YARMOUTH TOWN COUNCIL
MINUTES OF A MEETING OF YARMOUTH TOWN COUNCIL HELD AT THORLEY
CHURCH ON TUESDAY 3rd JULY 2012
079/2012 APOLOGIES
To receive apologies for absence: Cllr Goodridge
PRESENT: Councillors S Cowley, (Town Mayor), R Corbett, A. Ingram, S. Mence, B. Tongue, P
Garlick, S Poston
IN ATTENDANCE: B Jacobs (Town Clerk), County Councillor Stuart Hutchinson, Harbour
Commissioner James Howe, Isle of Wight County Press, and 3 members of the public
080/2012 PUBLIC FORUM:i)
POLICE MATTERS
No report was presented on policing issues in Yarmouth during June.
ii)
HARBOUR ISSUES
A report was presented by the Harbour Commission representative.
Phases 2 and 3 of Yarmouth Harbour Development will begin September and completed by the
following Easter.
The Harbour is to be decorated for the Olympic Torch arrival. Safety leaflets will be available
Despite the recent poor weather there has been an increase over last year of overnight visitors.
Discussions took place regarding the issue of cycling on the Green and associated footpaths in
Yarmouth, particularly in relation to the Green Tourism fund, part of which is dedicated to
encouraging cycling. RESOLVED: The Clerk to write to Stuart Love suggesting better signage for
cyclists between the ferry terminal and the Victoria Road / railway line cycle track.
iii)
ISLE OF WIGHT COUNCILLOR’S REPORT
Cllr Hutchinson reported on the selection process for the Chief Constable for Hampshire and the
Isle of Wight, who is appointed by the Police and Crime Committee. The chairman elect for that
Committee is an Isle of Wight County Councillor.
The Isle of Wight Council have organised a Budget Consultation Workshop for 22/7/12 at County
Hall, Newport from 3:30pm to 5:30pm. Cllr Hutchinson will be attending and is happy to receive
views from the public and Yarmouth Town Council.
The Yarmouth Village Green application is still third on the list for consideration by the Isle of
Wight Council. RESOLVED: The Clerk to write to the Cllr Hutchinson to inform them of the issues
dependent upon their decision.
Cllr Hutchinson will attend a Planning Committee meeting for the proposed Thorley and Wellow
wind turbine scheme on 16/7/12.
Cllr Hutchinson had presented Isle of Wight Council Jubilee medallion packs to Yarmouth
schoolchildren.
Cllr Hutchinson reported that he had submitted a detailed report to the IWC about the condition of
Thorley bus shelter, and the response was that its repair is listed within the PFI, but with no
indication of timescale.
Parking on Coastguard Green: IWC Property Services have stated that they will be sending a letter
to local residents reminding them that parking on the Green is prohibited. They also indicated that
they had no record of concerns expressed on this issue by Yarmouth Town Council. RESOLVED:
The Clerk to write to Jeff Barrett of Property Services to inform him that Yarmouth Town Council
have been expressing their concern for several years to the IWC, but the letters appear to have gone
to another department, and that Yarmouth Town Councillors had also noted that parking had been
taking place on the Green between Yarmouth Institute and River Road/Tennyson Road.
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iv)
THORLEY ISSUES
A member of the public raised a complaint regarding the lack of maintenance of verges throughout
Thorley.
RESOLVED: The Clerk to notify Highways Department of this issue, together with the poor
condition of the tarmac area between the telephone box and nos. 3/4, North View, Thorley Street,
which is a trip hazard, and the flattened bollards to the west of Thorley Church.
v)
YARMOUTH ISSUES
RESOLVED: Cllr Corbett to contact Nick Chandler regarding the old water pump in South Street,
and to report back to the Clerk.
RESOLVED: The Clerk to write to the churchwarden of St James’ Church suggesting that the ATS
bench in the churchyard is in need of immediate attention, and would they like Yarmouth Town
Council to meet the cost of maintenance on this occasion, but with no commitment to future
maintenance.
RESOLVED: To replace the St George’s flag on the Common following the raising of the Olympic
Flag.
vi)
PUBLIC QUESTION TIME
No further questions were received.
081/2012
DECLARATIONS OF INTEREST
Personal Interests:
Mayor Cowley on any issue involving Lee Farm or buses, and on agenda items 089, 098 and 099
Cllr Tongue on item 085
Cllr Mence on item 085
Cllr Garlick on any issue involving buses
Cllr Poston on items 089,098 and 099
082/2012
MINUTES
That the minutes of the meeting of the Town Council held on Tuesday 12th June 2012 are taken as
read, confirmed and signed as being an accurate record of the proceedings.
