Louisiana Junior
Classical League
Chapter Handbook
Revised 2007
TABLE OF CONTENTS
I. LJCL Constitution
…………………………………………………………………………………………… 5
II. Policy and Procedure ……………………………………………………………………………………………12
JCL Creed ……………………………………………………………………………………………………...……... 13
JCL Song…………………………………………………………………………………………………..…………... 13
The Executive Board of the LJCL ……………………………………………………………..………………....… 14
LJCL State Chairs …………………………………………………………………………………………… 14
LJCL President …………………………………….………………….……………………………………… 14
LJCL First Vice-President ……………………….………….………………………………………………... 15
LJCL Second Vice-President …………………….……………………….…………………………………… 15
LJCL Secretary………………………..…………………….…………………………………………………. 16
LJCL Historian ………….………………………………………………………………….…………………. 16
LJCL Parliamentarian.………………………………………………………………………………………… 16
LJCL Editor ………………………………………………………………………………………………….. 16
Executive Board Guidelines ………………………………………………………………………………… 17
Local Sponsor………………………………..…………………………………………….……………….…... 17
LJCL Scholarship Guidelines………………………………………………………………………..…..……………. 19
Guidelines for New Sponsors ……………………………………………………………….……………………… 20
Leading a JCL Chapter ………………………………………………………..…………………….……… 20
Fall Forum ……………………………………………………………………………………..…………… 21
Local Club Events. ……………………………………………...………………………………………...…… 22
LJCL Convention ………………………………….………………………………………..………………… 23
NJCL Convention ……………………..……………………………………………………………………... 26
Guidelines for Writing a School Constitution ……..……………………………………………………………… 27
Annual Handbook Changes ………………………...………………………………………………………….…… 28
Annual Budget ………………………………………………………………………………………………….…… 29
Important Dates …………………………………………..………………………………………………..………… 32
Contact Information ……………………………………..………………………………………….……………… 33
Forms …………………………………………………………………………………………….……………………. 35
LJCL Club of the Month Contest …………………………………………………………………….……… 35
LJCL Scholarship Application……………………………………………………………………..………… 36
III. LJCL Convention …………………………………………………………………………………………………… 41
LJCL Convention Contests ……………………………………………………………………………................ 42
Academic Contest Guidelines………………………………………………………………….………………… 42
Levels of Competition …………………………………………………………………………………… 44
Rules ………………….………………………………………………………………………………… 44
Test Format ……………..………………………………………………………………………………… 44
Sources for Academic Tests …………………………………………………………………………….. 45
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Graphic Arts Contest Guidelines………………………………………………………………………………… 46
Registration. …………………………………………………………………………………………… 46
Categories of Graphic Arts……………………………………………………………………………… 47
Creative Arts Contest Guidelines ……………………………………………………………………………… 53
Latin Oratory……………………………………………………………………………………………… 53
English Oratory.…………………………………………………………………………………………… 53
Sight Latin Reading………..……………………………………………………………………………… 53
Costume Contest …………………………………………………………………………………………. 55
Modern Myth Contest ……………………………………………………………………………………. 56
Slogan Contest ………………………………………………………………………………………
56
Olympika Guidelines ……………………………………………………………….……………………………
57
General……………………………..……………………………………………………………………… 57
Miscellaneous Event Rules ……….………………………………………………………………………… 57
Certamen Guidelines………………………………………………………………………………………………… 59
Spirit Competition Guidelines …………………………………………………………………………………… 59
Spirit Contest ……………………..………………………………………………………………………… 60
Roll Call……………………………………………………………………………………………………… 60
Procession…………………………………………………………………………………………………… 60
Banner Contest Guidelines ………………………………………………………………...…………………… 61
Drama Contest Guidelines……………………………………………………………………..…………………… 61
Membership Contest Guidelines ...…………………………………………...…………………..…………… 61
Publicity Contest Guidelines ……………………………………………………………………...……………… 62
Publications Contest Guidelines …………………………………..,……………………………………………… 64
Scrapbook Contest Guidelines ………………………...……………………………………………………… 65
T-shirt Contest Guidelines ………………………………………….…………………………………………
66
Sweepstakes Contest Guidelines ……………………………………………………………………………… 66
Bazaar Guidelines …………………………………………………………………………………………………… 66
Convention Rules………………………………...……………………………………………………………
68
LJCL Dress and Behavior Guidelines…………………………………………………………………………… 71
Sponsor/Chaperone Responsibilities………………………………………………………………………… 72
Campaign and Election Rules ………………………………………………………………………………… 74
Convention Responsibilities . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . 76
State Chairs. . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . 76
President . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . …. . . . . . 78
First Vice-President . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . .. . . . . . .. . 79
Second Vice-President . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .. . . . . .. . 80
Secretary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . .. .. . . 81
Historian . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . … . .83
Parliamentarian. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . …. . 82
Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .... . 84
Academic Chair . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .. . . 85
Certamen Chair . . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . .. . . 86
Creative Arts Chair .. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . ... . . 87
Graphic Arts Chair . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . .88
Olympika Chair . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
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Pre-Convention Contests Chair . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . .90
Convention Packet Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . . . . . .. . .91
Summary of Awards to Be Given at LJCL Convention. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Guidelines for Convention Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93
Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . .. . . .. . . . . . . . . . . . . . . . . . . . …. . . 96
School Registration Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Hotel Room Assignment Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Sponsor/Chaperone Responsibility Form. . . . . . . . .. . . . . . . . . . . . . . . . . . . . ,,,,,. . . . . . . . . . . . . . . 99
Individual Student Entry Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Parental Permission Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101
Nominating Form for LJCL State Chair . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Candidates’ Nominating Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Permission Form for Candidates. . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .104
JCL Publicity Form . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
SCL Registration Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Convention Evaluation Form . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
IV. NJCL Convention. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109
NJCL Convention Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
NJCL Convention Planning Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111
NJCL Convention Rules of Conduct . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113
Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . ... . .114
Application to Attend NJCL Convention. . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . .114
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LJCL
Constitution
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This Constitution, in conjunction with the State Bylaws, shall be the authority for the operation of the Louisiana
Junior Classical League, and no section of it or its bylaws shall be construed so as to conflict with the Constitution
and bylaws of the National Junior Classical League.
LOUISIANA JUNIOR CLASSICAL LEAGUE CONSTITUTION
WE, THE MEMBERS OF THE LOUISIANA JUNIOR CLASSICAL LEAGUE, IN ORDER TO CREATE
AND TO PROMOTE INTEREST AMONG THE STUDENTS IN CLASSICAL LANGUAGES, TO
FURTHER OUR KNOWLEDGE OF ROMAN CIVILIZATION, AND TO REALIZE THE PRACTICAL
AND CULTURAL VALUES OF LATIN, DO HEREBY ADOPT THE FOLLOWING CONSTITUTION
AND AGREE TO ABIDE BY ITS RULES.
Section 1:
Section 2:
Section 3:
Section 4:
Section 1:
Section 2:
Section 3:
Section 4:
Section 5:
Section 6:
Section 7:
Section 1:
Article I
The name of this organization shall be the Louisiana Junior Classical League.
The emblem, pin, and colors of this organization shall be those of the National Junior
Classical League.
The purpose of this organization shall be to coordinate the activities of the different
chapters of the National Junior Classical League with those of the state of Louisiana.
The Louisiana Junior Classical League shall not discriminate upon any basis, including
race, color, creed, religion, age, sex, sexual orientation, national origin, or disability.
Article II
The membership of this organization shall be of four kinds: chapter, individual, longdistance, and member-at-large.
Chapter membership shall be made up of at least five individual members who
qualify and shall affiliate properly with National Junior Classical League and with the
Louisiana Junior Classical League. These chapters shall have a qualified sponsor.
Individual membership shall include the active members of the respective chapters.
Long-distance membership shall include students who take Latin via long-distance
communication, due to the lack of a local program/teacher.
Members-at-large shall include any qualified persons who have no local chapter but
wish to join the Junior Classical League.
Annual dues shall be fixed by the executive board.
A chapter shall be further defined as that organization which follows the guidelines
and rules set forth in the Louisiana Junior Classical League constitution, the bylaws of
said constitution, and the State Board. In order to be in good standing, no chapter
may change or omit the aforementioned guidelines and rules.
Article III
There shall be a State Board composed of the state officers, the State Chairs, and the
sponsors of each chapter. Any chapter not represented by an officer shall elect (2)
representatives to serve on the State Board; any chapter represented by one (1) officer
shall elect one (1) representative to serve on the State Board. Each member shall have
one vote.
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Section 2:
Section 3:
Section 4:
Section 5:
The State Board shall convene once in the fall and shall meet otherwise whenever it is
deemed necessary. It shall transact all business of this organization between annual
conventions. The State Board shall have the power to interpret this constitution as it
sees fit and to enact any bylaws which it deems necessary for the efficient operation of
the organization.
A quorum of the State Board will consist of fifty percent of the voting members.
The President will serve as chair of the State Board.
The term “State Board” shall be used when referring to the state officers, State Chairs,
and sponsors of each chapter.
Article IV
Section 1:
Section 2:
Section 3:
Section 4:
Section 5:
Section 6:
There will be two state chairs of LJCL.
The term of office for each state chair will be two years beginning at the election at
the LJCL Convention and ending at the election to choose the state chair’s
successor. The state chairs’ terms should be staggered so that both chairs do not
rotate off in the same year.
To be eligible for state chair a person must be a member in good standing of the
American Classical League and have reached the age of majority (18). If the
candidate is also an LJCL sponsor, his or her chapter must be in good standing
with LJCL and NJCL.
Candidates for state chair must submit a nominations form for distribution to all
ACL members in good standing prior to the first general assembly at the LJCL
Convention. The state chairs are responsible for deadlines and additional
guidelines concerning nominations forms and their distribution.
The candidates shall be voted on by a secret ballot at a meeting of all
ACL
members at the LJCL Convention. Each member shall have one (1) vote.
Candidates must carry a majority of votes, including abstaining votes, to be
elected. In case of a tie or run-off, ballots shall be recast after short speeches by
candidates. The LJCL Parliamentarian shall prepare, collect, and count the ballots.
A state chair may be removed from office for reasons included but not limited to
the following: serious negligence of duties as defined in the LJCL Handbook,
misuse of LJCL funds, moral turpitude, or failure to maintain good standing in
LJCL, NJCL, or ACL. Proceedings to remove a state chair will be initiated by a
written petition for removal, including specific charges, signed by three LJCL
sponsors. The petition must be submitted to a designated sponsor who consents to
handle the removal proceedings under this article. The designated sponsor shall
immediately notify the state chair that removal proceedings have begun. The
designated sponsor shall immediately notify LJCL sponsors that removal
proceedings have begun. The petition for removal and the addresses of the
designated sponsor shall be distributed to all LJCL sponsors. The charged state
chair shall have fourteen (14) days upon notification to prepare a defense to the
LJCL sponsors. Ballots shall be submitted to the designated sponsor in the manner
designated by the sponsor. S/he shall notify the LJCL sponsors of the results. A
two-thirds affirmative vote is required to remove a state chair from office.
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Section 7:
Section 8:
Section 1:
Section 2:
Section 3:
Section 4:
Section 5:
Should a vacancy occur in either state chair position for any reason, the remaining
state chair shall call for elections for an interim state chair to fill the term of the
vacant position. If both state chair positions are vacant simultaneously, or the
remaining state chair is the object of removal proceedings, then the sponsor of the
LJCL President will temporarily assume the duties of state chair until elections can
be held.
Should a State Chair abuse his/her power over the LJCL officers but not sufficiently
enough as to deserve dismissal from office, an appeals process may be made by the
state officers to overturn the State Chair’s decision. To appeal a decision made by a
State Chair, a state officer must have three other officers and two sponsors in
agreement with him/her. He/she must notify the State Chair of the appeal and give
him/her 21 days to reply.
Article V
There shall be elected at each annual convention a president, first-vice president,
second vice-president, parliamentarian, secretary, historian, and editor.
The term of office for each officer shall be the period between election at the Louisiana
Junior Classical League Convention to the election choosing the officer’s successor at
the next LJCL Convention.
To be eligible for office a student must be enrolled in Latin for his entire term of office,
or have completed four (4) years of Latin, or have completed all of the Latin which his
school offers. Additionally, to be eligible for the office of President or Second VicePresident, the candidate must have attended at least one NJCL Convention.
Candidates for elective offices are advised to pre-file with the parliamentarian,
acknowledging their intent to run for office. They must be present at the Nominating
Committee meeting during LJCL Convention. The Nominating Committee shall
consist of two (2) representatives from each chapter present at the convention. The
names of the members must be submitted to the parliamentarian prior to the
committee meeting. The committee shall nominate no less than two (2) or no more
than three (3) candidates for each office. If more than three (3) candidates have been
nominated for one office, those that have pre-filed shall become candidates and the
remaining slots shall be chosen from those nominated from the floor of the meeting.
No chapter may have more than three (3) of its members running for office at one
convention. Any chapter not present at the meeting will be given no votes in the
election and if only one delegate from a chapter is present, that chapter shall be given
only one (1) vote. Once a candidate is passed through, he may begin campaigning,
following all campaigning rules set by the parliamentarian. If campaign rules are not
followed, the candidate shall be disqualified.
The candidates shall be voted upon by a secret ballot. Each chapter present shall be
allotted two (2) votes cast as the delegation desires. A maximum ten (10)-minute
caucus shall be held before voting so that the individual chapters may decide how to
cast their votes. A candidate shall carry a majority of votes including abstaining votes
to be elected to office. In case of a tie or a run-off, ballots shall be recast by the
delegates after another caucus. If a tie prevails, the other newly elected state officers
and State Chairs shall each vote for either candidate.
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Section 6:
Section 7:
Section 8:
Section 1:
Section 2:
Section 3:
Section 4:
Section 5:
Section 6:
Should a vacancy occur in any office for any reason, the sponsor of the vacant office
may appoint a successor with the approval of the newly elected officers and two state
sponsors. Otherwise, the newly elected officers will select a successor that applies for
the position. The newly elected President will design the application and send it to
each chapter that is affiliated with both the NJCL and LJCL.
Candidates are required to be present at Candidates’ Open Forum as are ten percent of
every delegation present at the convention. Chapters that do not send ten percent will
not have voting rights.
The annual voting specified in Section 5 will be conducted by the parliamentarian.
The Parliamentarian (supervised by the State Chairs) will count the votes for the
officer election as well as for the approval of amendments. If the Parliamentarian is
running for an office, the President will replace him/her.
Article VI
The duties of the President shall include: presiding at all meetings of the organization
and the State Board; appointing all committees and being an ex officio member thereof;
planning the annual LJCL Convention; overseeing registration at the LJCL
Convention; representing this organization at annual meetings of the National Junior
Classical League. Also, s/he must have attended at least one NJCL Convention. This
rule shall not apply when the office is in a state of emergency.
The duties of the First Vice-President shall include: assuming the role of the President
in the event of his/her absence; obtaining publicity for this organization with all news
media; coordinating state entries for the National Junior Classical League publicity
contest; promoting membership in the national, state, and local chapters; performing
all duties assigned to him/her by the President.
The duties of the Second Vice-President shall include: overseeing the workshops at the
LJCL Convention; overseeing all Louisiana Junior Classical League fundraising,
including the bazaar at LJCL Convention; overseeing the Louisiana Junior Classical
League booth at the annual NJCL Convention; planning and coordinating activities for
the National Junior Classical League spirit contest; performing all duties assigned to
him/her by the President. Also, s/he must have attended at least one NJCL
Convention. This rule shall not apply when the office is in a state of emergency.
The duties of the Parliamentarian shall include: keeping order at all meetings;
presiding at the Nominating Committee meetings, the Constitutional Amendments
Committee meetings, and at the Candidates’ Open Forum; giving rules for voting at
LJCL Convention; counting the votes at LJCL Convention with the State Chairs;
National Certamen matches; overseeing the updating of the Louisiana Junior Classical
League chapter constitution annually; providing each chapter with an official record
of the amendments passed at the LJCL Convention.
The duties of the Secretary shall include: taking minutes at all meetings of this
organization and relaying them to each chapter as soon as possible; carrying on all
statewide correspondence; managing the Olympika at LJCL Convention and
organizing participants in the National Olympika.
The duties of the Historian shall include: making a state scrapbook and displaying it at
LJCL and NJCL Conventions; designing the state t-shirt and cover for the LJCL
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Section 7:
Section 8:
Section 1:
Section 2:
Section 3:
Section 4:
Section 1:
Section 2:
Section 3:
Section 1:
Section 2:
Convention booklet; overseeing the graphic arts contest at the annual convention;
organizing the graphic arts registration for the entire Louisiana delegation at the NJCL
Convention.
The duties of the Editor shall include: the editing and publishing of the state
newsletter at least four (4) times a year (September, November, January and April);
sending copies of the state newspaper to the National Junior Classical League
Publications Contest; publishing and distributing the Convention Ear during the LJCL
Convention.
The state officers will conduct simple (majority rules) voting to decide whether each
member has adequately performed the duties assigned to his or her office as specified
above. If and only if the results affirm that each member has done so, he or she will be
reimbursed the cost of LJCL Convention.
Article VII
The President may create ad hoc committees as times and circumstances necessitate for
whatever purpose s/he may prescribe.
Members of said committee shall be appointed by the President and/or State Chairs.
The chairs of each committee shall be appointed by the President with the approval of
a majority of the State Board. The chairs shall call and preside over all committee
meetings and present the findings and recommendations of said committees to the
State Board.
The position of Editor will be permanently aided by a Torch committee. This
committee will function as a working division of the LJCL Executive Board.
Consisting of a number appointed by each year’s editor, the committee will be
entirely appointed by the Editor, approved by the President, and held accountable
to the production and publication of at least 4 Torch issues throughout the year in
which they serve. The Editor will serve as the committee chair.
Article VIII
An annual convention of this organization shall be held, and its time and place fixed
to suit the convenience of the State Chairs and officers. Whenever possible, the site of
the convention should rotate annually so as to cover each section of the state.
A quorum at the annual convention shall consist of the chapter members present.
At the annual convention, a caucus shall be formed consisting of all the members-atlarge and long-distance members present and shall be presided over by one of the
nominating and voting powers of the regular state chapters for the length of the
convention.
Article IX
All proposed amendments must be submitted to the President, Parliamentarian, and
the State Chairs at least thirty (30) days prior to LJCL Convention.
The proposed amendments shall be reviewed at the Constitutional Amendments
meeting, to be held during LJCL Convention. This committee shall consist of the state
officers and two (2) representatives from every delegation present, whose names are to
be submitted to the Parliamentarian previous to meeting. These numbers shall vote on
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Section 3:
every amendment brought forth, each member having one vote, in order to decide
which are worthy to go before the entire convention.
The proposed amendments which pass through the Constitutional Amendments
Committee shall be voted upon by the general convention, each chapter voting in
favor or against. In order to be adopted, the amendment shall require a two-thirds
(2/3) majority vote in favor from the chapters present at the convention.
Article X
In all parliamentary matters not specified in this constitution, the authority shall be Robert’s Rules of
Order, Revised.
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Policy
and
Procedures
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JCL CREED
We, the members of the Junior Classical League, covenant to hand on the torch of classical
civilization in the modern world.
We believe that an acquaintance with the civilizations of Greece and Rome will help us understand
and appraise this world of today, which is indebted to the ancient civilizations in its government and laws,
literature, language, and arts.
We believe the JCL experience develops responsibility, fosters brotherhood, promotes enthusiasm,
encourages competition, inspires dedication, and enriches our total growth.
JCL SONG
Seeking the best, the highest our goal
Working for greatness through glories of old
Searching the realms of the golden past
We follow the Classics’ truth that lasts.
In knowledge, truth and fellowship
We’re growing every day.
The friendly hand of JCL aids in every way.
In Rome’s proud steps we’re marching on
With every true colleague;
And forever we’ll hold to the purple and gold
Of the Junior Classical League.
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THE EXECUTIVE BOARD OF THE LJCL
The Executive Board of the Louisiana Junior Classical League is comprised of the state officers
(president, first vice-president, second vice-president, secretary, parliamentarian, historian, and editor), the
State Chairs, one sponsor of each LJCL chapter in good standing, and two representatives (not a state
officer) from each chapter. As stated in Article III of the LJCL Constitution, the Executive Board shall meet
annually to transact business between LJCL Conventions. The state president serves as the chair of the
Executive Board.
LJCL STATE CHAIRS
Policy, Election Procedure, and Term of Office:
There are two State Chairs: preferably, one from the northern part of the state and one from the
southern part of the state. A term for each State Chair is two years. Both State Chairs should not rotate off
in the same year. Self-nomination forms are included in this handbook as well as the LJCL Convention
registration packets, and should be returned by the deadline. State Chairs will be elected by the members
of the American Classical League present at LJCL Convention. Election will take place by secret ballot,
prepared by the LJCL Parliamentarian. Ballots will be taken up and tabulated at the convention. The new
State Chair will assume responsibilities at that time. Official notification to all LJCL sponsors will take
place through the TORCH: LA.
Qualifications and Responsibilities:
The LJCL State Chairs must be members in good standing of ACL. If the State Chair is also an LJCL
sponsor, his or her chapter must be in good standing with both national and state JCL organizations. The
State Chairs work closely with the LJCL officers, delegating as much responsibility as the students can
adequately manage.
