650.00
58501 Advertising
$
500.00
60501 Other
$
52,600.00
70501 Equipment
$
$
820,349.34
Division Changes Division Request
2012 Budget
$
- $
250,502.40
$
- $
$
- $
98,196.94
$
(8,000.00) $
150.00
$
(2,450.00) $
4,500.00
$ (136,800.00) $
265,000.00
$
- $
1,650.00
$
- $
500.00
$
(52,000.00) $
600.00
$
- $
$ (199,250.00) $
621,099.34
Department
Changes
$
$
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
$
$
Department
Request
2012 Budget
250,600.00
98,200.00
200.00
4,500.00
265,000.00
1,700.00
500.00
600.00
621,300.00
Major Budgetary Changes:
The $136,800 reduction in contract services was the result of duplicate requests within
the Engineering Division.
The $52,000 reduction in other expenses was the result of duplicate requests for bridge
maintenance supplies that are included in the Public Service Division.
Personnel: Deputy Director for Engineering Services, Public Works Manager, Engineer
Project Manager
Proposed Personnel Changes:
The Engineer Project Manager position was created in 2011 to replace the Bridge
Engineer position. The position is currently in the process of being filled prior to yearend 2011.
533561607
- 20 -
Performance Measures
Goal: Improve the condition of County owned bridges.
Measure
Objective
Bridge Sufficiency
Maintain average SR >75 on 60% of the County's
Rating
bridges
Bridge GA Rating
Maintain 95% of bridges at GA > 5A
Load Limit
Reduce % of load limited bridges < 1.00%
Bridge load Ratings
Meet FHWA/ODOT/CEAO Mandate
Goal: Monitor condition of County owned and partnered bridges.
Measure
Objective
Percent of Bridges
Inspected
Inspect 100% of County owned bridges
Percent of Bridges
Inspected
Inspect 100% of Metroparks owned bridges
Goal: Promote education in bridge engineering.
Measure
Objective
Sponsor Educational
Programs
Sponsor MBBC
Goal: Improve Efficency of Plan Development
Measure
Objective
Complete 85% of the reviews of each Plan Stage
Reduce Plan Review Submission within the Commitetd Review Time
Schedule as detailed in individual consultant
Time
contracts.
2008
78%
94%
1%
2009
79%
94%
0%
24%
2010
81%
94%
0%
40%
2011
2012
NA
NA
0.3%
60%
NA
NA
NA
80%
2008
2009
2010
2011
2012
100%
100%
100%
100%
100%
100%
100%
100%
100%
2008
2009
2010
2011
2012
YES
YES
YES
YES
YES
2008
2009
2010
2011
2012
NA
NA
NA
NA
15%
85%
Performance Measure Discussion:
The performance of the Engineering Services Section is excellent in 7 of the 8
categories. All bridges continue to be inspected on time and individual bridge ratings
continue to exceed expectations. Two structures in the county were required to have
reduced load limits posted on them in 2011. The first structure, the Vanderhoof Road
Bridge over the Tuscarawas River in New Franklin was both posted and repaired in the
same year. The Knox Blvd. bridge over Pigeon Creek in Copley Township, is a pair of
large metal culverts that are ranked as a bridge because the over-all span of the
combined structures under the pavement is greater than 10 feet. This bridge is required
to have a minimum of one foot of earthen embankment on top of the culverts to ensure
that the traffic loads are safely transferred into the underlying soils. The depth of cover
is less than 1 foot thus the twin culverts require a load limit. To correct this deficiency
will require the construction of a hump in the roadway to satisfy the cover requirements
or the total replacement of the entire structure with a large box culvert at a cost of
approximately $80,000. This issue will be addressed in 2012. The single unsatisfactory
measure is the effort to Reduce Plan Review Time. All other goals were met in 2011.
This section experienced a 50% staff reduction that started in mid-January. We
adjusted our operation with the addition of a consultant task order contract to mitigate
this deficiency and we anticipate improved ratings in 2012.
533561607
- 21 -
Highway and Drainage Section
Highway Group
The Highway Group is responsible for highway design, installation and maintenance of
traffic control devices such as signs, pavement markings, guardrail and traffic signal
systems/warning flashers. These functions are integral parts of all improvements made
to Summit County highways. In addition to the group’s primary function of preparing
plans for roadway improvements, the Highway Group also conducts studies and/or
evaluations of roadway traffic, geometrics, physical features and access. The Highway
Group determines the need for signage, guardrail, lane assignments/construction,
speed limit revisions, traffic control devices and other safety capacity improvements.
This group also reviews and coordinates construction projects to ensure that alternate
routes for traffic detours are free of major obstructions and available during the
construction season.
Allotment Group
The Allotment Group works with developers, engineers, contractors, governmental
agencies and the public to regulate the design, construction and acceptance of
subdivisions. This group also coordinates inspections under the Engineer’s annual
storm water maintenance program. This consists of inspecting detention/retention
ponds, catch basins, headwalls and storm sewers in subdivisions throughout the
County. When required, corrective measures are taken to update the storm water
facilities to assure that storm water is appropriately managed in allotments. The
expenses related to storm sewer and surface water issues are funded by the county’s
general fund or the through maintenance assessments paid by property owners for the
purpose of inspecting and maintaining storm sewer infrastructure.
Drainage Group
The Drainage Group coordinates requests, reviews, inspects, designs and schedules
improvements to ditches, culverts, storm sewers and other drainage-related items for
landowners, townships and/or County maintenance. Site plan reviews are also
coordinated by the Drainage Group. The expenses related to storm sewer and surface
water issues are funded by the county’s general fund or the through maintenance
assessments paid by property owners for the purpose of inspecting and maintaining
storm sewer infrastructure.
533561607
- 22 -
2012 Operating Budget Request
Program Request
Acct # Description
2012 Budget
20501 Salaries - Employees $
312,270.40
20525 Overtime
$
25501 Fringe Benefits
$
122,410.00
30501 Supplies / Prof. Svcs. $
600.00
37501 Travel/Cont.Ed.
$
6,900.00
45501 Contract Services
$
109,500.00
54501 Rentals/Leases
$
58501 Advertising
$
60501 Other
$
2,340.00
70501 Equipment
$
4,100.00
$
558,120.40
Division Changes Division Request
2012 Budget
$
- $
312,270.40
$
- $
$
- $
122,410.00
$
- $
600.00
$
- $
6,900.00
$
(29,500.00) $
80,000.00
$
- $
$
- $
$
- $
2,340.00
$
(1,900.00) $
2,200.00
$
(31,400.00) $
526,720.40
Department
Changes
$
$
$
$
$
$
$
$
$
$
$
(200.00)
(200.00)
$
$
$
$
$
$
$
$
$
$
$
Department
Request
2012 Budget
312,100.00
122,500.00
600.00
6,900.00
80,000.00
2,400.00
2,200.00
526,700.00
Major Budgetary Changes:
The reduction of $29,500 in contract services is due to drainage task order contracts
that are funded through the general fund storm water allocation and the assessed
subdivision storm water maintenance funds.
Personnel: 3 Design Engineer 2, Design Engineer 1, Construction Projects Coordinator
Proposed Personnel Changes: Reclassification of 1 Design Engineer 1 to a Design
Engineer 2
Performance Measures
Goal: Maintain county roads, bridges and culverts.
