FLUID DISTRIBUTION SYSTEMS
SEPTEMBER 2012
CONFIRMED MINUTES
CONFIRMED MINUTES
19 SEPTEMBER, 2012
HILTON BREMEN HOTEL
BOETTCHERSTRASSE 2, 28195 BREMEN, GERMANY
These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent
meeting. Information herein does not constitute a communication or recommendation from the
Task Group and shall not be considered as such by any agency.
WEDENSDAY 19 SEPTEMBER, 2012
1.0
OPENING COMMENTS / INTRODUCTIONS – CLOSED
1.1
Call to Order / Quorum Check
The Fluid Distribution Systems Task Group (FLU TG) was called to order at 8:45 a.m., 19-SEPT12.
It was verified that only Subscriber Members were in attendance during the closed portion of the
meeting.
A quorum was not established, the following representatives were in attendance:
Subscriber Members/Participants Present (* Indicates Voting Member)
NAME
*
*
Shweta
Keith
Ronald
Robert
Peer-Loran
Ulrich
Robert
COMPANY NAME
Aggarwal
Allen
Clements
Hainline
Milling
Muller
Schreiber
Rolls Royce PLC
Rolls Royce
The Boeing Company
The Boeing Company
Airbus
Airbus
The Boeing Company
Other Members/Participants Present (* Indicates Voting Member)
NAME
COMPANY NAME
Robert
John
Owe
Ken
Roger
Gary
Jeff
May
Cynthia
David
Briley
Brittain
Carlsson
Chang
Christianson
Contreras
Daedler
Danhash
Eulitz
Galopin
Incotec Corp.
Eaton Aeroquip
Alcoa Fastening Systems
Adel Wiggins Group
Hydraflow
Incotec Corp
Alcoa Fastening Systems
Permaswage - USA
B/E Aerospace
Titeflex
Ted
Goosen
Parker Hannifin Corp.
Heinrich
Hackmann
Cassidian
1
Chairperson
Proxy for M. King,
T. Chin, M. Scott,
E. Oman
FLUID DISTRIBUTION SYSTEMS
SEPTEMBER 2012
CONFIRMED MINUTES
*
*
Beng
Steve
Andrew
Mike
Leo
Nilesh
Mike
Mark
Helmut
Lee
MacDonald
Mau
Paveglio
Perez
Patel
Rose
Scatoloni
Schreck
Dennis
Stinson
Hans
Phillip
Vandervelden
Wade
Adel Wiggins
Permaswage
Parker Aerospace
Titeflex
Allan Aircraft
Shur-Lok
Aflex Hose Ltd.
Faber Enterprises Inc.
Orkal Ind. Rep. Germany
Adel Wiggins
Stinson Aerospace / National
Utilities
SAE International
Smiths Tubular Systems –
Laconia dba Titflex
PRI Staff Present
Keeley
John
Ken
Keith
Andrews
Clatworthy
Lefebvre
Purnell
SAE International
SAE International
PRI Auditor
PRI Staff
The Antitrust and Nadcap Personal Code of Ethics and Conflict of Interest were reviewed with the
Task Group in the Closed and Open meetings.
The voting membership was reviewed and proxy votes were recorded.
Keith Allen of Rolls Royce requested to become a Fluids Alternate Subscriber Voting Member. K.
Allen has attended four previous FLU Task Group meetings.
ACTION ITEM: K. Purnell to add a vote for K. Allen to become an Alternate Voting member to the next FLU
TG conference call. (Due Date: 30-Jan-13)
2.0
AUDITS & AUDITORS– CLOSED
2.1
Review Scheduled and Conducted Audits
The FLU TG audit schedule for the next 6 months was reviewed and Subscribers were encouraged
to observe audits. To observe an audit please contact Linda Novak (lindab@sae.org) in the
Nadcap audit scheduling department. There were no issues to discuss with audits currently in staff,
supplier or task group review.
2.2
Discuss Problem Audits
No problem audits to discuss.
2.3
Data Analysis Review – Overall Auditor Performance
FLU TG reviewed the following data to evaluate auditor consistency:
 Checklist paragraphs auditors are writing NCR’s against
 Checklist paragraphs traceable to the auditor writing the NCR
 Average number of major, minor and NCRs per day by Auditor
This Information will be reviewed during the 2012 Nadcap FLU TG auditor conference.
2.4
Auditor Conference – Confidential Topics
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FLUID DISTRIBUTION SYSTEMS
SEPTEMBER 2012
CONFIRMED MINUTES
No confidential topics were discussed.
3.0
STAFF ENGINEER DELEGATION OVERSIGHT – CLOSED
The FLU TG reviewed the Delegation Tracking Form for K. Purnell. Staff Engineer K. Purnell met
the minimum criteria of having at least 10% of findings reviewed by the Task Group Subscribers
with at least a 90% concurrence rate. Staff Engineer maintains delegated status.
Staff Engineer noted the number of Subscribers performing audit review for delegation oversight
needs to increase. Three different Subscriber votes are required for quorum.