083/2012
FINANCE
083/2012.1 Payment of Accounts.
The following payments are authorised for July 2012:
04-Jul-12
04-Jul-12
1157
1158
Riverside Centre
HMRC
04-Jul-12
04-Jul-12
1159
1160
Brian Jacobs
Nick Chandler
04-Jul-12
1161
Payroll admin June 2012
Income tax Clerk's salary June
2012
Salary May 2012
Annual assets maintenance
2012/13
Grant towards Olympic Torch
Day activities
West Wight Sports
Centre
083/2012.2 Bank Reconciliation.
RESOLVED: That the bank reconciliation for June 2012 is accepted.
£5.00
£100.40
£402.09
£439.00
£50.00
083/2012.3 Reports of IWC extra savings required 2014 – 2017
An invitation from the IWC for the Budget Consultation Workshop on 26/7/12 to consider
additional savings required in 2013/14 and the subsequent 3 years was noted.
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084/2012
PLANNING ISSUES
084/2012.1
Planning Applications
No objections were raised to the following applications:
Application No Location
Proposal
Dates
TCP/11303/D -
Hill Place Hill Place
Householder Application Demolition of garage
Comments
P/00794/12
Lane Thorley
alterations replacement enlarged roof to provide
Due By:
Yarmouth Isle Of
additional living accommodation within
06/07/2012
Wight PO410XJ
roofspace to include dormer windows on south
elevation proposed garden room shed
TCP/30852/A -
Upper Place Main
Householder Application Proposed porch
Comments
P/00811/12
Road Thorley
alterations and extension at 1st floor level to
Due By:
Yarmouth Isle Of
provide additional living accommodation three
06/07/2012
Wight PO41 0SX
dormer windows on north elevation two dormer
windows on south elevation
TCP/27636/A -
Laurel Cottage
Householder Application Demolition of
Comments
P/00859/12
Ommanney Road
conservatory proposed alterations and single
Due By:
Yarmouth Isle Of
storey extension to enlarge kitchen
13/07/2012
Wight PO410QA
TCP/31105 -
The Barns
Removal of existing garage door, replaced with
Comments
P/00885/12
Tapnell
window to create home gym; proposed detached
Due By:
Newport Road
garage
20/07/2012
Yarmouth
PO41 0YJ
P/00621/12
Tapnell Farm
Proposed agricultural barn/store with ancillary
Comments Due
Newport Road
staff facilities to include installation of
By:
Yarmouth
photovoltaic panels on south facing roof slope
20/07/2012
PO41 0YJ
084/2012.2 Planning Permission Decisions
Permission granted
None
Appeals refused
APP/P2114/C/11/2154150: Newclose Farm Buildings, Hill Place Lane Thorley
APP/P2114/A/11/2155622: Newclose Farm, Hill Place Lane Thorley
084/2012.3 Other Planning issues
The Temporary Event Notices considered were noted to be outside the YTC area.
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085/2012
YARMOUTH & THORLEY COMMUNITY PLAN
Cllr Tongue reported on the meeting of the Advisory Committee held on 20/6/12.
Item 3.1 was noted
Item 3.2: A completion date for the signs is likely to be in August with the final request for payment
and final accounts to WWLP and DLMT at the end of August or early September. The team is now
considering the launch of the History booklet. Standing Orders were suspended to allow a request
from the Yarmouth Harbour Commissioner to add YHC to the list of retailers.
RESOLVED:
• That the wholesale and retail price of the Booklet be £4.95 per copy.
• That copies of the Booklet be stored in the Council’s Office and the Clerk to deal with retailers.
• That sale (not sale/return) be the arrangement with retailers for sales.
• That a separate account be arranged for ‘Historic Yarmouth Promotion’ to deal with sales and
future reprints and any further historic Yarmouth projects.
Item 4: It was noted that, with regard to the Localism Act 2011( new Code of Conduct / Complaints
Procedure / Registers of Interest), Yarmouth Town Council is requested to seek clarification after
the final IWC documents are available if there appears to be an implication for non-Councillor
members of the Advisory Committee.
Item 6: It was noted that, with regard to cyclists on the Green, the Council is recommended to
protect the rights of pedestrians, especially around the estuary, whenever occasion arises.
086/2012
IWC PROPOSAL (in PFI) TO OPERATE THE YAR BRIDGE BY REMOTE
CONTROL
Cllr Mence reported that another meeting was being sought with all parties concerned.