Measure
Objective
Percent of unrated
Reduce percentage of culverts that cannot be rated
culverts
to less than 10%
Goal: Improve intersection safety.
Measure
Objective
Percent of Traffic
Signals upgraded
Upgrade 5% of traffic signal controllers per year.
Percent of Traffic
Increase percent of signal controllers with battery
Signals with
backup systems by 5% annually (until 100% have
functioning battery
functioning battery backup systems, then maintain at
backup systems
100%).
Goal: Assure compliance with county subdivision regulations.
Measure
Objective
Reduce the percentage of subdivision construction
Percent of Subdivision bonds that are older than 2 years (until 0% exceed 2
Bonds over 2 years
years, then maintain at 0%).
533561607
2008
2009
2010
22%
2008
2008
2009
2009
2010
2011
2012
22%
2011
10%
2012
0%
10%
5%
23%
28%
33%
2010
93%
2011
2012
81%
- 23 -
60%
Performance Measure Discussion:
Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.
Survey Section
The Survey Section provides surveys, survey data and data management for the
Summit County Engineer’s office. The survey section also conducts plan reviews of
major road and bridge projects as well as road dedications, road vacations, annexations
and land subdivisions.
The Survey Section continues to perpetuate the integrity of the road surfaces by
surveying for the installation of Monument Boxes. Since a portion of everyone’s property
borders a road, private surveyors need to dig holes in the pavement to find old survey
pins that define the centerline of that road. The holes can be more than a foot deep and
soon turn into “pot holes”. Surveys are conducted to determine the centerline of road
right of way in coordination with a pavement resurfacing project. Monument Boxes
containing survey pins marking the centerline can then be installed at the surface of the
pavement during the paving project. This allows private surveyors to simply lift the lid of
the monument box to access the pins they need to perform surveys for the general
public and other improvement projects. This helps to eliminate unnecessary pot holes
and extend the life of the pavement.
This section is essential in providing online data to the public. Scanned images of
surveys, subdivisions and subdivision improvement plans from our records can be
found through the “ONLINE TOOLS” section on the Summit County Engineer website:
http://www.summitengineer.net/resources/tools.
2012 Operating Budget Request
Program Request
Acct # Description
2012 Budget
20501 Salaries - Employees $
258,252.80
20525 Overtime
$
100.00
25501 Fringe Benefits
$
101,274.30
30501 Supplies / Prof. Svcs. $
2,500.00
37501 Travel/Cont.Ed.
$
5,400.00
45501 Contract Services
$
400.00
54501 Rentals/Leases
$
32,016.34
58501 Advertising
$
60501 Other
$
810.00
70501 Equipment
$
7,300.00
$
408,053.44
533561607
Division Changes Division Request
2012 Budget
$
- $
258,252.80
$
- $
100.00
$
- $
101,274.30
$
- $
2,500.00
$
(1,400.00) $
4,000.00
$
- $
400.00
$
(10,008.00) $
22,008.34
$
- $
$
- $
810.00
$
(2,000.00) $
5,300.00
$
(13,408.00) $
394,645.44
Department
Changes
$
$
$
$
$
$
$
$
$
$
$
(6,164.34)
(6,164.34)
$
$
$
$
$
$
$
$
$
$
$
Department
Request
2012 Budget
258,300.00
100.00
101,300.00
2,500.00
4,000.00
400.00
15,900.00
900.00
5,300.00
388,700.00
- 24 -
Major Budgetary Changes:
The $16,172.34 reduction in rentals and leases is due to the selection of one of two
duplicate requests for survey equipment leasing options that were proposed in the
original section request.
Personnel: (2) Surveyors, (2) Survey Coordinators, Survey Technician 2
Proposed Personnel Changes:
No personnel changes are anticipated for 2012.
Performance Measures
Goal: Provide survey services in a timely manner.
Measure
Objective
2008
Response to Survey Complete requested surveys by agreed upon date for
Services Requests
75% of the projects.
Goal: Perpetuate survey monumentation defining road centerlines.
Measure
Objective
Set centerline and/or right of way survey
monumentation on Summit County Engineer 448
paving projects and highway paving projects
Centerline
designed in-house prior to the end of the project year
Monumentation
for 75% of the projects
2008
Goal: Make all Summit County Engineer road records available to the public.
Measure
Objective
2008
Availability of Summit Create scanned images of 75% of approved surveys,
County Road and
recorded plats and improvement plans within 2
Survey Records
weeks of receiving them
2009
2010
2011
2012
75%
2009
2010
2011
75%
2012
75%
2009
2010
2011
75%
2012
75%
75%
Goal: Make recent Summit County Engineer county highway centerline information available to the public.
Measure
Objective
2008 2009 2010 2011 2012
Availability of Summit Create and file centerline drawings from recent
County Engineer
survey information 75% of the time within 12 weeks
Survey records
of survey completion
75%
75%
Goal: Ensure good operational condition of survey equipment.
Measure
Objective
2008
Survey Total Station Calibrate and clean primary survey total station within
Maintenance
12-month intervals.
2009
2010
2011
2012
YES
YES
Performance Measure Discussion:
Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.
533561607
- 25 -
Public Services Division
The Public Services Department is responsible for maintaining over 360 lane miles of
county roadway, 315 bridges, 1,200 culverts, guardrail, berms, vegetation control,
ditches, pavement markings, traffic signals, tree trimming and removal, deceased
animal removal, driveway culvert pipes, fleet maintenance, maintenance of retention
and detention ponds, roadside mowing, snow and ice control on township roads and
some State Highways.
Administration Section
The Public Services Administration Section provides support to the Public Services
Division employees, orders and tracks materials, oversees the Division budget and
processes all requests for services on county roads, bridges and ditches.
2012 Operating Budget Request
Program Request
Acct # Description
2012 Budget
20501 Salaries - Employees $ 179,878.40
20525 Overtime
$
25501 Fringe Benefits
$
76,628.20
30501 Supplies / Prof. Svcs. $
1,000.00
35501 Materials
$
37501 Travel/Cont.Ed.
$
4,000.00
45501 Contract Services
$
11,000.00
54501 Rentals/Leases
$
9,000.00
58501 Advertising
$
500.00
60501 Other
$
89,500.00
70501 Equipment
$
$ 371,506.60
Division Changes Division Request
2012 Budget
$
- $ 179,878.40
$
- $
$
- $
76,628.20
$
(1,000.00) $
$
- $
$
- $
4,000.00
$
(10,000.00) $
1,000.00
$
- $
9,000.00
$
- $
500.00
$
500.00 $
90,000.00
$
- $
$
(10,500.00) $ 361,006.60
Department
Changes
$
$
$
$
$
$
$
$
$
$
$
$
(100.00)
(1,100.00)
(1,200.00)
$
$
$
$
$
$
$
$
$
$
$
$
Department
Request
2012 Budget
179,800.00
75,600.00
4,000.00
1,000.00
9,000.00
500.00
90,000.00
359,900.00
Major Budgetary Changes:
The $10,000 reduction in contract services is due to duplicate requests for IT services
that were included in the Administrative Division budget.
Personnel: Director of Public Services, Office Manager, Receptionist Secretary
Proposed Personnel Changes:
No personnel changes are anticipated for 2012.
