OSU-CHS
STAFF ADVISORY COUNCIL MINUTES
March 23, 2009
4th Floor Board Room
Call to Order:
Chad Landgraf @ 12:00 p.m.
Roll Call:
Chad Landgraf
Present:
Absent:
Dennis Adams, Johnathan Franklin, Sandra Hale, Dora Johnson, Chad Landgraf,
Rebecca Nida, Vicky Pace, Shontay Patterson, Cathy Ramsey, Bria Taylor, Renee’
Williams
Christina Barnaby, Bill Childers, Alice Gottschalk, Karrie Raby, Tim Smith,
Excused Absent:
Debbie Evans, Lisa Jenkins, Austin McCoy, Charlotte McNutt, Sarah Quinten,
Approval of Minutes:
Approval of Agenda:
Minutes were approved by Council for the meeting of February 23, 2009 meeting with
correction.
Agenda was approved by Council for the meeting of March 23, 2009
Treasurer’s Report:
Cathy Ramsey reported a current balance of $3,010.76.
Introduction of Guests:
Chad introduced the guest in attendance as Leigh Vahovius. Leigh is a new employee
in Rural Health.
 Hospital Update: The transition continues with Ardent continuing in the
hospital as St. John is working with employees. The City/County Trust has
the trustees in place. The D. O. on the Board is Dr. Reeves.
 We will add 4 more students to our incoming class. That is all the Anatomy
Lab can handle at this time. If additional funding comes through we may be
able to increase to a larger class the next year.
 No news received about budgets.
 Chad reported on the OSU/Stillwater meeting. They will be conducting, with
the Foundation, the Family Campaign. They discussed smoking cessation
and the fact they may have to institute fines. No recommendation was
made, only discussion. Their Policy & Benefits Committee continues to
gather information on the possibility of a Day Care Center on campus. The
OSU/CHS Telemedicine Bus will be at the Stillwater Staff Appreciation Day.
It was recommended the OSU/CHS S.A.C. donate 3 cookbooks to use as a
door prize in Stillwater, it was approved. They will also recognize the
veterans at the Stillwater campus at their Staff Appreciation Day.
 Tina Tappana was not able to attend our meeting today; therefore, no HR
report was given.
Policy & Benefits – Dora Johnson - No report.
Executive Update:
President’s Report:
Human Resources Update:
Committee Reports:
Rules & Procedures – Dennis Adams – No meeting has been held however, he had
talked to HR about the list of eligible employees for the S.A.C. election. Nominations
will be accepted in April and the election will be held in May. Dennis distributed a list
of Districts for the 2009-2010 year and indicated who would be rotating off the council
and who was eligible for re-nomination. President Chad Landgraf encouraged
everyone to consider nominating someone for the Council. If they agree to the
nominations, please ask them to talk to their supervisor before accepting the
nomination
Awards & Recognition – Sandra Hale – reported Rebecca Nida now has the
scholarship application online. Austin McCoy or I will send out an e-mail notifying
every one of the application status and deadlines. We will hold a committee meeting
within the next two weeks to discuss, among other things, the Excellence Awards.
College & Community Relations – Bria Taylor – The school will participate in the
American Heart Walk on April 18th. There is a donation jar at Lee Stidham’s desk in
the lobby. The 3.2 mile race will be held at Veterans Park beginning at 8:30 a.m.
The Staff Appreciation Picnic will be held May 29th.
Communications - Rebecca Nida posted the Scholarship Application. No meeting
has been held.
Old Business
New Business
Announcements
Fund Raising – Renee Williams – There will not be a book fair at the Staff
Appreciation Day. Renee decided now is not the right time to hold a raffle. A motion
was made to purchase a $50 gift certificate to donate as a door prize for Staff
Appreciation Day. The motion carried.
 SAC Sponsored Brownbag Lunch Seminars – Chad has received several
suggestions for topics to cover at these seminars. He will continue to work
on this subject and will schedule the first one to be held this summer when
things have slowed down a little.
 Discussion ensued in regard to elections and how we could encourage more
participation by employees. Shontay Patterson asked that a flyer be
developed that she could put in the Health Care Center’s employees’
mailboxes to inform them, besides in an email, what SAC is all about. The
Communications Committee will work on designing a brochure. More
discussion followed on the possibility of allowing a substitute, or proxy, to sit
in for a regular member when they are absent, so more employees could
attend and see what SAC is like. No recommendation was made regarding
allowing substitutes. President Chad Landgraf will talk to HR about career
paths and including participation with S.A.C. on more of them to encourage
employees to run for office.
 Vicky Pace reported that Jan Barber had recommended we start a
newsletter, or some type of communication, and allow people to pay to
advertise their business, items for sale, etc. Selling the advertisements
would pay for the publication and raise funds for scholarships. President
Chad Landgraf will investigate appointing an Ad Hoc Committee to further
pursue this avenue and all the ramifications it might have.
 Next meeting will be held Monday, April 27, 2009.
Meeting was adjourned at 1:25 p.m.
cc:
John Fernandes, D.O., M.B.A., President and Dean
Sandy Cooper, Human Resources Director
Ellen Averill, Director Public Relations & Marketing
Randall Davis, Ph.D., President, Faculty Senate
Tara Graham, Chair, OSU Staff Advisory Council - Stillwater