Microsoft Office 2007
Lesson 3: Helpful Word Features
INTRODUCTORY MICROSOFT WORD
LESSON 3—HELPFUL WORD FEATURES
Objectives






Use AutoFormat As You Type, AutoComplete, and AutoText.
Make corrections using AutoCorrect, automatic spell checking, and
automatic grammar checking.
Check the spelling and grammar of a document.
Insert the date and time.
Use the Thesaurus.
Insert symbols.
Automatic Features
Word has many automated features that help you create documents. Some of
these features are __________________, _________________,
______________, _______________, and automatic ___________ and
___________ check. These features will aid you in creating a professionallooking document. However, they are not foolproof, and you should take care to
proofread your document.
AutoCorrect
AutoCorrect is an automated feature that will correct ___________,
___________, ____________, and _____________ errors. It can also be used
to insert text quickly. You can specify that, when you type a particular
abbreviation, Word should replace that abbreviation with the full word.
____________ the mouse pointer over text that has been automatically corrected
will cause a small blue box called the AutoCorrect Options button to appear.
Pointing to the button will change it to an icon with a down arrow next to it.
Clicking the down arrow will display options for changing the AutoCorrect action.
1. Click the Microsoft Office Button
, and then click Word Options.
2. In the Word Options dialog box, click Proofing, and then click
AutoCorrect Options.
1
Microsoft Office 2007
Lesson 3: Helpful Word Features
AutoFormat As You Type
Using the AutoFormat As You Type feature allows Word to automatically apply
__________ ____________ to text as you type. For example, if you type the
number 1 followed by a period, press Tab, and then key text, Word will
automatically format the text for a numbered list.
1. Click the Microsoft Office Button
, and then click Word Options.
2. In the Word Options dialog box, click Proofing, and then click
AutoCorrect Options.
3. Click on the AutoFormat Tab to enable features.
AutoText
AutoText stores ____________ _______ text, such as names, addresses, or
slogans, so that you do not have to rekey the text each time. You can use built-in
AutoText entries or create your own.
ADD AUTOTEXT TO THE QUICK ACCESS TOOLBAR
1. Click the Microsoft Office Button
2.
3.
4.
5.
, and then click Word Options.
Click Customize.
In the list under Choose commands from, click All Commands.
Scroll through the list of commands until you see AutoText.
Click AutoText, and then click Add.
The AutoText button now appears in the Quick Access Toolbar. Click AutoText
to choose from a gallery of AutoText entries.
AutoComplete
The AutoComplete function will __________ certain words that you are typing
from the first few letters that you key and then suggest the entire word. To accept
the suggested word, press ____________. To ignore the suggestion, just keep
typing. Word will AutoComplete the days of the week, the months of the year,
and the current date, as well as AutoText entries, which would include the entries
you have created.
To turn AutoComplete on or off, simply follow these steps:
1. Click the Microsoft Office Button
, and then click Word Options.
2. In the Word Options dialog box, click Proofing, and then click
AutoCorrect Options.
3. Click "Replace text as you type." Build your AutoComplete list by typing
the first four letters of a commonly-used word in the "Replace" box and the
word you'd like those letters to automatically complete in the "with" box.
2
Microsoft Office 2007
Lesson 3: Helpful Word Features
Using the Spelling and Grammar Checker
The Spelling and Grammar Checker is a tool that can be used _______ a
document has been completed. Depending on what type of error is found, the
Spelling and Grammar Checker dialog box will appear and offer suggestions for
corrections.
Automatic Spell Checking
Automatic Spell Checking will identify ___________ ________ and words that
are not in Word’s dictionary by underlining them with a wavy _______ line. The
Automatic Spell Checker can be turned on and off by accessing the Spelling &
Grammar tab of the Options dialog box through the Tools menu.
1.
2.
3.
4.
5.
Go to the Review Tab.
Select Spelling and Grammar.
Click the Options button.
Deselect the Check Spelling as You Type checkbox.
Select or deselect any of the other choices in this window, according to
which features you want to use.
Automatic Grammar Checking
The Automatic Grammar Checking feature in Word will search your document for
possible ____________ errors. When a possible error is found, Word will
underline the word with a wavy _______ line and then offer possible corrections
that can be accessed by right-clicking on the word or phrase that has been
underlined.
Inserting the Date and Time
Word allows you to easily insert the current date and time into a document. There
are several different formats available. It also offers the option of _____________
updating the date each time that you open a document. This may not be
desirable in all cases and is a feature that may or may not be use.
1. Click where you want to insert the date or time.
2. On the Insert tab, in the Text group, click Quick Parts.
3.
4.
5.
6.
Click Field.
In the Categories box, click Date and Time.
In the Field names box, click CreateDate, PrintDate, or SaveDate.
In the Date formats box, click the date and time format that you want —
for example, 2/12/2008 9:45 PM or 12 February 2008.
3
Microsoft Office 2007
Lesson 3: Helpful Word Features
Using the Thesaurus
The Thesaurus feature in Word provides a useful tool to help find the perfect
word for a document. It finds __________ for the word you have selected,
providing you with options so you can avoid repetition of the same words.
Inserting Symbols
Using the Symbols dialog box allows you to insert symbols that are not found on
your computer’s keyboard, such as ________ and _______________ symbols,
into your document.
1. Click where you want to insert the symbol.
2. On the Insert tab, in the Symbols group, click Symbol.
3. Do one of the following:


