Job Description
Job Title: Peer Review Administrator
Submit Resume to: Recruiting@spe.org
SUMMARY
Proactively support the Editorial Review Committee to ensure prompt and high-quality decisions
on papers submitted for peer review. Communicate with authors on the status of papers in peer
review. Track papers through the peer review process using SPE’s computerized peer review
system and coordinate with IT on updates to that system. Serves as internal and external
champion for the importance and value of peer review.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be
assigned.
 Act as staff liaison to the Executive Editors and Associate Editors including maintaining
rosters, issuing invitations, attending meetings of the review committees, and
preparing/distributing minutes from those meetings.
 Recommend process improvements or other changes to the Executive Editors and
Associate Editors to ensure prompt and high-quality review decisions
 Provide support to Executive Editors and Associate Editors including reports and
information to assist them in completing their volunteer activities
 Organize and facilitate the annual Technical Editor Workshop, including securing
instructors, updating materials and issuing invitations
 Organize the Technical Editor Reception held annually in conjunction with the Technical
Editor Workshop
 Support the Executive Editors in identifying and selecting Outstanding Technical Editors,
and prepare the awards for presentation at the annual Technical Editor Workshop
 Responsible for monitoring review assignments, status of papers in review, and statistics
on review performance
 Respond to author inquiries about the status of review of their papers and procedures for
submitting revised manuscripts
 Serve as an advocate for getting timely review decisions for authors, working with
Associate Editors
 Communicate peer review decisions to authors with required reviewer comments
 Monitor the electronic peer review system; identify and report problems and needed
enhancements, and conduct user acceptance testing for upgrades to the system
 Provide support to review committee members in the use of the electronic peer review
system
 Generate reports on peer review for staff, committee leadership and the SPE Board
 Work with the staff on timely responses to requests for publication of full SPE papers
that may be in peer review at the time.
SUPERVISORY RESPONSIBILITIES
Supervises a part-time Peer Review Assistant, assigning support tasks and monitoring work
quality
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty
Job Description
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
 Experience with MS Office applications
 Good people skills
 Detail oriented
 Excellent organizational skills
 Good grammar, spelling and communications skills
 Technical aptitude
 Prior customer service or committee support experience desired
 Non-profit experience preferred
EDUCATION and/or EXPERIENCE
Associate’s degree and five years related work experience or an equivalent combination of
education and experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability
to communicate effectively.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers,
common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and
interpret bar graphs.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations
where only limited standardization exists. Ability to interpret a variety of instructions furnished in
written, oral, diagram, or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to sit and use hands
to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or
hear. The employee is occasionally required to walk; reach with hands and arms; and stoop,
kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision,
peripheral vision, depth perception, and the ability to adjust focus.
ORGANIZATIONAL CULTURE
At SPE, we feel it is important to find employees who are a match for our culture. Employees
who reflect these values will find themselves more at ease and better able to thrive within our
environment.
Job Description
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Accountability & Integrity
Global Mindset
Forward Thinking and Open to New Ideas
Member Orientation
Open Communications
Safety Mindset
Strive for Excellence
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The workstation for this position will be in a cubicle and the noise level in the work environment
is usually quiet to moderate.
This job description is subject to change at any time.