The State Chairs update the LJCL Handbook as necessary. They plan and supervise the annual
LJCL Convention. They are responsible for and direct the organization’s finances and should draw up and
adhere to an annual budget. The State Chairs strive to improve communication on all levels of JCL. They
should endeavor to increase JCL membership by contacting non-renewing chapters and prospective
chapters to encourage JCL affiliation. They should check membership information sent by the Oxford office
on a monthly basis. State Chairs are responsible for overseeing the Fall Executive Board Meeting. State
Chairs appoint members to ad hoc committees as necessary. State Chairs coordinate the LJCL delegation’s
trip to NJCL Convention, and are expected to attend NJCL Convention as often as possible. The LJCL and
NJCL Convention packets of the State Chairs (or their designees) are paid by the LJCL treasury. See the
NJCL Manual for a complete list of responsibilities.
LJCL PRESIDENT
The President presides at all general assemblies at LJCL Convention and meetings of the LJCL and
the Executive Board. S/he assists in drafting the agenda for LJCL Convention and works with the State
Chairs in the planning of convention activities. The President communicates monthly with his officers and
Louisiana Junior Classical League Handbook 2007-2008
14
the State Chairs. S/he oversees the officers and reminds them of their responsibilities. The President
appoints and serves on ad hoc committees. S/he should correspond and trade ideas with JCL officers in
other states.
At LJCL Convention, the President oversees registration and greets arriving chapters. S/he ensures
that the assembly area is set up for each general meeting and that all testing, contest, banquet, sequestering,
certamen, and other rooms are set up according to specifications. S/he oversees all aspects of convention
and is expected to help in any capacity. This may include maintaining order and solving problems that
arise. The President also conducts a workshop about NJCL Convention.
At NJCL Convention, the President serves with the State Chairs as coordinators of delegation
activities. S/he conducts all fellowships, presides at state fellowship, and acts as one of Louisiana’s two
voting delegates. The President is responsible for making reports, evaluations, and surveys. S/he and the
other officers attend appropriate workshops for state officers.
Although the President does not have a multitude of specific duties, s/he is the backbone of a
successful LJCL. His/her leadership and example are vital to the organization: s/he sets the mood for all
activities. S/he is indirectly responsible for every phase of LJCL and must see that the organization runs
smoothly and efficiently.
See LJCL and NJCL constitutions for other duties and responsibilities of the President.
LJCL FIRST VICE-PRESIDENT
The First Vice-President oversees academic contests at LJCL Convention. S/he plans LJCL
Convention workshops and seminars and helps to secure speakers. S/he is in charge of the
Sponsor/Chaperone hospitality lounge and oversees the Publicity Contest at LJCL Convention. S/he
gathers publicity from all LJCL chapters, prepares the items, and enters them in the National Publicity
Contest. The First Vice-President also oversees academic contests at LJCL Convention, assisting the
Academics Chair.
The First Vice-President corresponds with prospective and non-renewing LJCL chapters. S/he is
the Membership Director for Louisiana. The LJCL First Vice-President helps the State Chairs coordinate the
trip to NJCL Convention. The First Vice-President assumes the role of President in his/her absence and
performs special duties assigned to him/her by the President.
See LJCL and NJCL constitutions for other duties and responsibilities of the First Vice-President.
LJCL SECOND VICE-PRESIDENT
The LJCL Second Vice-President coordinates the Spirit Contest at LJCL Convention, deciding on
the criteria and securing judges for the event. S/he is responsible for the banquet, dance, and That’s
Entertainment talent competition at LJCL Convention, the duties of which include deciding on themes and
decorating for these events. S/he is also responsible for planning and carrying out spirit activities for the
Louisiana delegation at NJCL Convention. Finally, s/he coordinates both the bazaar at LJCL Convention
and any fundraising efforts to replenish the treasury.
See LJCL and NJCL constitutions for other duties and responsibilities of the Second Vice-President.
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LJCL SECRETARY
The LJCL Secretary takes minutes of all meetings of the LJCL and the Executive Board and
forwards them to each chapter in good standing. S/he carries out statewide correspondence and performs
standard secretarial duties for the organization. The Secretary oversees creative arts contests at LJCL
Convention, assisting the Creative Arts Chair. S/he plans and supervises the Olympika events at LJCL
Convention. It is the responsibility of the Secretary to write thank-you notes to all convention assistants.
See LJCL and NJCL constitutions for other duties and responsibilities of the Secretary.
LJCL HISTORIAN
The LJCL Historian gathers material for the state scrapbook, constructs the scrapbook, enters it in
the competition at NJCL Convention, and displays it at LJCL Convention. The LJCL Historian designs the
cover for the LJCL Convention events booklet. S/he also designs the T-shirt for the officers to wear at LJCL
Convention, as well as the T-shirt(s) for the delegation to wear at NJCL Convention. The Historian assists
the Graphic Arts Chair in overseeing graphic arts contests at LJCL Convention, helping to coordinate
project registration, display, and judging.
See LJCL and NJCL constitutions for other duties and responsibilities of the Historian.
LJCL PARLIAMENTARIAN
The LJCL Parliamentarian keeps order at all meetings of LJCL, presides at meetings for the
Nominating and constitutional amendments committees, coordinates the election of state officers, gives
rules for voting at the annual LJCL Convention, counts the votes at convention, and reads the election rules.
S/he oversees the election of the State Chairs. S/he coordinates the appointment of new officers during the
year, if necessary. The LJCL Parliamentarian helps the State Chairs update the LJCL Handbook and
proposes amendments to the constitution.
See LJCL and NJCL constitutions for other duties and responsibilities of the Parliamentarian.
LJCL EDITOR
The LJCL Editor serves as publisher of the TORCH: LA, the LJCL newsletter. S/he is responsible for
gathering, editing, and publishing articles of interest about LJCL in the TORCH: LA at least four times
yearly. The LJCL Editor should also submit articles of interest to the TORCH: U.S.
The Editor publishes the Convention Ear newsletter daily at LJCL Convention. S/he supervises the
lost and found and oversees a bulletin board at LJCL Convention. S/he also disseminates all pertinent
information to delegates at convention in the form of written notices.
The position of Editor will be permanently aided by a Torch committee. The Editor will serve as the
committee chair.
See LJCL and NJCL constitutions for other duties and responsibilities of the Editor.
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EXECUTIVE BOARD GUIDELINES
1.
2.
3.
4.
5.
6.
7.
State officers and State Chairs will meet at least once a month. The President and the State Chairs
should meet prior to this meeting to craft the agenda. The officers will meet more often during the
two months before LJCL Convention, as well as during the summer months to plan for NJCL
Convention.
All officers are expected to attend NJCL Convention. The President and Second Vice President
must attend NJCL Convention.
State Chairs have full responsibility and authority over LJCL funds. All purchases made by officers
or other parties should be approved by the State Chairs prior to making the purchase. Itemized
receipts must be submitted to a State Chair for reimbursement. State Chairs will keep detailed
records of expenses.
The reimbursement of officers for LJCL Convention is contingent upon the completion of their
duties as outlined in the LJCL Constitution as well as in the LJCL Convention responsibilities list.
LJCL funds belong to all members of LJCL, not only to members of the executive board. Therefore,
every effort must be made to reserve those funds for purchases benefiting LJCL as a whole. Funds
should be used for food, parties, social events, and the like only on special occasions when there is
a need to reward a group for hard work and service to LJCL.
All issues of the TORCH: LA, announcements, letters, or other official correspondence must be
submitted to the State Chairs for approval before mailing.
The State Chairs will maintain a post office box to which all official correspondence from state
chapters will be directed.
LOCAL SPONSOR
The local sponsor’s duties include (but are not limited to):
1.
Insuring that the chapter has been approved as a bona fide JCL Chapter in good standing (“Good
standing” is defined as the chapter’s affiliation with both the state and the National Junior Classical
League. National dues must be paid by July 1 of each year to be in compliance with the
Constitution.) In addition to the above requirements, the chapter’s sponsor must be a member of
the American Classical League.
2.
Insuring that all of the chapter’s financial commitments are properly paid each year by the specified
deadlines.
3.
Advising the chapter in its organizational needs and interests, making sure that its activities are in
keeping with the Constitution and the goals of NJCL.
4.
Advising and assisting the chapter’s officers when necessary to keep the chapter’s programs
functioning smoothly.
5.
Creating an atmosphere of shared responsibility through properly conducted business meetings of
the organization and implementation of programs and activities.
Louisiana Junior Classical League Handbook 2007-2008
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6.
Making him/herself aware of community talent and resources (including parents) that can be used
to implement and enrich the program.
7.
Keeping the chapter abreast of activities at the state and national level by means of TORCH :LA,
TORCH:U.S., and JCL Highlights.
8.
Promoting interest in attending and participating in state and national meetings and conventions,
as well as in running for state and national office.
9.
Advising school administration of local JCL activities, insuring that they are in keeping with school
policy and regulations, and asking for consent and support when necessary.
10.
Publicizing chapter activities through local media.
11.
Attending and participating with other sponsors in state and national meetings whenever possible,
including the Executive Board meeting at the LJCL Fall Forum, and the LJCL Convention.
12.
Assisting the State Chairs and state officers at the annual LJCL Convention by monitoring students
or performing other duties as specified by the State Chairs.
13.
Communicating with the State Chairs and state officers whenever necessary.
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LJCL SCHOLARSHIP GUIDELINES
1.
2.
3.
4.
5.
6.
State Chairs will keep track of money available for scholarships. Typically one $500 scholarship
will be awarded each year at LJCL Convention.
Scholarship requirements and guidelines will be distributed annually in the LJCL Handbook to all
chapters in good standing.
State Chairs will appoint a Scholarship Committee consisting of the Chairs, two (2) university
professors, and two (2) sponsors. A State Chair and/or sponsor may not serve on the Scholarship
Committee if his/her student is applying for a scholarship.
Scholarship applications must be submitted by the deadline specified in the LJCL Convention
packet.
The Scholarship Committee reserves the right to award no scholarships, or to award more than one
if funds are available.
The LJCL Scholarship is based on the following requirements:
a.
the recipient must be a member in good standing of JCL
b.
the recipient must be a graduating senior
c.
the recipient must be currently studying Latin, Greek, or the classics, have studied
one or more of those subjects for no less than four (4) years, or have completed all
the courses that his/her school offers in those subject areas
d.
the recipient must plan to attend an accredited four-year college or university the
year following graduation from high school
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GUIDELINES FOR NEW SPONSORS
LEADING A JCL CHAPTER
Establishing a Club:
Before you recruit students and hold a meeting, check with your school administration to find out the
regulations for organizing an extracurricular activity. You may need to set up an account with your
school’s business office to handle finances.
Your First Meeting:
Your first meeting should be held early in the school year, in August if possible. This meeting should be
devoted to discussing goals for the club, membership, dues, upcoming election of officers, and activities
planned for the year. Scrapbooks from other JCL chapters may be borrowed to give your students an idea
of what JCL is about; please contact a State Chair if you would like to borrow one of these.
Membership:
Membership requirements are made at the discretion of the local sponsor. The NJCL constitution states that
all members “shall be taking or have taken a classical language or a course in the classical humanities.”
Many sponsors require that JCL members be enrolled in Latin, have taken four (4) years of Latin, or have
taken all the Latin courses that their school offers. You will need to send a typed and alphabetized list of
your club membership, along with your dues, to the State Chairs. Membership and dues are due by the
date of the LJCL Fall Forum in mid-October.
Dues:
LJCL State Dues are $7 per student, if paid by the deadline given on the membership form. They are $8 per
student if paid after this date. NJCL dues are $2 per person. (There is also a $10 chapter fee, from which
new chapters are exempt.) You may pay state and national dues at the same time, using the membership
form which is sent to you in August. You may also pay your ACL member dues using this form, if you
have not already done so. Remember that as a JCL sponsor, you must be an ACL member!
Keep these fees in mind when collecting dues from your members. You may also want to specify an
amount that each member pays that will go to your club treasury. You may use this to purchase club Tshirts, spirit items for LJCL Convention, snacks for meetings, organizational materials, et cetera.
Election of Club Officers:
At your first meeting, describe the various offices to your students. Elections can then be held at the second
meeting. Your officers should be elected as soon as possible, so that you can send officer information to
LJCL, and so that officers can attend the appropriate workshops at Fall Forum. You also have the option of
electing officers in the spring of the previous year, but this eliminates opportunities for new and/or young
students.
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Most JCL chapters have the following student officers:
a.
b.
c.
d.
e.
f.
President: presides over meetings, attends all meetings and activities, plans and organizes
activities for the chapter
First Vice-President: oversees publicity for chapter, publicizes chapter events in school
and local media, enters publicity in state publicity contest
Second Vice-President: coordinates spirit activities for LJCL Convention
Historian: constructs chapter scrapbook, designs chapter T-shirt
Parliamentarian: organizes chapter elections, maintains chapter handbook and constitution
Editor: distributes pertinent information to club members, coordinates local certamen team
You may also wish to create additional offices, such as a Webmaster. Most local clubs do not have a
Treasurer, as the sponsor typically handles all club funds.
Workshops for each office are held at the annual LJCL Fall Forum. These workshops are conducted by the
LJCL State Officers, and are a great opportunity for your local officers to meet others who have similar
responsibilities and to learn more about their office.
When you have elected your local officers, please send a typed list of the officers’ names, addresses, phone
numbers, and e-mail addresses to the State Chairs. This may be included with your membership form and
dues.
Club T-shirts:
Nearly all local JCL chapters create at least one club T-shirt each year. You may choose to have the shirt
designed by the club Historian, you may design the shirt yourself, or you may hold a “design competition”
among members of your club. You may want to take into account expenses when deciding on whether to
have a long or short-sleeved shirt or what colors will be part of the design. T-shirts usually become more
expensive with each color added to the design.
There is a T-shirt contest at the LJCL Convention. To be eligible for this competition, the T-shirt must
illustrate the convention theme for the current year. The theme can be found on the NJCL website
(www.njcl.org) and will be publicized by the State Chairs and the LJCL Editor as soon as it is announced in
the fall.
Calendar of Events:
Once you and your club officers have planned out the year, give all members a list of important dates for
the year. This list should include all local club events and deadlines, as well as State and National events
and deadlines. Keep this list posted in your classroom as well.
FALL FORUM
Fall Forum is an annual event that is held to “kick off” the LJCL year. It is typically held on a Saturday or
Sunday afternoon in the fall and lasts for about three hours.
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Several things happen at this meeting:
a.
b.
c.
d.
Workshops for club officers are held.
Certamen (quiz bowl) practices are held. If your students have never tried certamen, this
is an opportunity to try it out in an informal setting.
Amendments to the LJCL Constitution are introduced. LJCL members will vote on these
amendments at the LJCL Convention.
A meeting of the LJCL Executive Board takes place. This is a business meeting
for the organization as well as a chance to get information about the coming year.
Fall Forum is a great opportunity for you to meet and communicate with other local sponsors, and for your
students to meet other JCL delegates. Try to get as many of your students to attend as possible. The exact
date, time, and location are published early in the fall.
LOCAL CLUB EVENTS
Local club events are a great way for your members to get to know one another as well as a means of
publicizing Latin and JCL. Many local clubs hold events at which all LJCL members are welcome; check the
TORCH: LA for details.
Some ideas for events are:
a.
Community Service: if your school requires students to perform community service,
consider doing a project as a club! Check with your community’s volunteer
organizations to find out where your students can best be of service. Some ideas
are: collecting food for the local food bank, working with Habitat for Humanity
or collecting donations for a local or national charity.
b.
In-school Service: you can send holiday cards in Latin to all faculty and staff, serve in the
cafeteria line, hold a Latin carol service, arrange for a guest speaker from a local
college or university, read myths to younger children, or offer tutoring in various
subject areas.
c.
Fundraisers: you can raise money for your club by holding bake sales, pizza sales, dances,
car washes, flea markets, raffles, or candy sales. Be sure to get permission from
your school administration before holding a fundraiser. You must obtain a
government permit to hold a raffle.
d.
Promotion of Latin: plan events such as a toga day, a bulletin board, a classics-themed
movie screening, or enter a float in a local parade. These events can help to
increase interest and awareness in JCL and your school’s Latin program, and are
especially appropriate during National Latin Week.
e.
Holiday Themes: celebrate the Ides of March or have a Saturnalia banquet.
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22
f.
Just for Fun: go bowling or roller skating as a club, have a movie night, a Ludi (sports) day,
a Roman banquet, or a pizza party. Not all events have to be Latin-related!
Remember to keep lots of souvenirs and take pictures at club events; these can be used in a club scrapbook.
Also, consider wearing club T-shirts or togas to earn publicity!
LJCL CONVENTION
LJCL Convention is the main event in the LJCL year. It is typically held at a hotel on a weekend in early
March. It begins at noon on Friday and ends at noon on Sunday. You will receive a packet in late
November with information and registration forms, which are due by mid-January.
Convention can seem very overwhelming to the first-time attendee, but it doesn’t have to be! While much
of the convention focuses on competition, there are also many opportunities to relax, have fun, and
socialize with fellow Latin students.
Convention Planning:
As soon as you are aware of the date of LJCL Convention, notify your school administration, so that the
convention can be placed on your school’s calendar. Also, keep the dates of Convention as well as all
necessary deadlines posted in your classroom, and remind students of them periodically.
All students must be members in good standing of LJCL to attend convention. This means that they must
have paid State and National dues, and their names must be on the membership list that is sent to LJCL in
the fall. If a student wants to attend who is not a member, such as a new student, please contact a State
Chair to arrange for membership for that student.
Since students will likely be missing school to attend the convention, it will be helpful (and at some schools,
necessary) to contact the school administration and faculty with a list of students who will be attending.
Registration:
When you receive your convention registration packet, you will need to photocopy the Individual Student
Entry Form and the Parental Permission Form and give a copy to each student. Give students a deadline for
returning these forms to you that is well before the deadline for returning them to LJCL. Make sure you
have a permission form and copy of insurance card for each student; students cannot attend convention
without them! Also, each student should receive and read a copy of the convention rules.
While students are not required by LJCL to enter a certain number of contests, many sponsors require that
their own students do so. Students will get more out of convention when their time is occupied, and they
will be less likely to get into trouble!
When you have received all your students’ registration forms, make a copy of every form for your own
records. Please check the forms for errors (first name and last name in incorrect blanks, boys entered in
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23
girls’ events, etc.), and arrange the forms in alphabetical order before sending them to LJCL.
You will also need to fill out several group registration forms. On the Hotel Rooming Assignment, you will
need to arrange students into groups of four by gender for rooming assignments. Please try to room
students four to a room if possible. If two or fewer students are assigned to a room, it is very likely that
they will be roomed with one or two students from another school. If this should occur, please try to choose
mature and agreeable students for these rooms. Students may room with sponsors and chaperones of the
same gender if that situation is desirable for both parties. If a sponsor or chaperone wishes to book a
private room for a specified fee, they may do so. Otherwise, chaperones and sponsors are roomed two to a
room.
On the School Registration Form, please designate two students to serve on the Nominating Committee. This
is a meeting to nominate candidates for LJCL state office, and the two delegates must be present at this
meeting to retain voting rights for your chapter. You must also appoint a representative to the Disciplinary
Committee, which will meet on rare occasions. A student with demonstrated maturity, preferably an older
student should be appointed to this position.
When all the forms have been filled out, please return them to the address printed on the School Registration
Form. To facilitate your chapter’s registration, please go over the checklist on this form, and make sure you
have all the necessary forms and payments. If possible, please deposit all student payments into a school
account, and request a check from your school’s business manager or comptroller to cover all fees for your
group.
Fees:
The convention fee covers a hotel room for two nights and Saturday night’s banquet. All other meals must
be paid for by individual delegates. Delegates usually order pizza, eat in the hotel restaurant, or sponsors
and chaperones may take food orders from the delegates and pick up the food from local restaurants.
Students may not leave the hotel by themselves for meals.
Chaperones:
If you have a large (12+) group of students, you will need additional chaperones to accompany your group.
You may want to ask parents, teachers at your school, or former students to fill this position. Chaperones
assist at convention in several ways: they monitor students from their own school, they monitor events such
as the dance and the Olympika, and they assist the sponsor by doing room checks, going to get meals for
students, etc. They have a great deal of responsibility, therefore, it is important to choose chaperones who
will take their duties seriously. Each chaperone should fill out a Sponsor/Chaperone Responsibility Form,
which should be sent back to LJCL with the completed registration forms. Also, each chaperone should
thoroughly read the convention rules and the Chaperone/Sponsor Responsibilities.
Sponsors and chaperones may bring spouses to serve as chaperones. They may also bring their own
children but must pay for a private room in which they will room with the children. If the children will be
attending the banquet, sponsors must make a note of this on the registration form and pay $10 for each
child.
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Individual and Group Competitions:
Rules and regulations for all competitions are outlined in the LJCL Handbook, in the section dealing with
LJCL Convention. Please make sure your students have read the regulations for the competitions that they
plan to enter so that they are not disqualified for failing to meet any of them.
