Dalton Free Public Library
Trustee Meeting Minutes
January 6, 2014
The meeting was called to order at 7:00 p.m. by John Kittredge
Present:
John Kittredge, Joan Roy, Mary Gingras, Judy Douville, Annie Roy Ronayne, Fred
Sears, Gail Pinna, Mark Rancourt and Librarian Mindy Hackner
Absent: Max Ehrlich
Reports:
1. The Secretary’s minutes of November 4, 2013 meeting were reviewed and
accepted.
2. There was no Treasurer’s report.
Old Business:
1. Mindy reported that circulation was down slightly for the month of November and
up slightly for the month of December.
2. The Hitchcock film series was not well attended during the day, so Mindy is
looking at running a film series in the evening hours. The Patrons recommended
an evening time may work better.
3. Mindy is hoping the Lighting Project will begin in April. There was a chance it
was going to be put off, but Mindy is in discussion with Ken Walto, and has
hopes it will begin in 2014.
4. The alarm is in place but needs to be looked at, it still has some kinks to work out.
The alarm is setting off too soon and Tim Daniels the custodian is not able to
catch it in time. Lee Audio will provide Tim with a remote (FOB) so that he can
disarm the alarm in time. It will cost an additional $ 296 bringing the alarm
upgrade to $1484. Mindy will keep us posted.
5. The private study area for SKYPE and tutoring has been set up. It is ready and
waiting for use.
6. At this time the Friends cannot contribute money for the comfortable parent/child
chair. Mindy is going to put out an announcement to the community, to see if
someone would like to donate one. She will keep us posted.
7. Mindy Hackner and John Kittredge will meet with Ken Walto on Thursday
January 9th, to review policies. Mindy would like to run some evening programs
and would like to be compensated additional time spent beyond her 40 hours.
Mindy, John and the Library Trustee Members are all in agreement that Flextime
and Compensation need to be looked at.
8. A unanimous motion was made by the Library Trustee Members to adopt a
resolution that – “The Board stands behind its Chairperson John Kittredge in
discussion about the fact that our Library Director should have reasonable
Flextime in order to execute her Administrative duties”.
New Business:
1. Mindy will begin the budget process this month. The budget process should be
easier because Mindy has been through the process once. She will keep us
posted.
2. Mindy would like to invite Mary King to one of our upcoming Board meetings to
discuss long-range planning. Mary King is a MLS consultant who specializes in
long term planning. Mindy shared a document on Public Library Strategic
Planning. All Library Trustee Board members agreed it was a great idea, so
Mindy will look into setting up the meeting with Mary King in February or
March.
3. A motion was made and approved so that Mindy can attend a conference on May
29th. The conference is called the BEA (Book Expo), it is held in New York City
and Mindy will attend the conference on May 29, 2014.
4. Mindy will run a one day children’s program during the week of February
Vacation. The program is called The Diary of a Worm. She is excited to run the
one day program and will look into running more programs in the future during
school vacations.
Meeting Adjourned at 8:20 by John Kittredge
The next meeting was scheduled for Monday February 3, 2014
Respectfully Submitted,
Annie Roy Ronayne