HLF Development Traineeship
Background
For over a century the Whitechapel Gallery has premiered world-class
artists from modern masters such as Pablo Picasso, Jackson Pollock,
Mark Rothko and Frida Kahlo to contemporaries such as Sophie Calle,
Lucien Freud, Gilbert & George and Mark Wallinger.
With beautiful galleries, exhibitions, artist commissions, collection
displays, historic archives, education resources, inspiring art courses,
dining room and bookshop, the newly expanded Gallery is open all year
round, so there is always something free to see.
The Gallery is a touchstone for contemporary art internationally, plays a
central role in London’s cultural landscape and is pivotal to the
continued growth of the world’s most vibrant contemporary art quarter.
Role
Heritage is a major part of the Gallery’s structure, programming and
history and is incorporated into each departments daily activities, such
as project specific areas such as those identified by Development,
Education and Exhibitions and more general areas that relate to the
sector overall. These are identified as conservation and sustainability
within the Operations team, marketing of the organisation’s heritage as
part of the Communications department and access awareness through
Visitor Services.
The Trainee will gain valuable departmental skills identified in this Job
Description combined with workshops and training, as a cohort, for
specialist heritage skills. This training will complement the work of the
department and allow each trainee to gain an insight into how heritage
and conservation is relevant across the Gallery by undertaking training
in project management, research into local history, collection
conservation, digital technology, customer care and communications.
The Development Trainee will be researching and developing ideas for
future archive programme funding. Actual heritage focused projects will
be agreed between trainee and their line manager during the induction
process.
The Development Department
The Development department consists of: Head of Development;
Development Manager; Senior Development Officer; External Relations
Officer, Development Officer; Events Manager; Events Officer,
Development Events Coordinator and Events Coordinator
Accountability
The Development Traineeship will be line managed by the Senior
Development Officer
Traineeship Job
description
Duties and responsibilities
Individuals, public and Trust & Foundations
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Filing and re-labelling extensive archive of Individuals, Corporate, public and Trusts
information
Identifying potential new membership for the Gallery from individuals, public,
corporate and trusts.
Checking names and addresses to be put on the database Raiser’s Edge
Assisting with membership and supporters queries
Assisting the Development Officer with all aspects of donor solicitation and care
Assisting the Trusts & Foundations Officer with research and identification of UK and
international prospect organizations
Events:
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Assisting with the Supporters’ events: In-Persons, Dinners, Private Views, Breakfasts,
tours and studio visits
Logging event attendees, calling invitees to confirm attendance, processing payments
Assisting with the annual fundraising event in relation to soliciting new donors
Fielding venue hire enquires
Managing RSVPs
Adding gallery hire contacts correctly and accurately to the Raiser’s Edge database
To be involved with all aspects of events, from bookings through to set-up and
running of events.
Development Packs:
 Assisting in the preparation and copying of presentation packs for all aspects of the
Gallery’s development revenue and capital work
General:
 Drafting and sending approaches and renewal letters
 Telephoning potential donors to follow up on letters
 Processing of payments on financial spreadsheets
 Entering gift details on Raiser’s Edge database
 Drafting and sending thank you letters
 Confirming correct accreditation details with donors
 Ensuring that donors are flagged on the database for all special events (as per donor
benefits)
 Researching and compiling Supporters’ Calendar of Events
Other
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Any other duties deemed fit by the Senior Development Officer
Person Specification
Essential Criteria
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High level communication skills
Excellent presentation skills both personal and written
Ability to understand and present the heritage associated with the Gallery to existing
and potential new members
Good standard of numeracy, preferably supported by experience and/or
understanding of financial administration
Good standard of computer literacy
Other details
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Traineeship Coordinator: Administration Manager
Supervisor: Senior Development Officer
Hours: 9:30- 5:45pm, with an hour for lunch. Monday - Friday
Duration: 12 months
Salary: £13,000
Benefits (subject to availability): Discount at the Whitechapel Café/Bar, discount at
the Gallery bookshop and a card which offers free entry to a number of London
museums and galleries