HSEP1201 - Emergency Preparedness
HSE
P1201
– Emergency Preparedness
Table of Content
Identification of emergency scenarios and legislative requirements
Consideration of Hydro Tasmania’s Crisis Emergency Response Plan (CEMP)
Engaging Input from Emergency Services
SQE Evaluate Plans for Suitability
Implementation of Emergency Response Plans
Development and Implementation of Drills schedule
Australian Standards & Regulations 10
Hydro Tasmania Documentation 10
1 OBJECTIVES
This procedure defines the requirements for developing and implementing Site Emergency Response
Plans (ERPs). Site ERPs are required for all of our sites in order to:
Hydro Tasmania Document
Owner(s): OH&S Manager;
Environment Manager
Approver: Manager – Sustainability and Safety
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th July 2012
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Minimise the risk to life (including the Public), the environment and property;
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Control an incident (safety or environmental) and minimise its effects; and
Provide a basis for training all people who could be involved in any emergency on any site controlled that we have operational control of.
This procedure is based on the requirements of OHSAS 18001 and ISO 14001
2 PROCESS
WHAT WHO INPUTS
Consider environmental aspects and impacts register, site hazard registers, etc.
Change in risk profile Relevant HSE legislation
3.3 Identify likely safety, health and environmental emergency situations, requiring preparedness planning.
Includes identified legislative requirements.
Officer or Delegate
SQE identify relevant Acts and regulations, and advise relevant Officer
Hydro CEMP
3.4
Identify Hydro Tasmania’s Crisis Emergency
Management Plan (CEMP) requirements
To ensure site ERP links into Hydro CEMP
Emergency Services
3.5
Identify and Engage input from relevant Emergency
Services (fire, police, ambulance, mines rescue, etc. )
Officer - engage local and Emergency
Services for input
HSEF1201.2
3.6 Develop site ERP using ERP checklist (HSEF1201.2) relevant to nature of risk
Officer with support from SQE if required
3.7
Sustainability and Safety in conjunction with relevant officer evaluate plans for suitability
3.8
Communicate plan to relevant employees.
Identify and implement training requirements
Training plans communication pack
See HSEF1201.2 for guidance
Update site
Emergency
Response Plan as required
Central drills
Data base?
Identify action improvements
3.9
Develop and implement drill schedule to test plan on a planned basis
3.9 Conduct drills debrief. Document findings and implement improvements.
S&S
Officer
Officer
Officer
3 PROCESS DETAILS
3.1
Introduction The safety of our personnel and the public will be given the highest
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Tasmania.
All sites, including offices and workshops, establish emergency response plans consistent with the associated risks and any applicable statutory and/or client requirements.
Emergency incidents encompass any situation where:
Injuries have been, or could be, incurred to Hydro Tasmania personnel, contractors, visitors or members of the public, and/or
There is potential to seriously damage the environment (e.g. oil spill to waterway); and/or
Damage has occurred or property is placed in jeopardy (e.g. bushfire).
The following emergencies and their potential effect on personnel and assets should be considered as part of emergency preparation. Note that other significant potential emergency situations may be identified as part of the planning process :
Major medical emergency (contact with electricity, heart attack);
Violent threat (bomb threat, disgruntled employee);
Fire;
Explosion;
Dam failures
Penstock failures
Power station flood
Underground rock fall
Plant Emergency (catastrophic failure)
Spills of hazardous substances (liquids, solids or radioactive materials);
Natural events (earthquake, flood , landslide)
Grass fire, bush or forest fire;
Cyclones, wind storms or other severe weather events; and
Potential overseas disturbance (where employees are working in the region).
Emergency Event Classification
Site Emergency Response Plans will contain requirements for classifying and escalating emergencies, consistent with the Hydro
Tasmania Crisis Emergency Management Plan (CEMP).
3.2
Emergency planning It is the duty of the Officer to ensure the development of site specific or
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3.3
Identification of emergency scenarios and legislative requirements state wide emergency plans relevant to their areas of responsibility
Steps to be followed and factors to consider include:
Identification of likely HSE emergency situations requiring emergency planning, including legislative requirements
Consideration of how site ERP link to Hydro CEMP
Collaboration with relevant Emergency Services
Documenting site ERP consistent with requirements of HSEF1201.2
Appropriate approvals of plans are obtained (e.g. regulator, SQE team)
Implementation of plans to ensure plans are communicated and relevant personnel area trained
Testing appropriateness and suitability of scenarios and planned responses
Documentation of Drills debriefs and associated learning’s and improvements; and
Auditing of plans (in accordance with HSEF1201.1)
The Officer or delegate will ensure that all likely HSE emergency situations are identified and relevant plans put into place Step 1 is to identify likely scenarios and Legislative requirements , The following are key actions to help achieve this.
