Invitation For Bid number 753-8-069MAR
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Company Name: __________________________
E-mail Address: __________________________
General Information Notes:
1. FAX bids are acceptable. Bid fax number 936 294-1997.
2. Point of Contact: Marilyn Meshell, Purchaser II; phone 936 294-1905; or e-mail
pur_mar@shsu.edu .
3. Unit Price: Include any and all costs in the unit price shown above such as cost of
instrument, delivery charges, insurance, installation, training, etc.
4. Intended Use: The instrument will be used for trace analysis, toxicology, and
instrumental teaching laboratories.
5. Evaluation Factors: Price is the primary evaluation factor with some consideration
given to delivery time. Award will be made to the bidder who provides the best price and
delivery time and conforms to all the specifications and terms and conditions of this
solicitation.
6. Addenda to IFB: If it becomes necessary to revise any part of this bid, a written
notice of the revision (Addenda) will be provided to all potential bidders that the
Purchasing Department has an address on file for this specific project. Addenda will be
posted on the Texas Electronic State Business Daily site http://esbd.cpa.state.tx.us/ and
on the Walker Count Alliance web page www.shsu.edu/wca . It is the responsibility of
the bidder to monitor the website for Addenda or other written responses.
7. Bidder Questions: Potential bidders will have until noon Central Time on 15
October 2007 to submit written questions for clarification of the specifications. Send
questions to Marilyn Meshell via e-mail to pur_mar@shsu.edu or fax to 936 294-1997.
All questions will be reviewed, consolidated where possible, and answered in an
Addendum to the IFB. The Addendum will be sent to all bidders who were sent a bid
package, all who requested the IFB, and it will be posted on the Texas Electronic State
Business Daily website http://esbd.cpa.state.tx.us/ and on the Walker County Alliance
website at www.shsu.edu/wca . We will attempt to post the Addendum within 48 hours
of the question closing time.
8. Alternate Products: Alternate products will be considered. Please ensure that the
alternate products being bid meet or exceed stated specifications indicated below. If
bidding on an Or Equal, please provide a product sheet or brochure for product
evaluation. Failure to provide a spec sheet or brochure may result in product being
rejected during the evaluation process.
Invitation For Bid 753-8-069MAR
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9. Franchise and Sales Taxes: A bidder must be in good standing with the Texas
Comptroller of Public Accounts for Franchise and Sales taxes to receive an award based
on this solicitation. For more information about the taxes, call the Comptroller's office at
800 252-1381 or http://ecpa.cpa.state.tx.us/vendor/tpsearch1.html .
10. Recycled Materials: Please indicate if the products being bid contain any recycled
materials. _____ Yes _____ No
11. Contact with the University: Contacts with the University must be through the
SHSU Purchasing Department who has the authority to provide official answers to
questions, conduct discussions or negotiations, or enter into any binding agreement for
this project and SHSU. The Purchasing Department may refer you to other individuals
or departments for technical matters. Bidders are reminded that SHSU is not bound by
any oral statements or representations.
12. TXMAS and Cooperative Agreements: Please provide a bid offering your best
pricing. If best pricing utilizes TXMAS or one of the cooperative contracts listed below,
please include your TXMAS or cooperative contract number with your bid. Otherwise,
provide open market pricing. The University is authorized to use TXMAS contracts and
is a member of three purchasing cooperatives:
Buyboard
Texas Association of School Boards (TASB)
E&I
Educational & Institutional Cooperative
TCPN
The Cooperative Purchasing Network
TXMAS
Texas Multiple Award Schedules
13.
Deliver To:
Sam Houston State University
Forensic Science CFS Bldg
1003 Bowers Blvd Room 221B
Huntsville TX 77340
14. Acceptance: SHSU will take possession of the instrument upon system delivery of
a fully operational instrument.
15. Invoice and Payment:
A. SHSU is an agency of the State of Texas and is Tax Exempt.
B. Payment will be made by SHSU Accounts Payable after receipt of a correct
Invoice and receipt of a Payment Approval Form from the department.