You will receive copies of all the academic tests and answer keys at the conclusion of convention. You will
also receive score sheets and answer sheets for all events entered by your students. It might be a good idea
to inform your students that you will find out if they sign up for competitions and then do not enter them!
You must register the names of all participants in group competitions (Certamen, chariot race, relays, etc.)
at convention. Forms for these events can be found in the packet that the sponsor receives upon arrival at
convention, and convention officials will tell you when and where to turn them in.
Spirit Competition:
The spirit competition is a chance for your club members to show their originality, their creativity, and their
character. The spirit competition is primarily based on the two spirit contests held just prior to the first
two General Assemblies. There is a theme for each day of the convention, which is announced beforehand
in the TORCH: LA, and chapters create costumes and props to illustrate a concept that fits in with the day’s
theme. During the actual spirit competition, clubs do cheers and chants to illustrate their chapter’s unity.
Your cheers and chants do not necessarily have to be related to Latin or the classics.
The spirit contest is not a competition to see which school is the loudest (although it may seem that way!),
but which is the most creative, original, enthusiastic, and unified. Schools are divided into large, medium,
and small categories for spirit judging, based on the size of their delegation. Schools are responsible for
furnishing all spirit supplies. Judges are convention officials who are not associated with any particular
school.
The second part of the spirit contest is the annual roll call, which takes place at the first General Assembly.
Each school is given ninety seconds to introduce their delegation in front of the rest of the convention.
Typically, one or two representatives (no more than six) of the chapter go up on stage to introduce their
chapter. This may be in the form of a song, skit, or you may simply introduce yourselves. You must
convey the following information: chapter name, number of delegates present, number of sponsors present,
and number of chaperones present. Chapters should turn in a written version of their introduction to the
LJCL Secretary following roll call. No one who is running for state office may participate in roll call.
The third part of the spirit contest is the procession, or the parade of schools. This takes place on Saturday
night prior to the banquet. All participants, including sponsors and chaperones, are expected to wear
Roman attire. A theme for the procession will be announced in the month preceding convention, and
delegates create props that relate to that theme. Delegations also perform cheers and chants at this time and
are judged using the same criteria as the daily spirit contests.
Events for Sponsors:
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There are several events for sponsors at LJCL Convention. There will be a meeting for all sponsors and
chaperones on the first day of Convention. Please attend this meeting, as State Chairs will have important
information and updates to share. There will also be a luncheon on Saturday for all sponsors as well as
members of the Louisiana Classical Association. Finally, there is a meeting of all ACL members present on
Saturday night which serves as a business meeting. State Chairs are elected at this meeting. Sponsors and
chaperones are welcome to stop by the hospitality lounge, where refreshments are available, during their
free time.
NJCL CONVENTION
LJCL organizes an annual trip to the NJCL Convention, which is typically held in late July to early August.
It is a five day convention, and LJCL plans a side trip to visit places of interest on the way to convention.
Students must order a convention packet from NJCL, and they must also apply to travel with the LJCL
delegation. Spaces are limited, and offered on a first-come-first-served basis. Any JCL member in good
standing is eligible to attend. Students must obtain the permission of their sponsor to attend.
Registration forms for the trip to NJCL Convention are distributed to each delegate in their LJCL
Convention registration packet, which they receive when they arrive at LJCL Convention. Please encourage
your students to attend NJCL Convention. In the weeks following LJCL Convention, please remind
interested students to get their forms in on time. Late forms will result in the denial of the student’s
application, and they will be put on a waiting list at best. Delegates to NJCL Convention will typically meet
once or twice during the summer to coordinate their spirit activities.
Local sponsors can assist LJCL State Chairs in the coordinating of the trip to Nationals by reminding their
students of deadlines and referring students and parents seeking information to State Chairs in a timely
manner.
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GUIDELINES FOR WRITING A SCHOOL CONSTITUTION
The purpose of a constitution is to provide structure for an organization, to describe its goals, and to define
the duties and responsibilities of its officers and members. The following outline may be helpful in writing
your school’s constitution. Since a constitution should be tailored to the organization, you may wish to edit
or add ideas to your constitution.
<Your School Name> Junior Classical League Constitution
Article I – Name
The name of this organization shall be <name>.
Article II – Purpose
This can be a general statement about the purpose and scope of the organization. If your school has
a mission statement, you can incorporate that into this article.
Article III – Membership
In this article, you can outline membership eligibility and requirements.
Article IV – Offices
In sections under this article, list the offices to be established, qualifications for the offices, the
method of selection or election, and the term of office. Describe the selection process and the term
of office for the faculty/staff sponsor.
Article V – Officers and Duties
In sections under this article, list the duties and responsibilities of the officers identified in Article
IV and others as may be appropriate.
Article VI – Amendments
This section should explain the process by which constitutional amendments may be made.
Other articles may be added for particular purposes to suit the needs of your organization.
The advantages of drafting a school constitution include: establishing a constant structure of the
organization, allowing officers to refer to a concrete source, and authenticating the organizations dedication
towards its purpose.
Your school may want to consider appointing a Constitution Committee to oversee the creation of your
constitution.
Louisiana Junior Classical League Handbook 2007-2008
27
ANNUAL HANDBOOK CHANGES
The following changes should be made annually:
1.
2.
3.
4.
5.
6.
Add the current convention theme to LJCL Convention registration materials.
Add costume contest characters to LJCL Convention registration materials.
Add constitutional amendments passed at the previous year’s LJCL Convention.
Make any necessary changes to the annual budget.
Make any changes in contest guidelines, using the NJCL Convention handbook as a guide.
Update state officer and co-chair contact information.
Louisiana Junior Classical League Handbook 2007-2008
28
ANNUAL BUDGET
LJCL CONVENTION
LJCL Convention costs are to be paid entirely from funds generated by registration fees. The costs for
many of the items will vary from year to year. The following figures are an estimate of convention costs
based on recent LJCL Conventions. Numbers in parentheses are based on estimates of 2006 convention
attendance.
Debits:
Credits:
Hotel Accommodation per student
Hotel Accommodation per adult
Banquet per person
LCA/Sponsor luncheon per person
Sponsor/Chair Gifts per person
Convention Room Rental
State Officer Reimbursement
State Officer T-shirts
Hospitality Lounge Food
DJ
Dance/Banquet Decorations
Olympika Transportation
Awards
Scantron Sheets
Convention Booklet Copies
Academic Test Copies
NJCL Convention Packet Copies
Award Certificate Copies
Miscellaneous Office Supplies
Name Badges
Boxes and Delegate Packet Materials
“Gag” Prizes
Lunch for Pre-Convention Mtg.
Convention Chair Stipends
Convention Chair Housing
LJCL Scholarship
NJCL Convention Scholarship
42.00 (17850) Registration Fee per person
84.00 (2940) SCL Registration Fees
22.00 (10120)
13.00 (390)
20.00 (600)
1200.00
700.00
75.00
300.00
600.00
75.00
350.00
2500.00
275.00
300.00
1000.00
250.00
150.00
300.00
100.00
75.00
25.00
75.00
1000.00
1120.00
1000.00
700.00
44740.00
105.00(48300.00)
50.00 (200.00)
25.00 (100.00)
10.00 (100.00)
48700.00
The balance will be used to cover unforeseen costs (hotel rate increases, new school placards, computer
equipment, et cetera) as necessary.
Louisiana Junior Classical League Handbook 2007-2008
29
NJCL CONVENTION
LJCL funds will not be used to cover any aspect of the LJCL delegation’s trip to NJCL Convention. All
NJCL Convention expenses will be covered by the fees that delegates pay.
Louisiana Junior Classical League Handbook 2007-2008
30
ANNUAL EXPENSES
Debits:
Credits:
TORCH: LA copies
TORCH: LA postage
Other postage
Officer name plates
Post office box rental
400.00
450.00
75.00
125.00
44.00
State Scrapbook Materials
Miscellaneous Office Supplies
Website Maintenance
200.00
450.00
100.00
1844.00
Membership Fee per person
5.00(.00)*
*Figures in parentheses based on 2005-2006
membership numbers (students,
chapters)
The balance shall be used to cover unforeseen operating expenses as necessary, or to grant additional
scholarships.
Louisiana Junior Classical League Handbook 2007-2008
31
IMPORTANT DATES
2007-2008
Convention Theme: TBA
October 2007:
TBA
31
Fall Forum,
Deadline for receipt of MEMBERSHIP and DUES
November 2007:
20
LJCL Convention Registration Packets Mailed
December 2007:
January 2008:
19
Deadline for Receipt of Convention Registration
February 2008:
9
Last Day for Convention Fee Refunds
March 2008:
1
7-9
Pre-Convention Meeting for Officers and Convention Chairs (all day)
LJCL Convention, Baton Rouge
April 2008:
19
Deadline for Receipt of Application to Attend NJCL Convention
and $100 Deposit
July 2008:
26
28
Departure Date for Trip to NJCL Convention
NJCL Convention in Oxford, Ohio
Louisiana Junior Classical League Handbook 2007-2008
32
2007-2008 CONTACT INFORMATION
All LJCL correspondence may be addressed to: LJCL; P.O. Box 14822; Baton Rouge, LA 70898
State Chairs:
Lorrie Cousins (St. Michael the Archangel)
3666 Lone Oak Dr.
Baton Rouge, LA 70814
(225) 926-2461
lcousins@bshsbr.org
Joey Chatelain (LSU)
6842 Stoneshire Dr.
Baton Rouge, LA 70818
(225) 324-9399
jchate6@lsu.edu
President:
First Vice-President:
Nicole Couper (St. Joseph’s Academy)
16648 Caesar Ave.
Baton Rouge, LA 70810
(225) 273-4515
Nicole.Couper@sjamail.net
Tara Rayers (BRMHS)
159 Dupantier Blvd.
Baton Rouge, LA 70808
(225) 205-1218
tara.rayers@gmail.com
Second Vice-President:
Secretary:
Hannah Park (Episcopal)
326 Pecan Meadow Dr.
Baton Rouge, LA 70810
(225) 753-1143
parkh@ehsbr.org
Gina White (Episcopal)
815 Louray Dr.
Baton Rouge, LA 70808
(225) 505-3793
whitee2@gmail.com
Parliamentarian:
Historian:
Andrew Alexander (Dunham)
12424 Parknoll Ave.
Baton Rouge, LA 70816
(225) 223-7627
duracell2008@aol.com
Jimmy Selent (Catholic)
14021 Kimbleton Ave.
Baton Rouge, LA 70817
(225) 933-1247
gamoogleman@yahoo.com
Editor:
Laura Steiz
(Episcopal)
2311 Dove Hollow Dr.
Baton Rouge, LA 70809
(225) 287-0476
steitzl@gmail.com
National First Vice President
Brandon Bark
(BRMHS)
516 Woodleigh Dr.
Baton Rouge, LA 70810
(225) 368-7627
bdbark@bellsouth.net
Louisiana Junior Classical League Handbook 2007-2008
33
If you want to know more about….
…how your school can join JCL
…where to send your chapter’s news
…how to run for state office
…academic competitions
…the banner contest
…Certamen
…Club of the Month
…convention themes (daily themes,
procession and banquet, dances)
…creative arts competitions
…dues and finances
…Fall Forum
…graphic arts competitions
…LJCL Convention agenda
…LJCL Convention hotel accommodations
…LJCL Scholarship
…membership
…news and announcements
…NJCL Convention
…NJCL resources and competitions
…Olympika
…publicity
…rules and policies
…SCL
…scrapbooks
…the spirit competition
...That’s Entertainment (LJCL Convention
talent show)
…the T-shirt contest
Contact the LJCL…
First Vice President
Editor
Parliamentarian
First Vice President
Historian
Editor
State Chairs
Second Vice President
Secretary
State Chairs
President, State Chairs
Historian
President, State Chairs
State Chairs
State Chairs
First Vice-President
Editor
President, State Chairs
State Chairs
Parliamentarian
First Vice-President
State Chairs
State Chairs
Historian
Second Vice President
Second Vice President
Historian
Louisiana Junior Classical League Handbook 2007-2008
34
LJCL LATIN CLUB OF THE MONTH CONTEST
Name of School___________________________________________________________________
Sponsor’s Name __________________________________________________________________
Address_________________________________________________________________________
Number of members in club___________________________________________________________
Number of members involved in this activity_____________________________________________
Month/Day(s) of activity___________________________________________________________
Describe the activity/service in detail:
______________________________________________________________________________________________
______________________________________________________________________________________________
_________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
__________________________________
Attach a photograph of the activity, if possible
Signature of the Club President _________________________________
Signature of Sponsor __________________________________________
This form should be photocopied and completed for any activity you would like to submit for judging. It
should be mailed to the LJCL First Vice-President by the 15th of the month after the activity takes place. A
winner (or winners) will be named monthly and an award will be sent to each winning club.
Louisiana Junior Classical League Handbook 2007-2008
35
LOUISIANA JUNIOR CLASSICAL LEAGUE
SCHOLARSHIP APPLICATION
Date ___________________________
I.
PERSONAL INFORMATION
Name__________________________________________________________________________
Address _________________________________________________________________________
Street and #
City
Zip Code
Telephone # (including Area Code) ____________________________________________________
Teacher’s Name___________________________________________________________________
Teacher’s Home Phone # (including Area Code) ___________________________________________
Principal’s Name _________________________________________________________________
School __________________________________________________________________________
School Address__________________________________________________________________
Street and #
City
Zip Code
School Telephone # (including Area Code) ______________________________________________
II.
LATIN COURSES/HUMANITIES COURSES
How many years of Latin are offered at your school? ____________________________
How many years of Latin have you taken? _______________________ (If there is a difference in these two
numbers, explain.)
Final Average for Latin Courses:
I__________
II__________
III__________ IV________ V_________ AP___________
(Star the course you are enrolled in at this time; use the mid-year mark for average in this course.)
Are there other classic-oriented courses offered at your school? If so, list.
If you have taken any of these, also list those:
Louisiana Junior Classical League Handbook 2007-2008
36
III. ACADEMIC ACHIEVEMENT AND EXTRA-CURRICULAR ACTIVITIES
Rank in class _______________
Size of class ___________________
Academic Honors: (Make addendum, if necessary. Include school year(s) involved, using code previous
page.)
Extra-curricular Activities and Honors: (Make addendum, if necessary. Include school year(s) involved,
using code of previous page. Also include any offices held.)
IV.
JUNIOR CLASSICAL LEAGUE INVOLVEMENT
Number of years your school has been a member of JCL:
Local ______________ State ______________ National ______________
Number of years you have been a member of JCL:
Local ______________ State ______________ National ______________
Number of conventions attended: State ______________ National______________
Have you traveled abroad with classical study groups? _______ If so, list:
Junior Classical League offices held [include the school year, using this code: Freshman (1);
Sophomore (2); Junior (3); Senior (4)]
Louisiana Junior Classical League Handbook 2007-2008
37
Participation in JCL activities (including year(s) involved, using code above)
Local:
State:
National:
Participation in any other classic-oriented meetings (e.g. LCA, ACL, CAMWS):
Awards/Special Recognition in the classics (also include ribbons, trophies, certificates):
Local:
State:
National:
Other Awards/Special Recognition:
V. COLLEGE PLANS
State your plans for enrollment in an accredited college or university.
Have you been accepted yet? ____________________________________
What is your planned major? __________________________________
Louisiana Junior Classical League Handbook 2007-2008
38
What is your planned minor? _____________________________________
Is Latin offered at this college/university? _____________________________________
Do you intend on taking at least one year of Latin or Greek? ______________________
Louisiana Junior Classical League Handbook 2007-2008
39
VI. PERSONAL COMMENTS
How has a study of the classics benefited you? (300-600 words; if you need more space, attach another
sheet.)
What have you gained from the Junior Classical League on all three levels? (300-600 words; if you need
more space, attach another sheet.)
N.B. Please attach a recent photo of yourself. This will not be returned and may be used for announcement
of winner in the TORCH: U.S.
_______________________________________ Student’s Signature
_______________________________________ Teacher’s Signature
The teacher is highly encouraged to include a short recommendation with this application.
Louisiana Junior Classical League Handbook 2007-2008
40
LJCL
Convention
Louisiana Junior Classical League Handbook 2007-2008
41
LJCL CONVENTION CONTESTS
A. Academic Tests
1. Latin Grammar
2. Latin Derivatives
3. Mythology
4. Mottoes/Abbreviations
5. Roman Life and Customs
6. Greek Derivatives
7. Classical Literature
8. Roman History
9. Reading Comprehension
10. Vocabulary
11. Greek Triathlon
12. Ancient Geography
13. Academic Decathlon
B. Graphic Arts
1. Pencil/ Charcoal
2. Oil/ Acrylic
3. Ink
4. Watercolor
5. Pastels
6. Charts
7. Maps
8. Jewelry
9. Dolls
10. Cartoons
11. Decorative Stitching
12. Illustrated Notebooks/Quotations
13. Mosaics
14. Models
15. Games
16. Photography
17. Pottery
18. Posters
19. Multimedia
20. Miscellaneous
C. Creative Arts
1. Latin Oratory
2. English Oratory
3. Sight Latin Reading
4. Boy’s Costume
5. Girl’s Costume
D. Olympika Events
Girls: a. baseball throw
b. 100-yd dash
c. tug-o-war
d. broad jump
e. 3-legged race
f. obstacle course
g. marathon
h. 440 relay
i. tug-o-war
6. Couple’s Costume
7. Modern Myth
8. Slogan
9. Publication
Boys:
a. shotput
b. 100-yd dash
c. tug-o-war
d. broad jump
e. obstacle course
f. marathon
g. 440 relay
h. tug-o-war
Louisiana Junior Classical League Handbook 2007-2008
42
Coed: (Schools may borrow not more than ½ of their team from another school if their school
comprises students only of one sex.)
a. tug-o-war
b. 440 relay
c. catapult
E. Group Events
1. Certamen (quiz bowl)
2. Student-Teacher Certamen
3. Spirit Contest
4. Banner Contest
5. Drama Contest
6. Publicity Contest
7. Publications Contest
8. Community Service Contest
9. Scrapbook Contest
10. T-shirt Contest
11. Membership Contest
12. Club of the Month Contests
13. Percentage of Attending Students Placing in Academic Tests
Louisiana Junior Classical League Handbook 2007-2008
43
ACADEMIC CONTEST GUIDELINES
LEVELS OF COMPETITION
1.
2.
3.
The student is to indicate on his registration sheet and on ALL answer sheets the level of Latin.
Many tests consist of one examination to be taken by students of all levels. Students’ papers will be
separated into levels for grading and will be scored according to number of correct answers.
Choices:
a.
1/2 (any student who has completed or is enrolled in the equivalent of 1/2 year of Latin—
limited to 7th and 8th graders.)
b.
I (any student who has completed only Latin I or is enrolled in Latin I, regardless of grade
level.)
c.
II (any student who has completed only Latin I and II, or is enrolled in Latin II, regardless
of grade level.)
d.
III (any student who has completed only Latin I, II, and III or is enrolled in Latin III,
regardless of grade level.)
e.
IV-V --- same procedure
RULES
1.
2.
3.
4.
5.
6.
7.
8.
Students may take all tests, but will be given no additional time.
A student must pre-register to take a test to ensure there will be enough copies available.
Students must arrive within five (5) minutes of the starting time. Students may not leave the testing
area during the examination and return to resume taking the test.
Students should bring TWO sharpened pencils. Do NOT assume that pencils will be provided.
Tests are computer corrected. Be careful to fill only one choice for each answer. Stray pencil marks
cause the computer to reject an answer.
Be sure to include NAME, STUDENT NUMBER, SCHOOL and LEVEL on each answer sheet.
The answer sheet and score of every contestant will be returned to the respective school in the
teacher’s packet at the close of the convention.
Those who write the test questions will not be an LJCL member with students attending
convention. They will strive to avoid ambiguous questions. Tests come from other states in JCL,
from previous NJCL Convention tests, from other nationally recognized tests, and from classroom
teachers all over the U.S.
Grammar tests for each level will be written based on the National Latin Exam syllabus.
TEST FORMAT
1.
2.
The tests comprise 30-50 objective questions—multiple choice, true/false, matching.
The quality varies from easy to difficult.
Louisiana Junior Classical League Handbook 2007-2008
44
SOURCES FOR ACADEMIC TESTS
(based on list published by NJCL)
The sources listed below are suggested sources and not to be considered definitive ones. Many of these
sources are available from the Teaching Materials Resource Center (TMRC) managed by the ACL.
