Final checklist for New Faculty and Visiting Faculty Appointments
(all ranks/tracks)
The Final Packet is to be submitted through eHRAF after the preliminary packet has been approved by the
Dean’s Office. The following items need to be attached to the eHRAF
Name________________________________________Date rec’d in Dean’s office_______________
Proposed Rank and Track_____________________________________________________________
Department/Division – Effective Date__________________________________________________
Regular (compensated) Faculty and Faculty Equivalents
1._____eHRAF for faculty appointments that are a change in status from current Emory employment (e.g.
secondary appointment, GME or postdoctoral fellow transitioning to faculty) rather than a new hire
to the University
2._____Recruitment letter from department chair to candidate, with signatures of chair and candidate
(required for Dean’s appointment letter to be issued)
3._____Copy of transcript; this is required for faculty members not credentialed by TEC or E-CC or who will be
credentialed through TEC or E-CC and expected to be designated the “instructor of record” for any
SOM course listed in the School Bulletin. The SOM must have certified transcripts on file for all
instructors of record, so if a clinician will not initially be an instructor of record but may later be
designated in that role, it would be prudent to collect the transcript upon recruitment to avoid the
necessity of having to do so later.
4. _____Bio-sketch introducing the new faculty member; this should be a brief narrative description providing
name, rank, educational credentials, previous academic appointments and career accomplishments
at other institutions, and 2-3 sentences about what they will be doing at Emory. This should be
provided electronically as a separate Word document, noting this has been done on this checklist.
We must provide this information to the Provost’s office for their use in preparing a publication that,
each year, introduces the new faculty to the Board of Trustees and is also used in printed material
provided at an annual reception for new faculty. Sample provided upon request. Please note this is
different from a NIH biosketch.
Visiting Faculty Appointment
1. ____ eHRAF
2. ____ Recruitment letter from department chair to candidate, with signatures of chair and candidate
(required
for Dean’s appointment letter to be issued)
3. ____ Copy of Transcript with translation, if applicable
Rev 08.22.13 ajm