BID DOCUMENTS
HOUSING AUTHORITY OF HENDERSON
REFRIGERATORS
74 - Seventeen Cu. Ft. Top Freezer Refrigerators
74- ice-maker kits
75 - Fifteen Cu. Ft. Top Freezer Refrigerators
Bid Documents Available:
December 16, 2011
Bid Opening Date and Time: January 17, 2012 at 2:00 p.m.
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INVITATION TO BID
The Housing Authority of Henderson will receive sealed bids until January 17, 2012 at 2:00 p.m.
at the office of the Housing Authority of Henderson, 111 South Adams Street, Henderson, Kentucky
42420, at which time and place all bids will be publicly opened and read aloud for:
BIDS for Refrigerators for AMP 1 and AMP 2 as per the attached specifications and bid form
THE OUTSIDE OF ALL ENVELOPES MUST BE SEALED AND MARKED WITH:
1)
2)
3)
Bidder's Name and Address:
Bid on: Bid Documents for Refrigerators for AMP 1 and AMP 2
Date and Time of the bid opening
Any questions should be addressed to :
Bobbie W. Jarrett, Executive Director
Tina Belcher, Administrative Assistant/Procurement
Troy Cox, AMP 1 Maintenance Supervisor
Dave Wathen, AMP 2 Maintenance Supervisor
270-827-1294 ext 1133
270-827-1294 ext 1134
270-827-1294 ext 1269
270-827-1294 ext 1270
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BID SPECIFICATIONS
REFRIGERATORS
Specifications – Frigidaire Model # FFHT1713LW or EQUAL MODEL
Frigidaire Ice Maker Kit, Model IM115 or EQUAL MODEL
All refrigerators must be Energy Star rated and have replaceable door gaskets in their design
17 (16.5) cubic foot
Top Freezer
Color – White
Energy Star Certified
CSA Certified
Capacities: Fresh Food -12.76 cubic foot, Freezer – 3.74 cubic foot
Front Rollers-Fixed, Rear Rollers
Top Grille and Door Hinge Covers -Color-Coordinated
Door Handle Design- Color-Coordinated Plastic
Reversible Door
Door Stops
Door Design-Short Door
Door Finish – Stainless Steel
Door Style-Square Corner
Cabinet Color-Color Coordinated
Cabinet Finish- Textured
Ice Maker – Optional
Electrical
Dispenser
Condenser Type-Dynamic
Fresh Food Conveniences
Voltage Rating – 120v/60Hx/15 or 20A
Refrigerator Controls-Single Knob control
Connected Load (kW rating) @ 120 volts- 0.54 kW
Lighting Design – Standard
Power Supply Connection Location–Right Bottom
Dairy Compartment – White Dairy Door
Rear
Sliding Shelves- 2 wire
Shelf Area – 13.8
FEATURES
Humidity Controls – 2
Crispers – 2 White
Gallon Door Storage
Fixed Door Racks – 3 full-width White
Organizational System of gallon door storage,
crisper drawers, adjustable door bins
Freezer Conveniences
Adjustable wire shelves
Fixed Shelves – 1 Half-Width
Humidity Controlled Crisper Drawers
Fixed Racks – 2 full width white
Gallon Door Shelf
Full Width Freezer Rack
Exterior Dimensions
Ready-Select Controls
Exterior Width – 28”
Control Lock Option
Cabinet Width – 28”
Exterior Depth – 26-5/8”
Exterior Depth with door Open 90° - 56”
Cabinet Depth -26-5/8”
Cabinet Depth (including door) 29-3/8”
Cabinet Depth (including handle) - 31-3/8”
Cabinet Height – 64-3/8”
Exterior Height – 64-3/8”
Cabinet Height (including hinge covers) -65-1/8”
Shipping weight – approx 190 lbs.