533561607
- 26 -
Performance Measures
Goal: Improve operation of the Public Service Division
Measure
Objective
2008
2009
2010
Response time to RFS Reduce annual carry-overs to less than 10
Goal: Safely Provide Public Services to Summit County
Measure
Objective
Number of work
Maintain number of work related injuries at less than
related injuries
15 per year.
2011
10
2008
2009
15
9
2010
15
2012
2011
10
9
2012
5
5
Performance Measure Discussion:
Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.
Bridge and Ditch Section
The Bridge and Ditch section handles the maintenance and upkeep of Summit County’s
315 bridges that can be performed with maintenance crews. In addition they handle
ditch clean up. Summit County inspects all 315 bridges annually and as a result of
those inspections, if necessary, the Bridge Engineer issues Requests for Service to the
bridge crews who then perform the maintenance work needed to keep our bridges safe
and secure.
2012 Operating Budget Request
Acct #
20501
20525
25501
30501
35501
37501
45501
54501
58501
60501
70501
Description
Salaries - Employees
Overtime
Fringe Benefits
Supplies / Prof. Svcs.
Materials
Travel/Cont.Ed.
Contract Services
Rentals/Leases
Advertising
Other
Equipment
Program Request
2012 Budget
$
464,713.60
$
10,000.00
$
202,227.99
$
5,800.00
$
71,800.00
$
1,000.00
$
32,569.00
$
8,896.00
$
$
$
$
797,006.59
Division Changes Division Request
2012 Budget
$
- $
464,713.60
$
- $
10,000.00
$
- $
202,227.99
$
(5,800.00) $
$
(5,000.00) $
66,800.00
$
- $
1,000.00
$
(28,000.00) $
4,569.00
$
- $
8,896.00
$
- $
$
5,800.00 $
5,800.00
$
- $
$
(33,000.00) $
764,006.59
Department
Changes
$
$
$
$
$
$
$
$
$
$
$
$
(46,051.20)
(19,617.81)
6,800.00
(72,469.01)
$
$
$
$
$
$
$
$
$
$
$
$
Department
Request
2012 Budget
418,700.00
10,000.00
182,700.00
60,000.00
1,000.00
4,600.00
8,900.00
5,800.00
691,700.00
Major Budgetary Changes:
The $65,669.01 reduction in the personnel request is due to the elimination of an
additional heavy equipment operator requested by the section.
533561607
- 27 -
The $28,000 reduction in contract services is due to duplicate requests funded through
the Engineering Division budget.
Personnel: Ditch Maintenance Supervisor, 2 Highway Maintenance Crew Leaders, 3
Bridge Worker 2, 3 Ditch Maintenance Workers
Proposed Personnel Changes:
The position of Ditch Maintenance Supervisor is to be changed to Highway
Maintenance Supervisor. This move more accurately identifies the role of this position
which matches the organizational responsibilities of the Highway Maintenance
Supervisor in the North District Section.
The number of Bridge Workers has been reduced to 3. The position currently remains
unfilled due to lack of work and is not funded in the 2012 budget request.
Performance Measures
Goal: Inspect and appraise ditch functionality
Measure
Objective
Prevent County ditches from accumulating debris
Capacity of ditch for
and causing runoff backups that would cause flood
drainage
damages to private properties
Goal: Increase Bridge safety
Measure
Objective
Identify, plan for, and complete all necessary repairs
Review inspectors
to bring the subject bridge to a more secure rating,
reports
and extend its useful life.
2008
2008
2009
2009
2010
2010
2011
2012
YES
YES
2011
2012
YES
YES
Performance Measure Discussion:
Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.
Fleet Maintenance Section
The Fleet Maintenance section handles the maintenance and upkeep of the SCE’s fleet
of vehicles ranging from cars to snow plow trucks.
533561607
- 28 -
2012 Operating Budget Request
Acct #
20501
20525
25501
30501
35501
37501
45501
54501
58501
60501
70501
Description
Salaries - Employees
Overtime
Fringe Benefits
Supplies / Prof. Svcs.
Materials
Travel/Cont.Ed.
Contract Services
Rentals/Leases
Advertising
Other
Equipment
Program Request
2012 Budget
$
571,792.00
$
10,000.00
$
247,843.39
$
313,785.00
$
10,000.00
$
$
8,000.00
$
$
$
11,456.00
$
$ 1,172,876.39
Division Changes Division Request
2012 Budget
$
- $
571,792.00
$
- $
10,000.00
$
- $
247,843.39
$ (313,785.00) $
$
- $
10,000.00
$
- $
$
- $
8,000.00
$
- $
$
- $
$
313,485.00 $
324,941.00
$
- $
$
(300.00) $ 1,172,576.39
Department
Changes
$
$
$
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
$
$
$
Department
Request
2012 Budget
571,800.00
10,000.00
247,900.00
10,000.00
8,000.00
325,000.00
1,172,700.00
Major Budgetary Changes:
The shift in funding between the supplies and other expenses line item was done to
more accurately reflect where the various charges are posted in the County’s financial
reporting system.
Personnel: Fleet Facility Maintenance Manager, Auto Service Worker 2, Auto Service
Worker 2 Tire and Brake, Custodial Worker, Equipment Operator 3, (4) Mechanics,
Messenger, Stores Keeper, Welder, Inventory Control Specialist 2
Proposed Personnel Changes:
No personnel changes are anticipated for 2012.
Performance Measures
Goal: Improve Snow/Ice removal efficiency
Measure
Objective
Ensure that snow trucks down time is no more than
Snow Truck availability 48 hours (mechanical)
2008
2009
2010
90%
2011
2012
90%
90%
Goal; Reduce the number of repairs required through the implementations of an effective preventative
maintenance program.
Measure
Objective
2008 2009 2010 2011 2012
Assure that all vehicles receive timely recommended
service as scheduled, and are properly cleaned on a
regular basis to increase their life cycle and maximize
Frequency of repairs cost/benefit
95%
95%
90%
533561607
- 29 -
Performance Measure Discussion:
Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.
North Station Section and South Station Section
Our North Station is responsible for the snow and ice control and road maintenance in
northern Summit County. Similarly, South Station is responsible for the snow and ice
control and road maintenance in southern Summit County. North Station also handles
all signage, signalization and safety measures on Summit County roads, including
guardrail and pavement markings.
2012 Operating Budget Request – North Station
Acct #
20501
20525
25501
30501
35501
37501
45501
54501
58501
60501
70501
Description
Salaries - Employees
Overtime
Fringe Benefits
Supplies / Prof. Svcs.
Materials
Travel/Cont.Ed.
Contract Services
Rentals/Leases
Advertising
Other
Equipment
Program Request
2012 Budget
$ 1,057,056.00
$
60,000.00
$
475,865.86
$
107,000.00
$
568,000.00
$
1,200.00
$
12,900.00
$
3,500.00
$
$
11,700.00
$
$ 2,297,221.86
Division Changes Division Request
2012 Budget
$
- $ 1,057,056.00
$
- $
60,000.00
$
- $
475,865.86
$
- $
107,000.00
$
(40,000.00) $
528,000.00
$
500.00 $
1,700.00
$
620.00 $
13,520.00
$
- $
3,500.00
$
- $
$
7,500.00 $
19,200.00
$
- $
$
(31,380.00) $ 2,265,841.86
Department
Changes
$
$
$
$
$
$
$
$
$
$
$
$
(43,638.40)
(18,589.96)
(23,000.00)
(5,000.00)
(90,228.36)
$
$
$
$
$
$
$
$
$
$
$
$
Department
Request
2012 Budget
1,013,500.00
60,000.00
457,300.00
107,000.00
505,000.00
1,700.00
13,600.00
3,500.00
14,200.00
2,175,800.00
Major Budgetary Changes:
The $62,228.36 reduction in personnel expenses is the result of leaving the equipment
operator 2 position vacant.
