D-1
Appendices
Appendix D
General Ledger
This appendix provides samples of all standard TERMS General Ledger reports. Each sample displays program
number, name, and access panel followed by the purpose and audience. Most TERMS programs provide a
variety of sequence, selection, and summarization options, therefore the same program may be used to meet
different needs.
You can see detailed information concerning the available selection criteria for each report by accessing the
Prompt Facility, F4 and/or the Help Facility F1. The following list shows the program number and report title with
access panel in ( ):
• FB151 - Archive Journal (F614)
•
• FB152 - Post Journal to Ledger (F615)
•
• FB153 - Create Reversing Journal Entry (F615) •
• FB154 - Revenue Ledger Summary (F510)
•
• FB155 - Expenditure Ledger Summary (F510)
•
• FB156 - Budget Status Summary (F510)
•
• FB157 - Trial Balance Sheet (F605)
•
• FB158 - Balance Sheet (F605)
•
 FB159 - Statement of Revenue & Expense (F605) •
 FB160 -Journal Report by Account (F606
•
 FB161 -Journal Report by Vendor (F613)
•
 FB162 - Revenue Ledger Detail (F511)
Program: FB151 - Archive Journal (panel F614)
Financial Information
FB163 - Expenditure Ledger Detail (F511)
FB164 - Cash Receipt Detail (F610)
FB165 - Budget Amendment Detail (F608)
FB166 - Generate FL DOE Acct Input (F619)
FB167 - Chart of Accounts (F617)
FB168 - Roll Ledger Balance Forward (F618)
FB169 - Archive Ledger (F618)
FB170 - Print FA-399 Report (F620)
FB171 - Update Account Status (F618)
FB172 - Revenue Status Summary (F510)
FB173 - Purge Journal Entries (F614)
V3R1 • 2/15/2016
D-2
Appendices
Purpose:
This program is used by the Finance Department to archive Journal Entries to tape. The frequency
of this action is determined by each district based on the size of their computer and the referral rate
to old Journal Entries.
Audience: Finance Department
FB151 F614 Sample School-001-1998EDIT *
02/17/1998 12:46 PAGE-
DATE
ENTRY PG TY DESCRIPTION/SOURCE
CREDIT OFFSET
01141997 555555 001 JE DESC
.00
100.00
01141997 555555
100.00 *
01141997
100.00 **
02051997 133336 001 BA test
.00 2760
02051997 133336
.00 *
162532 001 CD POST CASH DISBURSEMENTS
.00 1111
02051997 162532
.00 *
345670 001 VD VOID CHECK
20.00 1111
More...
02051997 345670
20.00 *
450500 001 BA Budget Adoption
.00 2760
1450000.00 2760
02051997 450500
1450000.00 *
V3R1 • 2/15/2016
ARCHIVE JOURNAL
EDR12
Archive Journal (FB151)
Submitted from F614
S L
TNA Fnd.Genl.Func.Objt.Cntr.Project.Pgm
DEBIT
U B
.
.
.
.
.
.
100.00
C
.
.
.
.
.
.
.00
100.00
100.00
P B 100.2510.5100.0100.2222.
.
100.00
100.00
P X 100.1530.5100.0100.2222.
.
20.00
20.00
P X 100.1530.5100.0100.2222.
.
.00
.00
P B 100.2510.5100.0100.2222.
.
.00
B 100.2510.5100.0100.2222.
.
.00
.00
User Guide
Appendices
02051997
1450020.00 **
03051997 555555 001 CD BATCH
.00 1111
03051997 555555
.00 *
555556 001 CD BATCH
.00 1111
03051997 555556
.00 *
680003 001 CD BATCH
.00 1111
002 CD BATCH
.00 1111
Financial Information
D-3
120.00
CASH DISBURSEMENTS
P X 100.1530.5100.0100.2222.
.
55.00
55.00
CASH DISBURSEMENTS
P X 100.1530.5100.0100.2222.
.
75.00
75.00
CASH DISBURSEMENTS
P X 100.1530.5100.0510.1111.
.
50.00
CASH DISBURSEMENTS
P X 100.1530.5100.0510.1111.
.
5.00
V3R1 • 2/15/2016
D-4
Appendices
Program: FB152 - Post Journal to Ledger (panel F615)
Purpose:
This program is used by the Finance Department to post Journal Entries that were previously
generated but not posted. It allows the user to post a whole group of Journal Entries instead of
calling them up one at a time using panel F612.
