Item 3.B-May 11, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Luis Barthel-Rosa
Position #(s): 10862
Current Title: Coordinator, Chemical Inventory
Current Range: 2
(JCC: 77117:3A;CM9509:CC191;E)
Department: Environmental Health & Safety
College/Division: Vice President,
Research
Account #(s): 1101-121-0006
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X) Title Change, Proposed Title: Manager, Chemical Management Services
(X) Proposed Reassignment from Range
2
to Range
3
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature
Benjamin Owens
Date
Chemical Hygiene & Bio Safety Office
____________________________________________________________
__________________
Director/Chair/Dean
Stephanie Woolf, Director EH&S
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Marsha Read
Date
Vice President, Research / Dean, Graduate School
Action Approved by the President (Completed by Faculty HR):
Position #: 10862
EEO Code: 3B
CUPA Code: CM9509
Exempt: Yes or No Census Code: 192
Job Class Code: 67243
Range: 3
Effective Date: 5/1/2012
Approved Title:
MANAGER, CHEMICAL MANAGEMENT SERVICES
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Manager, Chemical Management Services
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Manager of Chemical Management Services (MCMS) provides leadership and overall
management of the campus-wide chemical management services function, which includes the
chemical inventory, chemical hazard communication, and hazardous chemical report programs. The
MCMS has overall responsibility for related programs, to include evaluation and analysis of chemical
inventory data, budget management, supervision of personnel, and continued improvement of
programs. The position performs various laboratory safety functions, to include safety assessments
of laboratory spaces and work practices, assessment of chemical handling and storage, and chemical
exposure monitoring. The position is part of the Laboratory and Chemical Safety program within the
Environmental Health and Safety Department (EH&S). The MCMS reports to the Chemical
Hygiene/Biosafety Officer.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
30% - Chemical Inventory
 Ensure that an accurate inventory of hazardous chemicals is maintained in a manner that
meets regulatory requirements and the needs of EH&S and the university, and which provides
benefit “beyond compliance”
 Managerial oversight of chemical inventory and chemical delivery activities to ensure that
responsibilities and objectives are met with a level of high quality
 Define annual chemical inventory performance objectives, and ensure that key performance
indicators are tracked throughout the year and that objectives are met
 Perform detailed analysis of chemical inventory data to ensure accuracy
 Evaluate and develop new equipment, software, and methodologies to improve the inventory
process through increased efficiency, increased technical capabilities, and decreased costs
 Provide technical expertise to the chemical inventory staff and resolve technical issues
 Coordinate with Information Technology personnel to integrate chemical inventory data with
other EH&S data bases and electronic applications as needed to maximize the utility of data
bases and applications
20% - Chemical Hazard Communication
 Ensure chemical safety data sheets received by EH&S are readily accessible by university
faculty, staff, and students
 Coordinate management of chemical safety data sheets received by EH&S to ensure proper
retention in compliance with OSHA requirements
 Develop and maintain a campus written hazard communication plan
 Coordinate with Information Technology personnel to integrate safety data sheets with the
chemical inventory data base and other EH&S data bases and electronic applications as
needed to maximize the utility of data bases and applications
20% - Hazardous Chemical Reporting
 Analyze, correct, and format chemical inventory data in preparation of reports required for
environmental permits and regulatory reports, to include campus air and water effluent
discharge permits, campus hazardous materials permits and community “right to know”
reports, Homeland Security regulations, and fire safety regulations
Position Description – Manager, Chemical Management Services
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Analyze chemical inventory data and prepare reports to address laboratory safety, emergency
planning and response, hazardous materials security, and other environmental health and
safety issues
Ensure that annual report of campus volatile chemical emissions is prepared and submitted in
accordance with university air emissions permit
Ensure that university hazardous materials permit is prepared and submitted in accordance
with State Fire Marshal regulations
Conduct ongoing evaluation of chemical inventory for chemicals which exceed Department of
Homeland Security reporting thresholds
20% - Laboratory Safety
 Conduct assessments of laboratory facilities and identify safety deficiencies and sources of
risk, prepare written reports summarizing the results of safety assessments, and follow up with
laboratory supervisors to ensure corrective actions are completed
 Identify and communicate measures to reduce risks associated with laboratory operations.