087/2012
OLYMPIC TORCH RELAY Saturday 14 July 2012
Cllr Mence reported that a leaflet from the IWC detailing arrangements for the above had been
circulated thanks to Cllr Tongue. Thanks were also expressed to Cllr Corbett for help in decorating
the town and Chris Lisher is to arrange decoration of the Harbour. Yarmouth Town Trust has given
permission for a banner and flag to be displayed on the Town Hall.
088/2012
CODE OF CONDUCT, COMPLAINTS PROCEDURE, REGISTER OF
INTEREST
Discussions took place about documents recently sent to Councillors, from which it is understood
that a failure to disclose a disclosable pecuniary interest is now a criminal offence.
RESOLVED:
1. That the Town Council adopts the Revised Register of Interests as circulated via email by the IW
Council on 27.6.12.
2. That the new Register of Interests be made available on the websites of both the Town Council
and that of the IW Council.
3. That in the Code of Conduct adopted by the Town Council on 12.6.12, items 9, 10 and 11 be
revised as circulated via email by the IW Council on 27.6.12.
4. That Councillors return a completed Revised Register of Interests to the Clerk in due course.
089/2012
RECREATION GROUND LEASE AND HEADS OF AGREEMENT
A report was received from Cllr Mence.
RESOLVED: The Clerk to send to the Town Trust a summary of an informal consultation
regarding the use of the Yarmouth Institute site for a Community Centre
090/2012
St JAMES DAY Sunday 22 July
A report was received regarding activity by the YTT and St James’ Church. There is to be a West
Wight Churches joint service with choirs on 25 July, and an inaugural meeting will take place 2
4
days later of the Friends of St James Church at the Old Rectory. Yarmouth Town Trust will be
mounting a St James’ Day exhibition at the Town Hall on 22 July.
091/2012
CLERK’S REPORT
091/2012.1 NAVITUS BAY WINDFARM
It was noted that the Clerk had a CD available in his office containing two reports from the
Developers.
091/2012.2 OFFICE PRINTER
RESOLVED: The Clerk to arrange purchase of a Kodak ESP C310 multi-function printer for £63.
091/2012.3 FOOTBALL PITCH: ADDITIONAL CUT
RESOLVED: To confirm the agreement by the Clerk and Deputy Mayor to an additional cut of the
football pitch necessitated by recent wet weather.
091/2012.4 RESPONSE FROM HM THE QUEEN
The letter of thanks from HM The Queen to the residents of Yarmouth and Thorley for their loyal
greetings sent on the occasion of the Diamond Jubilee was noted.
RESOLVED: To display a copy of the letters from the Mayor and HM The Queen on the Town Hall
and Thorley notice boards.
091/2012.5 DREDGING OFF THE ISLE OF WIGHT
An email was noted from Shanklin Town Council expressing concern regarding the application for a
licence to extract between 1,750,000 and 2,500,000 tons of sand per annum for the next 15 years
from the sea off the Isle of Wight. Cllr Mence reported that a previous complaint by the Yarmouth
Coastal Defence Working Group in 2011 relating to dredging off the Shingle Bank had resulted in an
official response that all was in order from the Minister concerned via the local MP.
091/2012.6 ISLE OF WIGHT MUSIC FESTIVAL
A request for financial support by the Isle of Wight Music Festival was noted.
091/2012.7 BEST KEPT VILLAGE AWARDS
An invitation to the Isle of Wight Best Kept Village Awards on 21/7/12 was noted.
091/2012.8 NEIGHBOURHOOD PLANNING
An invitation to a workshop on Neighbourhood Planning was noted.
092/2012
CORRESPONDENCE
RESOLVED: To accept the correspondence list for June as presented.
093/2012
REPORTS ON OUTSIDE BODIES
Cllr Mence reported that she had attended the IWALC AGM on 21/6/12
094/2012
FUTURE AGENDA ITEMS
RESOLVED: The next agenda will contain items on the Remembrance Day ceremony and the
timetable for the 2013/14 Budget.
095/2012
DATE OF NEXT MEETING
RESOLVED: To note the date, time and venue of the next meeting, Tuesday 4th September at
6.30pm in the Town Hall
096/2012
EXCLUSION OF THE PUBLIC AND PRESS
RESOLVED: That in view of the confidential nature of the business about to be transacted it
advisable in the public interest that the public and press be temporarily excluded and they
instructed to withdraw.
Signed....................................................................................... (Town Mayor)
Date..................................
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