Audience: Finance Department
FB152 F615 Sample District-005-1998 * EDIT *
07/30/1997 14:46 PAGE-
POST JOURNAL TO LEDGER
Post Journal Entries to Ledger
L
A Fnd.-GL-.Func.Objt.Cntr.Project.Pgm
DATE
ENTRY PG TY DESCRIPTION
CREDIT OFFSET
07031997 300001 001 RC test
R 410.1111.0400.0570.4444.
.
-------D
****
-----------DATE
AMOUNT NUMBER
BANK
VENDOR
REC: 07031997
0000001
-------- ------------- --------DEP: 07031997
100.00 000000001 1000
INV:
0000000000 UNKNOWN
----------07031997
POSTED
.00
ERROR
.00
07301997 450004 001 JE display FB152 batch submission A 100.1111.
.0160.1111.
.
-------*
450005 001 JE FB152 batch submission
A 100.1111.
.0160.1111.
.
-------*
450006 001 JE FB152 Batch Submission
A 100.1111.
.0160.1111.
.
V3R1 • 2/15/2016
EDR12
DEBIT
------------- -
.00
.00
10000.00
5000.00
200.00
User Guide
Appendices
Financial Information
D-5
V3R1 • 2/15/2016
D-6
Appendices
Program: FB153 - Create Reversing Journal Entry (panel F615)
Purpose:
The Finance Department uses this batch process to reverse a batch of Journal Entries. The
reversed Journal Entries will be unposted, so they must be posted by FB152 on panel F615.
Audience: Finance Department
FB153 F615 Sample School-003-1998
09/22/1997 16:1
DATE
V3R1 • 2/15/2016
ENTRY
PG
CREATE REVERSE JOURNAL ENTRY
DESCRIPTION
CREATE
POST
DATE
DATE
REQUEST 003 TOTAL
TOTAL
TOTAL
TOTAL
-----REVERSE------ E
DATE
ENTRY PG R
51 JNB RECORDS SELECTED
58 JNA RECORDS SELECTED
51 JNB RECORDS WRITTEN
58 JNA RECORDS WRITEEN
User Guide
Appendices
D-7
Program: FB154 - Revenue Ledger Summary (panel F510)
Purpose:
The Finance Department uses this program at month end or whenever a review of the revenue is
needed to print a summarized overview of the district’s revenue position. Report totals are period to
date.
Audience: Finance Department
FB154 F510 Sample District-001-1998
12:17 PAGE-
REVENUE LEDGER SUMMARY
EDR12
07/31/1997
Revenue Ledger Summary
FB154
Submitted from F510
Fnd
- 100
9798
T Fnd.Objt.Cntr
RECEIVABLE
B 100.3310.1111
.00
A 100.3310.1111
.00
B 100.3310.2222
.00
A 100.3310.2222
.00
B 100.3310.3131
.00
A 100.3310.3131
.00
B 100.3310.3333
.00
A 100.3310.3333
.00
B 100.3310.4141
.00
A 100.3310.4141
.00
B 100.3310.4444
.00
A 100.3310.4444
.00
Financial Information
General Fund
PRD-01UNKNOWN
BUDGET
ACCRUED
RECEIVED
COLLECTED
ACTUAL
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
V3R1 • 2/15/2016
D-8
Appendices
B 100.3310.5555
.00
A 100.3310.5555
.00
B 100.3310.7777
.00
A 100.3310.7777
.00
V3R1 • 2/15/2016
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
User Guide
Appendices
D-9
Program: FB155 - Expenditure Ledger Summary (panel F510)
Purpose:
The Finance Department uses this program at month end or whenever a review of expenses is
needed to print a summarized overview of the district’s expenses. Report totals are period to
date.