Click the symbol that you want in the drop-down list.
If the symbol that you want to insert is not in the list, click More
Symbols. In the Font box, click the font that you want, click the
symbol that you want to insert, and then click Insert.
Note* If you are using an expanded font, such as Arial or Times New
Roman, the Subset list appears. Use this list to choose from an extended list
of language characters, including Greek and Russian (Cyrillic), if available.
Key Terms









AutoComplete: Suggests the entire word after keying the first few letters.
AutoCorrect: Corrects common spelling and grammatical errors.
AutoCorrect Options button: A small blue box that appears if you hover
the mouse pointer over text that has been automatically corrected.
AutoFormat As You Type: Automatically applies built-in formats to the
text you type.
Automatic grammar checking: Identifies grammatical errors as you key
your text.
Automatic spell checking: Identifies spelling errors as you key your text.
AutoText: Stores frequently used text so you do not have to rekey it each
time.
Spelling and Grammar Checker: Used to check the spelling and
grammar of a document after you finish keying.
Thesaurus: A feature for finding a synonym, or a word with a similar
meaning, for a word in your document.
4
Microsoft Office 2007
Lesson 3: Helpful Word Features
Quick Quiz
1. True or False? AutoCorrect, AutoFormat As You Type, AutoComplete,
and AutoText are all examples of automatic features available with Word.
2. The small blue box that appears when text has been corrected and you
point to it with the mouse pointer is called the __________.
3. True or False? AutoCorrect will correct such things as misspelled words
and grammar errors, but cannot be used to replace abbreviations with full
words.
4. AutoFormat As You Type applies built-in formats to __________ as you
type.
5. True or False? AutoText can only be used for words or phrases that are
built into Word.
6. To accept a suggested word from AutoComplete, press the __________
key.
7. AutoComplete can be used for __________ entries.
8. True or False? Automatic Spell Checking is a foolproof way for checking a
document for spelling errors.
9. True or False? The Automatic Spell Checker is an automatic feature that
is always turned on.
10. Automatic Grammar Checking will alert you to a possible error by
underlining the word with a(n) __________.
11. Options in the Spelling and Grammar Checker dialog box will differ
depending on what type of __________ is detected.
12. An example of when you would want a date to remain fixed would be
when you are creating a(n) __________ or __________.
13. The Date and Time dialog box is accessed through the __________
menu.
14. True or False? When you use the Symbols dialog box to insert a symbol, it
simply pulls the symbols from your computer’s keyboard.
15. The Thesaurus will provide __________ for words so that you can avoid
repeated use of a word.
5