INDIAN INSTITUTE OF CHEMICAL BIOLOGY
4, Raja S.C. Mullick Road, Jadavpur, Kolkata-700 032
Telephone No.: +91 33 2473-3491/0492, 24733493 Ext: 180
NO.IICB/ STORES / DISP - 4/ 2005-06 /02
20- 02 - 2006
SCRAP DISPOSAL TENDER DOCUMENT
Sealed Quotations are invited for disposal of Scrap of Misc. Unserviceable Scientific
Instrument/Items and Other General Scrap organized in Two Lots (Lot 1 & Lot 2 + Lot 3)
and to be disposed and lifted strictly on “AS IS WHERE IS BASIS”
Interested Parties can obtain the Tender Document from the Section Officer(S & P)Stores
against a written request after depositing Rs.1000.00 (Rupees One Thousand only) by
way of Demand Draft/Banker’s Cheque in favour of The Director, IICB, Kolkata. The
Tender Document is non transferable and Tender document fee non refundable.
Alternatively, Tender Document can also be downloaded from IICB website i.e.
http://www.iicb.res.in and the cost of Tender Document i.e. Rs.1000.00 (Rupees One
Thousand only) should be enclosed in the form of Demand Draft/Pay Order in favour of The
Director, IICB, Kolkata along with the quotations. Please mention the following on the
back side of your Tender Doc. & EMD D.Ds (i) Enquiry No. (ii) Item Name or LOT No.
(iii) Name of the Firm. If the Tenderer downloads the Tender Document through website
and quotations are received without requisite EMD as per enclosed Annexure-A and
Annexure-B the same will also be rejected straightaway.
SEPARATE EMD IS REQUIRED FOR EACH LOT. IF YOU QUOTE FOR BOTH LOTS
THEN, EMD SHOULD NOT BE CLUBBED. SUBMIT IT SEPERATELY.
Sealed offers addressed to Director, IICB 4, Raja S.C.Mullick Road, Kolkata-32 along with
the EMD and the cost of the Tender Document, if applicable must be dropped in the
Tender Box which is kept in Room No 52
Stores and Purchase Officer
IMPORTANT DATES & TIME
 Last Date & Time For Submission :
 Date/Time of Opening of Bids
:
 Venue of Bid Opening
 SCRAP LOT INSPECTION
:
08th March, 2006 (1300 HRS)
08th March, 2006 (1530 HRS)
Red Carpet Room (First Floor) IICB.
: Between Feb. 27 To March 03 (2:30 – 5 PM) Only
IMPORTANT ANNOUNCEMENT RE. FUTURE DISPOSAL ACTIVITY
Some more fresh lots of unserviceable scrapped items, old broke wooden/metal furniture
etc. will also be disposed off within next 2 – 3 months and offers for the same will be invited
on limited tender basis from amongst the top 8 to 10 responsive eligible bidders of this
disposal round.
ANNEXURE -A
INDICATIVE LIST OF SCRAPPED ITEMS IN LOT 1
EMD: Rs. 75,000.00
LOCATION: Kept In Open Area Stretching From Back of Canteen To In Front of The
IICB Staff Quarters.
PLEASE SEE LOT 1 LIST DISPLAYED SEPERATELY
INDICATIVE LIST OF SCRAPPED ITEMS IN LOT 2 (Lot 2 +Lot3)
EMD: Rs. 50,000.00
LOCATION: Kept In Open Area Stretching From Near Transformer Room upto Around
10 meters before Institute Garbage Disposal Area.
PLEASE SEE LOT 2 LISTS DISPLAYED SEPERATELY
Terms and Conditions
1. Interested parties can inspect the scrap lots physically at IICB Campus, 4, Raja S. C.
Mullick Road, Kolkata -700 032 (Mr. T.K. Mitra, SPA, for showing the materials) on
the dates and time shown above and sumit the sealed quotations super-scribed
“DISPOSAL OF SCRAP ITEMS”. All quotations should be addressed to The
Director, IICB, 4 Raja S.C.Mullick Road, Jadavpur, Kolkata -700 032.
2. If quotation is sent by Regd. Post/Speed Post then the same should be addressed to
Stores and Purchase Officer, Room No.52, IICB, 4 Raja S.C.Mullick Road, Jadavpur,
Kolkata -700 032, and must ensure that the same should reach here before the
closing date and time. IICB will not be responsible for receipt of late quotations
through postal delay, etc. beyond the closing date and time.