Audience: Finance Department
FB155 F510 Sample District-002-1998
07/31/1997 12:31 PAGE-
EXPEDITURE LEDGER SUMMARY
Expenditure Ledger Summary
Submitted from F510
Fnd
- 100
9798
TY Fnd.Objt.Cntr
AVAILABLE
% REM
B 100.0100.1111
.00
A 100.0100.1111
B 100.0100.2222
.00
A 100.0100.2222
B 100.0100.3131
.00
A 100.0100.3131
B 100.0100.3333
.00
A 100.0100.3333
B 100.0100.4141
.00
Financial Information
EDR12
FB155
General Fund
PRD-01UNKNOWN
BUDGET
COMMITTED
ENCUMBERED
EXPENDED
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
V3R1 • 2/15/2016
D-10
Appendices
Program: FB156 - Budget Status Summary (panel F510)
Purpose:
This program prints a summary listing of expenditure accounts. Descriptions are printed for all
dimensions that make up the Account Strip, thus making the report more readable for someone not
familiar with all the dimension definitions.
Audience: School, Department, Fund, and Project managers.
FB156 F510 Sample School-003-1998
09/22/1997 16:19 PAGE-
BUDGET STATUS SUMMARY
EDR12
Budget Status Summary
FB156
Submitted from F510
Fnd
- 100
General Fund
1998
TY Objt.Cntr
AVAILABLE
% REM
0100
Salaries
A
1111
Lakeside Elementary
0.00
.00
A
2222
Dr. Smith Elementary
0.00
.00
A
3131
East Lake Middle School
0.00
.00
A
3333
Borzner Middle School
0.00
.00
A
4141
Andrews High School
0.00
.00
A
4444
Kelley High School
0.00
.00
A
5555
Phillips Vocational Center
0.00
.00
A
7777
Silver Sands Exceptional
0.00
.00
V3R1 • 2/15/2016
PRD-01 JULY
BUDGET
COMMITTED
ENCUMBERED
EXPENDED
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
User Guide
Appendices
D-11
Program: FB157 -Trial Balance Sheet (panel F605)
Purpose:
This program prints a list of the district’s assets, liabilities, and fund equity. The report shows
beginning balance, current period debits, current period credits, and ending balance. The Finance
Department uses this report at month end to verify G/L Account balances.
Audience: Finance Department
FB157 F605 Sample District-001-1998
07/30/1997 16:41 PAGE1
Fnd
- 100
General Fund
9798
TRIAL BALANCE SHEET
PRD-01UNKNOWN
BEGINNING
CURRENT
BALANCE
BUDG DEBITS
3,497.50
BALANCE
DEBITS
CREDITS
1520
Encumbrances
.00
3,497.50
.00
1530
Expenditures
.00
250.00
.00
*
TOTAL BUDG DEBITS
.00
3,747.50
.00
**
TOTAL ASSETS AND OTHER DEBITS
.00
3,747.50
.00
2720
Reserve/Encumbrances
.00
.00
3,497.50
TOTAL LIABILITIES
.00
.00
3,497.50
Appropriations
.00
600,000.00
2,550,124.00
TOTAL BUDG CREDITS
.00
600,000.00
2,550,124.00
Unreserved Fund Balance
.00
2,449,874.00
500,000.00
TOTAL FUND EQUITY
.00
2,449,874.00
500,000.00
TOTAL LIABILITIES AND OTHER CR
.00
3,049,874.00
3,053,621.50
250.00
3,747.50
3,747.50
LIABILITIES
3,497.50
*
3,497.50
BUDG CREDITS 2510
1,950,124.00
*
1,950,124.00
FUND EQUITY 2760
1,949,874.00*
1,949,874.00**
3,747.50
Financial Information
V3R1 • 2/15/2016
D-12
Appendices
Program: FB158 - Balance Sheet (panel F605)
Purpose:
This program prints the month end balance sheet. The Finance Department prints this report when
they are ready to close the month or whenever a review of the district’s financial position is needed.
Audience: Finance Department
FB158
Req C F P H
REQUEST LOADED 002 01 B Y B
T I/E Sequence
2 I
12
REQUEST LOADED
FB158 F605 Sample District-002-1998
07/30/1997 16:53 PAG
Prd Sr
01
D
Lin Fnd.-GL-.Project
xxx.xxxx.xxxxxxx
001 100.
.
Summ: Fnd.-GL-.Project
.
.
