ILU Meeting
Meeting room 3-211 (MIL)
3rd Floor OISE Building
February 19, 2014, 9:30 am – 11:00 am
Attended: Jenaya Webb (OISE), Monique Flaccavento (OISE), Cris Sewerin (Engineering & Computer Science), Angela
Henshilwood (Engineering & Computer Science), Mindy Thuna (UTM) and her iSchool practicum student Fatima Mercado,
John Bolan (Law), Carla Hagstrom (Gerstein), Silvia Vong (Kelly Library), Richard Carter (Kelly Library), Jesse Carliner
(Robarts), Judith Logan (Robarts), Nick Worby (Robarts), Kate Johnson (UTSC), Heather Buchansky (Robarts – Library Admin),
Rita Vine (Robarts – Library Admin)
Regrets: Sarah Fedko (UTSC), Eveline Houtman (Robarts), Roma Kail (E.J. Pratt), Tracy Zahradnik (Dentistry/ Engineering &
Computer Science), Susan Barker (Law)
1.
Selection of a secretary
Kate Johnson
2.
Minutes of the last meeting
Approved
3.
Business arising from the minutes
a. LibCal (Jenaya: 5 mins) – Eveline and Jenaya will follow up at the next meeting. Jenaya has emailed
University of Wichita and Southern California and they love it. Easy to consolidate and can push out to
promote to students.
4.
Roundtable on ILU initiatives (10 mins)
Kelly Library – Richard Carter and Silvia Vong
Richard
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Mainly workshops and drop-ins
Silvia
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Received funds for their upcoming poster session for undergrad students
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There are 50 submissions and 43 posters accepted.
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Large number entries from humanities, faculty members who are judging and $500 prizes for each section
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Kelley Library is providing the workshops on presenting with Vinci to show that presenting posters goes
“beyond glitter”
Engineering and Computer Science Library - Cris Sewerin
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Introduction to Angela Henshilwood (focus on technology to support faculty)
Gerstein Library - Carla Hagstrom
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Gail Nichol and Carla – faculty of medicine about things they might not know about JoVE videos
(http://www.jove.com/), etc.
UTSC Library – Kate Johnson
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Lots of workshops taking place in the new instructional lab to support course assignments
OISE Library - Monique Flaccavento
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Virtual Library course is running
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Session of Apps Smartphones, tablets in the classroom with CCR has been very popular
Robarts – Judith Logan
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Mainly done with open registration workshops, mainly in class teaching now. The stand-alone sessions had
low attendance but the sessions in conjunction with Writing Plus were very popular, as well and Graduate
GPS
Eveline will be presenting at WILU on assessment (reflective exercises and metacognition)
Law Library – John Bolan
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Winter term has a focused on small class instruction to the assignments

They no longer have a computer lab so they are shoehorned into class time, which required them to
consolidate.
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They are receiving lots of request for informal drop-in to help law students who applying for jobs. Law firms
are telling the students which specific research tools they should know so Library is trying to see students in
groups
UTM Library – Mindy Thuna

Mindy’s workshops this term are focused more on upper levels.

Mindy is collaborating with faculty with Research Opportunity Program students. They are researching
diverse range of topics and less instruction this term. GPS Graduate instruction
5.
Update from Student Engagement Librarian (Heather: 5 mins)
Student Advisory Committee
A monthly meeting with students from graduate and undergraduate programs and headed by Julie Hannaford
where students provide feedback on particular library issues and they can bring issues from fellow students.
Students are unfamiliar with the following resources/ services so marketing needs to be examined:

Libguides - students found them hard to find
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AskChat- students were unfamiliar with it but thought it was useful
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Suggested more info in frosh kits so the content that the library submits needs to stand out more.
Suggestions for events / partnerships between students and libraries:
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Students are interested in partnering with libraries to create exhibits or displays – individual or part of a class.

Hands-on Library Fair with the technology and tools that library has for students to test out / explore
Suggestions for enhanced services

Loan options technology items (laptops, tablets, cables, plugs)
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More technology in-group study rooms so they can practice (LED screens, etc.) or spaces like the new
presentation room at Gerstein

Finding out what software is on what computers are available across the libraries
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Suggests improvements for the Library Resources / FixIt page in blackboard – expand it so it’s more useful
(there is a UTL group currently working on this issue)
Popular UTL Programs

Positive comments about Bella the therapy dog, snack during exams, massage and yoga in the library
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Personal Librarian program – very positive about this initiative
Student Communication Summit in May 2013 and May 2014
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2014 - Summit 2.0: Towards a Student Communication Strategy - Registration is open - event is May 16 http://studentlife.utoronto.ca/utcommsummit

Focuses on how we are communicating with students and they are responding.
UTComm Summit 2013 - Just in Time Slides
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Initiative launched from first communication summits
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Students noted that so much information is directed at them during Orientation in the beginning of the year
and most of it is forgotten.
They made the recommendation that the relevant information brought to them “just in time” (1-2 week
before) when the info would be the most useful.
Student Life has slides contain essential and concise information about what is happening on campus. The
slides are shown to first year and second year classes taking place in Convention Hall before classes.
Library has include slides on Libguides, Exam Repository (in Nov). Workshops, and CCR.
Question (Cris) – Are all classes in Convention Hall seeing the Just In Time slide or just Arts and Sciences (i.e.,
first year engineering course )
ACTION - Heather will check with Student Life.
ACTION - Contact Heather if you have content to submit – keep it broad
UTComm Summit 2013 – UTL Branding
Students noted that Branding is important – twitter linking to a page from the library website to show that it’s
from a trusted source
UTComm Summit 2013 - UTL = “One big happy family”