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Specifications – Frigidaire Model # FFHT1513LW or EQUAL MODEL
All refrigerators must be Energy Star rated and have replaceable door gaskets in their design
15 (14.8) cubic foot
Top Freezer
Color – White
Energy Star Certified
CSA Certified
Capacities: Fresh Food -11.01 cubic foot, Freezer – 3.74 cubic foot
Front Rollers-Fixed, Rear Rollers
Top Grille and Door Hinge Covers -Color-Coordinated
Door Handle Design- Color-Coordinated Plastic
Reversible Door
Door Design-Short Door
Door Finish – Stainless Steel
Door Style-Square Corner
Cabinet Color-Color Coordinated
Cabinet Finish- Textured
Ice Maker – Optional
Electrical
Dispenser
Condenser Type-Dynamic
Fresh Food Conveniences
Voltage Rating – 120v/60Hx/15 or 20A
Refrigerator Controls-Single Knob control
Connected Load (kW rating) @ 120 volts- 0.54 kW
Lighting Design – Standard
Power Supply Connection Location–Right Bottom
Sliding Shelves- 2 wire
Rear
Shelf Area – 13.4
FEATURES
Humidity Controls – 2
Crispers – 2 White
Gallon Door Storage
Fixed Door Racks – 2 full-width 1 half- width
Organizational System of gallon door storage,
crisper drawers, adjustable door bins
Freezer Conveniences
Adjustable wire shelves
Fixed Shelves – 1 Half-Width
Humidity Controlled Crisper Drawers
Fixed Racks – 2 full width white
Gallon Door Shelf
Full Width Freezer Rack
Exterior Dimensions
Ready-Select Controls
Exterior Width – 28”
Control Lock Option
Cabinet Width – 28”
Exterior Depth – 26-5/8”
Exterior Depth with door Open 90° - 56”
Cabinet Depth -26-5/8”
Cabinet Depth (including door) 29-3/8”
Cabinet Depth (including handle) - 31-3/8”
Cabinet Height – 59-3/8”
Exterior Height – 59-3/8”
Cabinet Height (including hinge covers) -60-1/8”
Shipping weight – approx 175 lbs.
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AMP 1
74 -17 cubic foot Refrigerator – Frigidaire Model # FFHT1713LW or EQUAL MODEL
74 - Ice Maker Kit - Frigidaire Model #IM115 or EQUAL MODEL
27 -15 cubic foot Refrigerator – Frigidaire Model # FFHT1513LW or EQUAL MODEL
AMP 2
48-15 cubic foot Refrigerator - Model Frigidaire Model # FFHT1513LW or EQUAL MODEL
Delivery of Refrigerators to be made to:
Housing Authority Maintenance Shop
901 Dr. M.L. King, Jr. Ave.
Henderson, KY 42420
Delivery Date No Later Than:
Two (2) Weeks after contract awarded
Proposed forms of Bid and Contract Documents are on file at the office of the Housing Authority of
Henderson, 111 South Adams Street, Henderson, Kentucky 42420, and may be obtained from the office
of the Housing Authority of Henderson on or after December 16, 2011.
Submit bids to:
Housing Authority of Henderson
111 South Adams Street
Henderson, KY 42420
Attention: Tina Belcher, Administrative Assistant/Procurement
The Housing Authority of Henderson reserves the right to reject any or all Bids or to waive any
formalities in the bidding.
Housing Authority of Henderson
Bobbie W. Jarrett
Executive Director
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INSTRUCTIONS TO BIDDERS
BID FORM CHECK LIST
Contract for Purchase of Refrigerators and Ice Maker Kits for
AMP 1 and AMP 2
Housing Authority of Henderson
111 South Adams Street
Henderson, KY 42420
The undersigned Bidder agrees that he will contract with the Housing Authority of Henderson to provide all
necessary materials listed in the contract in the manner and time therein prescribed, and that he will take in
full payment the amount set forth hereon.
THE FOLLOWING DOCUMENTS ARE REQUIRED WITH SUBMISSION OF THIS BID:
a. Detailed Specifications of Materials (see example page 3-4)
b. Equal Opportunity Employer – signed (see page 8)
c. Certifications and Representations of Offerors –signed (see page 11-12)
d. Non-Collusion Affidavit – signed (see page 18)
e. Bid Form – Signed (see page 19-20)
ENVELOPE REQUIREMEMTS
a. Bidder’s Name and Address on outside of envelope
b. Bid envelope marked – Bid Documents for Refrigerators for AMP 1 and AMP 2
c. Date and Time of Bid
FACTORS TO BE CONSIDERED IN AWARD OF THIS CONTRACT, NOT NECESSARILY IN ORDER OF
IMPORTANCE, SHALL INCLUDE BUT NOT NECESSARILY LIMITED TO THE FOLLOWING:
1. Bid price
2. Quality of product
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PROHIBITION AGAINST CONFLICTS OF INTEREST, GRATUITIES,
KICKBACKS, AND USE OF CONFIDENTIAL INFORMATION
Kentucky law prohibits conflicts of interest, gratuities and kickbacks, and the use of confidential
information with regard to any public contract or a solicitation or proposal thereof. The prohibitions are
set forth in KRS 45A.45 which provides:
A.