BALANCE SHEET
Balance Sheet
Fnd
9798
- 100
FB158
General Fund
PRD-01UNKNOWN
LIABILITIES
FUND EQUITY
V3R1 • 2/15/2016
EDR12
2720
*
2760
*
*
**
Reserve/Encumbrances
TOTAL LIABILITIES
Unreserved Fund Balance
TOTAL FUND EQUITY
EXCESS REVENUE OVER EXPENDITURE
TOTAL LIABILITIES & FUND EQUITY
3,497.50
3,497.50
1,949,874.001,949,874.001,946,376.50
.00
User Guide
Appendices
D-13
Program: FB159 - Statement of Revenue and Expenses (panel F605)
Purpose:
This report shows totals for all revenue and expenditure G/L accounts and calculates excess revenue
over expenditures. The Finance Department prints this report when it is ready to close the month or
whenever a review of the district’s financial position is needed.
Audience: Finance Department
FB159
Req C F P H
REQUEST LOADED 003 01 C Y B
T I/E Sequence Prd
Sr
Summ: Fnd.-GL-.Project
2 I
12
01
D
.
.
Lin Fnd.-GL-.Project
xxx.xxxx.xxxxxxx
REQUEST LOADED
001
.
.
FB159 F605 Sample District-003-1998
BALANCE SHEET
EDR12
07/31/1997 08:17 PAG
Statement of Revenue & Exp
Fnd
- 100
General Fund
PRD-01UNKNOWN
9798
REVENUES
2510
Appropriations
1,950,124.00
*
TOTAL REVENUES
1,950,124.00
EXPENDITURES 1520
Encumbrances
3,497.50
1530
Expenditures
250.00
*
TOTAL EXPENDITURES
3,747.50
**
EXCESS REVENUE OVER EXPENDITURE
1,946,376.50
Financial Information
V3R1 • 2/15/2016
D-14
Appendices
Program: FB160 - Journal Report by Account (panel F606)
Purpose:
This program prints a list of all the Journal Entries that make up the G/L Account balances. The
report is helpful in tracking down account balance problems because it shows all the activity against
an account.
Audience: Finance Department
FB160 F606 Sample District-001-9798
08/18/1997 11:05 PAGE1
DATE
ENTRY PG TY DESCRIPTION/SOURCE
DEBIT
CREDIT 10
07071997 400007 001 JE BATCH PO - POST/PRINT
60.00
JOURNAL REPORT BY ACCOUNT
EDR12
Journal Report by Account FB160
ST N LA Fnd.-GL-.Func.Objt.Cntr.Project.Pgm
P
N 100.1520.5100.0510.4141.
.
N 100.2720.
60.00
07071997 400007
60.00
60.00 *
07071997
60.00
60.00 **
07081997 400012 001 BA Budget Adoption
P
B 700.1100.7900.0160.4444.
B 700.2720.
B 700.1100.7900.0160.4444.
.
.
50000.00
B 700.2720.
50000.00
07081997 400012
50000.00
50000.00 *
400013 001 JE BATCH PO - POST/PRINT
50.00
P
N 700.1520.7900.0160.4444.
.
N 700.2720.
50.00
V3R1 • 2/15/2016
User Guide
Appendices
D-15
Program: FB161 - Journal Report by Vendor/PO (panel F613)
Purpose:
This program prints a list of all the Journal Transactions that are associated with a given Vendor,
PO, Check Number, or user. The report will be helpful to the Finance Department when it is trying to
research the impact of a PO or Check Number on the Ledgers.
Audience: Finance Department
FB161 F613 Sample District-001-9798
08/14/1997 11:24 PAGEDATE
ENTRY PG TY DESCRIPTION/SOURCE
DEBIT
CREDIT 10
07031997 400001 001 RC Test2
100.00
JOURNAL REPORT BY VENDOR/PO
EDR12
Journal Report by Vendor/PO FB161
ST N LA Fnd.-GL-.Func.Objt.Cntr.Project.Pgm
P
R 410.1111.
.3338.4444.
.
N 700.1520.7900.0160.2222.
.
R 410.1111.
100.00
07031997 400001
100.00
100.00 *
07031997
100.00
100.00 **
07071997 400001 001 JE BATCH PO - POST/PRINT
50.00
P
N 700.2720.
50.00
07071997 400001
50.00
50.00 *
400002 001 JE BATCH PO - POST/PRINT
1125.00
P
N 100.1520.5100.0510.4141.0000001.
N 100.2720.0000001
1125.00
07071997 400002
1125.00
1125.00 *
400003 001 JE BATCH PO - POST/PRINT
20.00
Financial Information
P
N 100.1520.5100.0640.4141.
.