3. QUOTATIONS MUST ONLY BE SUBMITTED ON OUR FORM (ANNEXURE B).
You may enclose the same with your cover letter on your letter head. Self designed
formats not matching with our specified Annexure B Form will be summarily rejected.
Quotations will be opened on appointed date and time and all bidding parties are
requested to be present at the time of opening of bids. Quotations will also be
opened even if no bidder is present before Tender Opening Committee.
4. Earnest Money for lots of Annexure A is as under.
Scrap Lots
EMD Amount
LOT 1
Rs. 75,000/LOT 2 & 3
Rs. 50,000/5. Parties must quote separately for each Lot. Combined Offers will not be
accepted and bids of those offering combined price without separate lot wise
price will be rejected summarily.
6. Firms should submit separate EMD for each lot in the shape of Demand Draft
or Pay Order of a scheduled nationalized bank in favour of Director, IICB
payable at Kolkata.
Quotation received without EMD will be rejected
summarily. Also offers of Firms not submitting separate EMD’s for each lot
may also be rejected. Please mention the following in the back of your D.Ds (i)
Enquiry No. (ii) LOT No. (iii) Name of the Firm/Individual
7. EMD of un-successful bidders will be refunded within 10 days from the date of
Award Letter and the EMD of Successful Bidder will be refunded only after the
lifting of materials from IICB premises. The EMD of successful bidders will be
forfeited if:
a. They refuse to honour their bid/withdraws it after opening.
b. Fails to submit the balance bid amount within the stipulated time period.
c. Fails to lift the material within the stipulated time after depositing full bid
amount.
8. The Tenderers whose offer is accepted by IICB should deposit should deposit 25%
of the requisite amount in the form of Demand Draft/Pay Order within three days
from the receipt of Award Letter and take delivery of materials within 07 days from
the date of deposit of balance amount. This is important as lifting of scrap has to
be done in a time bound manner.
9. If the Highest Bidder fails to pick up the materials then offer will be sent to the 2 nd
Highest Bidder will be asked to match the price of the Highest Bidder and take
delivery of the materials. In the event of
10. In case, Successful Bidder does not lift the material from within stipulated period
after depositing the amount then Tenderer are liable to pay Rs.500/- per day upto15
days towards Ground Rent and after 15 days, the amount deposited with Cashier,
IICB, Kolkata will be forfeited without giving any notice.
11. Successful Bidder is liable to remove all the materials from IICB premises. at
their own cost. If any, theft/fire/damage or any other type of mishappening
occurs while removing the materials from IICB Premises, the same will be the
full responsibility of the bidder and will be required to be borne by the him.
IICB shall not be responsible for loss, damage or deterioration of the material
due to any cause whatsoever thereafter.
12. Some of the items may require cranes for removal. Arrangements for cranes,
manual labourers or any other item/services necessary for removing the
materials has to be made by the Bidder, IICB will in no way help in the
procurement of labourers, cranes or other machineries or bear any cost
towards hiring of the same.
13. IICB reserves all the rights of withdrawing from sale any material at any stage
without assigning any reason thereof.
14. Bidders shall quote rates both in figures and words, for each un-serviceable lot
basis. When there is difference between the rates in figures and in words, the lower
of the two shall be considered for the purpose of inter-se bid comparison.
15. Director, IICB reserves the right to accept in whole or any part of any quotation or to
reject any or all the quotations without assigning any reason thereof.
16. Deviations in any terms and conditions mentioned at any stage are not acceptable.
17. Un-solicited bids would not be considered.
18. The materials will be allowed to be lifted between 11.00AM to 3.30PM on any
working day. No picking, choosing, counting, matching/tallying with lists etc or
sorting will be allowed in the premises for the disposal lots as the lots are
being offered on ‘AS IS WHERE IS BASIS’. Whole lot would have to be picked
up and a receipt for the same will have to be submitted before taking the
delivery.
19. The lots will be awarded to the highest Bidder, meeting/exceeding the reserve
price fixed by Director, IICB. If the highest bidder fails to remove the material
by the stipulated period, IICB reserves the right to award to the next highest
bidder. Director, IICB reserves the right to revise the reserve price.