It shall be a breach of ethical standards for any employee with procurement authority to participate
directly in any proceeding or application; request for ruling or other determination; claim or
controversy; or other particular matter pertaining to any contract, or subcontract, and any solicitation
or proposal therefore, in which to his knowledge:
1.
He, or any member of his immediate family, has a financial interest therein; or
2.
A business or organization in which he or any member of his immediate family has a financial
interest as an officer, director, trustee, partner, or employee, is a party; or
3.
Any other person, business, or organization with whom he or any member of his immediate
family is negotiating or has an arrangement concerning prospective employment is a party.
Direct or indirect participation shall include but not be limited to involvement through decision,
approval, disapproval, recommendation, preparation of any part of a purchase request,
influencing the content of any specification or purchase standard, rendering of advice,
investigation, auditing, or in any other advisory capacity.
B.
It shall be a breach of ethical standards for any person to offer, give, or agree to give any employee
or former employee, or for any employee or former employee to solicit, demand, accept, or agree to
accept from another person, a gratuity or an offer of employment, in connection with any decision,
approval, disapproval, recommendation, preparation of any part of a purchase request, influencing
the content of any specification or purchase standard, rendering of advice, investigation, auditing, or
in any other advisory capacity in any proceeding or application, request for ruling or other
determination, claim or controversy, or other particular matter, pertaining to any contract or
subcontract and any solicitation or proposal therefore.
C.
It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or
on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or
any person associated therewith, as an inducement for the award of a subcontract or order.
D.
The prohibition against conflicts of interest and gratuities and kickbacks shall be conspicuously set
forth in every local public agency written contract and solicitation therefore.
E.
It shall be a breach of ethical standards for any public employee or former employee knowingly to
use confidential information for his actual or anticipated personal gain, or the actual or anticipated
personal gain of any other person (Enact. Acts 1978, ch. 110, S 92, effective January 1, 1980; 1980,
ch. 250, S 16, effective April 9, 1980).
Violation of the statute may result in a fine and/or imprisonment under the provisions of KRS 45A.990.
HOUSING AUTHORITY OF HENDERSON
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Equal Employment Opportunity
Ref. form-HUD 5370 (12/01)
Page 14 of 21
Note
This is a segment of the Equal Employment Opportunity portion taken from form HUD-5370 (12/2001)
ref. Handbooks 7417.1 & 7485.3G, No. 39 and intended for reference only
(a) The Contractor shall not discriminate against any employee or applicant for employment because
of race, color, religion, sex, national origin, or handicap.
(b) The Contractor shall take affirmative action to ensure that applicants are employed, and that
employees are treated during employment without regard to their race, color, religion, sex,
national origin, or handicap. Such action shall include, but not be limited, to (1) employment, (2)
upgrading, (3) demotion, (4) transfer, (5) recruitment or recruitment advertising, (6) layoff or
termination, (7) rates of pay or other forms of compensation, and (8) selection for training,
including apprenticeship.
(c) The Contractor shall post in conspicuous places available to employees and applicants for
employment the notices to be provided by the Contracting Officer that explain this clause.
(d) The Contractor shall comply with Executive Order 11246, as amended, Section 503 of the
Rehabilitation Act of 1973, as amended, and by rules regulations, and orders of the Secretary of
Labor, or pursuant thereto.
(e) In the event of a determination that the Contractor is not in compliance with this clause or any
rule, regulation, or order of the Secretary of Labor, this contract may be canceled, terminated, or
suspended in whole or in part, and the Contractor may be declared ineligible for further
Government contracts, or Federally assisted contracts under the procedures authorized in
Executive Order 11246, as amended. In addition, sanctions may be imposed and remedies
invoked against the Contractor as provided in Executive Order 11246, as amended, the rule,
regulations, and orders of the Secretary of Labor, or as otherwise provided by law.
(f) The Contractor shall include the terms and conditions of this clause in every subcontract or
purchase order unless exempted by the rules, regulations, or orders of the Secretary of Labor
issued under Executive Order 11246, as amended so that these terms and condition will be
binding upon each subcontractor or vender.