1. Latin Grammar: Latin texts (Wheelock, Moreland and Fleischer, Our Latin Heritage, Latin: Our Living
Heritage), A New Latin Grammar, Allen and Greenough
2. Latin Derivatives: Latin-English/English-Latin Derivative Dictionary, Greenwald (available from James
Greenwald, Marquette University High School, 3401 W. Wisconsin Avenue, Milwaukee, WI 53208; $20;
make checks payable to MUHS, all proceeds go to MUHS JCL); Dictionary of Latin and Greek Origins, Moore
and Moore
3. Mythology: Classical Mythology, Morford and Lenardon; Meridian Handbook of Classical Mythology, Tripp
4. Mottoes/Abbreviations: Amo, Amas, Amat and More, Ehrlich; Latin authors; dictionaries of quotations
such as The Anchor Book of Latin Quotations
5. Roman Life and Customs: Private Life of the Romans, Johnston; Roman Life, Johnston; Handbook to Life in
Ancient Rome, Adkins and Adkins; The Ancient Romans, Starr
6. Greek Derivatives: (no knowledge of the Greek alphabet is necessary) Greek-English Derivative Dictionary
(available from TMRC); Dictionary of Latin and Greek Origins, Moore and Moore
7. History: A History of the Roman People, Heichelman, Yeo, and Ward; The Penguin Dictionary of Ancient
History; A History of Rome, Cary and Scullard; Caesar and Christ, Durant; A Handbook to Life in Ancient Rome,
Adkins and Adkins; Ancient History, Cheilik; Ancient Greece from Prehistoric to Hellenistic Times, Martin;
Ancient Greece: A Political, Social and Cultural History, Pomeroy
8. Reading Comprehension: see Grammar and Vocabulary
9. Latin Vocabulary: Latin texts; Latin Word Building and Etymology, Sadler; Basic Latin Vocabulary, Brunel;
Conversational Latin for Oral Proficiency, Traupman; The New College Latin and English Dictionary, Traupman
10. Greek Triathlon: Athenaze Books I and II, Greek: An Intensive Course, Hansen and Quinn; sources listed
above for Greek history and literature
11. Ancient Geography: elementary Latin texts; historical atlases; Map of Rome, Roma Urbs Imperatorum
Aetate, Roma, Ostia, Pompei and Student Map of Rome (all available from TMRC); Handbook to Life in Ancient
Rome, Adkins and Adkins, Ancient History Atlas, Grant
12. Classical Literature: Life and Literature in the Roman Republic, Frank; History of Latin Literature, Hadas; The
Cambridge History of Classical Literature, Vol. II Latin Literature; A Handbook to Latin Literature, Rose; Latin
Literature, Conte; History of Greek Literature, Hadas; Handbook to Life in Ancient Greece, Adkins
and
Adkins; ancient authors
13. Academic Decathlon: see Grammar, Latin Derivatives, Mythology, Mottoes/Abbreviations, Roman Life and
Customs, Classical Art, History, Vocabulary, Ancient Geography and Classical Literature
Louisiana Junior Classical League Handbook 2007-2008
45
GRAPHIC ARTS CONTEST GUIDELINES
(based on NJCL Guidelines)
Only projects made by delegates present at convention and properly registered may be submitted
in the Graphic Arts Contests. Projects must have been completed during the year preceding the convention
and may not be submitted at multiple conventions.
All entries should be labeled according to the instructions given below. The STUDENT’S NAME
SHOULD NOT APPEAR ANYWHERE ON THE PROJECT. A 3 x 5 inch note card bearing the following
information must be attached to the project: title/description, the category (mosaics, maps, inks, etc.), the
grade level of the entrant, and any information necessary for the judges (such as source of maps/charts or
patterns or kits used).
Delegates may enter as many graphic arts projects as they wish, but each person may enter
ONLY ONE PROJECT PER CATEGORY; i.e., one watercolor, one pastel, one ink. If multiple projects are
entered, all will be disqualified. If projects are entered in the incorrect category, they will be
disqualified. PLEASE READ ALL GUIDELINES CAREFULLY AND ADHERE TO THEM. Remember, as
this is a state-wide competition, projects should be of high quality. Judges and graphic arts chairs reserve
the right to not award a first place in a category if they do not feel that any of the entries are of high quality.
REGISTRATION
At convention, the student should register their project(s) at the Graphic Arts registration table.
Students who have indicated on their convention registration forms that they are entering graphic arts
projects will receive pre-printed tags for those projects in their convention packets. Students are highly
encouraged to indicate graphic arts projects on their registration forms as they will move through the
graphic arts registration line much faster. There is no penalty on the state level for failure to complete a
registered project.
Students who are entering previously unregistered projects may fill out tags for each project at the
graphic arts registration desk. It is the student’s responsibility to make sure that the tags are filled out with
the following information: the category, the student’s name and school, and the student’s grade. The tags
will also be color-coded according to category to assist judging and display. It is important that the student
double check all information on the registration tags as well as make sure that he has a tag for each project.
Once the student has located and/or filled out all the necessary registration tags, the student should
detach the section of the tag labeled “Category” and securely fasten it to the project. The student should be
very careful to keep track of the section labeled “Name” because he must have that section in order to claim
the project after the competition.
Any problems and/or mistakes should be brought to the attention of the LJCL Historian at the
Graphic Arts Registration Table.
Louisiana Junior Classical League Handbook 2007-2008
46
CATEGORIES OF GRAPHIC ARTS
1.
ART:
All artwork must have a recognizable classical theme. Only five media will be considered in this area. They
are: 1) watercolor, 2) pastel, 3) oil/acrylic, 4) pencil/charcoal and 5) ink. A student may enter ONE project
in each of the 5 categories. The artwork should be a single scene or picture. Do not enter groups of pictures.
All entries must be backed with a stiff mat board. Entries may be matted, but no wooden, glass, or metal
frames will be allowed. Points will be deducted for failure to observe the guidelines. Entries (excluding the
mat) may have a minimum size of 8 x 11 inches and a maximum size of 16 x 20 inches. To each piece of
artwork there should be attached a 3 x 5 inch card with a title/description of artwork, the category, the
grade level of the entrant, and the source of (or whether it is original) work of the entrant. A student is
limited to the submission of one entry per medium.
The criteria for judging all art are as follows:
Originality/Creativity 5
Degree of Skill
Design and Color
Accuracy/Authenticity
Adherence to Classical Theme
Neatness
Adherence to Rules
Overall Effect
Total
2.
5
5
5
5
5
5
15
50 points
HANDICRAFTS:
Every article must illustrate a clearly recognizable theme or subject. There are nine categories. A student
may enter only ONE project in each of the 9 categories.
1. Mosaics
a. Mosaics should be firmly backed with a hard surface such as wood or pegboard, unless
paper tesserae are used.
b. Regardless of type of tesserae, the entire space should be covered but only by ONE layer of
rice, rocks, etc. Do not build up or overlap the tesserae or leave large gaps between them.
Do not leave spaces between the tesserae. Make sure that all tesserae are securely
fastened to the backboard and that no lines for laying the tesserae are visible. Nothing
should be painted on the surface of the finished mosaic.
c. Remember that Roman mosaics were usually floor surfaces and were meant to be walked
upon. They were NOT just pretty pictures.
Louisiana Junior Classical League Handbook 2007-2008
47
2. Sculpture
a. Sculpture should be handmade only – no molds.
b. Sculpture should be a container of some sort, either done in the round or a relief cut from
flat surfaces.
3. Models
a. The model should be three-dimensional representations of objects such as buildings,
machines, boats, etc., NOT an event or battle.
b. Larger models are expected to be more accurate and intricate in detail than smaller models.
4. Handmade Dolls
a.
Only handmade dolls may be entered; no purchased kit or pattern should be used without
your major changes to show creativity.
b.
Entry may be a single doll or a group of dolls. Dolls may be monsters and animals as well
as recognizable historical or mythological characters.
c.
Workmanship and neatness are essential aspects considered by the judges.
d. Entrants are encouraged to complete as much stitchery as possible by hand.
5. Decorative Stitching
a. No kits or patterns should be used without major changes.
b. Items may be sewn by hand or by machine.
c. Items include pillows, tapestries, cross stitch, clothing, etc.
d. Entries should not be framed in glass.
e. Work should be neatly done, flat, not puckered, with even and uniform stitches, and with
no knots or dark threads showing through from the back. In cross-stitch, all the stitches
should cross the same way.
6. Games
a. Games must be entirely original in design and concept.
b. All writing must be typed or legibly printed in ink.
c. Games should be sturdy and should be displayed in an attractive way.
d. No computer/video games may be entered.
7. Jewelry
a.
Jewelry must be handmade without the aid of a kit. (Individual parts may be purchased.)
b. Entries should be modeled after jewelry from the classical period.
c. Entries should be sturdy and should be displayed in an attractive way.
8. Pottery
a. Entries should be handmade only – no molds.
b. Entries should be a container of some sort (a vase, urn, jar, sarcophagus, etc.)
Louisiana Junior Classical League Handbook 2007-2008
48
9. Miscellaneous
a. You may not enter a project in this category simply to avoid penalty for failure to comply
with rules in other categories.
b. Entries should be handmade without the aid of a kit and should have a recognizable
classical theme.
c.
Examples of appropriate entries are projects that do not fall into the other categories, such
as wood-work, stained glass, and decoupage.
d. Each delegate may enter only one miscellaneous entry.
The criteria for judging all handicrafts are as follows:
Originality/ Creativity
Degree of Skill
Design and Color
Accuracy/ Authenticity
Adherence to Classical Theme
Neatness
Adherence to Rules
Overall Effect
Total
3.
5
5
5
5
5
5
5
5
50 points
MAPS, CHARTS, POSTERS, and ILLUSTRATED QUOTATIONS:
1. Maps
a. Maps SHOW WHERE.
b. Maps must be 22 x 28 inches.
c. Maps may vary in media. They may be three-dimensional but must be easy to
handle and display.
d. Be consistent in labeling place names; either Latin or English should be used for
every place name, unless both are used on every item.
2. Charts
a. Charts TEACH. Depictions of Hades and floor plans of buildings are classified as charts.
b. Charts must be 22 x 28 inches.
3. Posters
a. Posters SELL an idea, a motto, or a slogan in English in an original and creative way.
b. They must show relevance to Latin, Greek, JCL, or the classical past. The poster may be
designed to attract membership into JCL.
c. Posters must be 22 x 28 inches
d. Photography may be used on posters, but they must be merely part of the poster.
Otherwise they should be entered in the photography contest.
e. Do not use any copyrighted characters or ideas.
Louisiana Junior Classical League Handbook 2007-2008
49
4. Illustrated Quotations
a. Entries must be 22 x 28 inches.
b. Entries must illustrate a recognizable Latin quotation for an original Latin source.
c. Entries must have original illustrations, NOT photocopied.
d. Entries may or may not illustrate the convention theme.
e. Entries must include the Latin quotation on the project.
The criteria for judging all maps, charts, posters, and illustrated quotations are as follows:
Creativity
5
Degree of Skill
5
Design and Color
5
Accuracy/ Authenticity
5
Adherence to Classical Theme
5
Neatness
5
Correct spelling and Latin/English Usage
5
Adherence to Rules
5
Overall Effect
10
Total
50 points
4.
CARTOONS:
a.
b.
c.
d.
e.
f.
Cartoons must have a classical theme.
Cartoons may be a single frame or have multiple frames, but may NOT EXCEED 3 x 8
inches.
Cartoons must have original characters; no copyrighted characters such as Garfield or
Snoopy may be used.
Cartoons must have captions in English.
Cartoons must be backed by a stiff mat board.
Cartoons may not be computer generated.
The criteria for judging cartoons are as follows:
Originality/Creativity
Degree of Skill
Design and Color
Accuracy/Authenticity
Adherence to Classical Theme
Neatness
Correct English/Latin
Adherence to Rules
Overall Effect
Total
5
5
5
5
5
5
5
5
10
50 points
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50
5.
PHOTOGRAPHY:
There are two distinct categories in photography: traditional and computer enhanced. For both
categories, photographs must be single pictures no larger than 8 x 10 inches. This is the maximum size that
will be considered by the judges. The photo should have a recognizable classical subject or relevance that is
apparent without accompanying text. A student may only enter one photograph in each category.
The photograph must be the sole and original work of the entrant taken by the entrant since the
last convention. Computer-produced photos, photos taken from the Internet, CD-ROM, or other electronic
sources, slides, copies made from commercially produced slides or prints, copies of pictures in books and
museums, or photos from any other printed source are unacceptable.
The photo may be matted but not framed and/or under plastic or glass. Electronic dates printed on
the front of the photo will not disqualify the photo nor will they affect judging. All entries must be
accompanied by a short caption indicating the particulars of the subject and content. Each entry must stand
on its own merit; this is not an essay contest. All photographs in both categories must be printed on
photographic-weight paper.
1. Traditional Photography:
a.
Entries may either be black and white or color.
b.
Entries may be of still objects, such as features of architecture or landscapes. They may also be images
of people depicting something, for example, the portrayal of a mythological or historical event.
2. Computer-Enhanced Photography
a.
Computer-enhanced photography differs from traditional photography in that it involves
modifications to a photograph after it is taken and then printed or loaded into a computer. This may
include: changing the color, changing the background, superimposing one photograph over another,
adding distortions, shadows, etc.
b.
Entrants in this category must include with the photo an 8 x 11 sheet of paper with a
TYPED description of the enhancement process, including the name of the software
package used, any filtering, cropping, resizing, etc.
c.
All sources must be original; you may not use any material from any sources other than
your own digital photographs.
The criteria for judging photography are as follows:
Classical Theme
Technical Execution
Content of Photo
Creativity
Visual Impact
Total
10
10
10
10
10
50 points
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51
6.
MULTIMEDIA:
Multimedia presentations should be on CD or DVD (PowerPoint slide show, Macromedia Flash
presentation, et cetera) and should run without any intervention after the start. Be sure to add any external
software for viewing on the CD/DVD. The DVD must play in a conventional stand-alone DVD player,
which will be available at convention. The maximum length for a multimedia presentation is 12 minutes.
Be sure to give proper credit to pre-recorded music and media. Quality is more important than quantity.
There may be group entries, but each entry may be entered only once and at the highest grade level of the
entrants.
The theme of the entry may be Roman history or culture, mythology, relevance to and promotion of Latin,
Greek, JCL, or the convention theme. The entry may be used to attract membership into JCL, and all entries
are subject to use as promotional material for LJCL.
The criteria for judging multimedia are as follows:
Classical Theme
Theme Development
Technical Quality
Content
Creativity
Total
10
10
10
10
10
50 points
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52
CREATIVE ARTS CONTEST GUIDELINES
(based on NJCL Guidelines)
Students may enter one or more of the following contests: however, students may enter ONLY
ONE category in each contest, e.g., submit one modern myth, enter one English Oratory, etc. The only
exception is that students may enter both individual and couples costume contest.
LATIN ORATORY
Students compete on the following levels: Novice (Latin 1/2 and I), Lower (Latin II), and Upper
(Latin III-V). Passages to be used are published by NJCL and will be available before the convention.
Participants are requested to have memorized their passages thoroughly prior to the convention. Costumes
and props are NOT to be used. No introduction in English is necessary. The student may not use cue cards.
Any prompting will be done by one of the judges. Judging will be according to the following criteria:
1. Pronunciation
2. Enunciation
3. Memorization
4. Audience Contact
5. Natural Gestures
6. Voice Control
7. Phraseology
15
10
25
15
15
10
10
ENGLISH ORATORY
Students will compete on the following levels: Novice (Grades 7-8), Lower (Grades 9-10), and
Upper (Grades 11-12). The subject of English Oratory is the convention theme. The oratory must be the
student’s original work. The student may utilize a prompter but no cue cards. The student’s oration should
be 3 minutes in length. A contestant will be penalized 5 points if his speech is less than 2 minutes and 45
seconds and more than 3 minutes and 15 seconds (including introduction). Participants are requested to
have memorized their speeches thoroughly prior to attendance at convention. Judges use the following
criteria:
1. Enunciation
2. Memorization
3. Theme
4. Content and Grammar
5. Audience Contact
6. Appropriate Gestures
7. Poise and Appearance
8. Voice Control
9. Originality
10
10
10
15
10
10
10
10
15
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53
SIGHT LATIN READING
Students compete on the following levels: Novice (Latin 1/2 and I), Lower (Latin II), and Upper
(Latin III-V). Contestants will be given a brief selection in Latin. They will be given 15 minutes for
preparation during which a dictionary, provided by the contestants themselves, may be used. Macrons will
be provided for the selections. The students may make notes on the selections; no other scrap paper is
allowed. At the conclusion of the preparation period, the passages and dictionaries will be collected. The
students will be given an unmarked passage to use as they appear before the judges. The students will read
the passage aloud in Latin. Both Classical and Liturgical pronunciations are acceptable, but entrants must
inform the judges before performing if Liturgical pronunciation will be used. Judges use the following
criteria:
1. Confidence
2. Continuity
3. Phrasing
4. Word Accent
5. Vowel Quality/Length
6. Consonant Quality/ Double Consonants
15
20
20
15
15
15
Sight Latin Reading Judging Criteria: Definition of Terms:
1. confidence: this criterion measures the reader’s comprehension of the text, as evidenced by an
appropriate intonation pattern, pauses in suitable places, and other indications of understanding,
including speaking audibly and expressively.
2. continuity: this standard evaluates the reader’s ability to make the language flow, i.e., whether the
passage is read syllable-by-syllable, word-by-word, or if there is a smooth reading of the
“whole” text.
3. phrasing: this criterion shows the reader’s recognition of word relationships – adjectives said with
their nouns, conjunctions and prepositions linked to the word groups they control.
4. word accent: this quality shows a reader’s consistency in placing the stress within a word properly, as
in a-gri-co-la, not a-gri-co-la.
5. vowel quality/length: this criterion checks the accepted pronunciation of vowels and diphthongs: e.g.,
veni = “way-nee”, not “wee-nee”. This includes differentiating between a short vowel sound and a
long vowel sound: e.g. hic = “heec” and hic = “hick”.
6. consonant quality/double consonants: this criterion evaluates a reader’s ability to pronounce consonants
appropriately, for instance, v = “w” and c = “k” in classical pronunciation, but v = “v” and c = “ch”
in liturgical pronunciation. It is generally not required that the r be trilled or tapped, but those
readers who have mastered this sound will certainly be credited for its production. The
pronunciation or omission of initial h will be accepted as long as there is consistency.
Louisiana Junior Classical League Handbook 2007-2008
54
COSTUME CONTEST
All contestants will compete on one level. Characters are selected to adhere to convention theme.
There is no written test as part of the costume contest; however, the contestant will be expected to make a
brief statement about the costume and how it relates to the character; therefore, the contestant must have
some knowledge of Roman or Greek clothing style and a broad knowledge of the character represented.
The entrant should be prepared to speak about the color, style, props, etc. selected for his/her costume. The
entrant should make his/her own costume. Creativity will include the entrant’s imaginative use or recycling
of materials to make props; it will not be based on the oral presentation. Costume judging will be based on
the following criteria:
1. Authenticity
2. Neatness
3. Attractiveness
4. Craftsmanship
5. Creativity
6. Overall Effectiveness
45
12
8
20
8
10
The cost of the costume must not exceed $40. For couples, this is $40 per person. The value of ALL
items, including borrowed items, shoes, jewelry, etc. MUST be estimated and included in this limit. Ten
points will be deducted for exceeding this limit. Each entrant MUST submit all sales receipts for materials
in an envelope labeled with names of contestant and school, and verified by sponsor’s signature. Ten points
will be deducted for no receipts.
A description of the costume, including particulars concerning costume construction, color,
materials, reasons for use of such, and workmanship may be attached to receipts. No other people may be
part of the contest except the registered individual(s).
Below is a sample of the information which must be submitted when the contestant is judged.
Name __________________________ I.D.# _____________ School ______________________
Year of Latin Completed _______ Grade Level _________
Costume: Male___ Female___ Couple____ (partner’s name)______________________
Cost-- Material:
$______
Donations:
$______
Supplementary
$______
TOTAL
$______
Receipts Enclosed? __________
Louisiana Junior Classical League Handbook 2007-2008
55
MODERN MYTH CONTEST
This is a pre-convention contest: all entries will be submitted and judged before the LJCL
Convention. The winning entries will be announced at the convention. The JCL member submitting the
entry must attend the convention in order for his or her entry to win an award. There will be two divisions:
Lower (Grades 7-9) and Upper (Grades 10-12).
A student may enter only ONE myth; if multiple myths are entered, all will be disqualified. If a
myth has been entered in a previous year, it will be disqualified. The myth should be approximately 5001200 words; the total number of words must be listed on the cover sheet. Points will be deducted if this rule
is not followed. The entry MUST be typed; clear photocopies of the original typed entry are acceptable. The
entry may be in prose or poetry form. The title should appear at the top of each numbered page.
The modern myth may be:
1.
2.
3.
an original myth to explain the existence of some phenomenon in nature of modern
culture. (It should use classical Greek or Roman mythological characters but not a
combination of both.)
a classical myth in modern dress or setting which should be recognizable through
the plot and not from the names of characters. (If it is an obscure classical myth
which may be unfamiliar to some judges, the writer may summarize the original
myth in a paragraph written as a postscript to the story.)
a NEW myth using classical figures with the creation of MINOR new characters
allowed, e.g., a new Hercules story.
In all categories, the writer should be careful not to contradict existing myths. New characters
and/or new adventures may be invented, but no tampering with basic, traditional mythology should occur.
Each entry must include ONE unattached cover sheet indicating the name of the delegate, school,
teacher’s name, grade in school, level of Latin, the total number of words, the title of the myth, and the
category (e.g., 1,2, or 3 as defined above.) If the entry is missing the grade level, the work will be judged in
the Upper division. If the cover sheet is missing any of the other required pieces of information, three
points per item will be deducted. In addition, the cover sheet must include a statement signed by the
student’s teacher verifying that the entry is the sole work of the student, that the student will be attending
the convention, and that the sponsor has read and approved the entry.