20. The address given in the Tender shall be deemed to be the Purchaser’s address and
correspondence sent on that address shall be considered to have been delivered to
the Purchaser. No claim will be entertained for the reason of forfeiture of the sum
deposited, in case the correspondence is returned back “Un-Delivered”.
21. The person authorized by the Purchaser will be allowed to take delivery.
22. The quotations submitted should be valid for a period of 45 days from the date of
opening of bids.
Stores and Purchase Officer
IMPORTANT ANNOUNCEMENT RE. FUTURE DISPOSAL ACTIVITY
Some more fresh lots of unserviceable scrapped items, old broke wooden/metal furniture
etc. will also be disposed off within next 2 – 3 months and offers for the same will be invited
on limited tender basis from amongst the top 8 to 10 responsive eligible bidders of this
disposal round.
ANNEXURE: B
(To Be Filled & Returned Duly Signed Stamped)




USE THIS SHEET FOR SUBMITTING YOUR OFFERS
ENCLOSE WITH YOUR COVERING LETTER
CLEARLY SIGN AND STAMP THIS SHEET AT THE END
PLEASE LEAVE BLANK OR CROSS WITH THE PEN FOR THE LOT WHICH IS NOT
BEING QUOTED BY YOU
QUOTE SEPERATELY FOR INDIVIDUAL LOTS. COMBINED QOUTES WITHOUT INDIVIDUAL
LOT WISE BREAKUP WILL BE SUMMARILY REJECTED. QUOTING LOWER INDIVIDUAL LOT
PRICE WITH HIGHER COMBINED PRICE IS DISCOURAGED & WILL BE REJECTED FOR THE
PURPOSE OF EVALUATION WHICH WILL BE DONE ON THE BASIS OF INDIVIDUAL LOT WISE
PRICE QUOTE ONLY.
LOT NO.
1
DESCRIPTION
Rs.
Scrap of Items
Marked Red As
Lot 1
2
Scrap of Items
Marked Red As
(Lot2+Lot3)
Quote Amount in Words
I have thoroughly read and understood the entire terms and conditions and I agree with them. I have
inspected the lots quoted by me and I fully understand that these items are being sold on ‘AS IS
WHERE IS BASIS’. I also know that if I don’t quote on individual lot basis my offer will be rejected
summarily.
Signature & Stamp
Name
Firm
of
the
Bidder/Bidding
Complete Address Details With
Contact Person With Phone
Nos.(Moblie/Landline)
EMD DD Details
(No./Bank/Date)
IMPORTANT ANNOUNCEMENT RE. FUTURE DISPOSAL ACTIVITY
Some more fresh lots of unserviceable scrapped items, old broke wooden/metal furniture etc. will also
be disposed off within next 2 – 3 months and offers for the same will be invited on limited tender basis
from amongst the top 8 to 10 responsive eligible bidders of this disposal round.
CHECKLIST
THIS FORM IS IMPORTANT & WILL HELP YOU FILL THE TENDER CORRECTLY.
PLEASE READ IT CAREFULLY, FILL AND ENCLOSE WITH YOUR BID.
Being A Responsible Bidder We Expect You To Fill This CHECKLIST Carefully
Mark √ (If Checked & Found OK) OR ▬ (If Not Applicable)
S.No. Check If……….
√ Or ▬
1
Lot No. /Reference No./Last Date/Date of Opening/Firm’s Name &
Address is mentioned on the ENEVELOPE.
2
THE ENEVELOPE contains Bid on Annexure B & This Checklist.
3
Envelope is properly marked, labeled & addressed.
4
EMD/TD Fee (Drafts) are enclosed.
5
EMD/TD Fee Demand Draft(s) is/are in favour of Director IICB,
Kolkata and payable at Kolkata. The following information is
mentioned on the back side of the DRAFTS (i) Enquiry No. (ii)
LOT No. (iii) Name of the Firm.
6
If Tender Document has been downloaded from the website then a
separate DD towards the cost of the Document Fee is also
enclosed along with the EMD Draft. (Don’t club the draft
amounts.)
7
All cuttings/over writings have been duly checked, initialed and
stamped.
Separate EMD DDs have been enclosed if Quoted For More Than
One Lot.
8
9
10
Quotation have been duly filled, signed and stamped by the
authorized person(s) only.
You have read & understood all terms & conditions.
SIGNATURE OF THE AUTHORIZED PERSON WITH THE COMPANY SEAL