 Review and develop written laboratory safety procedures
 Conduct chemical exposure monitoring
10% - Management
 Assit in the preparation of, and maintain the annual chemical inventory budget
 Ensure that the Chemical Inventory Specialist and chemical inventory technician positions are
staffed by qualified personnel and that staffing needs are sufficient to meet daily and longer
term chemical inventory responsibilities
 Lead and mentor the Chemical Inventory Specialist and chemical inventory technicians to
promote retention of personnel, professional development of individuals, and team success
 Evaluate the performance of the Chemical Inventory Specialist and provide feedback in a
manner that promotes improvement of performance or continued high level performance
 Provide guidance to Chemical Inventory Specialist regarding leadership of the chemical
inventory team, supervision of chemical inventory technicians, and resolution of associated
issues
 Ensure that chemical inventory staff members are properly trained and that chemical inventory
and chemical delivery activities are conducted safely
 Directly supervise administrative faculty and classified staff
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The MCMS works under the general supervision of the CHO/BSO. The MCMS has the freedom to
apply recognized standards and professional judgment when making decisions related to the
chemical management services function These decisions and professional judgments would typically
address issues within the major functions and responsibilities listed for this position. Decisions with
significant impact or beyond this scope are discussed with the CHO/BSO and/or EH&S Director.
Impact:
Decisions, recommendations, and reports made by this position have a direct impact on regulatory
compliance related to environmental permits, regulatory reports, chemical hazard communication, and
laboratory safety. Failure to meet the obligations established by the various regulatory agencies could
result in regulatory fines, loss of required environmental permits, delay of research activities and
damage to the department’s and university’s reputation with administration, faculty, staff, students,
regulators, the community, and funding agencies. The maintenance of an accurate chemical
inventory is central to many EH&S programs; therefore, decisions made by the incumbent will also
Position Description – Manager, Chemical Management Services
Page 4
impact the success of the EH&S Department. Decisions made with regard to laboratory safety issues
have a direct impact on personnel health and safety.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Theoretical and working knowledge of organic, inorganic, and organometallic chemical
nomenclature
 Chemical hazards and chemical risk assessment, safe chemical use and handling, and how
academic laboratories operate
 Regulatory requirements associated with chemical use, environmental permits, and regulatory
reporting
 The needs of chemical laboratories and other EH&S programs to ensure that the chemical
management services function provides maximum benefit to the university
 University human resources policies and procedures
Skills:
 Excellent written and verbal communication skills
 Excellent problem solving and orngaizational skills
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and e-mail).
 Proficiency in the use of chemical inventory software
 Personnel management
 Strong interpersonal skills
 Project management and strategic planning to include annual and longer term planning for the
successful achievement of program goals and projects
 Recognition of laboratory hazards, assessment of risks, and identification of effective risk
management controls
Ability to:
 Lead and mentor personnel, and manage complex technical programs and projects
 Recruit inventory team members and ensure that personnel are trained with regard to
inventory methods, safe handling of chemicals, entry of data into an electronic database, and
laboratory etiquette
 Establish objectives and performance indicators, and track performance of the chemical
management services function, with the goal of continually improving the chemical inventory
process and overall performance of the chemical management services function
 Garner cooperation of faculty, and other workplace supervisors, who may feel that regulatory
compliance represents an intrusion into their domain, and communicate the importance of the
chemical inventory program
 Work effectively and productively with other EH&S staff, laboratory personnel, IT personnel,
and regulators
 Evaluate laboratories for unsafe conditions and practices, and identify opportunities to reduce
risks
 Identify effective and feasible laboratory risk reduction methods
 Operate instrumentation required to monitor personnel chemical exposures and evaluate
monitoring results
Position Description – Manager, Chemical Management Services
Page 5
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
University faculty, staff, and
students
Deans, Chairs, and other
University Administrators
External
Regulators
Various Vendors
Reason for Contact
To manage inventory activities and regulatory requirements;
current status, future needs, plans, and improvements; to integrate
chemical inventory information with other regulatory needs; to
ensure laboratory safety requirements, deficiencies, and corrective
actions to improve laboratory safety are completed
To handle chemical inventory program, regulatory requirements,
current university status, and future plans and needs
Reason for Contact
To provide inventory information and reports, presentations, and
negotiations
To negotiate and procure software issues, needs, and pricing
negotiations; discuss hardware and equipment issues and needs
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelors Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s degree and four years of professional experience, or master’s degree and two
years of professional experience, or doctorate degree with one year of professional
experience. Professional experience must be at an academic, industrial, or government
chemical laboratory or hazardous material management function and include significant
handling and use of hazardous chemicals or waste.
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
State of Nevada Class C driver’s license required upon hire
Department of Transportation (DOT) and International Air Transportation Association (IATA)
Hazardous Materials Shipping Awareness Training – will be provided by employer within 90
days of hire
40 hour Federal Occupational Safety and Health Administration Hazardous Waste Operations
and Emergency Response (HAZWOPER) Training – will be provided by employer within six
months of hire