C. Payment will be made in full after completion of delivery the system is fully
operational.
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D. Submit invoices to: Sam Houston State University
Accounts Payable
Box 2027
Huntsville TX 77341
16.
Historically Underutilized Business (HUB) Subcontracting Plan:
a. Proposals over $100,000 (including initial award and all potential option/
extension periods) submitted without a HUB Subcontracting Plan will not be
considered for award.
b. Sam Houston State University has adopted the TBPC rules as their own HUB
rules (Texas Government Code 32161.003 – Agency Rules (TAC 111.15). It is
the policy of the University to encourage the use of small and historically
underutilized businesses by making good faith efforts to increase purchases and
contract awards through race, ethnic, and gender neutral means. The goal is to
promoted full and equal business opportunity for all businesses. The University
will make a good faith effort to assist small and historically underutilized
businesses in receiving a portion of the total contract value for all contracts for
construction, services, including professional and consulting services, and
commodities purchases. The University believes HUB Subcontracting opportunities may be possible for purchase/service of a Chemical Ionization/Gas
Chromatograph/Mass Spectrometer. Therefore, if your bid is over $100,000, a
HUB Subcontracting Plan is required as part of your bid.
c. Instructions for properly completing the Hub Subcontracting Plan are on-line
at http://www.window.state.tx.us/procurement/prog/hub/hub-forms/. You
may select play the Windows Media version or the Macromedia Version or you
can read the video transcript. You are strongly encouraged to view the on-line
training video for the Hub Subcontracting Plan (HSP) before trying to prepare
your plan.
d. After viewing the on-line instructional video, if you still have questions
regarding the HUB Subcontracting Plan, contact the Sam Houston State
University's HUB Coordinator, John Hitzeman, at ( 936 ) 294-1894.
e. Although a HUB Plan is not required if your total bid is less than $100,000.00
the University encourages HUB Subcontracting whenever possible.
See HSP Attachment which is located at the end of this Invitation For Bid.
Invitation For Bid 753-8-069MAR
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SPECIFICATIONS
Chemical Ionization/Gas Chromatography/Mass Spectrometry (CI/GC/MS) System
I. General Information
A. The following minimum specifications are for a complete Chemical
Ionization/Gas Chromatograph/Mass Spectrometer (CI/GC/MS) System. The
following sections list the minimum technical specifications for each component of
the system.
B. MS meets or exceeds Agilent 5975C
GC meets or exceeds Agilent 7890
Autosampler meets or exceed Agilent 7683B
OR SHSU Approved Equivalent
II. CI/GC/MS System
A. Modes: Capable of both classical electron impact (EI), negative chemical
ionization (NCI) and positive chemical ionization (PCI)
B. Inert ion source: The MS must use an ion source where the metallic parts are
constructed from inert material. Stainless steel is NOT acceptable nor is coating
the metallic parts with an inert material.
C. Automatic Interrupt: The MS shall have an automatic interrupt system to provide
protection against damage due to excess ion source pressure or electron
multiplier output current, as well as filament or RFPA failure. Additionally,
analyzer temperature zone and operating voltages shall be interlocked with
vacuum pump speed to prevent instrument damage due to operation at excess
pressure.
D. Automated CI Adjustment flow and valve control: The MS must have an
integrated software user interface and an electronic CI flow control module.
E. EI run with CI source.
F. Automated SIM setup: The MS must have an automated SIM setup that can
convert a full scan method to a SIM or SIM/Scan method. The software must
automatically configure the number of SIM groups, SIM cycles across the peak,
and the ions added to each group.
G. Retention Time-Locking software: The MS data system must have an integrated
retention time-locking module for analyzing target compounds in complex
matrices. The software module must provide the creation of custom compound
databases as well as the utilization of vendor provided databases. Vendor
databases include: pesticides and endocrine disruptors, PCB’s, VOC’s, Fatty Acid
Methyl Esters, Drugs of Abuse, and Flavors and Fragrances.