The $63,000 reduction in materials is due to budgetary constraints.
Personnel: Roads Maintenance Manager, Highway Maintenance Supervisor, Heavy
Equipment Operator, (14) Equipment Operator 2, (3) Highway Maintenance Crew
Leaders, (2) Safety Workers
Proposed Personnel Changes:
The Highway Safety workgroup was moved into the North Station Section in last year’s
organization chart but was not fully integrated in the budget. This budget completes the
process of moving the Highway Safety workgroup into the North Station Section. One
Safety Worker left employment recently. There is no plan to re-fill the vacant position
and it has not been funded in the 2012 budget.
533561607
- 30 -
One Equipment Operator was reduced through layoff at the end of 2010 and was not
reinstated in 2011 due to lack of work. That position remains vacant and is unfunded in
the 2012 budget.
At the end of 2010, the Laborer/Highway Worker for the North Section retired and was
not replaced in 2011. That position remains vacant and is unfunded in the 2012 budget.
Performance Measures
Goal: Efficiently respond to Requests For Service (RFS)
Measure
Objective
Reponse time to
complete RFS
Complete 90% of RFS within 4 weeks of receipt
Goal: Provide Efficient and Effective Snow and Ice Removal Services
Measure
Objective
Response time to
Have appropriate forces mobilized no longer than 60
snow events
minutes from the onset of the snow event
Goal: Maintain road safety and informational markings
Measure
Objective
2008
2009
2010
2011
2012
90%
2008
2009
2010
2011
60
2008
2009
90%
2012
42
2010
2011
Repainted road
Complete 90% of all informational markings each
informational markings year
60
2012
90%
90%
Performance Measure Discussion:
Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.
2012 Operating Budget Request – South Station
Acct #
20501
20525
25501
30501
35501
37501
45501
54501
58501
60501
70501
Description
Salaries - Employees
Overtime
Fringe Benefits
Supplies / Prof. Svcs.
Materials
Travel/Cont.Ed.
Contract Services
Rentals/Leases
Advertising
Other
Equipment
533561607
Program Request
2012 Budget
$
636,896.00
$
60,000.00
$
296,877.70
$
243,000.00
$
564,000.00
$
600.00
$
3,000.00
$
1,500.00
$
$
1,900.00
$
900.00
$ 1,808,673.70
Division Changes Division Request
2012 Budget
$
- $
636,896.00
$
- $
60,000.00
$
- $
296,877.70
$
- $
243,000.00
$
(75,000.00) $
489,000.00
$
- $
600.00
$
1,500.00 $
4,500.00
$
- $
1,500.00
$
- $
$
(400.00) $
1,500.00
$
- $
900.00
$
(73,900.00) $ 1,734,773.70
Department
Changes
$
$
$
$
$
$
$
$
$
$
$
$
(20,500.00)
(20,500.00)
$
$
$
$
$
$
$
$
$
$
$
$
Department
Request
2012 Budget
636,900.00
60,000.00
296,900.00
243,000.00
468,500.00
600.00
4,500.00
1,500.00
1,500.00
900.00
1,714,300.00
- 31 -
Major Budgetary Changes:
The $95,500 reduction in materials is due to budgetary constraints.
Personnel: Roads Maintenance Manager, Heavy Equipment Operator, (11) Equipment
Operator 2 (1 open), Highway Maintenance Crew Leader, Highway Maintenance
Worker 2
Proposed Personnel Changes:
No personnel changes are anticipated for 2012.
Performance Measures
Goal: Efficiently respond to Requests For Service (RFS)
Measure
Objective
Reponse time to
Maintain an average response time of two weeks for
complete RFS
the completion of RFS
Goal: Provide Efficient and Effective Snow and Ice Removal Services
Measure
Objective
Response time to
Have appropriate forces mobilized no longer than 45
snow events
minutes from the onset of a call in snow event
2008
2008
2009
2009
2010
2010
0
2011
2012
YES
YES
2011
2012
38
45
Performance Measure Discussion:
Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.
533561607
- 32 -
Specialized Services Section
The Specialized Services Section handles all signage and signalization on Summit
County roads, building maintenance, and specialized services like carpentry, masonry,
tree trimming and landscaping.
2012 Operating Budget Request
Acct #
20501
20525
25501
30501
35501
37501
45501
54501
58501
60501
70501
Description
Salaries - Employees
Overtime
Fringe Benefits
Supplies / Prof. Svcs.
Materials
Travel/Cont.Ed.
Contract Services
Rentals/Leases
Advertising
Other
Equipment
Program Request
2012 Budget
$
330,387.20
$
9,000.00
$
144,578.95
$
104,275.00
$
97,500.00
$
2,200.00
$
7,710.00
$
2,300.00
$
$
2,785.00
$
37,500.00
$
738,236.15
Division Changes Division Request
2012 Budget
$
- $
330,387.20
$
- $
9,000.00
$
- $
144,578.95
$ (104,275.00) $
$
(75,000.00) $
22,500.00
$
- $
2,200.00
$
(2,000.00) $
5,710.00
$
- $
2,300.00
$
- $
$
38,275.00 $
41,060.00
$
(6,000.00) $
31,500.00
$ (149,000.00) $
589,236.15
Department
Changes
$
$
$
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
$
$
$
Department
Request
2012 Budget
330,400.00
9,000.00
144,600.00
22,500.00
2,200.00
5,800.00
2,300.00
41,100.00
31,500.00
589,400.00
Major Budgetary Changes:
The $104,275 reduction in supplies is the result of a transfer to the other expenses line
item. The net reduction of $66,000 is due to the completion in 2011 of several projects
that were included in the original request.
The $75,000 reduction in materials is due to inclusion of signage upgrades that were
included in the original request. The original request anticipated that the federal
mandate for sign reflectivity would require major upgrades in 2012. Since the original
request was submitted, the federal government eased the upgrade deadline and the
funding was reduced accordingly.
Personnel: Deputy Director of Maintenance Administration, Carpenter, Mason,
Maintenance Repairer, Sign Maker, Signal Technician
Proposed Personnel Changes:
The Highway Safety workgroup was moved into the North Station Section in last year’s
organization chart but was not fully integrated in the budget. This budget completes the
process of moving the Highway Safety workgroup into the North Station Section.
533561607
- 33 -
Performance Measures
Goal: Efficiently respond to Requests for Service
Measure
Objective
Response time to
Complete 95% of requests within 2 weeks of date of
complete RFS
request
Goal: Efficiently respond to interdepartmental Service Requests
Measure
Objective
Response time to
Complete 90% of requests within 2 weeks of date of
complete requests
request
Goal: Increase life of existing facilities
Measure
Objective
Timely complete
building maintenance Complete 95% of requests within 1 week of date of
requests
request
Goal: Improve Intersection Safety
Measure
Objective
Traffic Signal
Replacement/
Upgrade Six Traffic Signals By Adding Battery Back
Upgrades
Ups & New Controllers
Traffic Signal
Annually Inspect 100% Of County Owned Traffic
Inspections
Signals
2008
2009
2010
95%
2008
2009
2010
90%
2008
2009
2010
95%
2008
2009
2010
2011
2012
95%
2011
95%
2012
90%
2011
90%
2012
95%
95%
2011
2012
100%
100%
100%
100%
Performance Measure Discussion:
Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.