SLOGAN CONTEST
This is a pre-convention contest. It should be a slogan or saying IN ENGLISH that would help
publicize Latin or JCL. The slogan should be suitable to fit a bumper sticker or a button. Each winner of this
contest must be aware that his slogan might be used by JCL as publicity and must be in agreement with this
stipulation. Slogans will be judged on one level of competition. Each delegate may submit ONLY ONE
ENTRY and must attend the convention in order to win. If these rules are not followed, the entry(ies) will
be disqualified. The entry must be on a 3’ x 5’ card and contain the following information: (1) the slogan,
(2) the delegate’s name, (3), the delegate’s school, and (4) the delegate’s city and state.
Please CLEARLY type or print all information. Slogans will be sent to judges exactly as received
with all spelling, punctuation, grammatical, translation, and typographical errors included.
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56
OLYMPIKA GUIDELINES
GENERAL RULES
1.
2.
3.
4.
5.
6.
7.
Teachers must include all parental permission slips in convention registration. No delegate
may enter any Olympika or athletic event without proper medical clearance.
The State Chair must provide or acquire athletic facilities near the convention site. The
Olympika Chair is responsible for securing the necessary equipment and preferably one
athletic official (e.g. a high school coach) to oversee the events and see that rules and
regulations are enforced.
No spikes may be worn at Olympika.
LJCL is not responsible for lost articles/equipment.
ALL JCL DELEGATES AND CHAPERONES MUST ATTEND OLYMPIKA UNLESS
CLEARANCE IS GIVEN BY A STATE CHAIR.
Delegates must remain on the field or in the bleachers. Failure to remain in these areas will
be considered leaving the convention, and will be dealt with accordingly.
In case of bad weather or poor field conditions, field events and chariot races will be
canceled.
MISCELLANEOUS EVENT RULES
A. Chariot Contest
1.
One chariot per delegation may enter.
2.
No student may ride in the chariot.
3.
Chariots must be pulled by two delegates on each side.
4.
Chariots must have two wheels with a minimum diameter of 14 inches, floorboard,
two sideboards, and a front which must be at least two feet high. Poles, not ropes,
must be used to pull it.
5.
Failure to adhere to any of the above rules will result in disqualification.
6.
Each race will comprise a straight course of 50 to 100 yards.
B.
Track and Field Events
1.
No spikes may be worn for track and field events.
2.
Students must register for events in which they wish to participate.
3.
Students should listen for event announcements and should report promptly to the
designated areas. Students who are not at the starting line at the final call for their
event will be disqualified. Events will not be delayed or repeated for latecomers.
4.
Only one false start will be allowed for each individual per event.
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57
C.
Catapult Contest
1.
Each delegation may enter one catapult.
2.
The catapult must be free-standing. Delegates may not hold the catapult down or
support it in any way. The catapult must remain stable when fired.
3.
The base of the catapult must fit in a 3 x 3 foot box. No appendages to the catapult
may touch the ground beyond its base. The base may be secured to the ground
with stakes.
4.
Catapults must be built entirely of wood, metal, rope, or twine. No elastics or
nylon are permitted.
5.
The ammunition will be a 4 x 4 inch bean bag. The catapult must be launched with
a single-release mechanism that a delegate either pulls or pushes. The release must
be safe, and everyone must stand away from the catapult while firing.
6.
Each team may take practice shots during the designated time before judging
begins.
7.
Each team may take two shots during the competition. The longer shot will be
scored.
8.
The judges will measure from the starting line to the spot where the beanbag first
lands.
9.
No flames, explosives, or liquids of any kind are allowed.
10.
Failure to adhere to any of the above rules will result in disqualification. The
competition will absolutely not be delayed for malfunctioning catapults.
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58
CERTAMEN GUIDELINES
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
There are three divisions: Novice is open to those delegates who have completed 1/2 to 1 year of
study. Lower is open to those who have completed 2 years of study. Upper is open to those who
have completed more than 2 years of study.
Each team comprises 1-4 people and an alternate. The alternate will only play if a registered team
member is unable to attend the matches or if a wild card team has to be formed to make rounds
even.
Each team member will have a switch attached to a central machine which indicates which team
buzzed in first.
Questions include all areas of Latin grammar, vocabulary, mythology, history, culture,
abbreviations, etc. Difficulty varies from easy to very challenging.
Teams will be sequestered so that the same questions will be asked for each round of preliminaries.
Each round is comprised of 10 toss-up questions worth ten points each. A student who buzzes in
must be recognized by the judges before answering. A student is given 5 seconds to respond after
being recognized.
If the question is not answered by the team that buzzed in first, it goes to the team that buzzed in
second, and then to the team that buzzed in third. The question will NOT be repeated if the second
or third team has already buzzed in. If another team has not buzzed in, the question may be
repeated, and a student from the second or third team may buzz in. This person must be
recognized and has 5 seconds to respond.
Each correctly answered toss-up question will be followed by 1 bonus question worth 5 points.
Team members may confer before the team captain gives the answer in ten seconds. The bonus may
be repeated only 1 time.
At the end of the ten toss-up questions, the team with the most points is declared the winner. If
there is a tie for first place, the teams in question will play a tiebreaker round of three questions.
Sponsors must register all Certamen teams at the designated time following the first General
Assembly at convention. The Certamen draw will not be restructured for schools wishing to
register late.
SPIRIT COMPETITION GUIDELINES
SPIRIT CONTEST
Each chapter will be entered automatically in the Spirit Contest, which will take place 15 minutes before the
first two general assemblies. The contest will be held in the same room as the general assemblies, and
delegates will be assigned a location to perform. They will remain seated in this location for the general
assemblies. Themes for the daily Spirit Contests will be published in the TORCH:LA several weeks before
Convention. Chapters create costumes and props that illustrate a concept that relates to the daily theme,
and perform cheers, chant, and songs to perform during the contest. New chapters are especially
encouraged to come and show their spirit! The spirit contest is not based on noise, but on chapter
originality, creativity, and unity.
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59
Schools will be divided into large, medium, and small categories for judging, based on the number of
delegates in attendance. Judges will not be affiliated in any way with the schools in their assigned category.
The criteria for judging the spirit contest are as follows:
Adherence to Theme
Creativity/Originality
Quality of Cheers (variety, movements)
Unity
Overall
TOTAL
10
10
10
10
10
50 points
Points will be deducted from the Overall score for the following: throwing objects, leaving a mess around
or in the school’s area, negative cheering of any kind, offensive cheers and/or attire, roaming outside the
school’s designated area, standing on tables or chairs, carrying delegates on shoulders, and any other
activity that the judge deems inappropriate or contrary to the ideals of JCL.
Judges are encouraged to be consistent when judging the spirit contest. It may be helpful to judge one
criterion at a time. If a judge takes off points from one school for doing one of the things listed above, s/he
should take the same number of points off from any other school doing the same thing.
ROLL CALL
At the first general assembly, there will be a roll call of chapters. Representative(s) from each chapter
should present a creative response, no longer than ninety seconds, indicating the number of delegates
present, as well as the number of sponsors and/or chaperones. The written version will be turned in to the
LJCL secretary immediately after the presentation. A microphone is available. No one who is a candidate
for a state office may participate in roll call. Roll call will be judged on creativity and originality, and
adherence to the rules specified above.
PROCESSION (PARADE OF SCHOOLS)
The Procession takes place before the banquet. All participants, including delegates, sponsors, chaperones,
and guests, must wear Roman attire. The order that schools process is published in the convention booklet.
The theme for the Procession will be published in the TORCH:LA in the weeks preceding Convention.
Cheers, costumes (in addition to Roman attire), and props are appropriate for the Procession. Schools will
be judged by the same judges who judge them in the Spirit Contests, and the same criteria for judging are
used.
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60
BANNER CONTEST GUIDELINES
1.
2.
3.
4.
5.
6.
7.
8.
Banner should measure the approximate size of a twin bed sheet.
Entrants may use any medium – paints, markers, stitching, iron-ons, etc.
Banners must display and be based on the convention theme.
Banners may be used for one year only.
Banners should be made for a reasonable cost, but no receipts must be turned in.
Banners must display the name of the school.
Banners must be made by a member of the school’s JCL chapter.
Each chapter may enter one (1) banner per year.
The judging criteria for banners are as follows:
Originality/Creativity
Neatness
Color and Design
Use of Theme
Total
25
25
25
25
100 points
DRAMA CONTEST GUIDELINES
1.
2.
3.
4.
5.
6.
The play must be original, written by student(s) in the local JCL chapter.
The presentation must not exceed 15 minutes.
The drama must have a classical theme but may be set in any time period.
Each chapter must supply its own props, costumes, and sets. These do NOT have to be elaborate.
Microphones are not available.
The winning drama might be presented at the Roman banquet.
A trophy will be awarded for first place- third place.
Drama judging will be based on the following criteria:
1. Relation to Classics or Latin
2. Creativity/Originality
3. Development of Theme (central idea, purpose)
4. Style (quality of script)
5. Costuming and Staging
25
30
20
10
15
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61
MEMBERSHIP CONTEST GUIDELINES
At the Louisiana JCL convention, there shall be two membership contests: percent of chapter growth and
largest chapter. Points earned in the membership contest will determine the winners, and aforementioned
points will be added to overall sweepstakes totals for all chapters attending convention.
Percent Chapter Growth:
Points: percent of total membership growth x2 (e.g. 50 members last year, 60 members this year, 20%
growth, 20 x 2 = 40 points)
PUBLICITY CONTEST GUIDELINES
The publicity contest judges the amount and type of publicities done by a chapter between
consecutive LJCL conventions. A publicity is defined as any promotional item or event that is seen by or
reaches the general public or parents and students not affiliated with JCL in any way at your school. All
material submitted for judging must relate to Latin, the classics, or the Junior Classical League. Publicities
may be submitted during registration at LJCL Convention or sent in by the registration deadline for LJCL
Convention. The LJCL First Vice President will judge the entries at LJCL Convention and submit the
entries to the national publicity contest.
Articles must be submitted in 8.5x11 format, with the dateline and name of school to which points
will be awarded on the sheet. Xerox copies are acceptable. A documented copy of a public service
announcement, radio broadcast, television broadcast, or answering machine message must be submitted in
addition to the publicity form. Tapes may be submitted, and a documented copy by the station manager
stating the exact date, time, and number of minutes devoted to the program and certifying that it was about
your chapter’s JCL/classics-related activities is required. Included is a list of point judging guidelines, but
they are subject to change based on individuality of the publicity and number of items/students involved.
Rules for National Publicity Contest 2005-2006
NEWSPAPERS
o
City/local newspapers published at least 5 days per week: 15 points per inch
o
Pictures less than 3 x 4 inches, 25 points per each
o
Pictures 3 x 4 inches or larger, 35 points each
o
Pictures larger than 8 inches in width or length, 45 points each
o
City/local newspapers published less than 5 days per week, 10 points per inch- N.B. This category includes magazines.
o
Church newspapers and bulletins, 10 points per inch
o
Foreign language and educational journals, 10 points per inch (No points for JCL publications or classical journals.)
o
Pictures less than 3 x 4 inches, 20 points each
o
Pictures 3 x 4 inches or larger, 30 points each
o
Pictures larger than 8 inches in width or length, 40 points each
o
School newspapers, newsletters, and yearbooks, 5 points per inch
o
Pictures less than 3 x 4 inches, 10 points each
o
Picture 3 x 4 inches or larger, 20 points each
o
Pictures larger than 8 inches in width or length, 30 points each
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62
N.B. The only in-school items that count are:
1.
school newspaper
2.
school yearbook
3.
newsletters sent to all school parents (not just JCL parents) and community
4.
marquees outside of school building
5.
school radio and TV stations that broadcast to the general public
6.
promotional materials or displays at public events, e.g. open house or feeder schools—date and specific event must be
given with verification form from a school administrator. This does not include display cases, bulletin boards, or
classroom decorations seen randomly by the general public when visiting the school.
7.
recruitment efforts within a school such as presentations to grade levels not yet studying elective foreign language;
these programs must be specific enrollment events, not just open invitations to the student body.
The following items do NOT count: daily announcements, showcases, displays, handouts, fund-raising advertisements and
activities that do not reach the general public.
RADIO AND TV
For radio and television coverage, submit a letter signed by the station manager with the following information – date of
broadcast, length of program (exact number of minutes) and specific content of program. Short programs such as a line of a Cable TV
announcement must be verified by the station including the exact wording of the message and the period of time over which it was
broadcast – maximum or 200 points per message, 6000 points per year.
Programs – 15 points per minute on radio and public access televisions
100 points per minute on commercial TV with a maximum of 6000 points per program
Commercial TV is defined as a major network affiliate, not a cable access network.
MISCELLANEOUS CREATIVE PUBLICITY
o
Marquees and posters 22 x 28 inches – must submit a photograph and verification signed by store manager – posters 100 points,
marquees up to 200 points if message covers entire marquee. Marquees and posters are expected to remain up for at least one
week. Points are based on separate displays, not # of weeks.
o
Window posters 8.5 x 11 inches – must submit a photograph or sample and a verification signed by a store manager- 25 points
each.
o
Long computer banners, at least 55 inches – must submit a photograph or sample and a verification signed by store manager – 100
points each.
o
Large banner at athletic event – must submit photo of banner and verification of each event – 100 points per event. A permanent
display will only count once. Individual banners must be made for additional points.
o
No one business can be used for publicity on more than 3 occasions during any one year. Only one poster or banner per occasion
per business will be counted for points. Multiple posters in one location do not earn additional points. No limit on school
marquees, athletic events, or showcases for the public.
o
Telephone answering messages and individual car signs – must submit wording of message or photo of sign with parent
verification – 10 points each. One message and/or car sign per household per year.
o
Flyers, promotional materials, bookmarks, bumper stickers, etc. – must submit a sample and a verification signed by store
manager, librarian, etc. indicating number distributed – 1 pt per each up to 200, .5 point per each for each one over 200. Maximum
of 6000 points per item distributed. If material is associated with fundraising projects, it must provide some information about
Latin and/or JCL for individual point credit.
o
Government resolutions and proclamations – must submit a copy- 200 points each.
o
Parade floats—must submit a photograph -- up to 200 points.
o
Displays in city library or city hall – must submit a photograph and a verification signed by an official – up to 200 points.
o
Establishment of a local JCL Web site – must send sample page printout and include the URL – 100 points.
o
Other creative projects, including fund raising with promotional aspects – maximum of 500 points each to be based on originality
and scope of project.
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63
PUBLICATIONS CONTEST GUIDELINES
There are two publications contests: 1) chapter publications and 2) articles submitted by an individual
student to the LJCL Editor for inclusion in the TORCH: LA.
Chapter Publications:
Chapter publications are newsletters or magazines designed to convey information and news to members
of a JCL Chapter, and/or to publicize the JCL chapter in the school or community. They may be of any
length. They may not have cardboard or plastic covers. They may include photography and/or artwork.
The chapter publication may be published by the chapter sponsor(s) or another teacher, but the written
work and artwork in the publication must be the work of the students in the chapter. Points earned from
winning first through fifth place in this contest will be applied to the Overall Chapter Sweepstakes contest.
Entries should be registered at the Graphic Arts table. Each chapter may submit only one copy of one
edition of their chapter’s publication.
Individual Articles:
Individual articles must be submitted to the LJCL Editor for possible publication in the TORCH: LA. To be
eligible for the upcoming LJCL Convention, they may be submitted at any time from the day following the
previous year’s convention up until the deadline for submission of pre-convention contests. They should
be relevant to Latin, Greek, the classics, or JCL, and must be approximately 200 to 400 words in length.
They must be typed and double-spaced, have the title at the top at the top of the first page, and have a
bibliography. Any source used for information should be listed on a works-cited page. They may not have
cardboard or plastic covers or artwork. Submissions should be proofread. This contest will be treated as a
pre-convention contest. Points earned from winning first through fifth place in this contest will be applied
to the Creative Arts Sweepstakes contest.
One cover sheet should be attached to the original with the following information:
1. Title of entry
2. Name and address of student
3. Name and address of sponsor
4. Name and address of school
5. Grade level of student
6. Level of Latin in which student is enrolled
7. Signature of JCL Sponsor
Entries for both publication contests will be judged according to the following criteria:
Content: 20 points
Mechanics: 20 points
Overall Impression: 10 points
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64
SCRAPBOOK CONTEST GUIDELINES
1.
2.
3.
4.
5.
6.
7.
8.
Scrapbooks may be of any shape, excluding scrolls.
Entries should be durable and easy to handle.
NO glass covers will be allowed. Mica and plexiglass covers will be permitted.
Scrapbooks should not be in more than one volume.
The pages of the scrapbook may be NO LARGER THAN 22 x 28 inches (poster board size), and the
cover or box containing the scrapbook should be only as large as is necessary to contain the pages.
All materials in the scrapbook must pertain to Latin, the classics, JCL, and the theme of the
scrapbook.
All materials in the scrapbook must pertain to the period between the prior LJCL Convention
and the one in which the scrapbook is to be entered.
All scrapbooks must have a theme that in some way relates to the classics (either in history,
mythology, or literature), the convention theme, or JCL.
The criteria for judging scrapbooks are as follows:
A. Cover, Practicality
1. workmanship and artistic value
2. originality of cover
3. practicality – sturdiness of workmanship, neatness,
reinforcement of pages and binding
4. practical handling of book
B. Originality & Creativity
1. creativity in layouts
2. use of original prose, poetry
3. use of captions
C. Artwork
1. volume of artwork
2. quality of artwork
3. handwritten lettering (including captions)
D. Content
1. representative of entire year
2. use of memorabilia (variety of materials) and table
of contents
E. Neatness
1. neatness of artwork and lettering
2. neatness and correctness of written material
F. Theme
1. visibility of theme throughout
2. originality
3. coordination of art and theme
4. overall unity/continuity of book
Total
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65
5
5
5
5
5
5
5
5
10
10
10
10
5
5
5
5
10
5
115 points
T-SHIRT CONTEST GUIDELINES
1.
Schools must turn submit one T-shirt to the Graphic Arts Chair at Graphic Arts registration in
order to be considered for this competition.
The T-shirt must illustrate the convention theme for the current year. The theme must be written in
Latin on the shirt. The theme may be on the front or the back of the shirt.
The T-shirt must display the name of the school, which may be on the front or back of the shirt.
T-shirts may be any color. They may be long or short sleeved.
A school may only submit one (1) T-shirt.
2.
3.
4.
5.
SWEEPSTAKES CONTEST GUIDELINES
1.
2.
3.
4.
5.
6.
7.
8.
Sweepstakes contests to recognize winners of multiple awards will be held for individuals in the
areas of Academics, Creative Arts, Graphic Arts, Olympika, and Overall Sweepstakes.
An Overall Sweepstakes contest will be held for chapters.
Events that are included in the individual Overall Sweepstakes contest are academic tests, graphic
and creative arts contests, and Olympika events.
Events that are included in the chapter Overall Sweepstakes contest are group Olympika events,
Certamen, percentage of students placing in academic tests, drama, scrapbook, contributions to
state scrapbook, banner, T-shirt, publicity, spirit, community service, publications, and Club of the
Month contests.
Points for the sweepstakes contests will be determined as follows: 10 points for a first place, 8
points for a second place, 6 points for a third place, 4 points for a fourth place, and 2 points for a
fifth place.
The individual sweepstakes contest will also include a score for excellence in different areas of
competition. Points in this score will increase with the number of areas in which the delegate
places.
Places in Academics, Creative Arts, Graphic Arts, and Olympika Sweepstakes do not count for
points when calculating scores for individual Overall Sweepstakes.
The first place winner of the individual Overall Sweepstakes will win a scholarship to attend NJCL
Convention during the summer following the LJCL Convention at which he or she wins.
BAZAAR GUIDELINES
1.
2.
3.
4.
Any chapter may have a table at the bazaar.
Each chapter sells for its own profit.
Each chapter must bring its own change, coin box, price tags, signs, containers, etc. and furnish its
own salespersons.
Chapters are responsible for setting up and taking down their displays.
Louisiana Junior Classical League Handbook 2007-2008
66
5.
6.
Though not required, it is highly recommended that items for sale be related, in some way, to
classics or JCL.
Some suggestions: T-shirts, pennants, buttons, bumper stickers, key chains, pencils and pens,
stuffed animals, mugs, baked goods, crafts
Louisiana Junior Classical League Handbook 2007-2008
67
LJCL CONVENTION RULES
I.
Eligibility and Attendance Rules
A.
Only those students who have paid membership dues to the national and state JCL
organizations will be eligible to attend the convention.
B.
Only those students who have been in a Latin class during the year or have been involved
in the local JCL activities during the year of the convention, as attested to by the JCL
sponsor, may attend convention.
C.
Refunds for registered delegates who are not able to attend convention will not be given
beyond the date published on the school registration form. However, a sponsor may
substitute a previously unregistered delegate of the same gender to attend in the place of
the delegate who cannot attend. In this event, the sponsor will handle all necessary
financial transactions. This substitution may be made at any time up until registration on
the day of convention.
D.
Each chapter will be permitted to bring a certain percentage of their membership to
convention. This percentage will be determined on a yearly basis based on hotel capacity
and membership numbers.
II.
Major (Non-negotiable) Rules
A.
