TEXAS WOMAN’S UNIVERSITY
FACULTY SEARCH AND APPOINT CHECKLIST
Completed
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Action
1
Complete Request for Faculty Search form and
forward to Dean for approval. If the search is to fill
an existing position, a letter of resignation and
terminating PTF must accompany the Request for
Faculty Search form. Any deviation from this
policy must be approved by the Office of Human
Resources. NOTE: The University has the right to do
Person/Group
Responsible
Department
Chair/Associate Dean
a faculty search on a prospective position opening.
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Approve request and forward to Academic
Financial Services.
Approve request and forward to Provost for
approval.
Approve request and forward to Dean/Department
Chair to begin search process.
After approval to fill the position, select search
committee and appoint chairperson.
Send a copy of the approved request to the office
of Human Resources to establish tracking criteria.
Contact or meet with representative of Human
Resources to review search process if needed.
Review job description and create advertisement
including request for unofficial transcript(s);
develop and implement a recruitment plan.
Advertisement must be approved by Recruitment
Personnel in Human Resources prior to
advertising.
If you were notified this position is part of an
underutilized job group, consider adding
recruitment good faith efforts.
Inform candidates that unofficial transcripts of all
academic work will be expected before their
application can be fully reviewed. NOTE: Also
inform candidate that original transcripts will
be required if offered a position with the
university.
Determine criteria for selection and point values to
be assigned in the Faculty Applicant Selection
Matrix. Develop interview questions related to
selection criteria.
Forward Faculty Applicant Selection Matrix and
Interview questions to Human Resources for
approval.
Review all resumes in public folders
For all tenure track positions: Recommend to
the department chair and Dean candidates for
phone and on-campus interviews.
NOTE: No interviews (phone or “on-campus”)
can be scheduled until approval is granted by
Associate Provost.
For all non-tenure track positions: Recommend
to the department chair and Dean candidates for
phone and on-campus interviews.
NOTE: No interviews (phone or “on-campus”)
Dean
Academic Financial
Services (AFS)
Provost
Department Chair, in
consultation with the
Dean
Provost
Search Committee
Search
Committee/Human
Resources
(Recruitment)
Institutional Equity
Search Committee
Search Committee
Search Committee
Search Committee
Search Committee
Search Committee
Rev. 06/2015
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can be scheduled until approval is granted by
Associate Provost.
Complete a Faculty Credentials Qualification Form
(Q Form) for each candidate selected for interview
(phone/on-campus). Forward Q-form, CV and
transcripts (official or unofficial) to Dean.
Approved credentials will be forwarded to the
Associate Provost for Institutional Improvement for
approval.
Return candidate information to Department
Chair/Dean with approval/disapproval for selected
candidates to be contacted for interviews
(phone/on-campus).
Conduct telephone interviews with approved
selected candidates.
Notify candidates for on-campus interviews that a
TWU Employment Application must be completed
and turned in to Search Committee – on or before
an on-campus interview will be conducted. Also
notify them that reference checks may be
conducted as well as background checks as the
search continues.
Verify that candidates have completed all degrees
listed on Curriculum Vitae.
Conduct on-campus interview(s). Collect the
completed TWU Employment Application at the
time of the on-campus interview. After receipt of
same, check 2nd page of application at the top –
yes or no to “contact current employer”.
Candidate is required to answer.
Collect and analyze evaluative data from
interviews. Evaluation is based on selection
criteria previously identified. Conduct three (3)
reference checks on top candidate selected.
Collect and submit ALL interviewees’
applications, questions and responses (telephone
and on-campus interviews) as well as reference
check information with search file.
Recommend top candidates to department
chair/dean providing a written assessment of the
strengths and weaknesses of each candidate
recommended.
Complete Request to Appoint Regular Faculty
form and forward with the recommendation and
the complete search file to the department chair.
With the file, forward the blank Faculty Applicant
Selection Matrix with the names of the candidates
interviewed on campus.
Review Search Committee recommendation and
make a recommendation to the dean. Complete
and forward the Request to Appoint Regular
Faculty and Hiring Evaluation Checklist with the
complete search file to the Dean.
NOTE IF APPLICABLE: For “Return to Work
Retirees” –Return to Work TRS Retiree
Surcharge Authorization Form (located with
above listed forms in Appendix I of the Search and
Selection Handbook on the Recruitment web
page)
Complete the Faculty Applicant Selection Matrix
Department
Chair/Dean
Associate Provost
Search Committee
Search Committee
Search Committee
Search Committee
Search Committee
Search Committee
Search Committee
Department Chair
Dean
Rev. 06/2015
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including all candidates interviewed on campus.
Forward search file to Recruitment personnel in
Human Resources to complete the background.
Please note: out-of-state background checks may
take several days to complete. The file should
include the Hiring Evaluation Checklist, Selection
Matrix, complete applications from all interviewees
as well as, interview notes and reference checks.
The Diversity Officer will review the search file and
approve the Hiring Evaluation Checklist.
Recruitment personnel will conduct the
background check.
Forward the completed search file to Academic
Financial Services. Note – all documents are
required before the search file will be
forwarded.
Forward to Provost to approve or deny request to
hire.
Make a verbal offer to the candidate selected.
Remind candidate of need for official transcripts
from all colleges/universities attended.
Notify Provost, AFS & HR in writing if candidate
verbally accepts or if declines. Include salary,
moving expenses, etc.
Advertisements will be removed from website(s).
Send official letter offering appointment. Copies to
AFS & HR.
Dean/ Human
Resources
(Recruitment)
Human Resources
(Recruitment)
Human Resources
(Recruitment)
Academic Financial
Services
Dean
Dean
Human Resources
(Recruitment)
Provost
Rev. 06/2015