130 UWO Business Document Layout (Outbound)
Row Descr
Data Elements
Sta
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Po
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L
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X1
2
Re
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Example
Header Line
- transaction data
Row ID
Trans. Ref Nbr
Trans. Purpose Code
Send Date
Time
Time Code
Trans Type Code
Status Reason Code
Send. Entity Identifier
Name(Agency)
Inst. Code Qualifier
Institutional Code
Receiv. Entity Identifier
Name(Agency)
1
4
34
36
44
52
54
56
59
62
122
124
130
133
3
30
2
8
8
2
2
3
3
60
2
6
3
60
BGN02
BGN01
BGN03
BGN04
BGN05
ERP01
ERP02
N101
N102
N103
N104
N101
N102
“HDR”
CCYYMMDDnnnnn
“01” – cancelled
CCYYMMDD
HHMMSSdd
“ET” Estern
constant “PS” – “post secondary”
blank or “INF”
“AS “ – “Sending Institution”
“University of Western Ont.”
“CS” – Stats Canada Univ USIS Code
nnnnnn; “351211” – > UWO
“AT “ – “Receiving Institution”
“OUAC”
- student identification/
demographic data
Entity Type Qualifier
Name Type Code
Surname
Given Name
OUAC Ref Nbr
Student Id 1 (LR)
Date of Birth
193
194
196
226
276
287
298
1
2
30
50
11
11
8
IN101
IN102
IN202
IN202
REF02
REF02
DMG02
“1”
“04”
Make IN201 = ‘05’
Make IN201 = ‘02’
CCYYNNNNNNK (REF01 code: “48”)
Student Id Nbr
(REF01 code: “LR”)
MMDD (DMG01 “MD” X12 date format)
NTE header
segment
Special Instructions
- this row could repeat
multiple times within
HDR loop depending on
how many special
instructions will be sent
Row ID
Trans. Ref Nbr
NTE Seq Nbr
Special Instr. Identifier
1
4
34
49
3
30
15
16
Special Instr. Data
65
64
1
4
34
49
3
30
15
132
ATV Segment
Student Awards
- this row could repeat
multiple times within
HDR loop
Row ID
Trans. Ref Nbr
ATV Seq Nbr
Award Description
BGN02
NTE02
NTE02
BGN02
ATV03
“NTE”
CCYYMMDDnnnnn
additional key field
First 16 characters from NTE02
“LEGEND”
“BASIS”
Characters 17-80 from NTE02
“ATV”
CCYYMMDDnnnnn
additional key
name of award
130 UWO Business Document Layout (Outbound)
Row Descr
Data Elements
DTP Segment
Student Award Date
- this row could repeat
multiple times within
ATV loop
SES/SSE segment
- this row could repeat
multiple times
NTE SES
segment
Special Instructions
- this row could repeat
multiple times within
SES loop depending on
how many special
instructions will be sent
CRS/N1 segment
Course Record
- this row could repeat
multiple times within
SES loop
Sta
rt
Po
s.
L
e
n
g
t
h
X1
2
Re
f
1
4
34
49
64
67
3
30
15
15
3
8
1
4
34
38
42
50
52
112
115
3
30
4
4
8
2
60
3
8
Term
Academic Career
NTE Seq Nbr
Special Instr. Identifier
1
4
34
38
42
57
3
30
4
4
15
16
Special Instr. Data
73
64
1
4
34
38
42
3
30
4
4
15
57
58
59
1
1
6
CRS01
CRS02
CRS03
65
68
71
72
132
162
3
3
1
60
30
60
CRS05
CRS06
CRS09
CRS14
CRS15
CRS16
Row ID
Trans. Ref Nbr
ATV Seq Nbr
DTP Seq Nbr
Date/Time Qualifier
Award Date
Row ID
Trans. Ref Nbr
Term
Academic Career
Term Begin Date
Session Seq Nbr
Term Descr
Status reason code
Date
Row ID
Trans. Ref Nbr
Row ID
Trans. Ref Nbr
Term
Academic Career
CRS Seq Nbr
Basis for acad
credit CD
Credit Type
Units Taken
Grade Qualifier
Grade
Course Repeat Code
Subject
Course Nbr
BGN02
DTP01
DTP03
BGN02
SES01
SES02
SES05
SES14
SSE02
BGN02
NTE02
NTE02
BGN02
Example
“DTP”
CCYYMMDDnnnnn
additional key field
additional key field
“103” – “Award Date”
CCYY format; make DTP02 = “CY”
“SSE”
CCYYMMDDnnnnn
additional key field
additional key field
CCYYMM
“1” or “2”
“Winter 2000..”