Infrastructure Measures
Bridge Inspections
All 315 Summit County owned bridges are fully inspected annually. In 2011 our bridge
inspections began in January. As of April 2011, 98% of the bridges on our inventory
had been inspected. Bridge consultants will be reviewing the inspection reports
ensuring that Summit County bridges are constantly monitored and maintained for
safety. In addition, the Federal Highway Administration required that 60% of bridges
with a span larger than 20 feet be “load rated” by October of 2011. We have reached
this goal by completing 63.1% of our 176 large bridge load ratings.
Pavement Condition Index
The Pavement Condition Index is a simple, convenient and inexpensive way to monitor
the condition of the surface of roads, identify maintenance and rehabilitation needs, and
ensure that road maintenance budgets are spent wisely. The PCI rates the condition of
the surface of a road using a numerical scale of 0-100. Every two years the Summit
533561607
- 34 -
County Engineer’s office contracts with a company to perform this analysis on the
county roadways. The data collected is then used to determine our pavement
maintenance program, ensuring that our office repairs the roadways in an efficient and
cost effective manner.
The Summit County Engineer’s office has set in place a five year plan regarding our
Pavement Condition Index. The goal is to maintain an average Pavement Condition
Index rating of 65. We have determined, using budget and pavement condition analysis,
that we need a pavement maintenance budget of $2 million to remain stable at the
current PCI and a budget of $2.5 million to begin restoring the County roads to a PCI of
65. See the charts below comparing differing pavement maintenance budgets and the
projected PCI’s as a result. The current budget only provides $1.6 million to the
pavement maintenance program which is 7.4% more than the 2011 funding, though
additional Public Lands Highway Discretionary funds received by the County will impact
PCI in 2012.
Current Funding Level
The proposed budget attempts to divert as much as is fiscally possible to pavement
maintenance. Despite increased funding levels for pavement maintenance in each of
the last two years, the following graph shows that current funding levels will not be
sufficient to maintain the County’s roads in their current condition. This is the primary
funding challenge for the Engineer’s Office at this time.
$1.6 MIL 5 YEAR PLAN RESULT
70
65
PCI 60
61
60
59
58
57
55
50
2011
2012
2013
2014
2015
PLAN YEAR
Stable Condition Funding Level
In order to maintain the County’s roads at their current state of repair, the County needs
to spend approximately $2 million per year on pavement maintenance as can be seen in
the next graph. Unfortunately, the MVGT fund does not have sufficient resources to
meet the funding level required for pavement condition stabilization.
533561607
- 35 -
$2 MIL 5 YEAR PLAN RESULT
70
65
PCI 60
61
61
61
61
61
55
50
2011
2012
2013
2014
2015
PLAN YEAR
Performance Measure Funding Requirement
A reasonable goal for the condition of County roads is to maintain a minimum average
PCI of 65. In order to return to this level, we currently project that funding of
approximately $2.5 million per year is required. This figure, however, is likely to
increase in the future because we are not currently able to provide enough funding to
stabilize the pavement condition on County roads. As a result, the County needs to
address potential funding options to increase the amount of money available for
pavement maintenance or accept the progressive deterioration of the pavement
condition on County roads.
$2.5 MIL 5 YEAR PLAN RESULT
70
65
63
PCI 60
62
64
64
62
55
50
2011
2012
2013
2014
2015
PLAN YEAR
533561607
- 36 -
2012 Capital Budget
New to this year’s budget document is the discussion of the 2012 Summit County
Engineer’s Capital Budget.
Summit County Engineer Internal Budget Request
2012 Budget
Capital Funding Summary (2012 portion only)
Project Title
Landslide Mitigation
Railroad Crossing
Intersection Improvements
Arlington Rd
South Main 4 Survey Pins
Traffic Access Management
Akron-Peninsula Road
CVNP Landslide Repair and Resurfacing
CVNP Spot Paving
Bank St. Bridge
Cleveland-Mass. (VanHyning)
Harrington Rd
Medina Line Rd. Bridge
Ravenna Rd (Tinkers Creek) TTWP
Aerial Mapping (Surface Water)
USGS Stream Monitoring (Surface Water)
County Ditches (Surface Water)
Regional Stormwater (Surface Water)
Pavement Maint.
MVGT Allocation SC General Fund Federal Funds
State/Local Funds Total 2012 Budget
$20,000
$0
$0
$0
$20,000
$20,000
$0
$0
$0
$20,000
$20,000
$0
$0
$0
$20,000
$140,000
$0
$0
$0
$140,000
$15,000
$0
$0
$0
$15,000
$150,000
$0
$0
$0
$150,000
$0
$0
$700,000
$0
$700,000
$0
$0
$830,000
$0
$830,000
$0
$0
$420,000
$0
$420,000
$220,000
$0
$0
$0
$220,000
$1,000
$0
$0
$9,000
$10,000
$130,000
$0
$0
$0
$130,000
$115,000
$0
$0
$0
$115,000
$100,000
$0
$0
$0
$100,000
$0
$133,000
$0
$0
$133,000
$0
$47,800
$0
$0
$47,800
$0
$150,000
$0
$0
$150,000
$0
$150,000
$0
$0
$150,000
$1,600,000
$0
$0
$0
$1,600,000
$2,531,000
$480,800
$1,950,000
$9,000
$4,970,800
Landslide Mitigation
This project will provide an inventory and assessment of current landslide hazards and
repair landslide damage. The County will develop a comprehensive and efficient
strategy for reducing risks, damage and losses from landslides and slope movements at
designated locations throughout Summit County.
Railroad Crossing Project
This program is to design gates and signals at various unprotected crossing throughout
the County. The County has fourteen unguarded at-grade crossing including crossing
on Killian Road, Pickle Road and Munroe Falls Road. We are currently in the process of
applying for a TIGER III Grant to fund some of this project.
Intersection Improvement Project
This program will fund the design of safety and signalization improvements at existing
intersections throughout Summit County.
533561607
- 37 -
Arlington Road
AMATS programmed $1,040,000.00 in Federal MPO CMAQ funds for the Arlington
Road Improvement project. Improvements will include a construction of an inter
connected traffic signal system, ADA compliant ramps and sidewalks, a northbound left
turn lane at Warner Road and resurfacing from Killian Road to Krumroy Road. The
local share is $260,000.00.
South Main Street Phase IV Survey Pins
S Main St. Phase IV was performed in 2008 and 2009. Setting survey pins for the rightof-way acquired for the project was not authorized and the design contract (with McCoy)
has since been closed. Bob Warren, our Chief Surveyor, indicates that the best way to
have this work performed would be by hiring KCI (FKA McCoy) to set the pins since
they developed, signed, and stamped the right-of-way plans and legal descriptions.
Traffic Access Management
This is a continuation of the Traffic Access Management program. Phase 1 was the
kick-off, data collection, building support and some education portion of the program.