Likely scenarios are identified involving relevant site, personnel
(production manager operators) , safety support personnel if required external emergency agencies eg fire (consider previous emergency incidents). This initial step would be carried out in a brainstorming type workshop; outcomes would be documented for future reference. The
Sustainability and Safety team is available to provide advice on regulatory requirements. In addition consult the Safety Law / Enviro Law service can be used to access information about legal requirements of emergency planning across Australia. The response strategies for an emergency are dependent upon:
The type of emergency;
The current and potential outcome for damage to people, property and environment;
The available site emergency response systems; and
The availability of external services.
Sites are to prepare for three (3) likely situations:
1.
Local emergencies where the emergency is contained to a local location and the response is provided by internal persons (e.g. broken foot in a confined space requiring first aid attendance and correct extraction). Note: Local emergency may require workplace evacuation.
2.
Local emergency which requires external resource to manage event, eg. Rescue services. Plan must detail interface of responsibilities between site emergency response team and external resources.
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3.4
Consideration of
Hydro Tasmania’s
Crisis Emergency
Response Plan
(CEMP)
3.
Emergency which can affect the public, environment and require interface with external emergency services. Control of external emergencies may revert to external agencies.
In preparing any site specific Emergency Response Plans consideration must be given to Hydro Tasmania s Crisis Emergency Response Plan
(CEMP) to ensure alignment between various plans for example . The
CEMP contains specific requirements for escalating of emergency response, site plans must ensure alignment to these requirements otherwise emergencies may not be escalated correctly. The diagram below shows the structure of the overall Hydro CMT , the event manager or site controller links into the CMT if emergency requires formation of
CMT due to its severity or potential severity
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3.5
Engaging Input from
Emergency Services
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Once likely scenarios are identified , site emergency plan development can start , an important early step in this is to engage relevant emergency services to ensure clarity is gained around specific likely responses and support provided by emergency services . Points requiring clarifications in this step are.
Do emergency services agree or otherwise on likely scenarios identified in step 1.
Obtain advice from external agency on equipment required on site to allow personnel to self help during an emergency
In responding to events requiring outside support clearly identify what support external services will provide and not provided.
Agree on how external support request will be triggered by whom and how ( this needs to be documented in site plan )
Ensure equipment requirements, compatibility issues are identified and resolved eg external services fire fighting equipment needs to be able to connect to local fire water connection etc.
Agree on who will assume site control during various likely scenarios ( to be documented in site , business unit plan )
Identify if regulatory sign off is required for site plans.
Agree on site specific information required by external services eg site maps, hazardous good storage areas, location of fires panels, monitoring systems fire, smoke, visual. GPS coordinates.
With input of external services agree on types of drills which should be conducted to fully test agreed plans.
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3.6
Developing Site ERP At this point the site ERP plan can be developed factors to consider in developing the plan are contained in forms HSEF1201.1 and HSEF1201.2
HSE emergency response checklist. All plans as a minimum must include.
Response for defined events
Emergency response responsibilities , Nominate key positions to manage emergencies on site eg Site Incident Controller equates to
Event Manager in CEMP
Methods for raising alarm
Method for Accounting of Personnel
Location map/s;
Site layout;
Chemical stores location and inventory;
Evacuation procedures and assembly points;
Procedures for notification of external emergency services and interface responsibilities
Flow chart detailing the site’s emergency operations hierarchy;
Location of principal emergency equipment;
Location of material safety data sheets;
The nature of the work being carried out at the workplace
The nature of the hazards at the workplace
The size and location of the workplace
The number and composition of the workers and other persons at the workplace
Client interaction details (if required) eg interface document when client has some ERP Resp.
Overall resources required to put plan into action, resources will include the following.
People - the emergency response plan must clearly identify the people resources required to deal with potential emergencies, the plan must detail various roles and responsibilities. Competencies required to fill the various roles must also be identified.
Communication.
Effective communications are an important aspect of emergency response. Communication systems may include:
Alarm and siren systems;
Portable radio systems/loud hailers;
Phones and contact numbers; and
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Simple standard site procedures/signage. 726907542
All such communication systems must be listed in the Site Emergency
Plan. They must also be reliable and tested regularly and cover the entire site.