V3R1 • 2/15/2016
D-16
Appendices
Program: FB162 - Revenue Ledger Detail (panel F511)
Purpose:
This program prints a list of all the Journal Entries that make up the Revenue Account balances. The
report is helpful in tracking down account balance problems because it shows all the activity against
an Account.
Audience: Finance Department
FB162 F511 Sample School-001-1998
Fnd
-
REVENUE LEDGER DETAIL
Revenue Ledger Detail FB162
Submitted from F511
08/26/1997 12:29 PAG
NOT USED
L
Fnd.Objt.Cntr
DESCRIPTION/SOURCE
T DATE
. .
Adopt new plan (N2)
. .
. .
Fnd - 100 General Fund
Fnd.Objt.Cntr
DESCRIPTION/SOURCE
T DATE
100.0160.1111
display FB152 batch submission
additional description
100.0160.1111
FB152 batch submission
100.0160.1111
FB152 Batch Submission
100.0160.
100. .
V3R1 • 2/15/2016
EDR12
NUMBER
BANK A
A
NUMBER
BANK A
AMOUNT DATE ENTRY PG TY
A
10000.00 07301997 450004 001 JE
A
A
AMOUNT DATE ENTRY PG TY
15000.00 - 07111997 500001 001 JE
15000.00- *
15000.00- **
5000.00 07301997 450005 001 JE
200.00 07301997 450006 001 JE
15200.00 *
15200.00
User Guide
Appendices
D-17
Program: FB163 -Expenditure Ledger Detail (panel F511)
Purpose:
This program prints a list of all the Journal Entries that make up the Expenditure Account balances.
The report is helpful in tracking down account balance problems because it shows all the activity
against an Account.
Audience: Finance Department
FB163 F511 Sample School-002-1998
08/26/1997 12:29 PA
EXPENDITURE LEDGER DETAIL
Expenditure Ledger Detail
Submitted from F511
Fnd
- 100
Fnd.Objt.Cntr
DATE
ENTRY
100.0100.1111
07091997 888888
100.0100.1111
07311997 500005
100.0100.
100.0510.4141
07071997 400002
100.0510.4141
07071997 400004
100.0510.4141
07071997 400005
100.0510.4141
07071997 400006
100.0510.4141
07071997 400007
EDR12
FB163
General Fund
DESCRIPTION/SOURCE
PG
VENDOR
PO
L
A
AMOUNT
TY
budget
B
500000.00-
creating activity account budg
B
550000.00-
001 BA
001 JE
BATCH PO - POST/PRINT
V0000000734 00001002 N
1050000.00- *
1125.00
BATCH PO - POST/PRINT
V0000001028 00001004 N
1100.00
BATCH PO - POST/PRINT
V0000001027 00001005 N
1072.50
BATCH PO - POST/PRINT
V0000007203 00001006 N
120.00
BATCH PO - POST/PRINT
V0000002156 00001007 N
60.00
BATCH PO - POST/PRINT
V0000002156 00001003 N
001 JE
001 JE
001 JE
001 JE
001 JE
100.0510.
100.0640.4141
07071997 400003 001 JE
100.0640.
100.
.
Fnd
- 200
Debt Service Funds
3477.50 *
20.00
20.00 *
1046502.50- **
L
Financial Information
V3R1 • 2/15/2016
D-18
Appendices
Fnd.Objt.Cntr
DATE
ENTRY
200.0200.7777
07091997 450001
200.0200.7777
07091997 450001
200.0200.7777
07101997 145519
200.0200.7777
07141997 450025
200.0200.7777
07141997 450025
200.0200.7777
08061997 033300
DESCRIPTION/SOURCE
PG
VENDOR
PO
A
AMOUNT
Budget Adoption
B
.00
Budget Adoption
B
10000.00
V0000000734 00000077 N
50.00
Budget Adoption
B
.00
Budget Adoption
B
12500.00
X
100.00
TY
001 BA
001 BA
ON-LINE PO - POST
001 JE
001 BA
001 BA
BATCH CASH DISBURSEMENTS
V0000000055
001 CD
Program: FB164 - Cash Receipt Detail (panel F610)
Purpose:
This program prints a detail list of all cash receipts posted to the Journal. It will be used to reconcile
cash receipts at month end. With this report the user can verify the receipts that make up each
deposit, and verify the accounts that make up each receipt.
