FY12 Fund Allocation Guidelines –
NCSS Community Chest (ComChest) Funded Programmes
Fund Allocation
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Fund Allocation Basis
NCSS funds based on the approved Total Operating Expenditure (TOE) of a
programme (usually derived from the service model of each programme). NCSS may
co-fund the TOE with ComChest funding depending on needs of the programme and
ComChest’s fundraising capacity. NCSS ComChest may co-fund programmes with
government funding, or solely fund programmes. Programmes are funded by:
a) Per capita funding - funding based on per cap norm costs multiplied by muster or
number of clients served (usually used for programmes for which demand and
muster can be readily defined and tracked); and/or
b) Programme funding – funding not based on muster or number of clients served
but on fixed need of operating the programme (usually used for programmes
which is hard to define or track muster numbers).
The 2 main components funded under the approved TOE are:
 Expenditure on Manpower (EOM) funding, which includes provisions for salaries
(12-month), bonuses (3-month, encouraged to be performance based) and
employers’ CPF contribution (16%).
 Other Operating Expenditure (OOE) funding, which includes provisions for e.g.
rentals, utilities, maintenance, audit fees, materials, supplies etc.
2
For ComChest fundraising reporting purpose: Projection of Service-Use Counts
a) Direct Service-Use Counts
This refers to the number of individual people served directly by the programme.
E.g., people served by counseling services, casework, callers using help-lines, etc.
b) Indirect Service-Use Counts
This refers to those who benefit from the programme indirectly, e.g. caregivers and
family members of the direct clients.
c) Public Education (PE) Outreach
This refers to the number of people reached by outreach efforts, e.g. participants
who attended forum, workshops, seminar organised by the programme (but not the
number of brochures or pamphlets distributed).
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For funding purpose: Projection of Musters for Per Capita Funded Programmes
Projected average musters are used in the budgeting process for per capita funded
programmes to estimate the annual fund allocation required.
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The full terms and conditions for NCSS funding are stipulated in the NCSS ComChest
Funding Agreement and are essential for programmes to adhere to.
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All ComChest funded programmes are required to assist NCSS overall fund-raising
effort by ComChest. This can be done by participating in some of the activities,
acknowledging that your programme is funded by NCSS when dealing with the press
and the public and help Community Chest market the funded programmes to
potential donors. The partnership is vital to help raise the funds needed through
Community Chest. Hence, VWO’s partnership will be a consideration for renewal of
funding if needed.
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To meet the NCSS share of funding for your programme, ComChest raises funds
through foundations and public or private corporations for funded programmes. This
is known as the Corporate Community Involvement Programme (CCIP). As the funds
raised through CCIP are meant to contribute to the NCSS ComChest funding
committed to your programme, they will form part of the disbursement of NCSS
ComChest fund allocation to your programme during the year.
Fund Disbursements
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Disbursements for NCSS ComChest share of funding will be effected quarterly in
advance, i.e. in end April, July, October and January, upon timely half-yearly
submission of the Enhanced Programme Evaluation System (EPES)/ Programme
Evaluation System (PES) data1 and muster returns2 (for programmes on per capita
funding) to the NCSS Membership and Service Management Division by 15th of the
first month subsequent to each half year to report on the half year’s data. Please
refer to the table below for the relevant person in which you can contact for the
submission of the muster returns.
Sector
FAX NUMBER: 6462 4609
Children, Youth and Family Services
Disability Services
Eldercare Services
Contact Person in Membership and Service
Management Division
Children, Youth and Family Services Executive
Tel: 6210 2610
Disability Services Executive
Tel: 6210 2460
Eldercare Services Executive
Tel: 6210 2595
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For programmes on per capita funding, NCSS will adjust the disbursements for NCSS
ComChest share based on the latest half-year data available on the actual muster
served by your programme, capped at the approved capacity.
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For Family Service Centres with casework and counselling cases above 200, NCSS will
adjust the disbursements for NCSS ComChest share based on the latest data available
on the actual casework & counselling cases served by your programme and reported
to NCSS Family Service Division.
1, 2
These are not applicable to Special Education Schools.
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NCSS will be disbursing up to the total fund allocation approved in the fund allocation
letter. Should you expect your programme to serve a higher muster during the year
than the projected musters shown in Annex A of the FY12 VWO Programme Budget
Sheet in the fund allocation package, please inform NCSS Resource Allocation
Division, VWO Funding Department, in writing by 31 Aug 2012 so that we can seek
out additional funds and obtain the necessary approval.
Annual Adjustments
Annual Adjustments
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NCSS ComChest final funding for per capita funded programmes will be adjusted
based on the audited musters served, when the audited accounts with the audited
musters (or cases information) are ready and submitted to NCSS Resource Allocation
Division within 6 months after the end of the financial year. The audited accounts
should include an Income and Expenditure Statement, and as far as possible, a
Balance Sheet for the programme and the Audited Annual Statistics of Cases and
appendixes (for programmes on per capita funding3). The 4th quarter disbursement
is subject to the timely submission of these audited reports.
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VWOs are required to repay to NCSS the overfunded amount or submit their appeal
regarding the annual adjustment computations within 2 months from the date of
notification by NCSS.
* For programmes co-funded with other funding sources (e.g. MCYS & MOE), please also
refer to fund allocation guidelines of the respective funds.
3
This is not applicable to special education schools.
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