YuFund Disbursement Group
Terms of Reference
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To provide strategic oversight and monitoring of the disbursement
operation at the University for funds donated through the Giving to
York Programme
To determine the appropriate distribution of the resources available in
the light of the expressed wishes of donors and in the general interests
of the University. This includes use of unrestricted donations.
To advise on priorities for funding (from unrestricted income
donated).
To promote the need for and benefits of philanthropic donations to the
University of York.
Membership (10)
Registrar (Chair)
Head of Development and Alumni Relations
Annual Fund Officer (Secretary)
Four alumni from different decades
One academic member
One Lay Member
YUSU President
In attendance
Manager SFSU
YorkSport Union President
YUSU Student Activities Officer
Membership for 2013/14
Mr David Duncan (Registrar and Chair)
Ms Susie Fothergill (Head of Development and Alumni Relations)
Mrs Tina Walker (alumna, 1985)
Prof John Ditch (alumnus, 1974)
Dr Joanna Moody (alumna 1990) until Jan 2014
Mr James Flinders (alumnus 2007)
Dr Setareh Chong (academic member)
Mrs Lesley Wild (Lay member)
Kallum Taylor (YUSU President)
Ms Ellie Haines (Annual Giving Officer and Secretary)
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In attendance
Sharmila Gohil (SFSU)
Cassandra Brown (YorkSport Union President)
Anna McGivern (Student Activities Officer)
Mode of Operation
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The Disbursement Group meets formally twice a year in December and
April.
The Group is chaired by the Registrar; the Annual Fund Officer acts as
Secretary to the group. The advice of the Chair or Secretary can also be
sought at any time.
At each meeting the YuFund Disbursement Group will allocate a
proportion of income donated to through the Giving to York
programme to the Student Financial Support Unit (SFSU) in addition
to the Funds specifically designated for Student Support, and a
proportion to the YuFund, to which applications will be invited.
Applications for grants are invited YuFund twice a year in February
and October to be considered by the Group in April and December.
The Secretary of the Group will assess eligibility of applications against
agreed criteria before submission to the Group.
In the case of a disagreement about a disbursement, a majority decision
will prevail. The Chair has the casting vote.
Following each bi-annual disbursement the DARO will organise the
transfer of funds to successful projects and to the SFSU.
The Disbursement Group will receive an Annual Report each
December outlining progress on projects which received awards in the
previous year.
The SFSU, who manage all funds designated to Student Support, will
report on the use of these funds at each meeting.
The Disbursement Group will also receive reports from Colleges and
the Library outlining the projects which have been enabled using funds
designated directly to those areas.
The group will work with DARO to help ensure that all alumni
fundraising is co-ordinated through the Development and Alumni
Relations Office.
Susie Fothergill
12 September 2013
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