“EB3” – student has withdrawn
CCYYMMDD Optional – Used in
conjunction with SES14 = ‘EB3’,
otherwise do not create SSE segment
“NTS”
CCYYMMDDnnnnn
additional key field
additional key field
additional key field
First 16 characters from NTE02
“DECISION”
Characters 17-80 from NTE02
“CRS”
CCYYMMDDnnnnn
additional key field
additional key field
additional key field
“R” – regular; “T” – transfer credit
“U” –units
“0.50” - Blank sent in this field should
translate to “nothing sent”, and CRS03
should not be populated in ANSI X12 file
“73” – percentage; “89” – numeric
‘093”
“N” – repeated (Not incl. in GPA)
“ENGLISH”
“1100”
“HISTORY OF MEDICINE”
130 UWO Business Document Layout (Outbound)
Row Descr
Data Elements
Course Title
Transfer Credit Indicator
Sta
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Po
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L
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t
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X1
2
Re
f
222
2
CRS20
224
3
N101
227
287
289
369
384
386
60
2
80
15
2
8
N102
N103
N104
CRS04
CRS08
CRS19
1
4
34
38
42
57
72
3
30
4
4
15
15
16
88
64
1
4
34
38
42
57
72
74
77
3
30
4
4
15
15
2
3
3
Term
Academic Career
DEG Seq Nbr
Degree Code
Degree Date
1
4
34
38
42
57
60
3
30
4
4
15
3
8
Degree Descr
Degree Honors Code
68
148
80
3
Entity Identifier
NTE CRS
segment
Special Instructions
- this row could repeat
multiple times within
CRS loop depending on
how many special
instructions will be sent
Agency Name
Institution Code Tbl Idnt
Institution Code
Credits Earned
Grade or Course Level
Drop Date
Row ID
Trans. Ref Nbr
Term
Academic Career
CRS Seq Nbr
NTE Seq Nbr
Special Instr. Identifier
Special Instr. Data
MKS segment
Special Instructions
- this row could repeat
multiple times within
CRS
** THIS ENTIRE
SEGMENT NEEDS
TO BE MAPPED, BUT
WILL NOT BE SENT
FOR NOW
DEG segment
Degree Record
- this row could repeat
multiple times within
SES loop
Row ID
Trans. Ref Nbr
Term
Academic Career
CRS Seq Nbr
MKS Seq Nbr
Mark Code Type
Grade Qualifier
Grade
Row ID
Trans. Ref Nbr
BGN02
NTE02
NTE02
BGN02
MKS01
MKS02
MKS03
BGN02
DEG01
DEG03
DEG04
DEG05
Example
“TC” – letter of permission
“IA” – exchange
“OS” – override institution
**If this field is empty do not populate
N1 segment
Free text name
Won’t be used for now
Won’t be used for now
Won’t be used for now
Won’t be used for now
Won’t be used for now
“NTC”
CCYYMMDDnnnnn
additional key field
additional key field
additional key field
additional key field
First 16 characters from NTE02
“COURSE SUBTITLE”
“NOTATION”
Characters 17-80 from NTE02
“MKS”
CCYYMMDDnnnnn
additional key field
additional key field
additional key field
additional key field
‘4’ – Supplemental Mark
“73” – percentage; “89” – numeric
‘093”
“DEG”
CCYYMMDDnnnnn
additional key field
additional key field
additional key field
“2.0” – undergraduate non-degree
CCYYMM date or blank if degree not
awarded yet; Make DEG02 = “CM”
Degree description.
“B35” – Highest Honors
130 UWO Business Document Layout (Outbound)
Row Descr
Data Elements
Sta
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Po
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X1
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Example
“B36” – Second Highest Honors
“B37” – Third Highest Honors
FOS segment
Field of Study
- this row could repeat
multiple times within
DEG loop
NTE DEG
segment
Special Instructions
- this row could repeat
multiple times within
DEG loop depending on
how many special
instructions will be sent
Row ID
Trans. Ref Nbr
Term
Academic Career
DEG Seq Nbr
FOS Seq Nbr
Field of Study Type/Lvl
Field of Study Code Set
Field of Study Code
Field of Study(free-form)
Field of Study Honors
(free-form)
Row ID
Trans. Ref Nbr
Term
Academic Career
DEG Seq Nbr
NTE Seq Nbr
Special Instr. Identifier
Special Instr. Data
1
4
34
38
42
57
72
73
75
155
235
3
30
4
4
15
15
1
2
80
80
80
1
4
34
38
42
57
72
3
30
4
4
15
15
16
88
64
BGN02
FOS01
FOS02
FOS03
FOS04
FOS05
BGN02
NTE02
NTE02
“FOS”
CCYYMMDDnnnnn
additional key field
additional key field
additional key field
additional key field
“M” – minor
“CC” – StatsCan USIS Curriculum
USIS code value
Free form desription
Probably sub plan description
“NTD”
CCYYMMDDnnnnn
additional key field
additional key field
additional key field
additional key field
First 16 characters from NTE02
“INSTITUTION”
“LEVEL”
Characters 17-80 from NTE02