Phase 2 will be the development of the Traffic Access management Manual, submitting
the manual through a committee of stakeholders and producing and submission of the
final manual suitable for adoption by the County Council.
Akron-Peninsula Road
Resurface Akron Peninsula Road from Cuyahoga Falls North Corporation Limit to the
recently resurfaced portion of Akron-Peninsula Road south of Truxell Road. Work is to
include pavement repairs, shoulder restoration and resurfacing and pavement markings.
The funding source is a federal Public Lands Highway Discretionary (PLHD) grant and
is restricted to projects within the Cuyahoga Valley National Park. A total of $1.97
million was made available to this office and is restricted by the grant application
requirements.
Cuyahoga Valley National Park Landslide Repair and Resurfacing
Repair of an existing landslide along Everett Road and resurface the pavement from
Farmstead Road to Everett Connector. Work is to include landslide stabilization
pavement repairs, shoulder restoration and resurfacing and pavement markings. The
funding source is a federal PLHD grant and is restricted to projects within the Cuyahoga
Valley National Park. A total of $1.97 million was made available to this office and is
restricted by the grant application requirements.
Cuyahoga Valley National Park Spot Paving
At various locations located within the Cuyahoga Valley National Park provide spot
resurfacing to portions of the county highway system including shoulders, repair/replace
and upgrade sections of damaged or deficient guardrails replace worn out, damaged or
533561607
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missing signs, including park entrance signs, resurface parking areas and trailheads at
yet to be determined locations and providing pavement markings as required. Spot
paving work shall also include repairs to culverts passing under the county highways
and resurfacing over the repair/replacement. The funding source is a federal PLHD
grant and is restricted to projects within the Cuyahoga Valley National Park. A total of
$1.97 million was made available to this office and is restricted by the grant application
requirements.
Bank Street Bridge
This project involves the replacement of the bridge superstructure, the repair of the
bridge substructures, and the reconstruction of roadway approach slabs, pavement and
guardrails. Construction is expected in 2014.
Cleveland Massillon Road Bridge over Van Hyning
This is a complete bridge replacement project. Plans call for the bridge to be widened
and to include a sidewalk on the west side. Our office is partnering with the City of
Norton on this project. The Ohio Public Works Commission will fund 80% of the project,
City of Norton will provide 10% and we will provide 10%. The project is currently in the
design phase.
Harrington Road Bridge
In cooperation with the Ohio Department of Natural Resources' project to reconstruct
the Harrington Road Dam, the County will fund repairs to the bridge deck. As part of a
plan prepared by the ODNR to reconstruct the dam, our office will develop a set of plan
notes and details to mill off the existing wearing surface, make both partial depth and
full depth deck repairs and place a new wearing course on the deck. The ODNR will bid
and administer the project. Summit County Engineer would inspect the bridge portion of
the ODNR project.
Medina Line Road Bridge over Yellow Creek
This is a bridge replacement project currently nearing the end of the design phase. The
bridge currently has a sufficiency rating of 59.4 out of 100. SCE has received OPWC
funds for this project and we are partnering with the Medina County Engineer. SCE will
administer the project.
Ravenna Road Bridge over Tinker’s Creek
This project involves the reconstruction of the Ravenna Road Bridge (No. HUT-0120005) over Tinkers Creek. The bridge will maintain a similar alignment and profile with
minimal approach work. The project also includes application of new pavement
markings and traffic control devices. Temporary pavement will be required for
maintenance of traffic. Construction is expected in 2013. The project is funded with
80% CEAO LBR funds.
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Aerial Mapping
This oblique (angled view) imagery will be an update to our 2008 imagery. It will allow
the user to see high-resolution images from multiple directions of any area in the
county. LIDAR (LIGHT Detection and Ranging) will generate highly accurate modeling
surfaces for storm water, terrain modeling and contour creation. These data sets will be
made available to all County offices and the general public, on the existing Summit
County ArcIms site.
USGS Stream Monitoring
SCE partners with the United State Geological Survey to monitor streams, perform
stream modeling, and flood plain mapping for Summit County.
County Ditches
SCE has received money from the general fund in order to repair and maintain non
petitioned County ditches that cannot be paid for out of the Motor Vehicle and Gas Tax
Fund.
Regional Storm Water
A regional storm water program is critical in order for Summit County to prevent large
scale floods such as we have seen in 2011. However, there is a large cost to be able to
identify and implement such a program. In the past, this office has received money
from the general fund in order to address the design, construction, planning, and
administration of regional storm water detention basins and we wish to continue that
effort in 2012.
Pavement Maintenance
Our pavement maintenance program includes hot mix resurfacing, asphalt rejuvenation,
crack sealing, micro resurfacing, motor paving resurfacing, pavement marking, seal
coating, and spot paving.
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Revenue Projections
Summit County Engineer Internal Budget Request
2012 Budget
Revenue Summary
Acct #
11302
11303
13230
13676
13691
1600
17022
17042
17202
17402
Description
Permissive Auto Tax
County Permissive Tax - HB419
FEMA Reimbursement
Gasoline Taxes
Vehicle License Taxes
Municipal Courts
Other Non-Operating Revenue
Other Receipts
Refunds
Reimbursements
Special Assessments
17562 Sales - Personal Property
18006 Interest Income
Norton Contract
New Franklin Contract
19999 Transfers-in
Subtotal MVGT Fund
13241 Federal Direct Pay
13271 State Direct Pay
Total Engineer Revenues
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
2011 Budget
400,000.00
3,500,000.00
2,500,000.00
7,800,000.00
247,000.00
16,950.00
548,160.00
10,000.00
5,000.00
74,500.00
95,800.00
255,000.00
15,452,410.00
401,600.00
2,098,600.00
17,952,610.00
$
$
$
$
$
$
$
$
2012 Budget
400,000.00
3,500,000.00
2,500,000.00
7,700,000.00
240,000.00
-
$
$
$
$
$
$
$
$
$
$
$
520,000.00
10,000.00
3,000.00
50,000.00
120,000.00
480,800.00
15,523,800.00
1,950,000.00
9,000.00
17,482,800.00
The Engineer’s office supports its road and highway related operations exclusively
through the Motor Vehicle Gas Tax (MVGT) fund. Other operations related to storm
water management are currently supported by either special assessments or the
County’s General fund capital budget.
Portions of the Ohio vehicle registration, gasoline and permissive taxes fund the
Engineer’s office. Approximately 12 cents out of the current 28 cent State gasoline tax
goes to Ohio County Engineers. Permissive taxes now account for our second largest
share of revenue to the MVGT fund. Our county permissive tax is $15 per vehicle. By
state law, the dollars collected from these taxes must be used for expenses related to
planning, constructing, maintaining and repairing public roadways.
Storm water operations are financed through separate funds because of the restricted
use of MVGT fund dollars. Two special assessment funds are maintained with revenue
from storm water assessments levied on subdivisions. These funds essentially operate
as insurance pools for member subdivisions and provide for the on-going maintenance
of storm water facilities within the assessed subdivisions. The funds are not designed
to cover complete replacement of existing facilities or the addition of new facilities.
General maintenance of the County’s storm water system outside these assessed
subdivisions is currently paid for out of the General fund’s capital appropriation. Since
533561607
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the maintenance work on these storm water systems is provided by employees of the
Engineer’s office, the office invoices these other funds to reimburse the MVGT fund for
the cost of providing these services.
