Volunteer Role: Volunteer Events Co-ordinator
How did you find out about volunteering at Great St Mary’s?
Part 1 – Personal details
Title:
First name(s):
Surname:
Daytime tel:
Mobile tel:
Email:
Current Address:
Part 2 – About the Role
Great St Mary’s is the university church at the heart of Cambridge. Thanks to a Heritage Lottery grant, we are launching a Heritage Education Centre showcasing the remarkable history of Great St Mary’s and the significant role it has played in the history of the University and City of Cambridge.
As part of the project we will be running a programme of high-profile events in Cambridge throughout
2014, in connection with the Tour de France, Great War commemorations and the 450th anniversary of
Queen Elizabeth I visiting Cambridge.
We are looking for an events co-ordinator who will collaborate with the Heritage Education Officer in planning a number of heritage-themed events in central Cambridge.
The role will involve:
• Collaborating with the Heritage Education Officer and Parish Secretary to co-ordinate a programme of events in 2014, including the Big Weekend/Tour de France, WWI events in early
August and an Elizabethan pageant on 13 September
• Writing proposals (timelines, venues, suppliers, health and safety, budgets)
• Contributing to volunteer recruitment efforts
• Leading family activities during the Summer holidays
• Liaising with potential venues, the council, suppliers, performers and sponsors
• Administrative support surrounding bookings, licences, insurance and invoices
• Publicity and marketing
• Organising participant evaluation for events
Much of the events co-ordinator’s role will be carried out from home at flexible times to suit you.
However, you will need to be able to travel to central Cambridge regularly for meetings with the
1 of 4

Heritage Education Officer and events held at Great St Mary’s. Ideally we are looking for a longterm volunteering commitment until Autumn 2014 to help our events programme run smoothly from the start.
• Part-time: up to 12 hours per week and longer hours in the immediate run-up to major events
• Long-term role – starting immediately, until Autumn 2014, with potential to continue after that
• Much of the role can be carried out from home
• Flexible hours
• Trial period
We are looking for a volunteer with:
• Events/project management experience
• An understanding of heritage and tourism within Cambridge, and lots of good ideas about how to make our events a success
• Strong organisational and administrative skills and experience with word-processing, mail merges and databases
• Excellent interpersonal skills. You will be approachable & self-aware, able to empathise with people from varied backgrounds and of all ages
• Reliability and the ability to manage your time and produce results efficiently and independently while meeting deadlines
• Strong communication, teamwork and negotiation skills; sales and/or marketing skills
• A keen interest in volunteering and in heritage
• Experience working with children
• As the role will largely be carried out from home, you will need access to a computer
Part 3 – About you
Background & Expertise Please give brief details of relevant qualifications, skills and experience, hobbies, interests and previous volunteering roles or employment which equip you for this voluntary role.
2 of 4

What do you hope to gain from volunteering with Great St Mary’s?
Employment Please mark the following boxes. Are you currently?
Employed
Availability
Unemployed Retired Student (fulltime)
Student (parttime)
Approximately how many half days would you like to volunteer each month?
Part 4 – References
Please provide contact details of two people (not related to you) whom we can contact if necessary, to comment on your character and ability to carry out this role.
Name: Name:
Address:
Tel:
Address:
Tel:
Email: Email:
Relationship to you: Relationship to you:
Part 4 – Declaration (Delete/circle as appropriate)
Do you have the right to work in the UK?
Please note: if you do not have the right to work in the UK you run the risk of deportation by volunteering
Do you have any unspent criminal convictions or is there any action pending against you?
This will not necessarily prevent you from volunteering – each case is dealt with on its own merits.
Yes/No
Yes/No
3 of 4

Do you have a disability or specific need for which special arrangements or
adjustments are needed for the role or the interview? All information is strictly confidential. If yes, we may contact you in confidence to discuss your requirements.
Some volunteer roles will require a Criminal Record check. Are you willing for this check to be carried out if necessary?
Yes/No
Yes/No
Please confirm by signing below or typing ‘I AGREE’.
I declare that the information I have given is, to the best of my knowledge and belief, true and complete.
Signed: Date:
Please complete and return
By post to: Heritage Education Officer, Great St Mary’s Church, Senate House Hill, Cambridge,
CB2 3PQ
Or by email to: heritage@gsm.cam.ac.uk
Data Protection The information that you have provided is required to administer your interest in volunteering with Great St Mary’s. It will be held securely on the volunteer database and in line with the requirements of the Data Protection Act 1998.
4 of 4