_________________________________________________________________
Company Name/Authorized Signature
Ref. form-HUD 5370 (12/01)
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FORM OF NON-COLLUSIVE AFFIDAVIT
State of
County of
)
)
, being first
duly sworn, deposes and says:
That he is
(Partner or officer of the firm of)
the party making the foregoing proposal or Bid, that such proposal or Bid is genuine and not-collusive or
sham; that said Bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any
Bidder or person, to put in a sham Bid or to refrain from bidding, and has not in any manner directly or
indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the
Bid price of affiant or of any other Bidder, or to fix any overhead, profit or cost element of said Bid price,
or of that of any other Bidder, or to secure any advantage against the Housing Authority of Henderson or
any person interested in the proposed contract; and that all statements in said proposal or Bid are true.
Signature of:
Bidder, if the Bidder is an individual :
_________________________________________________
Partner, if the Bidder is a partnership_____________________________________________________
Officer, if the Bidder is a corporation_____________________________________________________
Subscribed and sworn to before me this
day
of
, 2012
My commission expires
, 20___.
Notary Public________________________________________________________________________
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BID FORM
TO:
Housing Authority of Henderson
111 South Adams Street
Henderson, KY 42420
FROM:
_________________________________________________________________________
Name of Bidder
_________________________________________________________________________
Address
_________________________________________________________________________
Telephone and Fax Number
FOR:
Refrigerators for: Housing Authority of Henderson Henderson, KY 42420
AMP 1 and AMP 2
NOTES TO BIDDERS
A.
Submit signed bid with all required materials to have a complete and correct bid.
B.
Bid Opening Date: January 17, 2012
Bid Opening Time: 2:00 p.m..
C.
The Supplier shall assure that all Refrigerators for AMP 1 and AMP 2 are delivered to the specified
locations at the Housing Authority of Henderson and by the dates established by the Housing Authority of
Henderson. Bid Amounts to include Shipping and Delivery Costs.
-----------------------------------------------------------------------------------------------------------------Ladies and Gentlemen:
The undersigned, having familiarized themselves with the local conditions affecting the cost of the work
and with the Bid Documents, hereby submit the following bid:
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BASE BID 1
For Refrigerators for AMP 1, as specified in this packet of Bid Documents, for the lump sum:
Dollars and ______________cents
($
).
BASE BID 2
For Refrigerators for AMP 2, as specified in this packet of Bid Documents, for the lump sum:
Dollars and ______________cents
($
).
TOTAL BID _______________________________________ Dollars and ______________ cents
($_________________).
The bidder hereby certifies that the information contained in these certifications and representations is
accurate, complete, and current.
(Signature and Date)
(Typed or Printed Name)
(Title)
(Company Name)
(Company Address)
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SAMPLE
CONTRACT TO PURCHASE
REFRIGERATORS FOR AMP 1 and AMP 2
HOUSING AUTHORITY APARTMENTS
THIS AGREEMENT made this _________________by and between ___________________,
Partnership, Proprietorship, or Joint Venture, organized and existing under the Laws of the
COMMONWEALTH OF KENTUCKY , thereinafter called the "Contractor"; and the Housing
Authority of Henderson, Kentucky, hereinafter called the "Local Housing Authority".
WITNESSETH, that the Contractor and the Local Housing Authority for the consideration stated herein
mutually agree as follows:
ARTICLE I, STATEMENT OF WORK: The Contractor shall furnish all equipment/materials in strict
accordance with the Bid and Contract Documents packet.
ARTICLE II, THE CONTRACT PRICE: The Housing Authority of Henderson shall pay the
Contractor for the performance of the Contract, in current funds, subject to additions and deductions, the
sum of ___________________________________________.
ARTICLE III, THE CONTRACT: The Contract shall consist of this packet of Bid and Contract
Documents.
ARTICLE IV, WORK PERFORMANCE: In the event of unsatisfactory performance by the
Contractor as determined by the Maintenance Supervisor, this contract can be terminated in five (5)
calendar days.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed in two (2)
original counterparts as of the day and year first above written.
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CONTRACTOR: ________________________
Federal Tax Identification Number: ______________________
Attest:
By: ______________________________________
(Print Name)
_______________________________________
(Sign Name)
By:___________________________________
(Print Name)
______________________________________
(Sign Name)
Title:______________________________________ Title:_____________________________________
Date:__________________________________2012
HOUSING AUTHORITY OF HENDERSON
By:________________________________________ By:_____________________________________
(Print Name)
(Print Name)
________________________________________
(Sign Name)
______________________________________
(Sign Name)
Title:______________________________________ Title:____________________________________
Date:___________________________________2012
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