533561607
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Financial Overview/Expenditure Projections
Summit County Engineer Internal Budget Request
2012 Budget
Summit County Engineer Combined Budget
Acct #
20501
20525
25501
30401
30501
35501
37501
45501
50501
54501
58501
60501
70501
80501
Description
Salaries - Employees
Overtime
Fringe Benefits
Internal Services
Supplies / Prof. Svcs.
Materials
Travel/Cont.Ed.
Contract Services
Utilities
Rentals/Leases
Advertising
Other
Equipment
Debt Service
2009 Actual
$ 6,706,771.00
90,915.95
$
$ 2,517,657.92
71,500.00
$
350,556.00
$
731,016.00
$
25,873.34
$
101,384.00
$
139,100.00
$
36,918.00
$
6,425.04
$
491,923.00
$
44,497.00
$
$ 1,393,191.00
$12,707,728.25
2010 Actual
$ 6,133,923.46
116,000.00
$
$ 2,664,562.66
66,500.00
$
544,300.00
$
$ 1,098,500.00
35,000.01
$
108,800.00
$
201,800.00
$
33,100.00
$
13,000.00
$
578,500.00
$
72,800.00
$
$ 1,395,900.00
$13,062,686.13
2011 Budget
$ 6,007,800.00
86,300.00
$
$ 2,430,700.00
77,200.00
$
501,300.00
$
$ 1,171,000.00
36,800.00
$
832,700.00
$
189,500.00
$
65,100.00
$
13,000.00
$
469,400.00
$
60,800.00
$
975,400.00
$
$12,917,000.00
Program
Request
2012 Budget
$ 5,971,758.44
167,400.00
$
$ 2,470,376.86
75,600.00
$
893,516.00
$
$ 1,311,300.00
66,935.00
$
$ 1,006,985.00
189,500.00
$
90,862.34
$
8,500.00
$
199,356.00
$
71,400.00
$
975,400.00
$
$13,498,889.64
Division
Changes
$
$
$
$ (1,400.00)
$ (432,860.00)
$ (195,000.00)
$ (17,875.00)
$ (349,680.00)
500.00
$
$ (9,896.46)
$
$ 315,160.00
$ (8,900.00)
$
$(699,951.46)
Division
Request
2012 Budget
$ 5,971,758.44
167,400.00
$
$ 2,470,376.86
74,200.00
$
460,656.00
$
$ 1,116,300.00
49,060.00
$
657,305.00
$
190,000.00
$
80,965.88
$
8,500.00
$
514,516.00
$
62,500.00
$
975,400.00
$
$12,798,938.18
Department
Changes
$ (145,424.84)
$
$ (58,662.54)
$ (11,500.00)
(756.00)
$
$ (50,300.00)
140.00
$
$ (4,906.00)
$
$ (5,969.88)
$
$ (4,615.00)
$
1,300.00
$
$(280,694.26)
Department
Request
2012 Budget
$ 5,826,500.00
167,400.00
$
$ 2,412,000.00
62,700.00
$
459,900.00
$
$ 1,066,000.00
49,200.00
$
652,600.00
$
190,000.00
$
75,000.00
$
8,500.00
$
510,000.00
$
62,500.00
$
976,700.00
$
$12,519,000.00
Capital Program $ 4,970,800.00
Total Appropriation Request $ 17,489,800.00
Projected Revenue $ 17,482,800.00
Projected Change in Fund Balance $
533561607
- 43 -
(7,000.00)
Summit County Engineer Organization Chart
October 2011 for 2012 Budget
Alan Brubaker, P.E.,P.S.
Summit County Engineer
Gus Kabbara
Public Services Division
Larry Fulton
Chief Deputy Engineer
Engineering Division
Laurie Connell
Office Manager
Inventory Control
Brown – Inv. Ctrl. Spec
Cook – Storekeeper
Watters - Messenger
John Cavileer
Special Services
Duane Hawk
Fleet/Facilities
Simmonds
Receptionist /
Secretary
Patrick Dobbins
South Station
Equipment Repair
Burden - Mechanic
Doyle – Mechanic
Sosnosky – Mechanic
Sabo – Mechanic
Quinn – Welder
Daily – Aut Ser Wkr 2
Estes – Aut Ser Wkr 2
Barclay – Custodial Wkr
Trego – Equip Op 3
South Station
Cook – Crew Ldr.
Estes – Equip Op. 2
Ross – Equip Op. 2
Ketron – Equip Op 2
Cole – Equip Op. 2
Blaurock – Equip Op. 2
Jacoby – Equip Op. 2
Barnett – Equip Op. 2
Homan – Equip Op. 2
Fessler – Equip Op. 2
Sarlouis – Equip Op. 2
Bill Diesch
North Station
Schaffer – Lbr Hwy Wkr
McCausland – Heavy Equip
Op
Bridge Maintenance
Richards – Crew Ldr
Fessler – Bridge Wkr
Lee – Bridge Wkr
Stonestreet – Bridge Wkr
Ditch Maintenance
Gulgas – Crew Ldr
Hagat – Ditch Maint Wkr
Smith – Ditch Maint Wkr
Salyer – Ditch Maint Wkr
Vacant – Heavy Equipment
Op
Deborah Obendorfer
Office Manager
Geordie Kissos
Major Projects
Vacant
Engineer Project
Manager
Heidi Swindell
Government Affairs Liaison
David White
Planning
Rob Sobnosky
Construct
Tony Chiancone
Highway Maintenance
Highway Safety
Cook – Crew Ldr
Cerasuolo – Safety
Wkr
Kovacs – Safety Wkr
North Station
Jaye – Crew Ldr
Hall – Equip Op 2
Healy – Equip Op 2
Hummel – Equip Op 2
Winters – Equip Op 2
Lardas – Equip Op 2
Rauch – Equip Op 2
Melito – Equip Op 2
Wagner – Crew Ldr
Simmons – Equip Op 2
Lee – Equip Op 2
Delaney – Equip Op 2
Brunamonti – Equip Op 2
Means – Equip Op 2
Magazine – Equip Op 2
Davis – Equip Op 2
Collins – Const Team Mgr
Ross – Design Eng 2
Right of Way Acquisition
Burgess – Const Proj Coord
Permits
Starosta – Eng Tech
Supervisor
Inspection
Smith – Const Team Mgr
Kamvouris – Inspector 3
Topougis – Inspector 3
Conley – Inspector 3
Deneen – Inspector 3
Temporary Seasonal Student Helpers (assigned as needed)
- 44 -
David Kelly
Staff Advisor
Dawn Butts
Deputy Director
Tim Boley
Highway/Drainage
Bob Warren
Survey
Fatkins – Heavy Equip Op
533561607
Steven Brunot
Administration Division
Joe Paradise
Engineering Services
Kurt Koerber
Highway Maintenance
Spec. Services
Lapidakis – Carpenter
Tomayko – Maint Rep
Burns – Sign Maker
Sabo – Signal Tech
Clardy – Mason
Hennon – Equip Op 2
Denise Longstreth
Executive Assistant 2
Schostak – Surveyor
Mendiola – Survey Coord
Bell – Survey Coord
Sturm – Survey Tech 2
Marie Newlove
Budget/Finance
Dennis Tubbs
GIS
Dunchuck – Design Eng 2
Lupica – Design Eng1
Knapp – Design Eng 1
Wilson – Const Proj
Coord
DeGroff – Eng Tech 4
Smith – Eng Tech 3
Young – Survey,
CAD, GIS Tech
Personnel
Laura S – Office Mgr HR
Carole A – Admin Asst /
Payroll
Training
Lisa M –Safety Coordinator
Information Technology
Kevin H – Network Admin
Ron P – Software Engineer
Records
Public Records Coordinator
Vacant
Reception
Kristin K - Receptionist
Newsome – Fiscal Officer 2
Harpster – Comp 2 Adv Fin
MVGT Special Capital Project Fund Summary
Special Capital Projects
Fund No
Waterloo Rd Widening & Resurfacing
ARRA
Federal
Local
Bridge Load Rating #02
Federal
Local
Bridge Load Rating #03
Federal
Local
Encumbered
Available
43230
$
$
$ 218,097.00
$
$
$
26,548.00
1,992.15
-
$ 1,695,852.00
$ 1,449,214.85
$ 218,097.00
$
28,540.15
$
$
$
557,600.00
107,000.00
50,000.00
$
$
$
531,676.00
149,891.00
-
$
$
$
-
$
$
$
25,924.00
(42,891.00)
50,000.00
$
714,600.00
$
681,567.00
$
-
$
33,033.00
$
$
$
663,695.00
635,860.00
396,297.00
$
$
$
$
$