H. Ionization energy 5–241.5 eV
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Ionization current 0–315 µA
Transfer line temperature 100 °C–350 °C
Ion source temperature 150 °C–350 °C
Quadrupole temperature 106 °C–200 °C
Mass filter Monolithic hyperbolic quadrupole
Mass range 1.6–1050 Da
Mass resolution Unit mass adjustable by tune
Mass axis stability Better than 0.10 amu/48 h
Dynamic range (electronic) 10e6
Scan rate (electronic) 10,000 amu/s with 0.1 amu step size
Record rate 8,000 amu/s
SIM 60 ions × 100 groups
Pumping system: 262L/s turbomolecular with 2.5m3/h mechanical pump. Total
flow 4 mL/min
V. Instrument control data system and local user interface
W. Ionization dwell time shall be constant and equal over the entire run, irrespective
of the amount of compound in the ion source
X. The system cannot arbitrarily set ionization times.
Y. The system shall generate classical Electron Impact (EI) spectra that are not
altered by instrumental artifacts that may skew the naturally occurring isotopic
abundances found in nature.
Z. Maintenance access source, filaments, lenses, mass filter, and detector on
removable plate, for easy access within 1 minute of venting system
AA. Ion gauge controller with installation and replacement without removal of the
mass spec covers
BB. Dual filament for EI, single for CI
CC. Short GC interface <20cm
DD. Auto CI for full automation of CI reagent gas and source tuning
EE.
The mass spectrometer’s electronics must have the efficiency to support
synchronous SIM/Scan. Synchronous SIM/Scan is a mode of operation that
enables collection of both SIM data and full scan data in the same acquisition
cycle. The fast electronics of the GC/MS system provides very fast and
flexible SIM and Scan. SIM dwell times can be set in 1 msec increments
from higher than 100 msec to as low as 1 msec dwell, allowing rapid analysis
with more compounds and more samples.
FF.
Safety Certification - The Gas Chromatograph and Mass Spectrometer must
have United States and Canadian safety certifications by an accredited agency
such as UL or CSA.
GG. Equivalent to or exceeds Agilent 5975C
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III. Gas Chromatograph
A. One capillary injection port. Injection port must include the following features:
1) Designed for both split & splitless type injections.
2) Incorporate forward-pressure regulation design for splitless injection mode
and backward-pressure regulation design for split injection mode.
3) Fixed septum purge
4) Turn top inlet sealing system for compatibility with in-house supplies.
System must offer optional means to quickly remove and replace injection liner
without tools
5) Modular in design.
6) User programmable temperature range up to 450 degrees C in 1 degree
increments.
7) Electronic pneumatic control design which must include the following
features:
(a) Pressure Range of 0-100 psi in 0.001 psi increments and 0.01 psi for
100-150 psi
(b) Total Flow Range of 0-200 mL/min for nitrogen, 0-1,250 mL/min for
hydrogen and helium.
(c) User selectable for pressure or flow mode.
(d) Multiple ramp programming of flow rate.
(e) Programmable purge times in 0.01 minute increments.
(f) User adjustable split ratio, independent of column flow in split
injection mode.
(g) Real Time Ambient Temperature measurement and compensation.
(h) Reads atmospheric pressure in real time and compensates for ambient
laboratory changes.
(i) User programmable for reduction of split-vent flow during analysis.
(j) Pressure sensor accuracy +/- 2 scale; repeatability +/-0.05 psi; drift +/0.1 psi/6months
(k) Flow sensor accuracy <+/- 5% depending on carrier gas; repeatability
+/-0.35% of set point
8) Microfludic device for column changes without venting of GCMS system
and ability to back flush undesirable analytes back through split vent.
9) Hydrogen Safety The Gas Chromatograph must have a hydrogen safety
shutdown system that monitors the hydrogen flow and shuts down the gas flows
and heaters if a leak is detected. The Gas Chromatograph should have oven
explosion protection built into the oven door. The Mass Spectrometer analyzer
should not fragmentize in the event of a hydrogen deflagration.
B. GC control pad must include the following features:
1) Alpha-numeric display.