The use or possession of alcoholic beverages, illegal drugs, unauthorized pills, fireworks,
weapons, or any other material that is illegal or inappropriate for LJCL Convention is
strictly forbidden for any delegate or adult.
B.
Gambling of any kind is strictly forbidden for any delegate or adult.
C.
Fraternizing with anyone other than our LJCL group is strictly forbidden.
D.
Smoking is not permitted at the convention by JCL delegates.
E.
Convention members are not allowed to leave the hotel unless accompanied by a
sponsor/chaperone. Delegates may not use their own cars during the convention. Keys
must be turned over to sponsors upon arrival at the convention site.
F.
At no time will a girl enter a boy’s room or a boy enter a girl’s room. The hotel has
designated areas where students may fraternize.
III.
Conduct Code and Additional Rules
A.
Complete attention should be given to those on stage during general assemblies. Booing by
anyone is unacceptable behavior and only reflects badly upon the student and his school.
B.
Spirit Contests, General Assemblies, Chapter Fellowships, Olympika, the procession,
the banquet, and That’s Entertainment are mandatory, and attendance is to be taken by a
specified sponsor/chaperone. Delegates are to be in the auditorium and seated with their
own delegation at the starting time of each assembly.
C.
Poor sportsmanship by team members or spectators at any convention activity will not be
tolerated. All chaperones, officials, timers, and JCL delegates will be treated with courtesy
and respect.
D.
Courtesy is expected of all delegates at all times and to all people. Students should be
aware that all teachers and chaperones are in authority and should be considered their
chaperones.
Louisiana Junior Classical League Handbook 2007-2008
68
E.
F.
G.
H.
I.
J.
K.
L.
M.
N.
O.
P.
Q.
R.
S.
T.
U.
V.
Hotel guests must not be disturbed. Behavior in the halls and lobby should be
courteous. Excessive noise and running in any part of the hotel are forbidden.
Throwing items from hotel windows and balconies, including water balloons, is strictly
forbidden.
Delegates should be in their rooms at the specified curfew times and QUIET. At roomcheck, chaperones must see the person’s face. NO delegate may leave his room after
room-check.
Students may not use the telephones in their rooms for out-of-hotel calls. They may not
secure room service or pay movies. They may not request rollaway beds.
Students losing their hotel key card must request a replacement from the LJCL office, and
will be charged a small fee. The front desk will not give replacement key cards to students.
Students should be familiar with the JCL creed and song and should participate heartily in
their recitation at assemblies.
Observe hotel food and drink rules. Groups should not congregate in the front of the lobby
or halls to eat. Enjoy all group snacks in the designated areas.
I.D. badges must be worn above the waist at ALL times by ALL delegates and chaperones.
Delegates may not participate in tests, Olympika, the banquet, or any phase of the
convention without their name badges. Students losing their badge must request a
replacement from the LJCL office, and will be charged a small fee.
Roman costumes must be worn by all delegates and chaperones at the Roman banquet.
Do not run around hotel corridors in night apparel. Keep doors shut and locked at all
times.
Do not bring stereos, video games, and other valuables to convention. Any equipment
found will be confiscated and turned over to the hotel personnel to be returned at the end
of convention. JCL is not responsible for their damage or loss.
If a delegate must take medication, the sponsor/chaperone must be informed by a parent in
writing prior to leaving for the convention.
Please report all accidents and sickness to a chaperone at once. In case of any problem, a
teacher/chaperone will work with a sponsor and/or state chair as necessary.
Delegates should plan to participate in as many activities as possible. Those who are most
involved generally have the best time. Fulfill all responsibilities. Take all tests and enter
all projects registered for.
Delegates should participate in the Spirit Contest and carry out all themes. Awards are
given to the chapters with best participation and which best exemplify the true meaning of
JCL. Each school should try to display a banner at the general assemblies.
All projects are to be treated with respect and are not to be tampered with. All projects not
claimed by check-out time will be discarded.
The LJCL Convention office is off limits to delegates, with the exception of state officers.
Sponsors, Convention Chairs, judges, and registered SCL helpers may use the office for
business pertaining to the convention, but it is not a place for socializing. Failure to keep
the office neat and to respect the working environment will result in the closing of the
office to everyone except the State Chairs and necessary officers. NO ONE, including
sponsors, officers, Convention Chairs, and SCL delegates, may use any computer in the
office without the permission of a State Chair.
The LJCL Convention Hospitality Lounge is off limits to delegates, with the exception of
Louisiana Junior Classical League Handbook 2007-2008
69
state officers. The lounge is a designated social space for sponsors, chaperones, judges,
Convention Chairs, and registered SCL helpers.
IV.
Enforcement of Rules
A.
B.
C.
D.
Infractions of a major rule may result in a delegate’s appearance before the disciplinary
committee which will consist of a representative from each delegation who is appointed by
the sponsor. The disciplinary committee is moderated by the State Chairs, and the
sponsor(s) of all delegates involved may be present. The committee will hear the
circumstances of the incident and decide on an appropriate course of action. An
appearance before the disciplinary committee may result in a delegate’s being sent home at
his or her parents’ expense. The delegate’s parents will be notified as soon as possible to
arrange for the delegate’s return trip. Additionally, the disciplinary committee may elect
to revoke membership in LJCL as a consequence for serious infractions.
If a major rule is broken, the student’s sponsor may choose to handle the incident
independently by sending the student home immediately. Alternatively, s/he may choose
to send the student before the disciplinary committee. However, if the incident involves
students from two or more schools, all delegates involved must appear before the
disciplinary committee.
In the event that a major rule is broken, regardless of whether or not the disciplinary
committee meets, the parents of the delegate and his/her school authorities must be notified
of the situation by the sponsor and/or State Chair as soon as possible.
In the event that a rule of the code of conduct is broken, the discipline of the student(s) will
be handled by the sponsor(s). Sponsor(s) will decide whether or not to notify parents
and/or school authorities. The State Chairs should be notified of all infractions and the
action taken. A second violation of the code of conduct will be handled in the same
manner as if a major rule were broken.
Anyone who finds it difficult to abide by the JCL rules as described above should save himself, his family,
his school, his sponsor(s) and the State Chairs unnecessary distress. It is the right of the State Chairs to
disqualify any school for any major offense by any one of its members. The policy of JCL is to disqualify
that school from participation and competition on every level the following year.
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70
GUIDELINES FOR APPROPRIATE DRESS AND BEHAVIOR AT LJCL EVENTS
This policy has been instituted in order to create a more comfortable and appropriate atmosphere at LJCL
events, to standardize guidelines of inappropriate dress and behavior, and to promote the integrity of
LJCL. This policy pertains to all event participants: JCL delegates, SCL delegates, chaperones, sponsors,
and guests.
I.
In regard to apparel worn at any time during LJCL events, the following guidelines will be
observed:
A.
Event participants are reminded to dress in good taste.
B.
No T-shirts, sweatshirts, or other clothing that has a suggestive meaning will be permitted.
Profanity is not acceptable.
C.
All dresses, skirts, and shorts must meet or extend below the fingertips when arms are at
sides (exception: for Olympika events, track shorts may be worn).
D.
No exposure of midriff, cleavage, or buttocks will be permitted.
E.
No strapless attire will be permitted.
F.
Footwear must be worn at all times when indoors.
G.
Spandex (or other skin-tight materials) shorts, pants, or leggings may only be worn
underneath policy-regulated shorts, dress, or skirt.
H.
Underwear of any kind must not be visible.
II.
In regard to behavior and actions at any time during LJCL events, the following guidelines will be
observed:
A.
No suggestive activity will be permitted at any time. This includes kissing, sexual activity,
or inappropriate touching.
1.
Suggestive activity is defined as any activity that insinuates or imitates sexual
activity.
2. Inappropriate touching includes groping, fondling, and touching in
inappropriate places.
B.
No grinding, crowd surfing, or moshing will be permitted.
III.
Exceptions to the attire policy with regard to the spirit contest will be considered and made only by the
State Chairs upon request.
IV.
The LJCL respects the rights of each chapter, its sponsor(s), and its school administration to enforce
further regulations upon their students, in accordance with each respective school’s own policies.
These additional regulations must be enforced by the sponsors and chaperones of that chapter.
Sponsors and chaperones may only enforce these additional regulations upon their own students.
V.
In the event of a disagreement between sponsors, chaperones, or students of different chapters
regarding interpretation of these guidelines, the final decision as to whether attire and/or behavior
is appropriate will rest with the State Chairs.
VI.
The above guidelines equally apply to all participants in LJCL events, regardless of age, gender, race,
creed, or sexual orientation.
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71
CHAPERONE/SPONSOR RESPONSIBILITIES
Overview: Keep your attitude positive and enthusiastic! Commend good behavior, exhibit a sense of
humor, but reprimand inappropriate conduct. Let your response be immediate and appropriate for the
situation. We will NOT let bad behavior from even one student ruin the convention for us or for the other
students.
At the hotel: Upon arrival the sponsor should pick up registration packets, which each chaperone will
distribute to his/her group. Sponsors will receive keys/cards later for each student. Each chaperone will
keep a key to each room for which he/she is responsible. Remind students that they will have to pay for the
key/card if it is lost.
Students need to get to their rooms as quickly and as quietly as possible. We must not disturb other guests
at the hotel. Curfew times will be in the registration packet that you will pass on to the students. When
you check their rooms, you MUST see their faces– don’t accept a sleeping bump or an explanation that
someone is in the shower. Once you check their rooms at bedtime, quiet is expected.
No delegate may leave his room after room-check. If he is not in his room at that time, the sponsor and
state chairs should be notified. Students may not use room service or pay movies.
AT NO TIME WILL A GIRL ENTER A BOY’S ROOM OR A BOY ENTER A GIRL’S ROOM. This rule
may NOT be bent by delegates. There will be areas specified as meeting rooms and for fraternizing. There
will be NO exceptions. Failure to obey this rule is a MAJOR INFRACTION and will result in review by the
board. The delegate may be sent home at his parent’s expense and school authorities notified.
Make sure everyone in your group is up in enough time to get ready. There will be NO sleeping in on
either day. Encourage students to participate in as many events as they signed up for and to be a spectator
at the others (Certamen, Olympika, Oratory, Workshops).
Please have your group work through you if there is a problem with linens. You must check the condition
of their rooms before you leave the hotel. At this time please count towels, etc., check the condition of the
rooms, see that clothes are not left in closets, remind them to pick up projects, and then report any problems
to the sponsor and/or state chairs BEFORE you leave. Pick up keys/cards and return them to the sponsor
who will turn them into the desk at checkout.
At the assemblies and at the convention itself: Students in your group must check in and out with you
periodically. Keep them aware of your whereabouts. Students should not go anywhere alone.
AT NO TIME ARE STUDENTS ALLOWED TO LEAVE THE HOTEL/CONVENTION CENTER UNLESS
THEY ARE WITH A CHAPERONE FROM YOUR GROUP.
NO sightseeing or shopping excursions are permitted during convention.
Encourage students to be on time for assemblies. Take roll of your group members at all General
Assemblies, all Chapter Fellowships, Olympika, the procession, the banquet, and That’s Entertainment.
Louisiana Junior Classical League Handbook 2007-2008
72
Chaperones must sit with their group in the designated area. Remind students that complete attention
should be given to those on stage during the assemblies.
Check the appearance of your students. No t-shirts, sweatshirts, or other clothing which has a suggestive
meaning will be allowed. Before the banquet check togas to see that they are respectable and make sure
each delegate is wearing some type of sandal or shoe. Chaperones wear classical dress to the banquet,
too.
STUDENTS SHOULD WEAR THEIR NAMETAGS ABOVE THEIR WAIST AT ALL TIMES. It is a
passport to all events and keeps the adults aware of who troublemakers are and where they are from.
Chaperones must wear nametags, also.
Do fulfill the responsibilities for which you volunteered or were assigned. Feel free to take breaks at other
times. There will be a lounge with coffee, goodies, and a place to prop up your feet when you need it.
Please keep your group aware of your whereabouts so they may check in and out as required. If you
smoke, please consider smoking in the privacy of your own room or in the lounge.
Please familiarize yourself with the major rules and code of conduct, as well as the consequences for
breaking these rules. You are an adult chaperone and have the authority to correct ANY delegate acting
inappropriately. If you notice misconduct on the part of any delegate from ANY school, please do the
following:
 Check his/her nametag and make note of the name and school.
 Reprimand him/her for his misconduct.
 Notify his/her sponsor as soon as possible verbally and with a note containing pertinent
information.
 If you even suspect the use of alcohol or any other illegal substance by any delegate, take
immediate action, but NOTIFY sponsor and State Chairs.
Wrap-up: It is MOST important that we all expect exemplary behavior from our delegates. We must be
consistent in the way we treat the students and deal with the disciplinary problems. This LJCL Convention
has been well organized and will be well attended by the best students in our state. We can expect little
trouble, even of the minor sort, if we let students know what is expected before they attend, if we follow
through with the discipline, and if we do not hesitate to send home unruly students. We trust you’ll find
this convention most enjoyable.
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73
LJCL CAMPAIGN AND ELECTION RULES
(see Article IV of LJCL Constitution)
I.
Eligibility for Office
A.
Offices to be elected are President, First Vice President, Second Vice President, Secretary,
Parliamentarian, Historian, and Editor.
B.
Only members in good standing with state and national JCL organizations may run for
office.
C.
A candidate must be enrolled in Latin for his entire term of office or must have completed
four years of Latin or all of the Latin which his school offers.
D.
Candidates must have written permission from their parents and JCL sponsor to run for
office.
E.
Candidates must attend the LJCL Convention.
II.
Nomination for Office
A.
A candidate pre-files for office by completing the Candidates Nomination Form found in
the LJCL Convention registration packet and by returning it before the designated
deadline.
B.
A chapter may nominate only three persons for state office.
C.
If an appropriate number of candidates have pre-filed prior to the convention within the
stipulated time limit, that office is “closed” to any further Nominating at conventions.
D.
The Parliamentarian will notify candidates that s/he has received their nomination on time.
E.
The Parliamentarian will send each chapter a printed list of nominees for each office.
Between that time and the time of the Nominating Committee meeting at LJCL Convention,
any candidate on the printed roster may drop out or transfer to another state office by
notifying the Parliamentarian, but no new candidates will be allowed.
F.
If fewer than two candidates have pre-filed for an office, the LJCL Parliamentarian notifies
all chapters. Those that have not met the three-candidate limit may be ready to nominate a
candidate at the Nominating Committee meeting with the proper nominating letter.
G.
The only function of the Nominating Committee is to ensure, by due process, that the
number of candidates for each office is neither less than two nor greater than three.
H.
The Parliamentarian shall preside at the Nominating Committee meeting. The race for each
state office shall be reviewed. If more than three candidates have pre-filed for an office, the
committee shall, by vote, limit this number to three candidates. Candidates are permitted to
speak on their own behalf before this limiting vote.
I.
When nominating, a nomination delegate may give a short speech, limited to three
minutes, introducing his candidate. This candidate will then stand and either accept or
reject the nomination in a few words.
J.
Candidates for JCL office must be present. S/he may give a short speech during the
Nominating Committee meeting that is limited to two minutes.
K.
Committee members will vote by secret ballot. A simple majority is required.
L.
Any chapter not present at the Nominating Committee meeting will be given no votes in
the election. If only one delegate from a chapter is present, that chapter will be given only
one vote on the election.
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74
III.
Rules for Campaigning
A.
At General Assembly II, each candidate will be allowed to give a two-minute campaign
speech.
B.
No other candidate may campaign until he has been approved at the Nominating
Committee meeting.
C.
Campaign materials, including posters and flyers, are restricted to those areas designated
by the Parliamentarian. All campaign material must be removed before leaving the
convention.
D.
Campaigning should be carried on in good taste. No mud-slinging.
E.
Time shall be provided during the convention for a Candidates’ Open Forum, presided
over by the Parliamentarian, and attended by at least ten percent of the delegation from
each school. The delegate will be allowed to question the candidates for each office.
Standard procedure is five minutes for each office.
F.
Any violation of the campaign rules will result in a candidate’s disqualification.
IV.
Rules for Elections
A.
The election for LJCL officers will be held at the final General Assembly.
B.
The Parliamentarian will conduct the elections and will explain the rules.
C.
Ballot(s) with the names of the candidates will be distributed to each member school that
was represented at the Nominating Committee meeting.
D.
There will be a short caucus before voting.
E.
Voting shall be done by secret ballot.
F.
A candidate must receive a majority of the votes, including abstentions or no votes, to be
elected to an office. In no candidate receives a majority of the votes, the newly elected
officers and state chairs cast the deciding votes.
G.
The names of the new LJCL officers will be announced before the conclusion of the final
General Assembly.
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75
LJCL CONVENTION RESPONSIBILITIES
STATE CHAIRS
Before Convention:
October:
o
o
o
o
Appoint Convention Chairs; distribute duty lists to each Chair
Appoint Scholarship Committee
Count ribbons and rosettes and order any needed (from CARCO awards; they have our
original order)
Secure DJ for convention dances (use DJ Dax Roy)
November:
o
o
o
o
o
o
Meet with hotel staff and confirm price per person
Make changes to menu for banquet if necessary
Update registration forms with convention and contest themes, deadlines
Update evaluation forms
Mail convention packets to schools before Thanksgiving break
Consult travel agent about NJCL Convention trip (see NJCL Convention Checklist for duties
relative to this trip)
January/February: (arranged in rough chronological order)
o
o
o
o
o
o
o
o
o
Arrange for bus transportation between hotel and Olympika
Prepare NJCL Convention packet (itinerary, application form, NJCL packet request, reminder
sheet) and make copies
Print and copy test tickets (same color as tests)
Purchase gift certificates for sponsor thank-you gifts (from ACL Teachers’ Materials and
Resource Center, or Barnes and Noble)
Create and copy convention booklet; be sure there are plenty of extras
Choose reading passages for creative arts; photocopy them and give to Creative Arts Chair
Arrange for judging via LSU and LCA
Order Scantron sheets if needed
Copy award certificates (on different colored cardstock)
Once Registration Forms Are Received:
o
o
o
o
Check delegate lists with membership lists; contact sponsors about discrepancies
Prepare hotel rooming list, make copies for all sponsors of rooms containing their students
Meet with hotel to assign rooms, go over agenda and room/set-up requirements
Print name tags
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76
o
o
o
o
o
o
o
o
o
Print pre-registered graphic arts tickets for delegates
Print envelope labels for delegates/folder labels for sponsors
Assign sponsor/chaperone duties; print individual duty instruction sheets for each sponsors
(double-check for conflicts); print list of all duties and make copies for all
sponsors/chaperones/SCLers
Process scholarship application
Copy individual student registration forms
Label delegate envelopes
Stuff delegate envelopes with arts and test tickets
Prepare sponsor registration folders
Memorize JCL Creed and Song
Pre-Convention Meeting:
o
o
o
o
o
o
Ensure that all pre-convention duties are completed
Ensure that all officers and chairs have completed dutie
Assist in preparation of delegate registration packets
Go over convention agenda with officers
Ensure that officers have memorized JCL Creed and JCL Song
Sign award certificates
At Convention:
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
Assign GA seating to schools
Man registration table and distribute packets to sponsors
Collect chapter awards plaques
Assign schools to banquet lines
Preside at sponsor/chaperone meeting
Review rules at General Assembly I
Assist in any other events, make sure that everything is running smoothly
Preside at LCA luncheon
Oversee transportation of delegates to Olympika
Assist at Olympika
Preside at ACL meeting
Process award winners and print results
Meet with Disciplinary Committee if necessary
Read individual award results at GA III
Announce scholarship winner at General Assembly III
Preside over meeting of new/old officers
Pay convention chairs
Clean out state board office
Make sure hotel is left in satisfactory condition
Louisiana Junior Classical League Handbook 2007-2008
77
After Convention:
o
o
o
o
o
o
o
o
o
o
Give list of helpers for thank-you notes to Secretary
Pay hotel (Monday/Tuesday after convention)
Pay bus drivers
Print award certificates
Order updated chapter awards plaques
Process convention evaluations
Determine location of next year’s convention and reserve hotel/convention center
Ensure that Secretary writes thank-you notes
Send scholarship winner information and picture to local paper
Reimburse state officers once all duties are completed
PRESIDENT
Before Convention:
o
o
o
o
o
o
o
o
o
Secure speakers to make opening remarks at GA I and II
Secure candy and bags for packets
Secure coupons, cards, other materials for packets
Secure large box for each school’s packets
Assist officers and State Chairs in completing pre-convention duties
Determine fundraiser with Second Vice President and ensure that it is publicized in the
TORCH: LA
Sign award certificates
Write questions for student-teacher certamen (with help of officers)
Memorize JCL Creed and Song
Pre-Convention Meeting:
o
o
o
o
Go over convention agenda with officers
Ensure that all pre-convention duties are completed
Ensure that all officers have completed necessary tasks
Assist in preparation of delegate packets
At Convention:
o
o
o
o
o
o
o
o
Submit article for each Convention Ear
Assist at registration table; greet arriving delegations
See that there is adequate seating at head table and that microphones work
Preside at all General Assemblies
Organize and run student-teacher certamen (with help of officers)
Prepare and deliver short welcome to LCA members at luncheon
Assist State Chairs and other officers with necessary duties
Create convention slide show (with help of officers)
Louisiana Junior Classical League Handbook 2007-2008
78
After Convention:
o
Transfer files and materials to new President
FIRST VICE PRESIDENT
Before Convention:
o
o
o
o
o
o
o
o
o
o
o
Obtain numbers of sponsors, chaperones, and judges from State Chair
Order food for hospitality room (have items donated if possible)
Secure supplies for hospitality room (cups, plates, forks, napkins, etc)
Secure Scantron machines for testing
Purchase and sharpen pencils for testing if necessary
Prepare sample Scantrons for testing room
Prepare testing schedule posters
Give receipts to State Chair for reimbursement
Publish publicity reminder in TORCH: LA
Sign award certificates
Memorize JCL Creed and Song
Pre-Convention Meeting:
o
o
o
Ensure that all pre-convention duties are completed
Assist in preparation of delegate packets
Meet with Academics Chair to discuss duties
Convention:
o
o
o
o
o
o
Maintain and restock hospitality room
Greet judges and guests and invite them to hospitality room
Review academic test rules at General Assembly I
Process publicity entries
Process membership entries
Announce publicity and membership contest winners at General Assembly III
After Convention:
o
o
Review evaluations of hospitality room
Transfer files and materials to new First Vice President, including publicity entries for
submission to NJCL
Louisiana Junior Classical League Handbook 2007-2008
79
SECOND VICE PRESIDENT
Before Convention:
o
o
o
o
o
o
o
o
o
o
o
Ensure that school signs for General Assembly and procession are available for each
school, order more if necessary
Ensure that rules for roll call are published in the TORCH: LA
Publish announcement about bazaar in TORCH: LA
Obtain “gag gifts” for spirit and door prizes
Coordinate That’s Entertainment with LSCL President
Determine themes for dance and procession and submit to State Chairs for approval
Ensure that dance and procession themes are published in the TORCH: LA
Obtain decorations for dance
Determine fundraiser with president and ensure that it is publicized in the TORCH: LA
Submit receipts to State Chair for reimbursement
Memorize JCL Creed and Song
Pre-Convention Meeting:
o
o
Ensure that all pre-convention duties are completed.