Audience: Budget Developers and Budget Department
REQUEST 00131997
.00 000000051 6000 09031997 555551 001 RC P
.00
FB164 F610 Sample School-001-1998
CASH RECEIPT DETAIL
09/03/1997 08:31 PA
Cash Receipt Detail FB164
RECEIPT-----NUMBER
DC
DATE
AMOUNT
0000051 09031997
DB
100.00
0000053 09031997
DB
200.00
V3R1 • 2/15/2016
-----
-----BANK----- --
EDR12
-------JOURNAL---------
AMOUNT
NUMBER
BANK DATE
NUMBER PG
TY ST LA Fnd.Func.Objt.Cntr.Project.Pgm
100.00
000000051 6000 09031997 555551 001 RC
P
R 410.
.0160.
.
.
200.00
000000053 6000 09031997 555553 001 RC
P
R 410.
.0160.
.
.
User Guide
Appendices
REQUEST 001
300.00
Financial Information
D-19
300.00
V3R1 • 2/15/2016
D-20
Appendices
Program: FB165 -Budget Amendment Summary (panel F608)
Purpose: This program prints a list of Budget Amendments made throughout the district. It will be used by the
Budget Department periodically to review all Budget Amendments, especially those made at the school level.
Audience: Budget Department
FB165 F608 Sample School-001-1998
09/22/1997 16:19 PAGE-
BUDGET AMENDMENT SUMMARY
Budget Amendment Summary
Cntr
DATE
NOT USED
ENTRY PG
ST Fnd.Genl.Func.Objt.Cntr.Project.Pgm
EDR12
FB165
AMOUNT
F-T PGM
USERID
DATE
TERMINAL
09191997 623333 001
U 400.1100.
.3191.
.
.
50.00
F
F609
EDR12
QPADEV0002
Cntr
.00 TO
Cntr
- 1111
Lakeside Elementary
DATE
ENTRY PG ST Fnd.Genl.Func.Objt.Cntr.Project.Pgm
TERMINAL
07311997 500005 001 U 100.2760.5100.0100.1111.
.
QPADEV0005
Cntr
.00 TO
Cntr
- 2222
Dr. Smith Elementary
DATE
ENTRY PG ST Fnd.Genl.Func.Objt.Cntr.Project.Pgm
TERMINAL
08211997 454545 001 P 700.2510.7900.0160.2222.
.
08211997 QPADEV0004
09221997 666470 001 U 700.2510.7900.0160.2222.
.
QPADEV0004
V3R1 • 2/15/2016
TOTAL
AMOUNT
550000.00
1111
F-T PGM
F
TOTAL
AMOUNT
50.00
F612
FROM
USERID
EDR12
550000.00
F-T PGM
DATE
FROM
USERID
20.00
F
F607
EDR12
20.00
T
FB153
EDR12
DATE
User Guide
Appendices
D-21
Program: FB166 - Generate FL DOE Account Input (panel F619)
Purpose:
System.
This program generates the Florida DOE transaction file used by Phase III of the Cost Reporting
Audience: Finance Department personnel
FB166 F619
INPUT
/ /
:
PAGE-1
----------------- INPUT DETAIL ------
GENERATE DOE COST ACCOUNTING
AMOUNT
----------- DOE DATA(VARIABLE) ---------------FLAKEY
V311998X100
FLAKEY
V311998X100
FLAKEY
V311998X100
FLAKEY
V311998X100
FLAKEY
V311998X100
FLAKEY
V311998X100
FLAKEY
V311998X100
FLAKEY
V311998X100
FLAKEY
V311998X100
FLAKEY
V311998X100
999
FLAKEY
V311998X100
Financial Information
FD TABLE CNTR CTL
6000
6000
6000
6120
6120
6130
6130
6130
6130
6130
0160
0160
0160
0160
0160
0160
0160
0160
0510
0510
1111
3333
4141
1111
4141
1111
3333
4141
4444
4444
6130
0590
1111
-----
V3R1 • 2/15/2016
D-22
Appendices
Program: FB167 - Chart of Accounts (panel F617)
Purpose: This program prints the Chart of Accounts. The report can be printed in any sequence of dimensions.
You have the option of printing accounts used by the General, Revenue, or Expenditure Ledgers. The accounts
can also be printed by status, either active or inactive. Reports may be produced for any fiscal year having
records. Generic selection is available in each account dimension.
