On Saturday, April 17, 2010, Historic Macon Foundation is sponsoring an exciting new event to
showcase businesses that serve Macon and Middle Georgia that are involved in the “green”
conservation movement.
Historic Macon is the award winning leader in the historic preservation movement in Middle Georgia.
Since 1975 Historic Macon has reached out to Middle Georgians with the message that Preservation Is
Conservation. Now, with sponsorship and support from renowned conservationists like Chuck and
Rose Lane Leavell, we are launching a PIC Green Field Day.
Because of your commitment to our community, you are being invited to become a vendor/exhibitor
for this event. You will be identified as a recognized leader in the green movement. You will have an
opportunity to showcase your products and network with consumers and other businesses that are
interested in living a healthier lifestyles and working for a greener America.
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How is preservation conservation?
By saving existing structures, we save the landfill and we save our forests.
New products can help make old homes as efficient as new-built homes.
Most historic homes are “close-in” - so families are close to work, schools, churches and
businesses.
Urban areas, the primary focus of most preservation efforts, enable and encourage walking
and biking.
Help us make Middle Georgia a little greener.
Connect with your target audience.
Join us now!
“Preservation IS Conservation”
Green Field Day
APRIL 17, 2010
10:00 a.m. - 2:00 p.m.
Tattnall Square Park
Your opportunity to:
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Showcase energy saving products
Target an audience of consumers
Contribute to global energy efficiency
Educate consumers to methods of conservation
Raise awareness of available local resources
Support local preservation - the original “green” conservation
Participate in one of Macon’s first public conservation events
Sell your business’ services
VENDOR RESERVATION REQUEST
Business Name ____________________________________________________
Contact ____________________________________________________
Address __________________________________________________________
City ______________________________ State __________ ZIP_________
Phone __________________________ Fax _________________________
Email Address* ____________________________________________________
*Please note that email will be the primary means of providing information to vendors
Brief Description of Vendor and Vendor Material _________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
Vendor Space is available as follows:
- 10x10’ ($150) 10x20’ ($200) 20x20’ ($250)
- Larger exhibition space is available upon request. Please contact Historic Macon
Foundation (HMF) for more information.
- Each vendor space will include one 6’ table and two chairs. (Vendors may bring
additional chairs.)
- Electricity is available for an extra charge and upon request.
- Overhead cover will not be provided but Vendors may use their own tent provided it
fits within footprint of exhibit space.
Vendor Application – Page 2
Vendor Space Request:
10’ X 10’ $150 ………………………….. __________
10’ X 20’ $200 ………………………….. __________
20’ X 20’ $250 ………………………….. __________
Non-profit rate** 10’ X 10’ $ 50 ………………………….. __________
Auto Exhibitors: 2 cars $150 ………………………….. __________
4 cars $200 ………………………….. __________
Electricity required $ 25 …………………………… __________
Total: __________
I plan on using my own tent: yes____ no ____
** Non-Profit Organizations must provide Federal Tax Identification #____________
Payment Method: Check enclosed _______ Payable to Historic Macon Foundation
Credit Card
_______ Go to www.historicmacon.org
Application Deadlines and Mailing Information:
Completed two page application, contract and payment in full must be received by
April 12, 2010. Mail all Vendor applications to: Historic Macon Foundation, P.O. Box
13358, Macon, GA 31208. Attention: PIC Green Field Day. No cancellations or refunds.
April 17, 2010
Vendor Contract
Information and Conditions
____________________________________________(Please print clearly).
"Vendor" hereby acknowledges having read the Vendor Information and
Conditions below and agrees to follow and abide by these stated policies and terms at the 2010 Historic
Macon PIC Green Field Day to be held in Macon, Georgia on April 17, 2010.
1. This application shall constitute a valid and binding contract between the Vendor and Historic Macon
Foundation "HMF". Applications are considered on a first-come. first-served basis, based upon receipt of
this signed contract and payment in full. Table assignments are made after receipt of payment.
Placement/destination location of table is not guaranteed. HMF reserves the right, in its sole discretion, to
refuse participation in the Field Day, or to limit the number of tables provided, to any applicant for any or
no reason.
2. Vendor gives HMF or its designees permission to use their voice, image or likeness as it appears in any
photographic or audio recording in any manner, in all media, in perpetuity.
3. Vendor shall indemnify, defend and hold harmless HMF and its volunteers, event sponsors and their
employees, representatives and agents of each from claims, liabilities, costs and charges (including
attorneys' fees and costs) for injury, loss or damage to property or persons (including death) arising out of
Vendor's activities in connection with the Field Day.
4. Vendor may distribute non-food samples, printed advertising and souvenirs
and may display signs and artwork from Vendor's table(s), provided that all distributed or displayed
materials shall be subject to HMF approval in its sole discretion. Vendor shall be solely responsible for
obtaining, and warrants to HMF that it has obtained, any necessary licenses and permissions to distribute,
perform or display any Vendor Material which is protected by copyright, trademark, publicity or
misappropriation laws, or any other intellectual property or other laws.
5. Vendor shall pay all sales or other taxes, fees and assessments required by any applicable federal, state
or local law in connection with Vendor's participation in the Field Day. Vendor shall indemnify, defend and
hold HMF harmless for any taxes (including fees and penalties, if any) required to be paid by HMF in
connection with Vendor's activities under this contract.
6. Failure to adhere to any deadlines set forth in this agreement may result in forfeiture of related benefits.
7. Table rental fees are non-refundable. If the festival in canceled or rescheduled, HMF may in its sole
discretion elect to refund the rental fee or some portion thereof.
2010 Exhibitor Application/Contract
I accept the terms and conditions of this contract.
Signature_______________________________________ Date _____________
Print Name ____________________________________
FOR OFFICE USE ONLY
Table number _____
Application receipt date ____________
Payment in full date ______________