4.0
SUPPLIER CHANGE NOTIFICATION - CLOSED
Since March 2012 six t-frm-11s have been submitted. The Task Group reviewed the submitted
changes and no actions were required.
5.0
CLOSED MEETING ISSUES - CLOSED
Meeting attendance was discussed and the next overseas meeting should be in the spring when
travel restrictions are less likely. Staff Engineer reviewed the Nadcap QML Process Overview
presentation that will be presented during the open meeting.
Staff Engineer noted there appears to be confusion as to when the periodic test results are due to
PRI. PD2001 does not include an actual submittal due date. Current process is eAuditNet sends an
automated e-mail to the suppliers with a periodic test submittal due date. Auditors are not copied
on this e-mail and if there is a change in supplier contacts the e-mail could be going to a dead
mailbox or to the wrong person. Staff Engineer suggested adding the due date to PD2101.
ACTION ITEM: K. Purnell to forward suggestion to the G3 QPG Chairperson M. Scott to include actual due
date in PD2101 for periodic test result due to PRI. (Due Date: 18-Oct-12)
6.0
MEETING CLOSE OUT - CLOSED
Action items were reviewed and due dates established. For specific details, please see the current
FLU Rolling Action Item List posted at www.eAuditNet.com, under Public Documents.
7.0
REVIEW AGENDA - OPEN
The agenda for the meeting was reviewed. Attendees were given the opportunity to identify
expectations to be addressed during the week of meetings.
8.0
REVIEW AND ACCEPT PREVIOUS MEETING MINUTES
The FLU meeting minutes from the March 2012 Nadcap meeting were reviewed. A quorum was not
established so the minutes were not approved. Minutes will be approved during the next FLU TG
conference call.
ACTION ITEM: K. Purnell to add approval of March 2012 meeting minutes to next FLU TG conference call
or meeting. (Due Date: 30-FEB-13).
9.0
MEMBERSHIPS STATUS- OPEN
The voting records and meeting attendance for FLU TG Voting Members, Subscriber and Supplier,
were reviewed for compliance to the requirements for maintaining membership. The requirements
state that to maintain membership, a member must not be absent without approved alternate
representation from three consecutive regular Nadcap Task Group meetings and the member, or
approved alternate representation, shall not miss a vote on 2 consecutive letter ballots. The Task
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FLUID DISTRIBUTION SYSTEMS
SEPTEMBER 2012
CONFIRMED MINUTES
Group Chairperson is allowed to waive these requirements if other circumstances warrant
retention.
All Supplier and Subscriber voting members have met the requirements for meeting attendance.
All Suppler and Subscriber voting members have met the voting on letter ballot requirements. The
Task Group Chairperson reviewed the meeting and ballot participation forms and approved all
voting member to retain their voting privileges.
10.0
G3 – QPG AND Nadcap QML OVERVIEW
R. Schreiber the Nadcap FLU Chairperson presented the G3 QPG Qualified Products List (QPL)
overview (Attached).
Topics addressed included:
 History of the PRI QPL Program
 Purpose of the Aerospace QPL Program
 Industry Managed QPL Structure
 Role of PRI, Qualified Products Management Council (QPMC) & Qualified Product Group
(QPG)
 QPL Approval Process
QPL Overview.ppt
K. Purnell the Nadcap FLU Staff Engineer presented the Nadcap Qualified Manufacturers List
(QML) process overview (Attached).
Topics addressed included:
 Nadcap eAuditNet Process Flowchart
 Nadcap Operational Procedures
 FLU Task Group Responsibilities
 FLU Task Group Audit Checklists
 Available Training
Fluids Task Group
Tutorial - Sept 2012.pptx
11.0
STAFF REPORT – OPEN
Staff Engineer, K. Purnell, presented the PRI Staff Report that included: Auditor Status, FLU TG
Metrics, Most Common NCR’s, Latest Changes, NMC Checklist Vision / NOP-002 Compliance,
Auditor Conference, Staff Delegation Metrics, Future Nadcap Meeting Dates and Locations.
PRI Staff Report
Fluids Sept 2012.ppt
12.0
G3 – QPG STATUS REPORT
R. Schreiber the Nadcap FLU Chairperson presented the G3 QPG Status Report of the latest
projects and changes the PRI G3 QPG is working on (Attached).
Topics of particular interest were:
 Implementation of 6 month Supplier Advisory Closure Requirement
 eAuditNet QPG Balloting Tool
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FLUID DISTRIBUTION SYSTEMS
SEPTEMBER 2012
CONFIRMED MINUTES


Standards Containing Activation Notice
Leakage Panel Data from 2012 Periodic Testing Summary of Fittings
G-3 QPG Status
Report - 2012sep W.pptx
13.0
SUPPLIER MEETING REPORT – OPEN
M. Scatoloni reported on the topics discussed during the SAE G-3 PRI-Supplier Group meeting.
Topics included:
 Leakage Panel – No leakage information was reported by the PRI G3 FLU QPG or by the
OEM/Users.
 PRI QPL Coverage for Partial Product Listings – Action has been initiated by PRI to
incorporate notes into the QPL page in eAuditNet to communicate user responsibilities for nonlisted QPL products.