2) Full functional control of all GC features, including simultaneous control of
Invitation For Bid 753-8-069MAR
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all injection ports and detectors.
3) Full functional control of the autosampler in this bid specification, including
simultaneous control of both injection modules.
4) Stopwatch function.
C. Oven must include the following features:
1) Internal dimensions not less than 28 cm x 31 cm x 16 cm.
2) Operating temperature range of ambient + 4 degrees C to 450 degrees C in 1
degree increments with ambient rejection of less than 0.01 degree/degree C.
3) Upgradeable to cryogenic temperature range of -80 degrees C.
4) Support 20 oven ramps with 21 plateaus.
D Carrier Gasses - helium, hydrogen, nitrogen, argon
1) Electronic pneumatic control. Auto pressure regulation for split/splitless,
septum purge
2) Carrier gas control modes Constant pressure and flow modes; pressure and
flow programmable
3) Pressure range 0–100 psi (standard), 0–150 psi (optional) with 0.1 psi
resolution, pressure and temperature corrected.
4) Retention-time locking RTL ready
5) Support life Ten-year use guarantee
6) Capillary GC column DB-5 30m, 0.25mm, 0.25µm
7) Regulators: Brass body dual stainless steel 1/8 inch for reagent gas (CGA350) and carrier gas (CGA-580)
E. GC meets or exceeds Agilent 7890
IV. Autosampler
A. Sampler to have electronic motor activation, no air actuators, software control.
B. Handle 2ml vials, with 8 sample high density turret, include 100 sample tray
with temperature range of 5- 60C.
C. Include random access, priority sample and method insertion, variable speed,
sampling depth, dwell time, and viscosity delay.
D. Allow for multiple injections per vial. Needle washing of both inside and
outside of needle. Sample carry over of < 1part in 104 with default washes.
E. Area reproducibility of 0.3% RSD.
F. Autosampler meets or exceed Agilent 7683B
V.
Data System – must have the following features:
A. Simultaneous MS and GC. Four signals (up to 2 MS) detector data acquisitions
B. Ionization mode auto tunes EI, PCI, NCI
C. Quantitation setup automated
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D. Applications reports environmental, drugs of abuse, aromatics in gasoline
E. File import/export Sequence file/quant and custom report
F. Customization Macro language, report writer
G. Security Password and audit trail
H. Retention Time Locking software to be included
I. Synchronous SIM/Scan of an entire run. E-methods to package and transfer
complete methods including instrument conditions and target compounds from one
5973x to and from a more recent model
J. Software to be backward compatible to read and reduce data files currently
generated from older HP/Agilent GC/MS systems
K. Spectral libraries - NIST
L. Software file format shall be compatible with existing HP/Agilent data systems
M. PC to be included compatible with XP SP2, 512MB RAM, 160GB drive, DVD
read/CD-RW drive, 17”flat monitor, LaserJet printer
N. Support life Ten-year use guarantee
O. Software compatible to re-analyze data files collected from HP/Agilent
5973/5972/5971/5970 Mass spec
P. Automatically tune and adjust gas flows for CI
Q. Automatically create SIM method from scan data file of an injected standard
VI. Additional Bid Specifications:
A. Includes shipping, installation and basic instrument use instruction for all
equipment in this bid.
B. Operates on US standard 120 VAC +5%/-10%, 50/60 Hz +/-5% (20 amp for
6890N)
C. Operates in an environment with a temperature range of 15-35 degrees C and
with a humidity range of 5-95%.
D. Manufactured under an ISO 9001 registered quality system.
E. Fully compliant on Year 2000 issues.
F. Manufacturer must provide online phone support with call back times not more
than 4 standard business hours.
G. Manufacturer must provide a minimum of a 1 year on-site warranty period.
H. Software must be system validated by the manufacturer and a system validation
certificate must be provided.