Audience: Finance Department Personnel.
FB167 F617 Sample School-001-1998
CHART OF ACCOUNTS
02/17/1998 11:49 PAGELDGR
BUDGET
AVL AWHS ORG UNIT
X 200.5100.0510.1111
Y
X 200.5100.0510.2222
200.5100.0510.1111
Y
X 200.5100.0510.3333
200.5100.0510.1111
Y
X 200.7500.0200.3131
Y
0182000000
X 200.7500.0200.7777
Y
0183200000
LEDGER X TOTAL
5 RECORDS READ
REQUEST 001 TOTAL
5 RECORDS READ
V3R1 • 2/15/2016
User Guide
Appendices
D-23
Program: FB168 - Roll Ledger Balance Forward (F618)
Purpose: This program rolls Ledger balances forward to the next year after the current year has been balanced
and closed. Although intended to process General Ledger accounts, the program is capable of rolling subsidiary
Ledgers as well. It is not recommended that this be done unless the new year is the first one in which TERMS is
being used. Back up files then run in edit mode first.
Audience: Finance Department personnel.
No data.
Financial Information
V3R1 • 2/15/2016
D-24
Appendices
Program: FB169 - Archive Ledger (F618)
Purpose:
Audience: Finance Department personnel
FB169 F618 Sample District-002-1998 * EDIT *
EDR12
04/07/1998 09:29 PAGE-1
ARCHIVE LEDGER
Archive Ledger
REQUEST 002 TOTAL
TOTAL
TOTAL
TOTAL
TOTAL
TOTAL
TOTAL
TOTAL
V3R1 • 2/15/2016
0
0
148
163
0
0
0
0
FLB
FLA
FLB
FLA
FLB
FLA
FLB
FLA
TAPE
TAPE
DISK
DISK
DISK
DISK
DISK
DISK
RECORDS
RECORDS
RECORDS
RECORDS
RECORDS
RECORDS
RECORDS
RECORDS
READ
READ
SELECTED
SELECTED
WRITTEN
WRITTEN
DELETED
DELETED
User Guide
Appendices
D-25
Program: FB170 - Print FA-399 Report (F620)
Purpose: This program produces the monthly FA-399 reports for selected projects as required by the funding
agencies. The format, sequence, and content of this report are prescribed (including a signature line.) The
program works across fiscal year boundaries and is typically run on a monthly basis for each project which must
be reported.
Audience: Finance Department Personnel.
FB170 F510 Sample School-001-1998
01/27/1998 12:33 PAGE-
FLORIDA DEPARTMENT OF EDUCATION
EDR12
PROJECT BUDGET SUMMARY AND EXPENDITURE REPORT
PRD-07 JANUARY
1998
PROGRAM
Project-0000001 Title I Math
CURRENT
Func
Objt
EXPENDITURES
5100
0510
.00
DESCRIPTION
OFFICIAL PROJ #
BUDGETED
TOTAL
EXPENDITURES
UNEXPENDED
AS OF 01/31/1998
BALANCE
Supplies
100,000.00
.00
100,000.00
TOTALS
100,000.00
.00
100,000.00
.00
0%
REIMBURSEMENT PERCENT
0
TOTAL FEDERAL FUNDS
0%
0%
.00
.00
.00
.00
I HEREBY CERTIFY THAT I HAVE REVIEWED THE PROJECT RECAPITULATION SHOWN ABOVE AND THAT THE ITEMS SHOWN THEREON
ARE PROPERLY
CLASSIFIED ACCORDING TO THIS DISTRICTS CURRENT CHART OF ACCOUNTS. I FURTHER CERTIFY THAT ALL THE EXPENDITURES
INCLUDED IN THIS
REPORT WERE OBLIGATED FOR SUBSEQUENT TO PROJECT APPROVAL DATE AND PRIOR TO THE TERMINATION DATE. I FURTHER
CERTIFY THAT ALL
EXPENDITURES HAVE BEEN MADE IN ACCORDANCE WITH APPLICABLE LAWS AND REGULATIONS AND WERE INCLUDED ON THE
APPROVAL INDICATED ABOVE,
THAT NO PRIOR REPORT HAS BEEN MADE FOR ANY ITEM REPORTED AS CURRENT EXPENDITURES AND THAT ALL INVENTORY ITEMS
INCLUDED HEREON HAVE
Financial Information
V3R1 • 2/15/2016
D-26
Appendices
BEEN PROPERLY ENTERED ON THE INVENTORY RECORDS AS REQUIRED BY FLORIDA STATUTES. I FURTHER CERTIFY THAT NONE
OF THE EXPENDITURES
REPORTED HEREIN WILL BE USED FOR MATCHING FUNDS ON THIS OR ANY OTHER SPECIAL PROJECT. I FURTHER CERTIFY THAT
ALL RECORDS NECESSAR
TO SUBSTANTIATE THIS REPORT ARE ON FILE AND AVAILABLE FOR REVIEW AS NECESSARY BY STATE AND FEDERAL MONITORING
STAFF.