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A back-up communications system must be available and tested as operable in a power failure. Maintenance and testing regimes must meet
H.S.E. regulatory requirements
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3.7
Sustainability and
Safety Evaluate
Plans for Suitability
3.8
Implementation of
Emergency Response
Plans
Emergency equipment
Emergency equipment must adequately cover all identified emergency scenarios. Testing and ongoing maintenance of this equipment will be carried out in accordance with statutory requirements
Equipment may include:
Fire fighting equipment ( compatible with Primary Emergency
Services equipment )
First aid requirements;
Search and rescue equipment;
Personal protective clothing;
Atmospheric testing equipment; and
Emergency vehicles.
Oil Spill equipment , Boats
The type, quantities, testing schedule and maintenance schedules of emergency equipment must be included in the Overall Emergency
Management Program
Once plans have been developed site, project managers must forward to
Sustainability and Safety for review. In the case of specific projects, the
Emergency Response Plan may be included as part of the overall Site
Safety Management Plan. In reviewing plans Sustainability and Safety will ensure any regulatory requirements are included in plans.
An implementation plan is crucial in ensuring effective plans are put into place. To ensure the Officer responsible for the relevant business unit will ensure an overall implementation plan is implemented to cover:
Communications of Relevant Plans to effected personnel.
Clear definition of training / competency requirements for critical responsibilities within the site Emergency Response plan. Eg
Incident Controller.
Embedding of competency requirements in overall training plans and change management process to ensure competency requirement for emergency management are always met during personnel changes, organizational restructure etc.
Purchasing of and installation where required of emergency detection, alarm and response equipment as identified in the development of ERP
Embedding of ERP communications in induction process for relevant sites
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3.9
Development and
Implementation of
Drills schedule
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Part of an overall emergency management plan is well defined and structured drills schedule. Officers will ensure a schedule of drills is developed and implemented for sites under their control. This schedule will include.
Identified drills to ensure all likely scenarios are fully tested within a 2 yearly timeframe.
Timing of each drill and who is responsible for conducting the drill.
Drills will ensure involvement of relevant outside agencies in relevant scenarios.
Drills debrief will be conducted in accordance with requirement of
Hydro CEMP section 11
3.10
Audits Audits of this procedure will be conducted by the SQE team in accordance with the overall HSE audit procedure and schedule. Findings from audits and debrief will be evaluated for actions to improve emergency response planning.
4 ACCOUNTABILITY
4.1
Officer
4.2
Site Manager
4.3
All Employees
4.4
Safety, Quality and
Environment Team
Is responsible for ensuring the requirements of this procedure are implemented in areas under their responsibility.
The Site Manager is responsible for ensuring that:
Personnel under their control are aware of and understand emergency site requirements;
Emergency response equipment is maintained as required by this standard; and
Drills and debriefings are conducted in accordance with schedule.
Competencies to manage emergencies are maintained on site
Employees and contractors must comply with requirements of local emergency response plans.
The Safety, Quality and Environment Team:
Provides advice and support to line managers to ensure this standard is adhered to.
Provide advice on regulatory requirements
Review emergency response plans
Ensures audits are conducted as per plan.
5 QUALITY RECORDS
6 DEFINITIONS
6.1
Emergency
Copies of relevant emergency response plans are held on site.
An event that places personnel, plant, equipment, property and/or environment in an abnormal, dangerous and/or uncontrolled state.
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6.2
Location Map
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A map showing the site relative to public roads. It clearly indicates:
Boundaries, Entrance and exit points;
Emergency access points; and
Street names and numbers.
GPS coordinates
7 RELATED DOCUMENTS
7.1
Australian
Standards &
Regulations
Planning for Emergencies AS3745-2010
Tasmanian General Fire Regulation 2010
Workplace Health & Safety Regulations 1998
7.2
Hydro Tasmania
Documentation
HT-EP-01 - CRISIS & EMERGENCY MANAGEMENT PLAN
HSEP0801 - Document and Records Management
HSEF1201.1 - Emergency Preparedness Audit Checklist
HSEF1201.2 - Emergency Response Plan Checklist
8 Revision History
Revision number
0
Revision date
27 th Jan
2012
Detailed revision description
First revision in HSE management system
Reviewed by
Mick Cuppari
Approved by
Sustainability and
Safety Manager
Last Reviewed: February 2012
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