Assist in preparation of delegate packets
Convention:
o
o
o
o
o
o
o
o
o
o
Help SCL organize and oversee auditions for That’s Entertainment
Oversee bazaar—if necessary
Announce That’s Entertainment participants at General Assembly II
Decorate for dance
Make sure that DJ is set up and has everything s/he needs
Ensure that DJ is paid
Oversee fundraiser
Ensure that microphones and necessary props are in place for That’s Entertainment
Tabulate scores for spirit contest
Announce spirit winners at General Assembly II and III
After Convention:
o
Transfer files and materials to new Second Vice President
Louisiana Junior Classical League Handbook 2007-2008
80
SECRETARY
Before Convention:
o
o
o
o
Ensure that Creative Arts passages are published in the TORCH:LA
Map out marathon route
Sign awards certificates
Memorize JCL Creed and Song
Pre-Convention Meeting:
o
o
o
o
o
o
Meet with Olympika chairs to discuss duties
Meet with Creative Arts Chair to discuss duties
Write Olympika Oath with Olympika chairs
Check equipment to make sure all necessary supplies are available; purchase what is
needed
Ensure that all pre-convention duties are completed
Assist in preparation of delegate packets
Convention:
o
o
o
o
o
o
o
o
Take minutes at each General Assembly, Nominating Committee Meeting, and
Constitutional Amendments Meeting
Report minutes at General Assemblies
Assist Creative Arts Chair during Creative Arts contest
Administer Olympika Oath at General Assembly II
Assist Olympika Chairs in setting up for Olympika
Assist Olympika Chairs in managing Olympika events
Maintain lost and found
Maintain bulletin board
After Convention:
o
o
Write thank-you letters to the following: sponsors, administrator of Olympika site, graphic
and creative arts judges, Certamen helpers, convention chairs (obtain list from State Chair)
Transfer files and materials to new Secretary
Louisiana Junior Classical League Handbook 2007-2008
81
PARLIAMENTARIAN
Before Convention:
o
o
o
o
o
o
o
o
Prepare constitutional amendments if necessary
Contact schools to encourage members to run for state office
Prepare parliamentary procedure in order to run meetings
Ensure that amendments are published in TORCH:LA
Ensure that campaign and election information is published in TORCH:LA
Sign awards certificates
Communicate with pre-filed candidates to remind them of campaign rules and procedures
Memorize JCL Creed and Song
Pre-Convention Meeting:
o
o
o
o
Have copies of amendments proposed to insert in sponsor’s packets
Have copies of pre-filed candidates list to insert in sponsor’s packets
Ensure that all pre-convention duties are completed
Assist in preparation of delegate packets
Convention:
o
o
o
o
o
o
o
Review roll call and election rules at General Assembly
Prepare and preside at Nominating Committee Meeting
Prepare election ballot after Nominating Committee Meeting
Prepare and preside at Candidates’ Open Forum
Prepare and preside at Constitutional Amendments Meeting
Coordinate election of state officers
Assist in counting of ballots for new state officers
After Convention:
o
Transfer files and materials to new Parliamentarian
Louisiana Junior Classical League Handbook 2007-2008
82
HISTORIAN
Before Convention:
o
o
o
o
o
o
o
Design cover of convention booklet
Design and order State Board T-shirts
Create Welcome, Registration, and Luggage Check signs if necessary
Create convention banner
Ensure that extra tape, posters, markers, etc. are available
Sign award certificates
Memorize JCL Creed and Song
Pre-Convention Meeting:
o
o
o
Ensure that all pre-convention duties are completed.
Assist in preparation of delegate packets
Meet with Graphic Arts Chair to discuss duties
Convention:
o
o
o
o
o
o
Set up Graphic Arts display area
Ensure that school banners are displayed in ballroom
Manage Graphic Arts registration; help Graphic Arts chair arrange entries
Assist Graphic Arts Chair in tabulating Graphic Arts scores
Gather materials for state scrapbook
Keep track of chapter submissions to state scrapbook for sweepstakes awards
After Convention:
o Transfer files and materials to new Historian
o Create state scrapbook for NJCL Convention
Louisiana Junior Classical League Handbook 2007-2008
83
EDITOR
Before Convention:
o
o
o
o
o
Obtain reading passages from NJCL and publish in January TORCH:LA
Publish dance and banquet themes in January TORCH:LA
Publish roll call rules in January TORCH:LA
Obtain four Certamen machines
Memorize JCL Creed and Song
Pre-Convention Meeting:
o
o
o
o
Ensure that Certamen registration forms are included in sponsor packets
Ensure that all pre-convention duties are completed
Assist in preparation of delegate packets
Meet with Certamen Chair to discuss duties
Convention:
o
o
o
o
o
Make Certamen bracket posters
Ensure that Certamen machines are set up in appropriate rooms before all matches
Assist Certamen chair in running Certamen smoothly
Publish Convention Ear daily
Announce Certamen winners at General Assembly III
After Convention:
o
Transfer files and materials to new Editor
Louisiana Junior Classical League Handbook 2007-2008
84
ACADEMIC CHAIR
Before Convention:
o
o
o
o
Write and copy academic tests
Write Certamen questions
Prepare test keys
Sign award certificates
Pre-Convention Meeting:
o
o
Ensure that all pre-convention duties are completed
Meet with LJCL First Vice President to discuss duties
Convention:
o
o
o
o
o
o
Review proctoring procedure with chaperones
Distribute tests and Scantron sheets
Enter tests into Scantron machine
Rank scores by level
Give list of winners to State Chair
Distribute student Scantron sheets into teacher packets
After Convention:
o
o
Review evaluations of academic testing
Maintain files for the next year
Louisiana Junior Classical League Handbook 2007-2008
85
CERTAMEN CHAIR
Before Convention:
o
Select and organize questions for matche
Pre-Convention Meeting:
o
o
Ensure that all pre-convention duties are completed
Meet with LJCL Editor to discuss duties
Convention:
o
o
o
o
o
o
Preside at orientation for readers, judges, and scorers
Prepare certamen draw with Editor after General Assembly I
Make competition rosters for display at convention
Oversee certamen rounds
List winners on summary sheets
Give names of certamen assistants to LJCL Secretary for thank-you notes
After Convention:
o
o
Review evaluations of certamen
Maintain files for next year
Louisiana Junior Classical League Handbook 2007-2008
86
CREATIVE ARTS CHAIR
Before Convention:
o
o
o
o
Obtain list of judges from LSU/LCA or State Chair
Prepare folder of rules and evaluation sheets for judges
Make copies of reading passages
Sign award certificates
Pre-Convention Meeting:
o
o
Ensure that pre-convention duties are completed
Meet with LJCL Secretary to discuss duties
Convention:
o
o
o
o
o
Oversee orientation for Creative Arts helpers and judges
Monitor Creative Arts events
Tally evaluation sheets for creative arts contests
Give Creative Arts results to State Chair
Give names of judges to LJCL Secretary for thank-you notes
After Convention:
o
o
Review evaluations of Creative Arts contests
Maintain files for the next year
Louisiana Junior Classical League Handbook 2007-2008
87
GRAPHIC ARTS CHAIR
Before Convention:
o
o
o
o
o
o
Obtain list of judges from LCA or State Chair
Arrange assignments for each judge (with help from State Chair)
Update rules for graphic arts competitions if necessary
Prepare packets with rules and evaluation forms for judges
Prepare project registration labels
Sign award certificates
Pre-Convention Meeting:
o
o
Ensure that pre-convention duties are completed
Meet with LJCL Historian to discuss duties
Convention:
o
o
o
o
o
o
Manage orientation for graphic arts judges
Manage graphic arts registration
Be present at graphic arts judging to answer questions
Tabulate graphic arts scores; rank winners by category and level
Give list of winners to State Chair
Give names of judges to LJCL Secretary for thank-you notes
After Convention:
o
o
Review evaluations of graphic arts events
Maintain files for next year
Louisiana Junior Classical League Handbook 2007-2008
88
OLYMPIKA CHAIR
Before Convention:
o
o
o
o
o
o
o
o
o
o
Revise rules and registration forms in handbook if necessary
Secure field, equipment
Secure first-aid equipment
Prepare necessary signs
Prepare results sheets
Secure helper to announce events at Olympika
Obtain walkie-talkies
Map out marathon route
Sign award certificates
Secure coach/athletic trainer for Olympika
Pre-Convention Meeting:
o
o
o
o
Ensure that all pre-convention duties are completed
Meet with LJCL Parliamentarian to discuss duties
Compose Olympika Oath with LJCL Parliamentarian
Ensure that group registration forms are in sponsor packets
Convention:
o
o
o
o
o
o
Collect group registration forms
Organize draws for events
Preside at Olympika helpers’ orientation
Take equipment to Olympika site
Oversee Olympika events
List winners of events on summary sheets; give to State chair
After Convention:
o
o
o
Review evaluation of Olympika events
Maintain files for next year
Return equipment
Louisiana Junior Classical League Handbook 2007-2008
89
PRE-CONVENTION CONTESTS CHAIR
Before Convention:
o
o
o
o
Update rules for convention packet if necessary
Divide entries into levels
Have entries judged
Give summary list of winners to State Chair
After Convention:
o
Maintain files for next year
Louisiana Junior Classical League Handbook 2007-2008
90
CONVENTION PACKET GUIDELINES
DELEGATE REGISTRATION PACKETS
Packets must include:
1.
2.
3.
4.
5.
6.
7.
Convention Booklet
Name Tag
Copy of Registration Sheet
NJCL Convention Registration Packet
Envelope with Graphic Arts registration tags and test tickets
Candy
Coupons and menus from area restaurants
SPONSOR REGISTRATION PACKETS
Packets must include:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Convention Booklet
Name Tag
Master Rooming List
Sponsor/Chaperone Duty Assignments
Master Duty List
Certamen Registration Forms
Olympika Registration Forms
Convention Evaluation Forms
NJCL Convention Registration Packet
Thank-you Gift
SPONSOR ACADEMIC PACKETS
Packets must include:
1.
2.
3.
4.
5.
Master list of winners for each contest
Copy of each academic test
Answer key for each academic test
Judges’ evaluation forms
Students’ completed Scantron forms
Louisiana Junior Classical League Handbook 2007-2008
91
SUMMARY OF AWARDS TO BE GIVEN AT LJCL CONVENTION
1. Academic Contests
1st, 2nd, 3rd place ribbons will be awarded for each written test on each level.
1st, 2nd, 3rd, 4th, and 5th places on each level for each test will receive certificates.
2. Graphic Arts
1st, 2nd, 3rd place ribbons will be awarded in each category and level.
1st-5th place certificates will be awarded in each category and level of graphic arts contests.
3. Creative Arts
1st, 2nd, 3rd place ribbons will be awarded to the Latin Oratory, Sight Latin Reading, and English
Contests, each level.
1st, 2nd, 3rd place ribbons will be awarded in each category and level of the costume contests.
1st, 2nd, 3rd place ribbons will be awarded in Modern Myths, Publications and Slogans, each level.
1st-5th place certificates will be awarded in each category and level of the creative arts contests.
4. Olympika Contests
1st through 5th places in group events will receive plates on their chapter’s awards plaque.
1st, 2nd, 3rd place ribbons will be awarded to individuals in track and field events.
1st through 5th places on each level in each individual event will receive certificates.
5. Certamen
1st through 3rd places on each level will receive plates on their chapter’s awards plaque.
6. Miscellaneous Contests
1st through 5th places in group events on each level will receive plates on their chapter’s awards
plaque.
7. Individual Sweepstakes
A rosette ribbon will be awarded to the individuals winning the most points in each of the
following categories: academic tests, graphic arts, creative arts, Olympika.
A trophy will be awarded to the top 10 individuals winning the most total points. A student MUST
have won points in at least TWO categories to win a trophy in the overall sweepstakes contest. 10
points will be awarded for each 1st place, 8 points for each 2nd, etc.
8. Club Sweepstakes
1st through 5th places overall will receive plates on their chapter’s awards plaque. The chapter that
is the first place winner will keep the torch trophy for one year. The same point system utilized in
individual sweepstakes will be used in club sweepstakes.
Louisiana Junior Classical League Handbook 2007-2008
92
GUIDELINES FOR CONVENTION AWARDS
1st
Trophies:
Latin Grammar
Latin Derivatives
Mythology
Mottoes/Abbreviations
Roman Life and Customs
Greek Derivatives
History
Reading Comprehension
Vocabulary
Greek Triathlon
Ancient Geography
Classical Literature
Academic Decathlon
Extras for ties
Total Ribbons
1st
2nd
3rd
5
5
5
5
5
5
5
5
5
5
5
5
5
35
100
5
5
5
5
5
5
5
5
5
5
5
5
5
35
100
5
5
5
5
5
5
5
5
5
5
5
5
5
35
100
Louisiana Junior Classical League Handbook 2007-2008
93
3rd
1st-10th places
Individual Sweepstakes
Academic Contests:
(LJCL ribbons for levels 1-5)
2nd
Graphic Arts Contests:
(LJCL ribbons for lower and upper levels)
Pencil/Charcoal
Oil/Acrylic
Ink
Watercolor
Pastel
Charts
Maps
Posters
Jewelry
Dolls
Decorative Stitching
Illustrated Notebooks/Quotations
Mosaics
Models
Games
Photography
Pottery
Sculpture
Cartooon
Miscellaneous
Extras for ties
Total Ribbons
Creative Arts Contests:
(LJCL ribbons for lower and upper levels,
or novice, lower, and upper levels)
Latin Oratory
English Oratory
Sight Latin Reading
Modern Myth
Slogan
Publication
Boy’s Costume
Girl’s Costume
Couple’s Costume
Extras for ties
Total Ribbons
1st
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
15
57
2nd
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
15
57
3rd
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
15
57
1st
2nd
3rd
3
2
3
2
1
1
1
1
2
7
22
3
2
3
2
1
1
1
1
2
7
22
3
2
3
2
1
1
1
1
2
7
22
Louisiana Junior Classical League Handbook 2007-2008
94
Olympika Events:
(LJCL ribbons for lower and upper levels)
Girls Baseball Throw
Girls 100 yard dash
Girls Broad jump
Girls 3-Legged Race
Girls Obstacle Course
Girls Marathon
Boys Shotput
Boys 100 yard dash
Boys Broad jump
Boys Obstacle Course
Boys Marathon
Extras
Total Ribbons
1st
2nd
3rd
2
2
2
4
2
2
2
2
2
2
2
11
35
2
2
2
4
2
2
2
2
2
2
2
11
35
2
2
2
4
2
2
2
2
2
2
2
11
35
Sweepstakes (Rosette Ribbons):
Academics
1st-10th
Graphic Arts
1st-10th
Creative Arts
1st-10th
Olympika
1st-10th
Total Rosettes 40 + ties
Certificates: All academic, creative, graphic contests, 1st-5th = 600
Louisiana Junior Classical League Handbook 2007-2008
95
SCHOOL REGISTRATION FORM
Louisiana Junior Classical League Convention
March 7 - 9, 2007 • Holiday Inn South, Baton Rouge
_______________________________
School Name
_______________________________
Sponsor Name
Our school will have in attendance:
____ Male Students
____ Female Students
____ Male Chaperones/Sponsors
____ Female Chaperones/Sponsors
____ TOTAL NUMBER ATTENDING
The cost per person is $110 (or $135 for late registrants).
A chaperone/sponsor may reserve a private room, but the registration fee is $165.
Enclosed is a check made to LJCL for the amount of $_________________.
The regular registration postmark deadline is SATURDAY, JANUARY 19, 2008.
If your registration packet is sent with a postmark AFTER this deadline, the cost per individual (student
or chaperone/sponsor) is $135.
NO REFUNDS after Saturday, February 9, 2008.
Please check over your registration forms very carefully, and then check off each of the following before
mailing in your school’s packet. Items in bold are required. INCOMPLETE REGISTRATION FOR
SCHOOLS WILL NOT BE PROCESSED.
___ Convention School Registration Form (both sides)
___ Check payable to LJCL
___ Hotel Rooming Assignment Form
___ Individual Entry Record Sheet for EACH student
___ Parental Permission Form for EACH student
___ Sponsor/Chaperone Responsibility Form for EACH adult
___ State Chair’s Nomination Form (optional)
___ Candidate’s Nomination Form/ Parental and Sponsor Permission (optional)
___ Scholarship Application Form (optional)
Please see to the following:
___ Each of my students is a member in good standing of JCL.
___ Each of my students has received a copy of the convention rules, and I have reviewed these
regulations with them.
___ Each of my chaperones has received a copy of the convention responsibilities for adults.
Mail all materials to ~ LJCL; PO BOX 14822; BATON ROUGE, LA 70898.
96
Louisiana Junior Classical League Handbook 2007-2008
______ Check here if your delegation will be bringing a school bus that will be available to transport
your delegates to and from Olympika on Saturday.
______ Check here if your delegation will be participating in the Bazaar. Your delegation will be selling:
GROUP EVENT REGISTRATION:
My club will enter (check each appropriate blank):
___ Club Scrapbook
___ Novice Level Certamen Team (Latin ½-1)
___ Lower Level Certamen Team (Latin II)
___ Upper Level Certamen Team (Latin III and up)
___ Convention Banner
___ Drama Competition
___ Publicity Contest
___ T-Shirt Contest
___ Publications Contest
___ Catapult
___ Co-Ed Tug-o-war
___ Boys Tug-o-war
___ Girls Tug-o-war
___ Co-ed 440 relay
___ Boys 440 relay
___ Girls 440 relay
___ Chariot (no running)
COMMITTEE REGISTRATION:
The following two students are our two official members of the Nominating Committee:
___________________________________ _____________________________________
The following students are going to run for state office from our school:
___________________________________ Grade _____
Office ____________________
__________________________________ Grade _____
Office ____________________
___________________________________ Grade _____
Office ____________________
The following student is our official member of the Disciplinary Committee. We understand that this
committee will activate only if there is a need for such. It is recommended that the club president or a
student with demonstrated maturity be designated for this committee. Should there be a need to meet,
the business will not be pleasant, and the responsibility will be heavy for each member.
Student ______________________________
Grade ________
Mail all materials to ~ LJCL; PO BOX 14822; BATON ROUGE, LA 70898.
Louisiana Junior Classical League Handbook 2007-2008
97
HOTEL ROOMING ASSIGNMENT FORM
Print the names of the persons rooming together, four to a room if possible. Students are roomed with
each other (4 per room) and chaperones/sponsors are roomed with each other (2 per room) unless
indicated otherwise in the list below. Specify chaperones/sponsors with a * next to their name/s. Please
make a note on this form if you are reserving a private room. Please photocopy this sheet if more space
is needed.