Keep in mind students view St. George Campus libraries “One big happy family” rather than individual
libraries at UTL.
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They like the idea of one – stop shop for information
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Keep this in mind when you are sending out messages, creating FAQS, etc.
6.
Update from Rita (Rita: 10 mins)
Instruction statistics
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Rita is still working on the development of a tool to record instruction statistics in real time.
Personal Librarian Program
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Heather has taken over it.
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Please consider to get involve
Co-Curricular Record (CCR)
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Heather is now coordinating
Template for Faculty Information Literacy Assessment Form
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Form for faculty to fill out after librarian has run a workshop etc. to find out what the professor thinks of the
info lit instruction
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If anyone is already using anything, please contact Rita
Budget
Rita and Heather have put forward budget submission proposal
a.
Funding to engage eLearning specialist to support librarians across the system
b.
Funds to regularly and review Libguides that everyone uses – Plagiarism, Peer Reviewed, etc.
c.
Funds for Real time stats collection tool
Jenaya pointed out that LibCal can export certain stats (e.g., attendance etc) as excel sheets
UTSC Library and Engineering and Computer Science Library are both using the database created by UTM
Library.
d.
Funds to expand Personal Librarians for more meets and greets (likely)
e.
Literacy award grants for faculty (will take more time)
f.
Undergraduate awards to foster literacy
g.
Undergraduate research Awards – Michigan has this – student has to be sponsored to submit by faculty or
TA (likely)
h.
7.
Expand the UTL Talking about Cities Undergraduate Conference that happened at Robarts – Queens has
one, networking with faculty, showcase their research (likely)
Update from CTSI seconded librarians (John: 5 mins)
Environmental scan of Curriculum Mapping at UofT

The goal is to see “Who is doing curriculum mapping at U of T?” and “What is role is UTL playing in those
projects?”
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Action - Please let John know if you have any information.
Academic integrity program
Still looking into developing an academic integrity program to address plagiarism, but they are waiting to hear back
on confirmation that they can move to the next step.
Fundamentals of University Teaching course
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http://www.teaching.utoronto.ca/about_ctsi/servicesexpertise/fundamentals.htm
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The course has run for a few years so there are plans to get in touch with previous participants to assess the
course.
Request for Observation – January

A librarian requested a teaching observation; CTSI is looking into offering this. Request CTSI to observe, talk
to them ahead of time, they come in and tape if I you like and then talk to you about areas you are
interested.
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The librarian might be coming to speak to ILU and CTSI is just trying to figure out it if it’s possible to offer to
everyone.
Upcoming events:

Curriculum Design/ reDesign Institute – 2 day event that seconded librarians are involved in. (Late May –
only faculty members attending) http://www.teaching.utoronto.ca/topics/coursedesign/cdi.htm
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Scholarship of Teaching and Learning planning (librarians can attend) http://www.teaching.utoronto.ca/teaching/sotl.htm
8.
Review of report to the UTL Strategic Planning Steering Committee and April visit from Julie Hannaford and
Larry Alford (Jenaya: 10 - 15 mins)
a.
April 15 – 1pm – 3pm
b.
April 29 – 10am – noon
c.
April 30 – 1 – 3 pm
 Dates have been provided for this meeting – Jenaya will email out a Doodle request to set the date. Group
will pick dates and Jenaya will check with Larry and work with Rita to send it out.
 Jenaya has sent out the ILU Report for the committee review, along with a list of activities ILU has
undertaken this past year.
Format of meeting:
 The question was raised if this meeting should be opened up to a wider group – town hall style? Could be
like a town hall interested in information literacy and might want to bring faculty members might bring
interesting dimension.
 What topics/ questions we might want to cover that we can provide Larry?
 Rita pointed out that early undergrads is a focus for Larry.
 Monique – At Reference Committee review meeting, Larry wanted to hear the committee’s vision of
information literacy rather than presenting a vision from administration because the committee members
are the experts. The Ref. Committee arranged for a few people present and Larry answered specific
questions.
9.
Sessions to see! (5-10 mins)
a. “Learning to Learn” EI session (Silvia) Webinar
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The Webinar will take place March 18 through the OLA Education Institute.
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Register is available - http://bit.ly/19AfX86
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Silvia has Masters of Education Background and the concept for this session stems from a previous
work - How to absorb information and how to repeat it back.

Silvia conducted an impromptu survey of students at the library and in the class she taught.
Majority of students are visual and kinetic types, but not very many oral learners
b. OLA session by Jenn Peters and Ewan Gibson on digital literacies programming for faculty and students
(Kate) http://diglitsandbox.wordpress.com
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Seneca College - Jenn Peters and Ewan Gibson - presented the work they have been doing to
enhance digital literacies for faculty (development digital assignments and assessments e.g., digital
storytelling, presentations skills, video) and students (e.g., workshops, tools and production space
for students to complete assignments)
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Check out the website to find all the session slides and information online.
10. Other business
Follow up from ILU PD day with Char Booth

Jenaya’s blog post with links to Char Booth resources will be coming soon

Jenaya shared the images (wordles) she made from participants from the lists of quality of favourite and
poor instructors
Upcoming Conferences

Monique wanted to know if any of you going to LILA Conference in London, UK
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WILU Conference at Western University, London Ontario
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First National Personal Librarian & First Year Experience Library Conference – Cleveland in Case Western
Reserve University – Rita and heather are attending.
11. Next ILU meeting March 19, 2014 (chair Mindy Thuna)