Program Sub total $
132,930.40
33,232.60
166,163.00
$
$
$
101,686.80
25,422.20
127,109.00
$
$
$
$
$
$
31,243.60
31,243.60
$
$
Program Sub total $
30,463.20
7,615.80
38,079.00
$
$
$
30,463.20
7,615.80
38,079.00
$
$
$
$
$
Program Sub total $
68,256.00
17,064.00
85,320.00
$
$
$
51,094.40
12,773.60
63,868.00
$
$
$
4,290.40
4,290.40
$
$
$
17,161.60
17,161.60
Fund 43232 Total $
289,562.00
$
229,056.00
$
12,100.80
$
48,405.20
$
$
51,300.00
5,797.00
$
$
7,695.49
855.06
$
$
4,941.94
$
$
43,604.51
-
$
57,097.00
$
8,550.55
$
4,941.94
$
43,604.51
$
$
$
453,252.65
453,252.65
$
$
$
452,904.85
452,904.85
$
$
$
$
$
$
347.80
347.80
$
$
401,600.00
140,816.00
$
$
109,627.88
27,406.97
$
$ 113,409.03
$
$
291,972.12
-
$
542,416.00
$
137,034.85
$ 113,409.03
$
291,972.12
$
$
$
128,282.00
14,253.60
142,535.60
$
$
$
-
$
$
$
14,253.60
14,253.60
$
$
$
128,282.00
128,282.00
$
$
$
540,000.00
24,000.00
404,734.00
$
$
$
-
$
$
$ 404,734.00
$
$
$
540,000.00
24,000.00
-
$
968,734.00
$
-
$ 404,734.00
$
564,000.00
$ 767,536.37
$ 1,138,184.78
43231
43232
Canton/Springfield Signalization
Federal
Local
7,810.40
7,810.40
-
$
$
$
-
43233
Akron-Peninsula Road Resurfacing
Federal
Local
43234
Northampton Rd Bridge Replacement
Federal
Local
43235
Canton Rd Modification 15004-2
Federal
Local
43236
Van Buren Rd Bridge
OPWC
Local (Other)
Local (SCE)
43203
Combined Total All Special Capital Project Funds $ 4,864,049.25
533561607
Expended
637,147.00
633,867.85
178,200.00
Hazel Street Bridge Replacement
Federal
State-OPWC
Local-Akron
Bridge Load Rating #01
Federal
Local
Appropriations
$ 2,958,328.10
-
- 45 -
Capital projects that receive state and federal money are tracked in separate funds
designated for the given project. There are eight special project funds open for current
projects. The figures on the previous page represent the projected status of each fund
as of the beginning of 2012. Encumbered Local funds are transferred from the MVGT
fund and become the cash balance for each of the funds. State and federal money is
paid directly to the contractors and therefore only shows as expended funds once a
payment has been processed.
Assessed Subdivision Fund Summaries
Section 6137 of the Ohio Revised Code provides the general legislative authority that
allows the County to improve and/or maintain storm water facilities on private lands.
Specifically, Section 6137.02 of the Ohio Revised Code provides for the establishment
of a county ditch maintenance fund. Summit County enacted subdivision regulations
which stipulate that developers are required to submit a final plat which provides that all
fee holders and all receiving title to the fee through them are subject to payment of
drainage maintenance fees assessed or to be assessed by the County pursuant to
Chapter 6137 of the Ohio Revised Code. The maintenance fee obligation is required to
pass with the title to the property.
The drainage maintenance assessments are the method used by the County to fund ongoing maintenance of the drainage system. The unencumbered balance of the fund
through which these maintenance operations are paid cannot exceed the 20% of the
construction costs of the drainage improvements. In order to assure compliance with
this requirement, the drainage assessment is calculated based on the county receiving
20% of the original construction cost of the improvement over a period of 8 years. In
other words, 2.5% of the construction cost is assessed on an annual basis. This total
assessment for each phase of a subdivision is then divided into an assessment per acre
and this amount is multiplied by the total acreage of the individual homeowner to
compute a final assessment figure for each property owner.
The County is divided into two districts based upon community boundaries that
approximate the two major drainage basins in the County. The northern district includes
those townships located in the Cuyahoga River watershed and the southern district
includes those townships in the Muskingum River watershed. The balance for each
District at the end of the 3rd quarter supports the following year’s appropriation. Normal
practice is to appropriate the entire balance for each district in order to provide flexibility
in handling surface water issues in the assessed subdivisions.
District 1 – Northern District
District 1 includes 103 subdivisions spread over 5 townships. Bath Township includes
31 assessed subdivisions.
Northfield Center Township includes 10 assessed
subdivisions. Richfield Township includes 17 assessed subdivisions. Sagamore Hills
Township includes 33 assessed subdivisions. Twinsburg Township includes 12
assessed subdivisions.
533561607
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In 2011, the County collected $45,599 from the subdivisions in District 1. The year-todate expenditures through October 31, 2011 were $88,504. The total appropriation for
2011 was $458,500.
The total appropriation for 2012 is $450,000.
District 2 – Southern District
District 2 includes 72 subdivisions spread over three townships. Copley Township
includes 55 assessed subdivisions.
Coventry Township includes 1 assessed
subdivision. Springfield Township includes 16 assessed subdivisions.
In 2011, the County collected $146,665 from the subdivisions in District 2. The year-todate expenditures through October 31, 2011 were $41,521. The total appropriation for
2011 was $106,100.
The total appropriation for 2012 is $220,000.
Acknowledgements
Preparation of the 2012 budget report to Council takes the effort of many employees in
the Engineer’s Office. It required the time and dedication of all of our section leaders
and division leaders. Marie Newlove provided a herculean effort to compile and
consolidate all of the data into one comprehensive document. In addition, the
accomplished copyediting work of Heidi Swindell and Kristin Kovacs contributed to
completing this document. The effort of all our staff is greatly appreciated.
533561607
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