I. Conform to the following safety standards:
1) Canadian Standards Association (CSA): CAN/USA C22.2 No. 61010-1-04
2) CSA/Nationally Recognized Test Laboratory (NRTL): UL 3101 (For
6890N) UL 61010A-1 (For 5975)
3) International Electro-technical Commission (IEC): 61010-1
EuroNorm (EN): 61010-1
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J. Conforms to the following regulations on Electromagnetic Compatibility
(EMC): CISPR 11/EN 55011: Group 1 Class A
K. Sound Emission: EN 27779:1991- sound pressure Lp<70db
L. Must be demonstrated at time of installation using customer supplied He carrier
gas and 30m column
1) EI scan sensitivity
1ul injection
175:1 s/n for 1 pg OFN from 50-300
amu at nominal m/z 272 ion
2) PCI scan Methane
1 ul injection
125:1 s/n for 100pg/ul BXP from 80230amu at nominal m/z 183 ion
3) NCI scan Methane 2ul injection
300:1 s/n for 100fg/ul OFN from 50300 amu at nominal m/z 272 ion
4) Trace RT repeatability <0.0012 min
5) Trace area repeatability <2.0% RSD
M. Includes eight hours of on-site installation training
N. Includes two days of applications training
OPTIONAL ITEMS: Optional items are line items that may or may not be purchased
based on availability of funds or needs of the university. We may purchase all, some, or
none of the optional items listed below. If purchased, optional items will be purchased at
the same time the CI/GC/MS is purchased.
2 Extended Warranty: A one year or two year extended warranty to commence after
completion of the manufacturer’s 1 year on-site warranty. The extended warranty shall
include telephone support as well as on-site services. Travel and other expenses are to be
included in the cost of the extended warranty and not billed as separate items.
A. A one year extended warranty
B. A two year extended warranty
3.
On-Site Assistance Training: Training to be conducted on site. Training content
to be more comprehensive than familiarization training given at time of installation. OnSite Assistance Training shall be provided about 4 – 6 months after the instrument
becomes operational. The specific date of training shall be coordinated between the
vendor and the end user of the instrument.
A. On day of training, 8 hours
B. Two days of training, 16 hours
SAM HOUSTON STATE UNIVERSITY
Member o f The Texas State University System
PURCHASING AND STORES
Reference Number: 753-8-069MAR
CI/GC/MS System
ALL INVITATIONS FOR BID (IFB) AND REQUESTS FOR PROPOSAL (RFP)
must be delivered, mailed or faxed as indicated below on or before the scheduled bid
opening time and date. Late IFBs and RFPs will not be accepted.
Mail Address:
Sam Houston State University
Purchasing Dept
Box 2028
Huntsville TX 77341-2028
Street Address:
Sam Houston State University
Purchasing Dept - Estill Bldg
1903 University Ave Room 330
Huntsville TX 77340
Bid Fax Number: 936 294-1997
IFB/RFP OPENING WILL BE AT: 3 PM Central Time 25 October 2007
U.S. MAIL
Bidders that use the U.S. Mail, including “Express Mail” services for delivery of bids do
so at their own risk of non-delivery to the Purchasing Department in time for acceptance
and consideration at the bid opening. All U.S. Mail addressed to any component of Sam
Houston State University is delivered to a central mailroom and redistributed to the
individual departments by university personnel. Consequently, there is a possibility of a
delay of as much as 24 hours between receipt of mail at the central mailroom and receipt
in the Purchasing Office. Bids must be in the Purchasing Office by the date and time set
forth as the IFB or RFP opening in order to be considered. Receipt by the central mailroom is not sufficient. Therefore, bidders are advised to hand deliver or use a courier
service to deliver bids to Purchasing if the package cannot be mailed well in advance of
the bid opening date.
FAX
The Purchasing Departments accepts receipt of fax bids solely for the convenience of
bidders. If any portion of a bid submitted by fax that is received late, is illegible, or
otherwise rendered non-responsive due to equipment failure or operator error, the bid or
the applicable portion of the bid will not be considered. The Purchasing Department
shall not be liable for equipment failure or operation error, nor shall such failure or error
require other bids to be rejected or the bid to be re-advertised. On bid opening days the
fax machine tends to be very busy so send faxes well in advance of bid opening time.