MALES:
FEMALES:
1a. _________________________________
1a. ________________________________
1b. _________________________________
1b. ________________________________
1c. _________________________________
1c. _________________________________
1d. _________________________________
1d. ________________________________
2a. _________________________________
2a. ________________________________
2b. _________________________________
2b. ________________________________
2c. _________________________________
2c. _________________________________
2d. _________________________________
2d. ________________________________
3a. _________________________________
3a. ________________________________
3b. _________________________________
3b. ________________________________
3c. _________________________________
3c. _________________________________
3d. _________________________________
3d. ________________________________
4a. _________________________________
4a. ________________________________
4b. _________________________________
4b. ________________________________
4c. _________________________________
4c. _________________________________
4d. _________________________________
4d. ________________________________
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Louisiana Junior Classical League Handbook 2007-2008
SPONSOR/CHAPERONE RESPONSIBILITY FORM
(please PRINT clearly)
__________________,
last name,
________________
first name
______________________________
school name
Sign up for at least 3 duties. Please number in order of preference.
_____ project monitor
_____ dance chaperone
_____ test proctor
_____ certamen sequestering
_____ certamen scorekeeper
_____ track and field timer/ helper
_____ Latin oratory timer
_____ English oratory timer
_____ oratory sequestering
_____ costume sequestering
_____ drama assistant
_____ marathon helper
_____ hall monitor
_____ courtyard monitor
_____ lobby monitor
N.B. Negligence on your part to perform these duties will cause major problems at
the convention. All teachers and chaperones are expected to monitor halls and
reprimand students who are not behaving appropriately. Please read carefully the
reminders for chaperones/sponsors and the convention rules.
Louisiana Junior Classical League Handbook 2007-2008
99
INDIVIDUAL STUDENT ENTRY FORM
LOUISIANA JUNIOR CLASSICAL LEAGUE CONVENTION
____________________
Last Name
__________________
First Name
___________
Grade Level
Level of Latin (circle one):
Level of Greek (circle one)
Academic Contests
___ Latin Grammar
___ Latin Derivatives
___ Mythology
___ Mottoes/Abbreviations
___ Roman Life/Customs
___ Greek Derivatives
___ Classical Literature
___ History
___ Reading Comprehension
___ Vocabulary
___ Greek Triathlon
___ Ancient Geography
___ Academic Decathlon
Creative Arts Contests
___ Sight Latin Reading (provided at Convention)
___ Latin Oratory (to be provided)
___ English Oratory (on Convention theme)
___ Couple’s Costume
___ Boy’s Costume
___ Girl’s Costume
___ Modern Myth (pre-convention contest)
___ Slogan (pre-convention contest)
___ Publication (pre-convention contest)
GIRLS’ Olympika Contests
___ Baseball Throw
___ 100-yard Dash
___ Tug-o-war
___ Broad Jump
___ Three-legged Race with _________________
___ Obstacle Course
___ Marathon
_____________________________
School Name
½
½
I
I
II
II
III
III
IV
Graphic Arts Contests
___ Pencil/Charcoal
___ Oil/Acrylic
___ Ink
___ Watercolor
___ Pastel
___ Chart
___ Map
___ Cartoon
___ Jewelry
___ Doll
___ Decorative Stitching
___ Illustrated Quotation
___ Mosaic
___ Model
___ Poster
___ Photography
___ Pottery
___ Sculpture
___ Game
___ Multimedia
___ Miscellaneous
BOYS’ Olympika Contests
___ Marathon
___ Shotput
___ 100-yard Dash
___ Tug-o-war
___ Broad Jump
___ Obstacle Course
Miscellaneous
___ My LJCL Scholarship application is enclosed. (Seniors only)
___ I am a candidate for an LJCL state office.
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V
IV
Louisiana Junior Classical League Handbook 2007-2008
V
LOUISIANA JUNIOR CLASSICAL LEAGUE CONVENTION
PERMISSION AND MEDICAL FORM
Please fill out all information on this form.
PARENTAL PERMISSION and HOLD HARMLESS:
I, the undersigned parent/guardian of ___________________________________ give my permission for him/her to attend
the LJCL Convention in Baton Rouge, LA, on March 7, 8, and 9 of 2008. I do hereby hold the Louisiana Junior Classical
League, Joey Chatelain, Lorrie Cousins, Alexis Landry, and Episcopal High School harmless from, and release all from
liability, claims, or causes of action for any injury suffered by the above named child while at this convention. I further
release the above parties from liability for loss or damage to personal belongings. I grant permission to seek emergency
medical treatment for the aforementioned child in case of accident or injury. I realize that my son/daughter may be sent
home at the family’s expense should s/he fail to comply with any of the major rules of behavior established in the LJCL
Handbook. The teacher is responsible for reviewing these rules with the students planning to attend the convention.
___________________________________
Parent/Guardian Signature
MEDICAL INFORMATION:
Date of child’s last tetanus shot: ________________________________
Drug allergies of child: __________________________________________________________
Medications and/or medical concerns of child: __________________________________________
____________________________________________________________________________
Insurance Company Name and Policy Number: __________________________________________
Number where parent may be reached in case of accident/injury: ___________________________
I have listed all pertinent facts dealing with my child’s medical history, and I have listed any
medications with doses which my child is taking.
_____________________________
Parent/Guardian Signature
___________________________________
Print Name of Parent/Guardian
PARENTAL PERMISSION TO PARTICIPATE IN ATHLETIC EVENTS:
__________________________________ is physically fit and has my permission to participate in the
athletic and Olympika events held at the LJCL Convention.
___________________________________
Parent/Guardian Signature
Louisiana Junior Classical League Handbook 2007-2008
101
NOMINATING FORM FOR LJCL STATE CHAIR
Name ________________________________________________________________________
Home Address __________________________________________________________________
City ____________________________ State _______________ Zip Code __________________
Home Phone (
) _____________________________________________________________
Present Position: ________________________________________________________________
Number of years teaching: Latin: _________________________ Greek ______________________
Number of years sponsoring JCL chapter: ______________________________________________
Number of NJCL Conventions attended: _______________________________________________
Number of State JCL Conventions attended: ____________________________________________
Educational background:
Contributions to JCL on all levels—local, state, and national:
Relevant responsibilities in other organizations:
What contributions do you feel you would make if elected to this position?
Return the completed form with convention registration. See list of responsibilities in National and State
JCL Manuals.
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Louisiana Junior Classical League Handbook 2007-2008
LJCL CANDIDATES NOMINATING FORM
LOUISIANA JUNIOR CLASSICAL LEAGUE CONVENTION
Name: _______________________________________________________________________
Address: ______________________________________________________________________
School (JCL Chapter): ____________________________________________________________
Sponsor: _____________________________
Office Sought: ______________________________
1. What LJCL Convention(s) have you attended? (Indicate by school year.)
_____________________________________________________________________________
2. What NJCL Convention(s) have you attended? (Mandatory for President)
_____________________________________________________________________________
3. Month and year of graduation from high school: ____________________
4. Qualifications pertinent to office sought:
Sponsors: Please sign below to indicate your permission and support for this candidate.
Parents: As an LJCL officer, your son/daughter would have several duties to fulfill during his/her term
of office. You should be familiar with what is stated in the LJCL Constitution, Bylaws, and Manual. In
addition, each officer is expected to attend monthly meetings, the fall meeting of the Executive Board
at Fall Forum, LJCL Convention, and NJCL Convention.
If, having read the preceding information, you give this candidate your consent and support, please sign
below.
Parent(s): ________________________________
Sponsor: _________________________________
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PERMISSION FORM FOR CANDIDATES
LOUISIANA JUNIOR CLASSICAL LEAGUE CONVENTION
Parental Permission:
______________________________ has my permission to become a candidate for state office in the
Louisiana Junior Classical League. If elected, he/she accepts the responsibility to communicate with
his/her sponsor in order to fulfill adequately the duties of the office. My child will attend monthly
meetings, the fall meeting of the Executive Board at Fall Forum, LJCL Convention, and NJCL
Convention during his or her term. Commitment is imperative to hold office on the state level. I am
assured that my son/daughter is willing and able to fulfill the duties of the office explained in the state
constitution and further explained in the state manual.
________________________________
(Parent or Guardian)
________________________________
(Date)
Sponsor Permission:
______________________________ has spoken with me concerning the duties of the office for which
he/she wishes to run. I believe this student, if elected, would be responsible in carrying out those duties.
I also commit to support and guide this student in the carrying out of his/her official responsibilities
should the campaign be successful.
_______________________________
(Sponsor)
_______________________________
(Date)
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Louisiana Junior Classical League Handbook 2007-2008
LJCL PUBLICITY FORM
School: __________________________________________________________
School’s Address: _________________________________________________
Sponsor: _________________________________________________________
Sponsor’s Phone: __________________________________________________
Thank you for helping publicize LJCL. We use publicities to raise awareness of the
Junior Classical League in the state. The contests for publicity are a valuable part of
our state and national conventions, and everything done contributes to the state’s and
chapter’s showing at these competitions.
Student’s Name: __________________________________________________
Date(s) of publicity: ________________________________________________
Number Distributed: ________________________________________________
Name of Company/Business/Medium: __________________________________
Signature of Manager: ______________________________________________
Address of Publicity: _______________________________________________
Please describe the publicity and attach a sample or photo. Any additional information
necessary to scoring should be included in the space that follows. Thank you for your
help in promoting the classics and the Junior Classical League.
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Louisiana Junior Classical League Handbook 2007-2008
105
LJCL CONVENTION REGISTRATION FORM
For SCL DELEGATES
Name ________________________________________________________ Age ____________
Address ______________________________________________________________________
City/State/ZIP ________________________________________________________________
Phone ______________________________
E-mail __________________________________
College/University Affiliation (if applicable) ________________________________________________
Please place a check mark next to all areas in which you are interested in helping. All SCL members
attending convention must choose three duties. State Chairs will do their best to accommodate all
preferences.
_____ spirit judge
_____ marathon helper
_____ track/field timer
_____ graphic arts monitor
_____ test proctor
______ luggage assistant
_____ Certamen sequestering
_____ oratory sequestering
______ oratory timer
_____ academic assistant
______ drama assistant
_____ That’s Entertainment judge ______ awards assistant (help set up GA III)
Registration and Fees:
_____$15 Registration Only
_____$30 Registration and Banquet
_____$55 Registration, Banquet, and Hotel
I understand that, as a member of SCL, my primary duty is to help in any way possible to ensure that
Convention runs smoothly. I agree to abide by the Convention Rules as published in the LJCL Handbook.
________________________________________
Signature
____________________________
Date
Please mail this form and payment to: LJCL, P.O. Box 14822, Baton Rouge, LA 70898.
Make all checks payable to LJCL.
N.B. Convention Chairs are exempt from payment and from registering for specific duties.
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Louisiana Junior Classical League Handbook 2007-2008
LJCL CONVENTION EVALUATION FORM
Please complete this form and return it to the podium at the final general assembly. Please make
evaluations daily at state fellowships in order to ensure the accuracy that may be lost in trying to
remember all of the events of the three days on the last day of the convention.
*Rating: 5=superior
4=excellent
3=satisfactory
2=fair
1=poor
School____________________________________________________
Day One
Rating
Hotel Registration
Art Registration
Luggage Check
Hotel Accommodations
Sponsors/chaperones meeting
1st General Assembly
Latin Oratory
English Oratory
Sight Latin Reading
Certamen preliminaries
Nominating committee meeting
Dance
Teacher-Student Certamen
Karaoke
Chapter fellowship
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
Comments
Day Two
Marathon
2nd General Assembly
Candidate’s Open Forum
Constitutional Amendments Meeting
Drama contest
Costume contest
Olympika
Certamen finals
Procession
Banquet
Decorations for dance/banquet
That’s Entertainment
Dance
Chapter fellowship
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
Louisiana Junior Classical League Handbook 2007-2008
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Day Three
Graphic arts display noting winners
Awards assembly
Installation of new officers
Check out
_____
_____
_____
_____
Recurring Events
Pre registration
Cost of convention
Academic tests (quality)
Academic testing (procedure)
Elections
Judging
Scholarship award
Hospitality lounge for chaperones
Scrapbook/art/project display
Spirit Contest
Security
Chaperoning duties
Free time opportunities
Convention Ear
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
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Louisiana Junior Classical League Handbook 2007-2008
NJCL
Convention
Louisiana Junior Classical League Handbook 2007-2008
109
NJCL CONVENTION GUIDELINES
These guidelines are in addition to those published by the National Junior Classical League. NJCL
Convention delegates should read thoroughly those rules and regulations before attending NJCL
Convention.
1.
LJCL typically organizes an annual trip to NJCL Convention. All delegates in good standing
with LJCL and NJCL are eligible to apply for this trip. Delegates must secure the permission of
their sponsor to attend NJCL Convention.
2.
A scholarship to attend NJCL Convention will be awarded to the first place winner of the
Overall Sweepstakes at LJCL Convention. LJCL will pay all side trip costs as well as the cost of
the NJCL Convention packet for the winner of the scholarship. The recipient must attend the
NJCL Convention that occurs the summer after the LJCL Convention at which the Sweepstakes
is awarded. The award may not be deferred. The award will be given only to the first place
winner; in the event that the winner cannot attend NJCL Convention, no scholarship will be
paid. The award winner is responsible for completing all applications and registrations on both
the state and national levels. The delegate must order his/her own packet and will be
reimbursed by LJCL.
3.
The NJCL Convention packets and side trip expenses for the State Chair(s) will be paid by the
LJCL treasury. This includes a stipend for meals on the side trip (no more than $10 per lunch
and $20 per dinner). In the event that the State Chair(s) cannot attend NJCL Convention, they
may each designate another adult to fill in for them. All state and national costs for these
designees will be paid, provided that they (1) act in the capacity as official chaperones on the
trip and (2) assume the responsibility for planning and coordinating all aspects of the trip,
including being a contact person for parents and delegates. Chaperones who do not assist in
trip coordination must pay all their own trip costs.
4.
An official female chaperone is required for every twelve (12) minor females on the trip, and an
official male chaperone is required for every twelve (12) minor males on the trip. Adults serving
in official chaperone capacity must be at least 21 years of age and must be approved by the State
Chairs. They must agree to fulfill all obligations of chaperones as specified in the NJCL
Convention booklet.
5.
ALL DELEGATES, including all chaperones and those delegates making their own travel
arrangements, MUST send in their application to participate in the delegation along with a
deposit by the deadline specified in the NJCL Convention registration packet. Delegates are
responsible for communicating their wishes to travel to NJCL Convention with LJCL by
sending in their application in a timely manner. State Chairs will only accept completed
applications as intent to participate in the trip. Phone calls, word of mouth, or e-mails will not
hold delegates’ places on the trip.
6.
Late registrants will be placed on a waiting list and accommodated as space and time permits.
7.
Although this is often unavoidable, delegates and families should make every effort not to
schedule other trips during the time allotted for this trip. In such cases, delegates and parents
are fully responsible for coordinating travel plans so that they can meet up with the LJCL
delegation at a time that is convenient for the delegation. State Chairs will not change plans or
rearrange an itinerary to accommodate an individual delegate.
8.
NJCL will typically issue refunds for convention packets at half price if the request is received
by a certain date. LJCL will only refund all funds paid if an applicant is not accepted to attend
NJCL Convention.
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Louisiana Junior Classical League Handbook 2007-2008
NJCL CONVENTION TRIP PLANNING CHECKLIST
State Chairs or their designees should decide as early as possible how they want to coordinate the trip.
They may choose to turn the entire matter over to a travel agent which should be done in the fall. If they
choose to plan the trip independently, the following checklist will be helpful:
November/December:
o
o
o
o
o
o
o
Research ticket prices at attractions you plan to visit, in order to have an idea of what to charge
for the side trip
Ensure that attractions are open on the days you wish to visit
Determine whether air or bus travel is needed (bus is preferable)
Block rooms at hotel (you will usually need about 20 rooms)
Reserve chartered bus; make arrangements to house bus driver in one of the blocked rooms to
take advantage of reduced rates
Determine price for side trip, based on funds needed for attraction tickets, accommodation,
travel, pre-convention housing, T-shirts and spirit items ($25), and tips and gratuities
Make NJCL Convention packet for distribution at LJCL Convention (includes Nationals packet
request, itinerary for side trip, application to travel with the LA delegation)
March-April (right after LJCL Convention):
o
o
o
Ensure that officers and chaperones have ordered packets from NJCL
Process delegate applications
Schedule summer meetings for officers and delegates
May (after registration deadline):
o
o
o
o
o
o
Send a rooming list to Mrs. Geri Dutra at NJCL, keeping in mind the following:
1.
Delegates are housed by gender in groups of two. Try to room delegates with
other delegates from the same school, if possible. NJCL does not allow room
changes to be made at convention.
2.
No delegate may room with a delegate of the opposite gender. This includes
married chaperones and sponsors.
3.
SCL delegates are housed together. No SCL delegate may room with a JCL
delegate.
If pre-convention housing is required, send an LJCL check with rooming list to cover extra night
for all members of Louisiana delegation
Send out balance letters, rules and code of conduct, emergency contact forms, hold harmless and
medical authorization forms (to be notarized) , detailed itinerary and emergency phone tree to
all registered delegates; only minors need medical authorization and hold harmless forms
Make plans for fundraiser, if necessary
Organize certamen team, if there is interest
Order theme park/attraction tickets
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111
June:
o
o
o
o
o
Check on status of state scrapbook
Determine spirit themes and start working on spirit
Determine design for T-shirt; send to screener
Write organizations/corporations for freebies to include in packets
Send rooming list and deposit to hotel, keeping in mind the following guidelines:
1.
Chaperones and sponsors are housed by gender in groups of two. Married
chaperones and sponsors may be housed together.
2.
JCL delegates are housed by gender in groups of four. Try to room delegates by
school if possible.
3.
SCL delegates are housed by gender in groups of four. SCL delegates may not
be roomed with JCL delegates.
July:
o
o
o
o
o
o
o
112
Hold meeting for all delegates to go over rules, details, spirit
Ensure all spirit competition materials are purchased
Pay balance on bus, hotel
Make sure balances are paid and forms are in for all delegates
Stuff delegate packets
Confirm all reservations with hotel, bus company
Provide trip chaperones with rooming lists, maps, hotel and bus contracts, cash for emergencies
and bus driver tip, attraction tickets, other necessities
Louisiana Junior Classical League Handbook 2007-2008
NJCL CONVENTION AND SIDE TRIP
RULES OF CONDUCT
These rules are in effect for all JCL delegates (students) attending the NJCL Convention and the
accompanying side trip. Chaperones and SCL delegates are not necessarily bound by these rules, but as
role models for students, they should make every effort to adhere to them as well. Adults should
remember their role and their responsibility and should always conduct themselves in such a way that is
in accordance with the standards of the Junior Classical League.
These rules are in place to ensure a safe and enjoyable trip for each delegate. They are in effect for the
duration of the trip. While at convention, delegates are expected to also abide by the convention rules
published by the National Junior Classical League. Failure to comply with the following rules may
result in the delegate’s being sent home at his/her own expense.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Possession and/or use of alcohol, illegal drugs, tobacco products, or weapons is strictly
forbidden.
At no time may a delegate leave a designated area, such as the hotel, a theme park, or any other
area designated by trip chaperones without the knowledge and permission of a chaperone.
At no time may a boy enter a girl’s hotel room, and vice versa.
Delegates must adhere to the nightly curfew established by the trip chaperones. After the
chaperones make final room checks, no delegate may leave his/her room except to find a
chaperone in an emergency.
Delegates must be respectful and considerate of other guests in the hotel. This means no
running or shouting in any part of the hotel at any time, no littering, and no water balloons.
While traveling on the bus, delegates must be respectful of the driver, and, for their safety,
adhere to any rules s/he sets.
All delegates will be on time for all events and departures.
Trip chaperones have absolute authority for the duration of the trip, including the convention
itself. They reserve the right to set additional rules and enforce them as they deem necessary.
All delegates will answer to and be respectful of all adults.
Remember that you are a representative of your school, your state, and JCL!
Louisiana Junior Classical League Handbook 2007-2008
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APPLICATION TO ATTEND NJCL CONVENTION
Return this completed form to LJCL; P.O. Box 14822; Baton Rouge, LA 70898 by May 1, 2008. A $150
deposit check made payable to LJCL must accompany this application. If you are not accepted to attend
NJCL Convention, the $150 deposit will be promptly returned to you.
Name ________________________________________________________________________
First
Last
M.I.
Date of Birth ________________
Current Grade _________
Level of Latin _______________
Address ______________________________________________________________________
Street
City/State/ZIP
Phone _______________________
Email _____________________________
School _________________________
Sponsor ____________________________
Have you ever been reprimanded at a school function? If yes, please explain.
What events do you plan to enter at NJCL Convention? You must enter at least three events.
T-Shirt Size: Adult
S
M
L
XL
XXL
Roommate Preference: ____________________________________________________________
______ I plan to travel with the LJCL delegation. Enclosed is my $150 deposit check to cover round
trip transportation, transfers, hotel, tours, attraction tickets, tips, T-shirts, spirit items, and preconvention housing if applicable. I agree to pay the balance of the trip by June 15.
______ I shall provide my own transportation to and from convention. Enclosed is my check for $30 to
cover T-shirts and spirit items.
I do / do not (circle one) give permission for my name, address, phone number, and e-mail
address to be distributed to the other convention delegates.
_______________________________
Delegate’s Signature
_________________________________
Parent’s Signature
______________________________________
Sponsor’s Signature
DELEGATES ARE RESPONSIBLE FOR ORDERING THEIR OWN CONVENTION PACKET FROM
NJCL.
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