CERTIFIED
CORRECT_______________________________________________DATE___/___/______
FINANCE OFFICER
EFFECTIVE APPROVAL DATE
TERMINATION DATE
LAST DATE TO ENCUMBER AGAINST THIS PROJECT
LAST DATE TO EXPEND
FROM
THIS PROJECT
DATE___/___/______
AUDITED________
Program: FB171 - Update Account Status (F618)
Purpose: This program updates the account status,(i.e., Y = Available, N = Not Available) for all accounts in
the selected Ledger and closes accounts that are out of date. It also updates fields for the Ledger that are
derived from the individual dimensions. These fields are updated for the Ledger Budget record: FDATE, TDATE,
NDATE, XDATE, A, W, H, S, ORG. These same fields are updated for the Ledger Activity record, plus the 1099
field which isn't stored in the Ledger Budget.
Audience: Finance Department personnel
FB171 F618 Sample District-001-1998
EDR12
04/07/1998 09:31 PAGE- 1
UPDATE ACCOUNT STATUS
Update Account Status
From F618
REQUEST 001 TOTAL
TOTAL
TOTAL
V3R1 • 2/15/2016
0 FLB RECORDS READ
0 FLB RECORDS UPDATED
0 FLA RECORDS READ
User Guide
Appendices
TOTAL
Financial Information
D-27
0 FLA RECORDS UPDATED
V3R1 • 2/15/2016
D-28
Appendices
Program: FB172 -Revenue Status Summary (F510)
Purpose: This program produces a summary listing of revenue accounts. Descriptions will be printed for all
dimensions that make up the account strip, thus making the report more readable for someone not familiar with
all the dimension definitions. The summarization and sequencing features can be used to create reports for
school/department use, project manager use, or fund manager use. Due to the length of this report,
FB154 is better for expert users.
Audience: Finance Department, School/Departments, Project Managers, and Fund Managers.
FB172 F510 Sample School-004-1998
02/17/1998 13:06 PAGEFnd
- 100
General Fund
FEBRUARY 1998
TY Objt.Cntr
COLLECTED
TOTAL
0120
Classroom Teachers
A
....
0.00
0.00
*
0.00
0.00
0160
Other Support Personnel
A
....
0.00
0.00
*
0.00
0.00
3122
Federal Impact, Construction
A
....
0.00
0.00
*
0.00
0.00
3310
FL Education Fin Pgm
A
1111
Lakeside Elementary
0.00
0.00
A
2222
Dr. Smith Elementary
0.00
0.00
A
3131
East Lake Middle School
0.00
0.00
A
3333
Borzner Middle School
0.00
0.00
V3R1 • 2/15/2016
REVENUE STATUS SUMMARY
PRD-08
EST REVENUE
ACCRUED
RECEIVED
7523.00
0.00
0.00
7523.00
0.00
0.00
6480.00
0.00
0.00
6480.00
0.00
0.00
0.00
0.00
56.32
0.00
0.00
56.32
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
User Guide
Appendices
A
0.00
A
0.00
Financial Information
4141
4444
Andrews High School
0.00
Kelley High School
0.00
D-29
0.00
0.00
0.00
0.00
0.00
0.00
V3R1 • 2/15/2016
D-30
Appendices
Program: FB173 - Purge Journal Entries (F614)
Purpose: This program purges base and account records of Journal Entries using the FROM/TO range. Use it
with caution and only when other alternatives have been exhausted. In certain instances, purging Journal Entries
can cause negative repercussions.
Audience: Finance Department personnel
No data.
V3R1 • 2/15/2016
User Guide