Policy Recycling PCs


Policy Recycling PCs

The college PC Replacement Policy assumes that the overwhelming majority of college

PCs will remain in their initial location through their projected replacement date and will be replaced with new equipment purchased out of replacement funds. Upon replacement, these PCs will be excessed according to current college procedures. See End-of-Life

Disposal. Locations using equipment on the college replacement cycle are considered primary installs.

In rare cases, equipment may be replaced from its initial location prior to its projected replacement date or may find secondary uses at the college after its scheduled replacement. The former requires recycling to another primary install location as defined in the paragraph entitled, Recycled PCs. The use of PCs in secondary locations is defined in the paragraph entitled, Salvaged PCs.

Recycled PCs: In exceptional cases PCs may be replaced before they have reached their projected replacement date. These units are not to be excessed but must be recycled to replace other units that are on the college’s replacement schedule. Each PC purchased from replacement funds must result in a PC from the replacement cycle being removed from the college’s active inventory, primarily as an excessed device but in rare occasions as a salvaged device. Recycled PCs can not be used to create a new installation unless approved by the campus executive dean or college vice president.

Salvaged PCs: In the exceptional case, a PC that has been replaced on cycle may be salvaged for a secondary use at the college as long as it satisfies the minimum requirements for that use specified by the Standards Subcommittee and the salvaged relocation is approved by the campus technology administrator (campuses) or the

Executive Director for Computer and Information Systems (central).

These units are to be recorded as salvaged in the college-wide computer inventory, are not included in the college’s replacement schedule and are no longer serviced by the campus ETUs or Desktop Services. A salvaged PC may only be replaced with another salvaged computer or in the case where this secondary use becomes a primary use, with a computer purchased out of funds designated for new installs. (not replacement funds)

End-of-Life Donation or Disposal

At the current time, equipment is removed from the college through donation to the Foundation or vendor disposal. Equipment in working order that meets the current minimum specification is prepared for donation. All other equipment is prepared for disposal.

Preparation Steps:


Determine the operational status of the PC, including a test of the CD ROM.


Make a boot disk. (Possible future procedure currently being reviewed. Not in place at the current time.)


Clean off all college data using fdisk and format. a.

Install W’95 (This is the current procedure, which is to be followed pending a review of cost effectiveness.)



Assemble individual PCs as complete systems (CPU, Monitor, keyboard, mouse, accessories) b.

Provide two configuration lists using the designated donation form. One form is taped to the outside of the box. The other is placed inside of the box. c.

Pack up the replaced equipment in the box that the new equipment came in and tape the box shut.



Separate and assemble for pickup in bulk, all CPUs, Monitors and accessories.


Provide electronic documentation of the replacement (Old PC and new PC that replaced it) and the donation/disposal status to the Office of Computer and

Information Systems, using the replacement spreadsheet or web form (to be developed).


The Office of Computer and Information Systems will verify the donation/disposal status and send pickup instructions to Business Services.


The Warehouse pickups the equipment and informs the Office of Computer and

Information Systems.


The Office of Computer and Information Systems informs the Foundation of the availability of donated PCs.


Business Services coordinates the pickup of equipment for donation or disposal.