September 1, 2015
WE NEED YOUR HELP!
Dear Parents of Montgomery Middle School,
On behalf of the Monty Middle PAC, I would like to welcome new parents to the
school and appeal to all parents to become more connected to the Monty school
community by participating in the Monty PAC in our upcoming 2015-16 school
year.
Whether it will be your first year at Monty, your last year, or that middle year in
between, we hope you will consider coming out to a PAC meeting or two (or
more of course!) and learn about the community of your school. We hold eight
meetings during the year, starting promptly at 7:00pm and finishing up by
9:00pm, in the school library. They are relaxed, informative, and provide a venue
for input and discussion on PAC supported issues. They are also a great place
to meet other parents from the school community.
As this year approaches the end, many of our Executive members are moving on
with their kids to other schools and we have found ourselves without an
Executive for 2015-16 school year. In order to disperse funds and operate as a
PAC next year, we need your help. The Monty PAC has a large Executive –
approximately 15 positions, six of which must be filled in order to maintain our
PAC. While we are close to meeting the minimum requirement, the Secretary
position must yet be filled. If we do not fill this position in the fall, all funds that
have been raised to date will be relinquished to the District.
While filling the position of Secretary is paramount, we also have a number of
other positions available and we really need your support. Please review the
attached descriptions of the available positions and consider being an active
member of your PAC Executive. We are a friendly group that want to get to know
you! Remember, positions can be shared so bring a friend and split up the duties
or just come to some meetings to show you care about your child’s school.
If you have any questions regarding the meetings or would like to discuss a
position on the PAC, please do not hesitate to contact me at the email/phone
listed below. We hope you can make it and look forward to meeting you at our:
First PAC Meeting - Monday September, 21st @ 7:00pm
Kind Regards,
Irene Barlas-Rimar
PAC Past Co-president, Incoming President 2015/16
ph: 604-834-5663 or email: irene@vancouver.coit.com
Available Executive Positions and Duties:
a) Secretary








shall record the minutes of all executive, general and special meetings
shall prepare within two weeks of any meeting, complete minutes and pass them to
the Parent Communications Coordinator for distribution
shall file the original copy of the Minutes in the official Council Record Binder
shall issue and receive correspondence on behalf of the Council
shall keep a current copy of the Constitution and Bylaws
shall ensure safe keeping of all records of the Council
shall keep a complete current inventory, including location, of all PAC assets
shall ensure the binders are collected at the end of the term and appropriately
redistributed by September
b) Fundraising Coordinator




shall propose fundraising projects to the Executive ensuring that they meet the
guidelines established in the Constitution, Bylaws and PAC Policies and Procedures
shall coordinate all activities related to a fundraising event and act as liaison between
the fundraising committee and the Council Executive
shall maintain a record of fundraising projects, suggestions for improvement and
future events
preferably shall be available during school hours
c) Health & Safety Coordinator





shall monitor student safety issues such as traffic, emergency preparedness, school
ground and play equipment, and the surrounding neighbourhood to identify possible
safety improvements and ways to achieve them
shall investigate and act on parent concerns regarding health issues
establish and coordinate activities of parent safety committees for safety or health
enhancement projects
liaise with school administration, City of Coquitlam, RCMP, ICBC, DPAC, etc., as
necessary
preferably shall be available during school hours
d) Parent Communications Coordinator



shall prepare and distribute newsletters, bulletins to parents as directed by the
Executive
shall post and distribute meeting agendas and minutes as directed by the Executive
shall oversee the Parent Information Centre and Bulletin Boards and post materials
as directed
e) Parent Education Coordinator



shall arrange topics and guest speakers for assemblies where a parent education
component is wanted by the Executive or the memebership
shall maintain a record of speakers and associated costs
shall collect available speaker information and maintain a record of this information in
the parent library
f) Parent Volunteer Coordinator



shall coordinate the recruiting of one or more volunteer parents from each class. A
list of volunteers shall be provided to the PAC President
shall establish communication methods with the assistance of these class volunteer
parents, to find volunteers for projects or to relay Council information
shall facilitate communication between the Council Executive and the parent body as
a whole through these volunteers
g) Members At Large

No specific job, but taking on responsibilities as they are able
h) PAC Representative to School Planning Council (SPC) - Elected by
Secret Ballot




shall be one of three elected SPC representatives
shall represent and speak on behalf of the PAC at SPC meetings
shall take direction from the general PAC membership
shall report back to the PAC at general meetings
i) SPC Representative #2 - Elected by Secret Ballot

j)
to attend SPC Meetings and provide input
SPC Representative #3 - Elected by Secret Ballot

to attend SPC Meetings and provide input