 PD2101 – Fire Testing in Periodic Control Tests for Hose. Since hose assembly procurement
specifications are being revised to include periodic / recurring fire testing, (AS1339, etc.),
PD2101 needs to be updated to define the reporting requirements on an annual basis.
 PD2101 requirement to perform yearly audits of subcontracted machining of threads and
sealing surfaces was discussed.
ACTION ITEM: K. Purnell to forward question to G3 QPG Chairperson M. Scott - which type of leak test is
best for detecting sealing surface leaks? It was suggested that pneumatic tests would be better. (Due
Date: 18-Oct-12)
ACTION ITEM: K. Purnell to forward request to G3 QPG Chairperson M. Scott for a sub tiers merit program
similar to the Nadcap QML merit program. (Due Date: 18-Oct-12)
14.0
GLOBALIZATION – OPEN
The purpose of SAE G3, PRI G3-QPG and Nadcap FLU TG meeting overseas is to address the
needs of as many people as possible. The Nadcap FLU TG audit checklists were developed based
upon SAE Aerospace Standard requirements. Attached is a report that identifies other industry
standards that should be considered when developing audit checklists. PRI will work to revise the
audit checklist questions wording so they verify customer requirements beyond the AS
specifications. It was suggested that the SAE Standard Style Guide be modified to include standard
wording on the front page when a QML or QPL requirement is identified. P. Wade volunteered to
create a list of G3 standards that have and do not have PRI QPL requirements.
Document
Globalization.pptx
ACTION ITEM: J. Clatworthy and K. Rohall Modify SAE Standard Style Guide to include standard wording
on front page when a QML or QPL requirement is included. (Due Date: 1-Oct-13)
ACTION ITEM: P. Wade to provide a list of SAE G3 standards that contain QPL requirements and that do
not contain QPL requirements to M. Scott and K. Purnell (Due Date: 1-Feb-13)
15.0
FIRST ARTICLE INSPECTION – OPEN
Is a first article inspection report required for subcontracted machining of threads and sealing
surfaces?
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FLUID DISTRIBUTION SYSTEMS
SEPTEMBER 2012
CONFIRMED MINUTES
AS9120 - Aerospace First Article Inspection Requirement - The purpose of the First Article
Inspection is to give objective evidence that all engineering, design and specification requirements
are correctly understood, accounted for, verified, and recorded.
AS9100 paragraph 7.5.1.1 Production Process Verification
The organization shall use a representative item from the first production run of a new part or
assembly to verify that the production processes, production documentation and tooling are
capable of producing parts and assemblies that meet requirements. This process shall be repeated
when changes occur that invalidate the original results (e.g., engineering changes, manufacturing
process changes, tooling changes).
7.5.2 Validation of Processes for Production and Service Provision
The organization shall validate any processes for production and service provision where the
resulting output cannot be verified by subsequent monitoring or measurement and, as a
consequence, deficiencies become apparent only after the product is in use or the service has
been delivered.
Based upon the above requirements suppliers are required to have on file first article inspection
reports for subcontracted machining of threads and sealing surfaces?
16.0
AUDITOR CONFERENCE – OPEN
FLU Specific Auditor Conference will be on Friday 19-OCT-12 from 8:00 am – 5:00 pm and on
Saturday from 1:00 pm – 5:00 pm.
Topics of discussion will include:
 Review of Initial Auditor Training Program
 Audit Skills
 NCR Writing
 Most Common NCRs & NCR Data Analysis for Consistency
 Review of Latest Checklist Changes
 Periodic Testing Requirements
 Dry Film Lube AC7108/1
 Question and Answer Session
17.0
NEW BUSINESS – OPEN
Nadcap FLU TG has a signed Memorandum of Understanding (MOU) with Chemical Processing
(CP) for the use of their AC7108/1 checklist. FLU TG Auditors will be able to perform AC7108/1
audits for AC7112 suppliers that apply Dry Film Lube. Future actions required are the revision of
AC6450 to require AC7108/1 accreditation for dry film lube application. K. Purnell to add questions
to AC7112/2, /3 and /4 checklists specific to flow down requirements for subcontracted dry film lube
application.
ACTION ITEM: K. Purnell to revise AC7112/2, /3 & /4 to include most recent dry film lube flow down
questions (Due Date: 30-Dec-12)
18.0
ACTION ITEM REVIEW – OPEN
Action Items were reviewed and will be posted on the FLU TG RAIL in www.eAuditNet.com, under
Public Documents.
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FLUID DISTRIBUTION SYSTEMS
SEPTEMBER 2012
CONFIRMED MINUTES
ADJOURNMENT – 19-Sept-12 – Meeting was adjourned at 11:30 p.m.
Minutes Prepared by: Keith Purnell, kpurnell@sae.org
***** For PRI Staff use only: ******
Are procedural/form changes required based on changes/actions approved
during this meeting? (select one)
YES*
NO
*If yes, the following information is required:
Documents requiring
revision:
Who is responsible:
7
Due date: